Lake County Schools - Regular School Board Meeting-REVISED

1 Monday, September 12, 2022 Lake County Schools - Regular School Board Meeting-REVISED 6:00 P.M. Commission Chambers Lake County Administration Bldg. 315 W. Main St., Tavares, FL "We are 5,000 strong serving 42,000 students." 1. OPENING ITEMS Subject 1.01 Call to Order - Followed by a Moment of Silence and the Pledge of Allegiance (Stephanie Luke, Chairman) Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type File Attachments 2. CHANGES, AMENDMENTS, ADDITIONS OR DELETIONS TO AGENDA 3. APPROVAL OF MINUTES Subject 3.01 Minutes from the Regular School Board Meeting, August 22, 2022 (Diane Kornegay, Superintendent) Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action File Attachments MINregmtg.2022.08.22.pdf (200 KB) Motion & Voting to approve the Superintendent's recommendation Motion by Bill Mathias, second by Mollie Cunningham. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Mollie Cunningham, Tyler Brandeburg 4. REPRESENTATION Subject 4.01 Recognition of 2021-2022 STEAM Schools (Amy Cockcroft, Assistant Superintendent Teaching, Learning & Leadership) Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Information RECOGNITION : In order to qualify as a STEAM School, schools must prepare a portfolio showcasing their efforts and provide evidence that they have met the criteria which include the following components: Elementary Requirements: School Level STEAM Collaborative Team Problem-based learning experiences (STE(A)M Lessons/Challenges) integrating science, technology, engineering, math and art provided at all grade levels STEAM Bowl team practice documentation Participation in a STEAM Bowl Competition for grades 3-5 School and District Science and Engineering Fair participation in K-5 classrooms Host a school-based STEAM Night *Schools earning the GOLD STEAM School Award have achieved all of these requirements with full participation from all of their students in grades 3-5 science projects. Middle and High School Requirements: 1. Participation in a STEM-related competition High School: team participates in Mathlympics at Lake Sumter State College Middle School: team participates in Mathcounts or STEAM Bowl STEM Practice Team: students meet at least twice a month Documentation: Registration, Sponsor names, team names, lesson plans, student work, pictures 2. School Science Fair with participation completed by December 20, 2021 Science Fair: projects can be individual, team or class project completed in grades 6-8 or 9-12 3. STEM Family Night (May be held the same night as Science Fair, but must meet criteria of both) Create Student STEM related displays and presentations Engage in hands-on activities aligned to content standards directed by classroom teachers Invite Industry Certified Professional Speakers 4. Problem-based learning experiences integrating math, science, and other subjects provided at all grade levels Conduct a minimum of four collaborative problem-based learning experiences integrating technology documented per grade level (Resources: STEM Resources from Pearson, AIMS Activities, Internet …) In an effort to recognize all levels of effort, this year we will be awarding in three levels: Gold, Silver and Bronze. Gold level schools met and exceeded all expectations of STEM instruction in their school. Gold level schools were able to provide evidence of culturally embedded STEM instruction school-wide as well as in each classroom. Silver level schools met most of the expectations in their school and are actively working toward culturally embedded STEM instruction. Bronze level schools met some of the expectations and are in the beginning stages of integrating STEM instruction in their school. File Attachments 9-12-22 CIA Recognition of 2021-2022 STEAM Schools.pdf (103 KB) 5. PUBLIC INPUT: The meeting can be viewed live through the lakecountyfl.gov website. Any person may request permission to speak to the Board in person by filling out a public input card located at the entrance to the meeting room and submitting it to the clerk before the meeting. A three-minute time limit will be imposed for each speaker. 6. REPORTS Subject 6.01 Education Foundation Report (Carman Cullen-Batt, Executive Director) Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type File Attachments 6. REPORTS Subject 6.02 Attorney Report (Stephen Johnson, School Board Attorney) Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type File Attachments 7. UNFINISHED BUSINESS 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.01 Final Budget Amendments for 2021-22 Fiscal Year (Scott Ward, Chief Financial Officer) Fiscal Impact: None Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: State Board Rule 6A-1.006, Florida Administrative Code, requires the Board to approve amendments to the budget whenever function and object amounts are changed from the original budget. The Board approves the annual budget in accordance with Florida Statutes. In the normal course of business, revenues and appropriations are revised for movement of funds between functions and objects and for revisions to revenue and expenditure balances. These changes to the approved budget are accomplished through budget amendments. These amendments reflect impact of the 2021-22 fiscal year-end close-out entries made in conjunction with the preparation of the Annual Financial Statements: Fund 1000 - #1000-F General Fund Fund 2000 - #2000-F Debt Service Funds Fund 3000 - #3000-F Capital Project Funds Fund 4100 - #4100-F Food Service Fund Fund 4200 - #4200-F Special Revenue Funds Fund 4410 - #4410-F Special Revenue Funds Fund 4420 - #4420-F Special Revenue Funds Fund 4430 - #4430-F Special Revenue Funds Fund 4440 - #4440-F Special Revenue Funds Fund 4440 - #4450-F Special Revenue Funds Fund 4440 - #4460-F Special Revenue Funds Fund 7000 - #7000-F Internal Service Fund Fund 9210 - #9210-F Enterprise Fund This item supports Goal #3B of the School Board’s Strategic Plan and promotes financial transparency and awareness for all internal and external stakeholders. Progress is communicated in a timely manner through the monthly district amendment report. ALTERNATIVES: 1. Approve the final budget amendments for the 2021-22 fiscal year as requested and submitted by the Finance Department. 2. Not approve the final budget amendments for the 2021-22 fiscal year as requested and submitted by the Finance Department. RECOMMENDATION: I recommend the Board approve the final budget amendments for the 2021-22 fiscal year as requested and submitted by the Finance Department. FISCAL IMPACT: These amendments reflect the impact of the 2021-22 fiscal year-end close-out entries which are reported in the Annual Finance Report. DATA SOURCE: This agenda item was prepared by Scott Ward, Chief Financial Officer. Additional information may be obtained by calling him at 253-6566. File Attachments Fund 1000 - 1000-F.pdf (139 KB) Fund 2000 - 2000-F.pdf (122 KB) Fund 3000 - 3000-F.pdf (126 KB) Fund 4100 - 4100-F.pdf (103 KB) Fund 4200 - 4200-F.pdf (134 KB) Fund 4410 - 4410-F.pdf (125 KB) Fund 4420 - 4420-F.pdf (127 KB) Fund 4430 - 4430-F.pdf (129 KB) Fund 4440 - 4440-F.pdf (125 KB) Fund 4450 - 4450-F.pdf (132 KB) Fund 4460 - 4460-F.pdf (130 KB) Fund 7000 - 7000-F.pdf (101 KB) Fund 9210 - 9210-F.pdf (108 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.02 Acceptance of the 2021-22 Annual Financial Report (AFR) and all official parts thereof into the public record and approval of the transmission of these documents in accordance with State Board of Education Rule (Scott Ward, Chief Financial Officer) Fiscal Impact: None Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: State Board Rule 6A-1.0071(2), Florida Administrative Code, requires that the Annual Financial Report (AFR) and all official parts thereof be submitted to the Commissioner no later than September 12 th of the year. The ESE 348 - Statement of Revenues, Expenditures and Changes in Fund Balance, represents the results of 2021-22 operations and will be audited as required under Section 11.45, Florida Statutes. The associated cost reports and other documents are voluminous and will be on file in the Board office for review. Report of Financial Data to the Commissioner of Education (ESE348) Superintendent’s Annual Financial Report (ESE145) The final audited financial statements will be presented for acceptance in the form of the Annual Comprehensive Financial Report (ACFR) once completed. ALTERNATIVES: 1. Accept the 2021-22 AFR and all official parts thereof into the public record and approve transmission of these documents in accordance with State Board Rule as requested and submitted by the Finance Department. 2. Do not accept the 2021-22 AFR and all official parts thereof into the public record and approve transmission of these documents in accordance with State Board Rule as requested and submitted by the Finance Department. RECOMMENDATION: I recommend the Board accept the 2021-22 Annual Financial Report and all official parts thereof into the public record and approve transmission of these documents in accordance with State Board Rule as requested and submitted by the Finance Department. FISCAL IMPACT: There is no fiscal impact associated with this request. DATA SOURCE: This agenda item was prepared and submitted to the Superintendent by the Chief Financial Officer, Scott Ward. Any questions or comments in this matter should be directed to him at 253-6566. File Attachments Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.03 Agreement Between The School Board of Lake County, Florida and the City of Eustis, Florida, for the School Resource Officer Program (Joseph Mabry, Supervisor of Safety & Security) Fiscal Impact: $226,454.00 from General Fund-Safety and Security Budget-Safe Schools State Categorical funds Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE : A collaborative effort between the City of Eustis, Florida and The School Board of Lake County, Florida, provides for (3) SRO’s, (1) at Eustis Middle School, (1) at Eustis High Curtright Center, and (1) at Eustis High School Main Campus to better promote a safe school environment for the schools. This agenda item supports Goal 5A of the District’s Strategic Plan to strengthen facility security procedures and infrastructure and is beneficial to students because it improves the safe environment of the schools. ALTERNATIVES : 1. Approve the agreement with the City of Eustis, Florida for (3) SRO’s. 2. Do not approve the agreement with the City of Eustis, Florida for (3) SRO’s. RECOMMENDATION : I recommend approval of the agreement with the City of Eustis, Florida, for (3) SRO’s. FISCAL IMPACT : The total annual fiscal impact is $226,454.00 for (3) SRO’s funded from General Fund-Safety and Security Budget-Safe Schools State Categorical funds. DATA SOURCE : This agenda was prepared by Joseph Mabry, Supervisor of Safety & Security. Any questions may be directed to Mr. Mabry at 352-253-6677. File Attachments Agreement-City of Eustis SRO 22-23.pdf (1,272 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.04 Termination of Access Easement with FRA Investments, LTD (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: None Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: Prior to the construction of East Ridge High School in the early 2000s, Excalibur Road had not been constructed, and there was no legal access to the District’s property. The solution at the time was an easement across the adjacent property to the north, so construction on the school could begin. The road network has since been built out and ERHS is access from Excalibur Road; however, the easement was never terminated. The attorney representing the adjacent property owner has requested a Termination of Access Easement from the School Board. This item supports Goal #3 of the School Board’s Strategic Plan and is beneficial to the students because the access easement is no longer required. ALTERNATIVES: Approve the Termination of Access Easement with FRA Investments, LTD. Do not approve the Termination of Access Easement with FRA Investments, LTD. RECOMMENDATION: I recommend approval of the Termination of Access Easement with FRA Investments, LTD. FISCAL IMPACT: There is no fiscal impact. DATA SOURCE: This agenda item was prepared by Kelly Randall, Executive Director of Facilities & Planning. Additional information can be obtained by calling 352-253-6698. File Attachments Termination of Access Easement_Property North of ERHS_Partially Executed_08182022.pdf (114 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.05 District’s Five-Year Capital Plan FY 2023-2027 (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: None Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND AND RATIONALE: The School Board is required by the Department of Education and the Interlocal Agreement for School Facilities Planning and Siting (School Concurrency) to adopt a District Five-Year Facilities Work Program. This is also known as the Five-Year Capital Plan. The Five-Year Work Program lists the planned projects for the upcoming five years and the estimated costs of those projects. This plan includes fiscal years 2023 through 2027. The Board discussed the Capital Plan in a workshop on July 11, 2022. After the workshop, the draft Plan was revised to redirect $1.7 million from the crisis management system, which is not capital-eligible, to covered walkways. Per the terms of the Interlocal Agreement, the Plan was sent to Lake County and the local governments for review and comments on August 12, 2022. Approval of the District’s Five-Year Capital Plan will allow for the annual update of the Facilities Five-Year Work Program. This update is in fulfillment of Section 1013.35 of the Florida Statues as well as Section 2.2.4 of the Interlocal Agreement for School Facilities Planning and Siting (School Concurrency). This item supports Goal #3 of the School Board Strategic Plan and is beneficial to the students because it ensures that all the resources of the District are maximized. ALTERNATIVES: Approve the District’s Five-Year Capital Plan for 2023-27 Not approve the District’s Five-Year Capital Plan for 2023-27 RECOMMENDATION: I recommend approval of the District’s Five-Year Capital Plan for 2023-27. FISCAL IMPACT: The proposed budget for each of the projects is listed in the District’s Five-Year Facilities Work Plan. DATA SOURCE: This agenda item was prepared by Kelly Randall, Executive Director of Facilities & Planning. Any questions or comments in this matter should be directed to her at (352) 253-6698. File Attachments 20232027 CAPITAL PLAN_DRAFT_08082022.pdf (1,591 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.06 Contract for Sale and Purchase of 1110 E. 8th Avenue, Mount Dora with Sean Tyler Dunn (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: Purchase price of $145,000, plus closing costs Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action BACKGROUND and RATIONALE: The owner of property adjacent to Mount Dora High School’s student parking lot approached the District regarding our interest in purchasing their property. Since MDHS touches the property on two sides, and acquisition will allow some flexibility in future development at MDHS, District staff entered into negotiation to purchase it. The property was appraised at $150,000.00 and a final purchase price of $145,000.00 was agreed upon, with the understanding that the property would be accepted “as is”. The Superintendent has approved the contract, but it is not binding until the School Board has approved it at a regular meeting. This item supports Goal #3 of the School Board's Strategic Plan and is beneficial to the students because purchase of the property will allow for flexibility in expansion of Mount Dora High School, bringing that facility to its optimal level. ALTERNATIVES: 1. Approve the Contract for Sale and Purchase for 1110 E. 8 th Avenue, Mount Dora and authorize the Superintendent to perform any ministerial functions required to purchase the property 2. Do not approve the Contract for Sale and Purchase for 1110 E. 8 th Avenue, Mount Dora RECOMMENDATION: I recommend approval of the Contract for Sale and Purchase for 1110 E. 8 th Avenue, Mount Dora and authorize the Superintendent to perform any ministerial functions required to purchase the property FISCAL IMPACT: There is an impact of $145,000, plus closing costs. DATA SOURCE: This agenda item was prepared by Kelly Randall, Executive Director of Facilities & Planning. Additional information can be obtained by calling 352-253-6698. File Attachments 1110 E. 8th Ave. Final executed contract (1).pdf (401 KB) Subject Property Location.pdf (571 KB) Motion & Voting to approve the Superintendent's recommendation Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.07 Project Priority List for Educational Spot Survey 5.4 (John Carr, Assistant Superintendent of Operations & Facilities) Fiscal Impact: None Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: Fruitland Park Elementary School is an approved project on Educational Plant Spot Survey 5.4, approved by the FLDOE Office of Educational Facilities on January 12, 2021. Florida State Statutes requires that any capital projects for which CO&DS (Capital Outlay and Debt Service) funding is used be on a Project Priority List approved by both the School District and the Department of Education. The amount received by the District in CO&DS funds each year varies, but there are usually some remaining after paying committed debt service. For 2022-23, that remainder is estimated to be approximately $690,000. In addition, the District has not expended CO&DS funding for several years, so for 2022-23 there is a carryover balance of $4.1 million. Priority for CO&DS funding is given to new construction, remodeling or renovation of educational and auxiliary facilities and plants. Prioritizing the Fruitland Park Elementary Replacement project will allow the use of CO&DS funds on that project if necessary and allow for some flexibility in funding. This item supports Goal #3 of the School Board’s Strategic Plan and is beneficial to the students because the approval of the Project Priority List allows for the use of CO&DS funds for the construction of improved student facilities at the Fruitland Park Elementary Replacement School. ALTERNATIVES: Approve the Project Priority List for Survey 5.4. Not approve the Project Priority List for Survey 5.4. RECOMMENDATION: I recommend approval of the Project Priority List for Survey 5.4. FISCAL IMPACT: There is no fiscal impact caused by the approval of the Project Priority List for Survey 5.4, as funding for the associated projects is in the 5-Year Capital Plan. DATA SOURCE: This agenda item was prepared and submitted to the Superintendent by the Executive Director of Facilities & Planning, Kelly Randall. Any questions regarding this matter should be directed to Ms. Randall at 352-253-6698. File Attachments Project Priority List_Survey 5-4.pdf (114 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.08 School Concurrency Proportionate Share Mitigation Agreement for Camden Park Residential Development (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: None Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND AND RATIONALE: The First Amended Interlocal Agreement Between Lake County and Lake County School Board and Municipalities for School Planning and Siting states that “ if the School Board determines that adequate capacity does not exist but that mitigation is an acceptable alternative, the development application will remain active pending the conclusion of the mitigation negotiation period .” On March 29, 2022, the applicant for the residential development project was notified that high school capacity was not available to serve the proposed residential development and was offered the option to mitigate for the needed capacity. Subsequently, the applicant agreed to payment of the proportionate share mitigation as outlined in the School Planning and Siting Interlocal Agreement. The agreement was reviewed and approved by Steve Johnson, Board Attorney. This item supports Goal #3 of the School Board's Strategic Plan by providing funding resources for future facilities and capital outlay needs. ALTERNATIVES: 1. Approve the proportionate share mitigation agreement for the Camden Park residential development. 2. Do not approve the proportionate share mitigation agreement for the Camden Park residential development. RECOMMENDATIONS: I recommend approval of the proportionate share mitigation agreement for the Camden Park residential development. FISCAL IMPACT: There is no fiscal impact. DATA SOURCE This agenda item was prepared by Helen LaValley, Supervisor, Growth Planning Department. Additional information can be obtained by calling 352-253-6694. File Attachments CamdenPark_PSMAgreemnt_09122022.pdf (6,330 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.09 Resolution 2022-07 to Release Petroleum and Mineral Rights for the 75+/- acres of property at Scrub Jay Lane (a/k/a the Lowndes property) (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: None Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: On June 14, 2021, the Board approved a contract to sell surplus property at the northeast corner of Scrub Jay Lane and Sullivan Road. The sale closed on August 26, 2022, and as part of the requirements of the sale, the Board should formally release the petroleum and mineral rights that are vested in the seller by Florida statute. Due to the size of the property and the proximity to development, it is unlikely that the rights to mine any minerals that may exist would ever be granted, so there is little risk to the Board in granting this release. This item supports Goal #3 of the School Board's Strategic Plan and is beneficial to the students because sale of this property will provide much needed funds to be returned to the District. ALTERNATIVES: Approve Resolution 2022-07 to Release Petroleum and Mineral Rights for the 75+/- acres of surplus property at Scrub Jay Lane (a/k/a the Lowndes property) Do not approve Resolution 2022-07 to Release Petroleum and Mineral Rights for the 75+/- acres of surplus property at Scrub Jay Lane (a/k/a the Lowndes property) RECOMMENDATION: I recommend approval of Resolution 2022-07 to Release Petroleum and Mineral Rights for the 75+/- acres of surplus property at Scrub Jay Lane (a/k/a the Lowndes property). FISCAL IMPACT: There is no fiscal impact to the District resulting from this Resolution. DATA SOURCE: This agenda item was prepared by Kelly Randall, Executive Director of Facilities & Planning. Additional information can be obtained by calling Kelly Randall @ 352-253-6698. File Attachments Resolution - Release Rights_09122022 (revised by JM).pdf (1,787 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.10 Contract Bid #21-0606-B-YR-Garbage Can Liners for Warehouse Stock (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: $150,000 from General Fund-Central Warehouse Budget Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: Garbage Can Liners for Warehouse Stock are reviewed on an annual basis. Due to the anticipated volume required, such needs are purchased from a competitively sealed bid. Vendorlink, the District’s electronic notification system emailed 762 prospective bidders and nine (9) companies submitted their proposals for consideration . Each submittal was reviewed for award by Procurement Services and the Central Warehouse. This agreement will become effective immediately after Board approval and will provide firm prices for a six (6) month period and may be renewed for four (4) additional six-month periods if mutually agreed to in writing. Copies of the proposals received are available for review in VendorLink. In accordance with School Board Policy 6320 (6.1) all vendors are required to identify the state in which their principal place of business is located. Florida vendors are allowed a pricing preference equal to any preferences allowed by the out of state vendor or 5% if no such preference exists. This is demonstrated on the tabulation sheet as an adjusted unit price for all of the Florida vendors. The adjusted unit price was used for the evaluation of pricing and determination of the lowest and best cost. This item supports strategic plan goal #5A – Student Achievement based on the School Board’s Strategic Priorities and is beneficial to the students because it is necessary to ensure that all students have a safe, healthy and inviting learning environment. ALTERNATIVES: Approve the recommendation to award ITB # 21-0606-B-YR – Garbage Can Liners for Warehouse Stock to the vendor listed below and as listed on the attached tabulation sheet. Unipak Corporation (Primary)…………………………located in Long Branch, NJ Do not approve at this time. RECOMMENDATION: I recommend the Board approve ITB # 21-0606-B-YR – Garbage Can Liners for Warehouse Stock to the vendor listed below and as listed on the attached tabulation sheet. Unipak Corporation (Primary)…………………………located in Long Branch, NJ FISCAL IMPACT: The estimated impact to our district will be $150,000 funded through the General Funds – Central Warehouse Budget. DATA SOURCE: The bidding process for this item was prepared by Procurement Services, and the Central Warehouse Manager in accordance with School Board Policy 6320. Questions may be directed to Procurement Services at 352-253-6762 or The Central Warehouse 352-253-6755. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” File Attachments 21-0606-B-YR Garbage Can Liners for Warehouse Stock Tabulation.pdf (201 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.11 ITB #21-1102-B-AR – Fire Alarm and Low Voltage/Communications Systems Contract Labor- Award Recommendation (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: $350,000 from Local Capital Outlay Fund – Maintenance and Safety & Security Budget. Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: The need for Fire Alarm and Low Voltage/Communications Systems Contract Labor Services for the District are reviewed on an annual basis. Due to the anticipated volume required, of this need, they are purchased from a competitive bid. VendorLink, the Districts’ electronic notification system notified 101 prospective bidders and 4 companies submitted their proposals for consideration. Each submittal was reviewed for award by Procurement, Maintenance and Safety and Security department per Policy 6320. These agreements will become effective September 12, 2022 after Board approval and will provide firm prices for a twelve-month period and may be renewed for two (2) additional twelve-month periods if mutually agreed to in writing. Copies of the proposals received are available for review in Procurement Services. The Board’s Attorney have reviewed attached agreements. This item supports Strategic Plan Goal #5A – Ensure all students have a safe and positive environment. ALTERNATIVES : Approve the recommendation to award and execute the agreements for Bid # 21-1102-B-AR, Fire Alarm and Low Voltage/Communications Systems Contract Labor Services Category A to a pool of qualified vendors and Category-B to the “Lowest” and “Best” Primary and Alternate vendors as shown below. CATEGORY- A (POOL OF VENDORS) Vendor Name Vendor Location Category A Lot 1 - Alarm Contractor Lot 2 - Specialty Contractor/Low Voltage/Fiber optic/Communication Systems Lot 3 - Material Markup, Equipment Rental Markup, and Subcontractor Markup Bazon-Cox & Associates, Inc. Melbourne, FL X X X X Central Florida Wiring, Inc. Clermont, FL X X X X Frank Gay Services, LLC Orlando, FL X X X Prime Electric, LLC Leesburg, FL X X X X CATEGORY- B (“Lowest” and “Best” Primary and Alternate) Vendor Name Vendor Location Category B Installation: Standard Data And Low Voltage Cabling (6.1:6:3) Primary Alternate Installation and Termination: Standard Fiber Optic Cabling (7.1:7.6) Primary Alternate Bazon-Cox & Associates, Inc. Melbourne, FL X X X Central Florida Wiring, Inc. Clermont, FL X X X 2. Do not approve ITB #21-1102-B-AR – Fire Alarm and Low Voltage/Communications Systems Contract Labor. RECOMMENDATION: I recommend the Board approve the execution of Bid #21-1102-B-AR – Fire Alarm and Low Voltage/Communications Systems Contract Labor – Award Recommendation as shown below. CATEGORY- A (POOL OF VENDORS) Vendor Name Vendor Location Category A Lot 1 - Alarm Contractor Lot 2 - Specialty Contractor/Low Voltage/Fiber optic/Communication Systems Lot 3 - Material Markup, Equipment Rental Markup, and Subcontractor Markup Bazon-Cox & Associates, Inc. Melbourne, FL X X X X Central Florida Wiring, Inc. Clermont, FL X X X X Frank Gay Services, LLC Orlando, FL X X X Prime Electric, LLC Leesburg, FL X X X X CATEGORY- B (“Lowest” and “Best” Primary and Alternate) Vendor Name Vendor Location Category B Installation: Standard Data And Low Voltage Cabling (6.1:6:3) Primary Alternate Installation and Termination: Standard Fiber Optic Cabling (7.1:7.6) Primary Alternate Bazon-Cox & Associates, Inc. Melbourne, FL X X X X X Central Florida Wiring, Inc. Clermont, FL X X X X X FISCAL IMPACT: The estimated impact will be $350,000 funded from Local Capital Outlay - Maintenance and Safety and Security Budget. DATA SOURCE: This agenda was prepared by Procurement Services and Maintenance and Safety and Security Department, in accordance with School Board Policy 6320. Questions may be directed to Procurement at 352-253-6762 or Maintenance at 352-253-6842, Safety and Security 352-253-6679. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. “ File Attachments 21-1102-B-AR Fire Alarm & Comm Sys. - Bazon-Cox Signed Agreement.pdf (483 KB) 21-1102-B-AR Fire Alarm & LV Comm Systems Prime Signed Agreement.pdf (7,111 KB) 21-1102-B-AR_Fire_Alarm_&_Low_Voltage_Comm. Tabulation Sheet.pdf (244 KB) 21-1102-B-AR Fire Alarm & LV Comm Sys - Frank Gay Signed Agreemen.pdf (1,339 KB) 21-1102-B-AR Fire Alarm & LV Comm Sys CFL Wiring-Signed Agreement.pdf (6,286 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.12 Contract #22-0719-PB-AR-Utilization per The State of Florida, Department of Management Services-Bid #4321150-WSCA-15-ACS-Computer Equipment, Peripherals and Services (Duane Weeks, Chief of Technology & Data Systems) Fiscal Impact: $3,000,000 to be determined by various departments Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: On September 30, 2015, the State of Florida awarded Bid # 43211500-WSCA-15-ACS – Computer Equipment, Peripherals, and Services (Statewide) to several vendors. This agenda item helps to support or promote financial transparency and awareness for all internal and external stakeholders. Information and instructional technology leverages state contracts in an attempt to secure the best pricing possible for technology-related products. Utilizing this contract would allow the School Board to take advantage of the competitive pricing established with this agreement for computer equipment, peripherals, and services (statewide) throughout the District, and will become effective immediately and will provide firm prices through February 28, 2023. This item supports Strategic Plan Goal #5A – Ensure all students have a safe and positive environment. ALTERNATIVES: Approve the utilization of The State of Florida, Department of Management Services, Bid #43211500-WSCA-15-ACS – Computer Equipment, Peripherals, and Services (Statewide). Do not approve at this time. RECOMMENDATION: I recommend the Board approve utilizing The State of Florida, Department of Management Services Bid# Bid # #4321150-WSCA-15-ACS – Computer Equipment, Peripherals, and Services (Statewide). FISCAL IMPACT: The financial impact to our district will be determined and funded through the various departments. DATA SOURCE: This agenda item was prepared by Procurement Services and Duane Weeks, Chief of Technology & Data Systems in accordance with School Board Policy 6320. Questions may be directed to Procurement Services at 352-253-6762 and Information Technology at 352-253-6710. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. “ File Attachments 43211500-WSCA-15-ACS How to Use This Contract.pdf (1,348 KB) 43211500-WSCA-15-ACS Master Agreements.pdf (104 KB) 43211500-WSCA-15-ACS Pricing.pdf (104 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.13 Contract #22-0702-PB-OZ-Utilization per TIPS, Contract RFP #200106- Janitorial and Sanitation Supplies and Services (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: $400,000 from ESSER Fund-Operations/Facilities Budget Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: On March 26, 2020, TIPS, awarded RFP # 200106 Janitorial and Sanitation Supplies and Services to Disinfx Inc. a three (3) year contract with an option for renewal for an additional one (1) consecutive year if both parties agree. Utilizing this contract would allow the School Board to take advantage of the competitive pricing established with this agreement for janitorial and sanitation supplies and services throughout the District and, will become effective immediately and will provide firm prices through May 31, 2023. This item supports Strategic Plan Goal #5A – Ensure all students have a safe and positive environment.. ALTERNATIVES: Approve the utilization of TIPS, Contract RFP #200106- Janitorial and Sanitation Supplies and Services with the vendor Disinfx, Inc. located in Spring Branch, TX. Do not approve at this time. RECOMMENDATION: I recommend the Board approve utilizing TIPS, Contract RFP #200106- Janitorial and Sanitation Supplies and Services with the vendor Disinfx, Inc. located in Spring Branch, TX. FISCAL IMPACT: The estimated impact will be$400,000 funded through ESSER Fund- Operations/Facilities Budget DATA SOURCE: This agenda item was prepared by Procurement Services and Operations, in accordance with School Board Policy 6320. Questions may be directed to Procurement Services at 352-253-6762 or Operations/Facilities at 352-253-6521. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” File Attachments 2022 - Agreement for Piggyback Services[53886] Signed.pdf (192 KB) Disinfx Complete Contact.pdf (20,748 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.14 Contract #22-0809-PB-AR-Utilization per The State of Florida, Department of Management Services-Bid #7813180-17-01-Document Management Services (Scott Ward, Chief Financial officer) Fiscal Impact: To be determined by various departments Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: On August 22, 2016, the State of Florida awarded Bid # Bid #7813180-17-01 – Document Management Services (Statewide) to several vendors. Utilizing this contract would allow the School Board to take advantage of the competitive pricing established with this agreement for document management services (statewide) throughout the District and, will become effective immediately and will provide firm prices through August 21, 2026. This item supports Strategic Plan Goal #5A – Ensure all students have a safe and positive environment. ALTERNATIVES : Approve the utilization of The State of Florida, Department of Management Services, Bid #7813180-17-01 – Document Management Services (Statewide). Do not approve at this time. RECOMMENDATION: I recommend the Board approve utilizing The State of Florida, Department of Management Services Bid #7813180-17-01 – Document Management Services (Statewide). FISCAL IMPACT: The financial impact to our district will be determined and funded through the various departments. DATA SOURCE: This agenda item was prepared by Procurement Services in accordance with School Board Policy 6320. Questions may be directed to Procurement Services at 352-253-6762. File Attachments 78131804-17-01 How to Use This Contract.pdf (286 KB) 78131804-17-1 Document Management Services_Price Sheets (Renewal) (1).pdf (117 KB) Contractors _ Document Management Servi...pdf (62 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.15 22-0807-PB-BB Utilization per Lee County Public Schools Bid #B187335DG Ice Cream and Frozen Specialty Items Services (Chad Farnsworth, Assistant Superintendent Human Resources) Fiscal Impact: $80,000 from Special Revenue-Food Service Fund Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE : On June 26, 2018, Lee County Public Schools awarded #B187335DG Ice Cream and Frozen Specialty Items to DeConna Ice Cream Company, Inc. The intent of this bid is to establish firm pricing for ice cream and frozen specialty items services throughout the District. Utilizing this contract would allow the School Board to take advantage of the competitive pricing established within this agreement. Included in the terms and conditions of this agreement is the option to renew for one (1) additional 12 month terms if mutually agreed to in writing. If approved, this agreement will be effective July 29, 2022 and will provide firm prices through July 28, 2023. The Board’s Attorney has reviewed this agreement. This item supports Strategic Plan Goal #5A – Ensure all students have a safe and positive environment ALTERNATIVES: 1. Approve the utilization of Lee County Public Schools, B187335DG Ice Cream and Frozen Specialty Items Services to DeConna Ice Cream Company, Inc., located in Reddick, FL. 2. Do not approve at this time. RECOMMENDATION: I recommend the Board approve the utilization of Lee County Public Schools. # B187335DG Ice Cream and Frozen Specialty Items Services with DeConna Ice Cream Company, Inc., located in Reddick, FL. FISCAL IMPACT: The estimated financial impact will be $80,000 funded from Special Revenue-Food Service Fund. DATA SOURCE : This agenda item was prepared by Purchasing Manager on behalf of Food Services in accordance with School Board Policy 6320 The funding source for this contract was submitted by Food Services. Questions may be directed to Purchasing at 352-253-6762 or Food Services at 352-253-6974. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” File Attachments 22-0807-PB-BB Agreement with DeConna Ice Cream Company - Signed.pdf (367 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.16 21-0504-PB-BB Utilization per the School District of Osceola Bid #SDOC-22-B-077-KP Large Kitchen Equipment, Catalog Discount (Chad Farnsworth, Assistant Superintendent Human Resources) Fiscal Impact: $400,000.00 from Special Revenue-Food Service Fund Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: On February 01, 2022, the School District of Osceola awarded Bid # SDOC-22-B-077-KP, Large Kitchen Equipment Discount Bid to the below list of Vendors: Douglas Food Stores, Inc Location: Bluefield, West Virginia Innovative Food Service Group, Inc. D/B/A Beltram Edge Tool Supply Location: Tampa, Florida International Restaurant Distributors, Inc. Location: Apopka, Florida Johnson-Lancaster and Associates, Inc. Clearwater, Florida Strategic Equipment, LLC Tampa, Florida The intent of this piggyback bid is to establish firm pricing and deliver of large kitchen equipment for the various schools throughout the District. Included in the terms and conditions of this agreement is the option to renew for one (1) additional 12 month terms if mutually agreed to in writing. If approved, this agreement will be effective through February 01, 2025. The Board’s Attorney has reviewed the renewal. This item supports Strategic Plan Goal #5A- Ensure all students have a safe and positive environment. ALTERNATIVES: Approve the utilization of the School District of Osceola Bid # SDOC- 22-B-077-KP Large Kitchen Equipment Discount Bid with the following Vendors: Douglas Food Stores, Inc Location: Bluefield, West Virginia Innovative Food Service Group, Inc. D/B/A Beltram Edge Tool Supply Location: Tampa, Florida International Restaurant Distributors, Inc. Location: Apopka, Florida Johnson-Lancaster and Associates, Inc. Clearwater, Florida Strategic Equipment, LLC Tampa, Florida 2. Do not approve at this time. RECOMMENDATION: I recommend the Board approve the utilization of the School District of Osceola Bid # SDOC- 22-B-077-KP Large Kitchen Equipment Discount Bid with the following Vendors: Douglas Food Stores, Inc Location: Bluefield, West Virginia Innovative Food Service Group, Inc. D/B/A Beltram Edge Tool Supply Location: Tampa, Florida International Restaurant Distributors, Inc. Location: Apopka, Florida Johnson-Lancaster and Associates, Inc. Clearwater, Florida Strategic Equipment, LLC Tampa, Florida FISCAL IMPACT: The estimated impact will be $400,000.00 from Special Revenue-Food Service Fund. DATA SOURCE : The renewal process for this item was prepared by Procurement Services in accordance with School Board Policy 6320. Questions may be directed to Procurement Services at 352-253-6762 or Food Services at 352-253- 6800. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” File Attachments Agreement with Douglas Equipment.pdf (7,087 KB) Agreement with Innovative Foodservice dba Beltram.pdf (369 KB) Agreement with International Restaurant Distributors.pdf (429 KB) Agreement with Johnson-Lancaster Associates.pdf (157 KB) Strategic Equipment.pdf (309 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.17 Contract #21-0312-B-CP - Utilization per Orange County Public School ITB1911353, Fencing Furnish & Install (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: $250,000 from General Fund-Capital Funds Transfer Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: On June 23, 2020, Orange County Public Schools awarded ITB1911353, Fencing Furnish & Install to three vendors. Utilizing this contract would allow the School Board to take advantage of the competitive pricing established with this agreement for Fencing Furnish & Install throughout the District. If approved, this agreement will become effective immediately and will provide firm prices through June 23, 2023. These agreements may be renewed as defined in the detailed specifications, upon mutual agreement of both parties, under the same terms and conditions as the original award. The Board Attorney have reviewed the attached agreements. This Item Supports Strategic Plan Goal #5A – Ensure al students have a safe and positive environment. ALTERNATIVES: 1. Approve the utilization of Orange County Public Schools awarded ITB1911353, Fencing Furnish & Install with the following: -All-Rite Fence Services, Inc. located in Orlando, FL -Chapco Fence, LLC located in St. Cloud, FL 2. Do not approve at this time. RECOMMENDATION: I recommend the Board approve utilizing Orange County Public Schools awarded ITB1911353, Fencing Furnish & Install with the following: -All-Rite Fence Services, Inc. located in Orlando, FL -Chapco Fence, LLC located in St. Cloud, FL FISCAL IMPACT: This estimated impact will be $250,000 funded through General Fund – Capital Funds Transfer. DATA SOURCE: This agenda item was prepared by Procurement Services and Warehouse & Grounds in accordance with School Board Policy 6320. Questions may be directed to Procurement at 352-253-6762 or Grounds at 352-253-6744. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” File Attachments Signed All-Rite.pdf (292 KB) Signed Chapco.pdf (544 KB) Board Docs 6-23-2020.pdf (518 KB) D ITB1911353 Fencing Furnish and Install Final 5-14-2020.pdf (1,178 KB) L ITB1911353 Fencing Furnish and Install Tabsheet- KW Revised.pdf (113 KB) O ITB1911353 Fencing Furnish and Install NOA SIGNED.pdf (91 KB) R ITB1911353 Fencing Furnish and Install Info Sheet 08-10-22.pdf (120 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.18 RFQ 21-0608-Q-OZ - Design Professional Services for Fruitland Park Elementary School (FPES) Replacement-Greenfield Site (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: None Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) B A CKGROU N D and R A TIONALE: On July 5, 2022 Lake County Schools issued a Request for Qualifications (RFQ) to accept submittals from potential vendors to provide Design Professional Services for Fruitland Park Elementary School (FPES) Replacement – Greenfield Site. The intent of the RFQ was to select a qualified vendor in accordance with the Florida Statute 287.055 relating to the Consultant’s Competitive Negotiation Act. The RFQ announcement notified to fifty one (51) prospective bidders via VendorLink, the District’s electronic bid notification system. The District received nine (9) submittals for its consideration. The Professional Services Evaluation Committee met on August 15, 2022 to review and rate the submittals for the purpose of obtaining a short list. Four (4) vendors were shortlisted for the purpose of an interview process. The valuation committee met on August 31, 2022 to interview each of the short-listed vendors for the purpose of selecting the most responsive vendor to provide Design Professional Services for FPES Replacement – Greenfield Site. Attached are charts illustrating the composite ratings given to each vendor. ALTERNATIVES: 1. Approve the evaluation committee recommendation and authorize staff to enter into fee negotiations with Schenkel & Shultz, Inc. located in Orlando, FL the highest ranked firm as indicated by the Committee’s composite ratings shown on the attached sheets. 2. Do not approve the evaluation committee recommendation or authorize staff to enter into fee negotiations at this time. RECOMMENDATION: I recommend approval as recommended by the Professional Services Selection Committee, and I recommend authorization for staff to enter into fee negotiations with Schenkel & Shultz, Inc. located in Orlando, FL the highest ranked firm as indicated by the Committee’s composite ratings shown on the attached sheets. FISCAL IMPACT : A fee must be negotiated with the chosen Design Firm in accordance with the provisions of Florida Statutes, Section 287.055, and submitted to the Board for review and consideration. Such negotiated fees are considered a cost of the individual project and is therefore included in the construction budget for said project. DATA SOURCE: The bidding process for this item was prepared and facilitated by Ollie Zachary, Procurement Services Supervisor in accordance with School Board Policy 6320. Dave Parker Director of Facilities, submitted the specifications for this RFQ. Questions may be directed to Ollie Zachary at 352-253-6762. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” File Attachments 21-0608-Q-OZ FPES RFQ - Short List Meeting Results (8.15.22).pdf (84 KB) 21-0608-Q-OZ FPES RFQ - Presentation Meeting Results (8.31.22).pdf (80 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.19 CDW-G Extreme Renewal which provides support for the wireless network (Duane Weeks, Chief of Technology & Data Systems) Fiscal Impact: $69,954.21 from General Fund-IT Budget Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: The school district has put in place wireless access points at all schools and departments in the district. The support period is now at an end and needs to be renewed. This support allows for the timely replacement of access points in the event of a failure. We currently have approximately 4,000 units installed in Classrooms and Staff Offices across the School District. Yearly licenses are needed and provides Software Support and Hardware Maintenance (Access Point Firmware and XIQ HiveManager updates as well as Next Business Day RMA replacement should any of the units become faulty or non-functional. Renewal of support for the wireless network supports the Strategic Plan Goals and Strategies of Student Success, Fiscal Responsibility, and School Safety, Security and Student Support, as presented by the Superintendent. ALTERNATIVES: 1. Approve purchase of 1 year of Extreme Networks Global Select Support from CDW-G for $69,954.21. 2. Not approved purchase of 1 year of Extreme Networks Global Select Support from CDW-G for $69,954.21. RECOMMENDATION: The recommendation is to approve purchase of 1 year of Extreme Networks Global Select Support from CDW-G for $69,954.21. FISCAL IMPACT: The fiscal impact is $69,954.21 from General Fund-IT Budget. DATA SOURCE: The agenda item was prepared by Duane Weeks, Chief Technology Officer of Information Technology and Data Systems. Additional information can be obtained by calling him at (352) 253-6710. File Attachments CDW-G Extreme Renewal 7-27-22.pdf (67 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Tyler Brandeburg. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.20 Follett School Solutions, Inc. (Duane Weeks, Chief of Technology & Data Support Systems) Fiscal Impact: $84,761.11 from General Fund-IT Budget Meeting Sep 12, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: Follett School Solutions, Inc. is the provider of Destiny Resource Management Solutions, a centralized, 100% browser-based, management system for textbooks, library books, and equipment. This application has saved time and money by tracking all of the District’s book assets since its purchase in 2005-2006, and since the upgrade to Resource Manager, now, Destiny tracks Chromebooks, staff laptops, and other technology. The replacement of lost or damaged textbooks and Chromebooks can be very costly for the District. Schools have textbook managers who track books and retrieve either the books or a portion of the cost at the end of the year. Destiny provides precise textbook tracking and enables school personnel to more easily involve parents in making students responsible for their textbooks and library books. With Resource Manager, Destiny can be used to track devices (e.g. Chromebooks) similarly to these lost or damaged textbooks. Lake County’s high mobility rate is responsible for the tracking of textbooks, library books, and Chromebooks. Since Destiny is a centralized solution, student’s checkouts remain on their records wherever they are enrolled in the district. Both district and school personnel have instant access to inventory reports by school, date, grade levels, etc. This agreement is for a three year term. The agreement has been reviewed by the Board Attorney. This item supports Item #3A Improve the District's Financial Position of the School Board Strategic Plan and is beneficial to the students because current instructional materials are necessary for students’ academic success. ALTERNATIVES: 1. Approve the renewal of Destiny Resource Manager for Follett School Solutions, Inc. (Quote#7654734). 2. Do not approve the renewal of Destiny Resource Manager for Follett School Solutions, Inc. (Quote#7654734). RECOMMENDATION: I recommend the Board approve the renewal of Destiny Resource Manager for Follett School Solutions, Inc. (Quote#7654734). FISCAL IMPACT: Approval of this agreement will provide the District with an agreement for a centralized, 100% browser-based, management system for textbooks and library books. The cost of the agreement for the 2022-23 School Year is $84,761.11 from General Fund-IT Budget. DATA SOURCE: This item was prepared and facilitated by Executive Director of Technology and Information S