Work Session 12:30PM

3 Tuesday, July 23, 2024 Work Session 12:30PM Address: The School Board of Polk County, Florida 1915 S. Floral Ave Bartow, FL 33830 A. Superintendent's Report Subject 1. 12:30PM-12:45PM 2024-2025 Student Progression Plan Updates Meeting Jul 23, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: 2024-25 Student Progression Plan with proposed updates/changes. CONTACT: Ann Everett Sr. Director ann.everett@polk-fl.net 863-534-0631 x789 WORK SESSION POWERPOINT PRESENTATION: NO FINANCIAL IMPACT: N/A Amount: N/A Funds Reservation Number or Requisition Number: N/A Cost Center: N/A Fund: N/A Functional Area: N/A GL: N/A File Attachments 24-25 Summary of Changes (1).pdf (606 KB) SPP Mark Up 2024 2025 (1).pdf (1,498 KB) Subject 2. 12:45PM-1:00PM Technology Plan Meeting Jul 23, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Overview presentation of District Technology Plan, highlighting alignment to strategic plan pillars. CONTACT: Anne Pasco, Assistant Superintendent Information Systems & Technology 863-519-7600 x400 anne.pasco@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: Amount: $0 Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Polk County Technology Plan Draft .pdf (317 KB) Subject 3. 1:00PM-1:15PM Schoollinks Presentation Meeting Jul 23, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Presentation of Schoollinks CONTACT: Anne Pasco Assistant Superintendent Information Systems & Technology 863.519.7600 anne.pasco@polk-fl.net File Attachments SchoolLinks.pdf (140 KB) FINAL 6_4 of Pricing Proposal Polk County without training post year 1 (1).pdf (85 KB) Subject 4. 1:15PM-1:30PM STOP (Students, Teachers, and Officers Preventing) School Violence Grant Opportunity Meeting Jul 23, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report Goals DESCRIPTION: This item informs the Board about a Competitive Grant application recently submitted to the Bureau of Justice Assistance (BJA). The STOP (Students, Teachers, and Officers Preventing) School Violence Grant is designed to improve school safety by providing students, teachers, and staff with the tools they need to recognize, respond quickly to, and prevent acts of violence. With this grant, Polk County Public Schools proposed implementing training to promote awareness and prevention activities that will reduce student violence against others and themselves. Safe Schools would like to incorporate the annual FASRO conference for School Resource Officers and Student Services would like to implement Bullying Prevention. CONTACT: Dawn Robertson Acting Director, Grants and Acquisitions 457-4707 ext. 627 Andrew Baldwin Senior Director, Federal Programs & Grants 457-4707 ext. 613 WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: Amount: $ 720,732 Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments STOP School Violence - Work Session Presentation.pdf (127 KB) Subject 5. 1:30PM-1:45PM Enhancing School Capacity to Address Youth Violence Grant Opportunity Meeting Jul 23, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report Goals DESCRIPTION: This item informs the Board about a Competitive Grant application recently submitted to the OJJDP. The Enhancing School Capacity to Prevent School Violence Opportunity seeks to support targeted efforts to address youth violence in a school-based setting. OJJDP seeks to increase school safety through the development and expansion of evidence-based and promising violence prevention and reduction programs and strategies to support school climate. With this grant, Polk County Public Schools proposes to implement training to enhance MTSS services. Safe Schools would like to incorporate the annual FASRO conference for School Guardians and Student Services and MTSS would like to implement PBIS activities. CONTACT: Dawn Robertson Acting Director, Grants and Acquisitions 457-4707 ext. 627 Andrew Baldwin Senior Director, Federal Programs & Grants 457-4707 ext. 613 WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: Amount: $ 851,512 Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Enhancing School Capacity to Address Youth Violence - Work Session Presentation.pdf (128 KB) Subject 6. 1:45PM-2:00PM Proposed Rule Development for School Board Policies Meeting Jul 23, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Rule development for School Board Policy 6326 - Bid Protests. CONTACT: Teresa Griffin Senior Coordinator, Public Records & School Board Policy 863-578.8208 Chad Davis Staff Attorney 863.534.0521 WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: N/A Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Policy 6326 Bid Protests_NEW.pdf (85 KB) 07.23.24 Work Session_Policies.pdf (76 KB) Subject 7. 2:00PM-2:15PM Hub Garden Mitigation Agreement Meeting Jul 23, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: The Hub at Westside Garden LLC(referred to as the "applicant") seeks to enter into a proportionate share mitigation agreement with the School Board of Polk County, Florida to satisfy school concurrency requirements. On January 5, 2024, an inadequate finding of school capacity was issued (case# PCSB-2024-010502) to the applicant and the Director of Planning & Development for the Polk County Board of County Commissioners. Pursuant to the adopted and implemented interlocal agreement for public school facility planning "ILA", developments that cannot achieve binding school concurrency to support their development projects may request to enter into a binding mitigation agreement with the School Board of Polk County. The applicant seeks to pay the cost of the deficient school stations needed to satisfy school concurrency. The total amount for this proposed proportionate share mitigation is $809,767.00.These funds will be used in the construction of future student station capacity. CONTACT: Joshua McLemore Director of Facilities Planning and Real Estate 863-534-0620 EXT 489 joshua.mclemore@polk-fl.net Harry Fix Associate Superintendent of Facilities and Operations 863-534-0620 harry.fix@polk-fl.net File Attachments Hub Garden Mitigation Summary.pdf (552 KB) Subject 8. 2:15PM-2:30PM Sedona Ridge Mitigation Agreement Meeting Jul 23, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: The Sedona Ridge LLC(referred to as the "applicant") seeks to enter into a proportionate share mitigation agreement with the School Board of Polk County, Florida to satisfy school concurrency requirements. On September 1, 2023, an inadequate finding of school capacity was issued (case# PCSB-2023-090101) to the applicant and the Director of Planning & Development for the Polk County Board of County Commissioners. Pursuant to the adopted and implemented interlocal agreement for public school facility planning "ILA", developments that cannot achieve binding school concurrency to support their development projects may request to enter into a binding mitigation agreement with the School Board of Polk County. The applicant seeks to pay the cost of the deficient school stations needed to satisfy school concurrency. The total amount for this proposed proportionate share mitigation is $1,781,312.00.These funds will be used in the construction of future student station capacity. CONTACT: Joshua McLemore Director of Facilities Planning and Real Estate 863-534-0620 EXT 489 joshua.mclemore@polk-fl.net Harry Fix Associate Superintendent of Facilities and Operations 863-534-0620 harry.fix@polk-fl.net File Attachments Sedona Ridge Mitigation Summary.pdf (347 KB) Subject 9. 2:30PM-2:45PM Florida Division of Emergency Management Grant F0126 for relocatable generators Meeting Jul 23, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: This agreement is for the receipt of a State funded grant from the Florida Division of Emergency Management totaling $1,000,000.00 for the purpose of procuring relocatable generators to support schools that serve as shelters during emergencies. This District will front the initial costs of the procurement and be reimbursed following the submission of all required documents to the State. CONTACT: Joshua McLemore Director of Facilities Planning and Real Estate 863-534-0620 EXT 489 joshua.mclemore@polk-fl.net Harry Fix Associate Superintendent of Facilities and Operations 863-534-0620 harry.fix@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments FDEM Grant Summary.pdf (156 KB) Subject 10. 2:45PM-3:00PM Junior Achievement Biz Town Meeting Jul 23, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: CONTACT: Shauna Dykes Junior Achievement of Tampa Bay VP of District Development (863) 412-7009 Shauna.Dykes@ja.org WORK SESSION POWERPOINT PRESENTATION: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 2024-07-15_JA of Polk County - Concepts_RED.pdf (6,960 KB) Subject 11. 3:00PM-3:15PM High School Update Meeting Jul 23, 2024 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: CONTACT: Jason Pitts Deputy Superintendent - Chief of Staff 863.534.0521 jason.pitts@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments B. Budget & Staffing Subject 1. 3:30PM-4:00PM Staff/District Updates Meeting Jul 23, 2024 - Work Session 12:30PM Category B. Budget & Staffing Type Budget & Staffing DESCRIPTION: Staff/District Updates as presented. CONTACT: Jason Pitts, Chief of Staff 863-534-0521 jason.pitts@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Executive Summary_District Staffing 24.pdf (205 KB) C. Information Items Subject 1. Donation Report Meeting Jul 23, 2024 - Work Session 12:30PM Category C. Information Items Type Information DESCRIPTION: Donation Report CONTACT: Frederick Heid, Superintendent, 863-534-0521 FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Donations June 2024.pdf (100 KB) Subject 2. May 2024 Financial Statements Meeting Jul 23, 2024 - Work Session 12:30PM Category C. Information Items Type Information Goals DESCRIPTION: Financial Statements for the period ending May 31, 2024 CONTACT: Alain Nuñez, Senior Director of Accounting, 863-457-4710, alain.nunez@polk-fl.net Heather Jenkins, Chief Financial Officer, 863-457-4704, heather.jenkins@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments MAY 2024 Financial Statements.pdf (1,380 KB) Subject 3. Grants Management Report Meeting Jul 23, 2024 - Work Session 12:30PM Category C. Information Items Type Information Goals DESCRIPTION: Attached are the Grant Applications and Amendments submitted as per policy 6110. These reports have been updated to reflect any new grant applications or amendments submitted between July 1, 2023, and June 30, 2024. (Updates highlighted in yellow.) CONTACT: Dawn Robertson 457-4707 ext. 627 Andrew Baldwin 457-4707 ext. 613 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments PCPS Grants Management Report - Grants 2024.pdf (857 KB) Grants Management Report - Amendments 2024.pdf (193 KB) D. Board Agenda Review Subject 1. Board Meeting Agenda Meeting Jul 23, 2024 - Work Session 12:30PM Category D. Board Agenda Review Type Information DESCRIPTION: CONTACT: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 7.23.24 Board Meeting Agenda Simple.pdf (130 KB) E. Old Business Subject 1. Board Member Manual/Evaluation Deadline Meeting Jul 23, 2024 - Work Session 12:30PM Category E. Old Business Type Old Business DESCRIPTION: Updating the Board Member Manual to reflect all new changes. Updating Executive Assistant Evaluation Tool Superintendent's Evaluation Tool CONTACT: Dr. William Allen, Board Chair 863-534-0529 Yvette Vega, Executive Assistant 863-534-0529 WORK SESSION POWERPOINT PRESENTATION: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments BOARD MANUAL - 2024.pdf (907 KB) Job Description Executive Assistant, School Board.pdf (183 KB) Executive Assistant Evaluation Tool.pdf (191 KB) SUPERINTENDENT EVALUATION - QUALITATIVE - DRAFT.pdf (131 KB) F. New Business Subject 1. Revised General Counsel Job Description Meeting Jul 23, 2024 - Work Session 12:30PM Category F. New Business Type Superintendent's Report DESCRIPTION: Revision of the General Counsel Job Description. CONTACT: Dr. William Allen, Board Chair 863-534-0529 Yvette Vega, Executive Secretary 863-534-0529 WORK SESSION POWERPOINT PRESENTATION: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments School Board Attorney JD Update 2024.pdf (209 KB) Proposed Timeline School Board Attorney.pdf (95 KB) G. Board Comments Subject 1. Board Member Comments Meeting Jul 23, 2024 - Work Session 12:30PM Category G. Board Comments Type Information DESCRIPTION: CONTACT: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments