Virtual - Regular School Board Meeting - 10 a.m.

2 Tuesday, May 12, 2020 Virtual - Regular School Board Meeting - 10 a.m. Pinellas County Schools 10 a.m. Virtual Meeting https://www.pcsb.org Vision: 100% Student Success Mission: "Educate and prepare each student for college, career and life." 1. Opening of Meeting Subject 1.1 Call to Order Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.2 Words of Inspiration - Dr. Dywayne Hinds, Executive Director Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.3 Pledge of Allegiance Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.4 National Anthem Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.5 Video - Class of 2020 Decision Day Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.6 Presentation by Student Rights and Responsibilities - Largo High School Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 2. Amendments to the Agenda Subject 2.1 Possible Changes to the Agenda Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action Recommended Action Motion to Amend the Agenda File Attachments 3. Adoption of Agenda Subject 3.1 Adoption of Agenda Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action Recommended Action Motion to Adopt Agenda File Attachments 4. Special Order Agenda Subject 4.1 Presentation of the Proclamation Recognizing May 2020 as Better Hearing and Speech Month Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action, Proclamation Recommended Action Adopt the proclamation recognizing May 2020 as Better Hearing and Speech Month. Goals 4 - Strategic Direction 1. Student Achievement BACKGROUND : Every May the American Speech-Language-Hearing Association celebrates Better Hearing and Speech Month. This is an opportunity to raise awareness about communication disorders and the role that speech-language pathologists (SLP) and audiologists have in schools. This year the theme is “Communication at Work.” Speech, language, and hearing disorders are among the most common disabilities in the United States. The following information is from the Centers for Disease Control and Prevention, National Center for Health Statistics, 2012. Nearly 1 in 12 U.S. children ages 3-17 has had a disorder related to voice, speech, language, or swallowing in the past 12 months Boys ages 3-17 are more likely than girls to have a communication or swallowing disorder (9.6 percent compared to 5.7 percent) The prevalence of communication or swallowing disorders is highest amongst children ages 3-6 (11 percent) compared to children ages 7-10 (9.3 percent) and children ages 11-17 (4.9 percent) In our schools, Speech-Language Pathologists (SLPs) evaluate, diagnose and serve students with speech and/or language impairments. Audiologists evaluate and diagnose hearing loss and recommend the appropriate device to accommodate for the degree of hearing loss. Each day SLPs, audiologists and Teachers of the Deaf and Hard of Hearing work tirelessly on behalf of students to facilitate access to the curriculum through identification of communication barriers which inhibit effective communication in the academic setting and daily life. The Speech-Language Pathologists and Audiologists in Pinellas County Schools collaboratively and creatively work with their co-workers, administrators and students to recognize speech and/or language impairments and support accommodations for hearing loss with the goal of increasing student success. The district and the departments of Exceptional Student Education and Communication Disorders recognize May 2020 as Better Hearing and Speech Month. We recognize the Pinellas County Speech-Language Pathologists and Audiologists who provide support to students with exceptional needs related to speech-language and hearing and thank them for serving our students. SUBMITTED BY : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services File Attachments Better Hearing and Speech Month Proclamation.pdf (158 KB) 5. Public Comments on Agenda Items Subject 5.1 Meeting Procedures Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Information Meeting Procedures: A s a result of the public health emergency that exists due to the COVID-19 VIRUS, and upon the authority granted by Executive Orders issued by Governor Ron DeSantis, including Executive Order 20-69, the School Board of Pinellas County, Florida, hereby gives notice that it will conduct a virtual public meeting using telephonic technology on May 12, 2020, at 10:00 a.m. The public can attend this virtual meeting by listening to the meeting live by calling one of the following phone numbers: 1-929-205-6099 or 1-888-788-0099 (toll-free) and entering meeting ID Number 893 6328 4451, or visiting www.pcsb.org/boardvideo . For those without internet or phone access, you may come to the following access point where a telephone speaker will be housed allowing anyone to listen to the meeting: 301 Fourth Street Southwest, Largo, Florida. The public may submit comments to the School Board by: (1) sending them in writing to the following email address: publiccomment@pcsb.org , or (2) calling 727-588-6122 and orally providing the comments, which will be transcribed. All comments submitted prior to the start of the meeting will be sent to all School Board Members and the Superintendent prior to the meeting. For all comments submitted after the start of the meeting, but prior to the consideration of the relevant portion of the agenda, district staff will strive to immediately send them to the School Board Members and the Superintendent. All public comments timely received will be appended to the meeting minutes. Any person interested in additional information may contact Ms. Debra Stotts at 727-588-6122 or stottsd@pcsb.org . File Attachments 6. Unfinished Business 7. Consent Subject 7.1 Approval of Consent Agenda Items Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Recommended Action Motion to Approve Items of the Consent Agenda File Attachments 7. Consent Subject 7.2 Request Approval of the Minutes of the Virtual School Board Workshop of April 21, 2020 Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent), Minutes Recommended Action Approve the minutes of the Virtual School Board Workshop of April 21, 2020. File Attachments Draft Minutes - Virtual School Board Workshop 04.21.2020.pdf (89 KB) 7. Consent Subject 7.3 Request Approval of the Minutes of the Virtual Regular School Board Meeting of April 28, 2020 Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent), Minutes Recommended Action Approve the minutes of the Virtual Regular School Board Meeting of April 28, 2020. File Attachments Draft Minutes - Virtual Regular School Board Meeting 04.28.2020.pdf (130 KB) Nonconsent #8.1 Recommend Adoption of Resolution (Referendum-public comment-Mike Gandolfo).pdf (85 KB) Nonconsent #8.3 Request Denial of the Charter Application for King Charter School (68 public comment-Mark Kennedy).pdf (125 KB) Nonconsent #8.3 Request Denial of the Charter Application for King Charter School (77 public comment-KING Charter School).pdf (94 KB) Nonconsent # 8.3 Request Denial of the Charter Application for King Charter School (79 public comment-Sanders).pdf (132 KB) Nonconsent #8.3 Request Denial of the Charter Application for King Charter School (81 public comment-Varun S).pdf (66 KB) Nonconsent #8.3 Requst Denial of the Charter Application for King Charter School (86 public comment-NBabut).pdf (53 KB) 7. Consent Subject 7.4 Request Approval of the Personnel Recommendations – Administrative Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of the personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations – Administrative, May 12, 2020. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND: Florida law states that the school board shall act on personnel actions. The attached list of administrative personnel actions reflects recommendations in various areas including Change in Contract Status, Leave of Absences, Resignations, and Retirements. RATIONALE: Human Resources Services strives to r ecruit, support, and retain a highly effective and diverse workforce. Approval of the administrative personnel actions is requested in order to continue to provide high-quality educational services. Human Resources Services has determined that all persons recommended by the superintendent met the minimum qualifications contained in the job description for the position to which the employee has been recommended. DATA SOURCES: District-level Administrators School-based Administrators SUBMITTED BY: Paula Texel, Associate Superintendent, Human Resources Services File Attachments May 12 2020 FINAL Administrative a.pdf (429 KB) 7. Consent Subject 7.5 Request Approval of the Personnel Recommendations – Instructional Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of the personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations – Instructional, May 12, 2020. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND: Florida law states that the school board shall act on personnel actions. The attached list of instructional personnel actions reflects recommendations in various areas, including Appointments, Change in Contract Status, Leave of Absences, Resignations, Retirements, Contracted Services, Substitutes, and Teaching Out-of-Field (Teachers, ESOL, Co-Teacher, Long-Term Substitutes). RATIONALE: Human Resources Services strives to r ecruit, support, and retain a highly effective and diverse workforce. Approval of the instructional personnel actions is requested in order to continue to provide high-quality educational services to students. Human Resources Services has determined that all persons recommended for appointment by the superintendent met the minimum qualifications contained in the job description for the position to which the employee has been recommended. DATA SOURCES: District-level Administrators School-based Administrators SUBMITTED BY: Paula Texel, Associate Superintendent, Human Resources Services File Attachments May 12 2020 FINAL Instructional Set A.pdf (554 KB) 7. Consent Subject 7.6 Request Approval of the Personnel Recommendations – Supporting Services Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of these personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations – Supporting Services, May 12, 2020. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND: Florida law states that the school board shall act on personnel actions. The attached list of supporting services personnel actions reflects recommendations in various areas including Appointments, Substitutes, Status Changes, Job Title Changes, Cost Center Changes, Leave of Absences, Resignations, and Retirements. RATIONALE: Human Resources Services strives to r ecruit, support, and retain a highly effective and diverse workforce. Approval of the supporting services personnel actions are requested in order to continue to provide high-quality educational services. Human Resources Services has determined that all persons recommended by the superintendent met the minimum qualifications contain in the job description for the position to which the employee has been recommended. DATA SOURCES: District-level Administrators School-based Administrators SUBMITTED BY: Paula Texel, Associate Superintendent, Human Resources Services File Attachments May 12 2020 FINAL Support Set B.pdf (541 KB) 7. Consent Subject 7.7 Request Approval of the Administrative Appointment of the Chief Transformation Officer Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district’s compensation schedule for administrators. Recommended Action Approve the administrative appointment of Tracy Webley, Ed.D. to Chief Transformation Officer, effective May 13, 2020. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : The Chief Transformation Officer position is available due to the resignation of Nikita Reed, effective June 30, 2020. RATIONALE : Tracy Webley began her employment in education in Orange County Public Schools in 2005. She currently serves as the Southwest Regional Executive Director with the Florida Department of Education. Dr. Webley is experienced in meeting the needs of at-risk students and creating stimulating learning environments conducive to the highest levels of academic achievement. She is an innovative turnaround educator and administrator with a proven track record of success achieved through strategic planning, evidence-based professional development, effective faculty communication, forward thinking curriculum and program development. Some of her accomplishments include: Provided supports to district and school leadership teams at 45 D & F low-performing schools in the Southwest Region of Florida; Successfully worked with low-performing elementary schools with demographics at one school of 87% black, 8.9% Hispanic, and 2.7% white / and at the other school of 95% black, 4% Hispanic, .3% white, and 1% multiracial; School grade at Rock Lake Elementary School went from an F to a C in one year; Created student data disaggregation systems to better assess students’ strengths and weaknesses in order to target in on areas requiring improvement and create enrichment opportunities; and Created Parent Leadership and Empowerment programs. Dr. Webley’s background also includes serving as an Assistant Principal (2008-2010) and as Principal (2010-2019) in Orange County Public Schools. Dr. Webley earned a bachelor’s degree in Elementary Education from the University of Central Florida, a master’s degree in Educational Leadership from Stetson University, and a doctorate University of Central Florida. DATA SOURCE : Michael A. Grego, Ed.D., Superintendent SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 7. Consent Subject 7.8 Request Approval of the Administrative Appointment of the Principal, Gibbs High School Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district’s compensation schedule for administrators. Recommended Action Approve the administrative appointment of Barry G. Brown to Principal, Gibbs High School, effective May 13, 2020. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : The Principal, Gibbs High School position is available due to the change in assignment of Reuben C. Hepburn, effective May 13, 2020. This position was advertised for one week and sixteen applicants applied for the position. Superintendent’s staff interviewed two applicants on May 4, 2020. RATIONALE : Barry Brown began his career in Pinellas County Schools in 1995. He currently serves as the Principal, Oak Grove Middle School (2017 to present). His background also includes serving as Principal at John Hopkins Middle School (2010-2017); as an Assistant Principal at St. Petersburg High School (2002-2010); and as a Classroom Teacher at Boca Ciega High School (1995-2002). Mr. Brown earned a bachelor’s degree in Sociology from Jacksonville University and a master’s degree in Educational Leadership from Nova Southeastern University. DATA SOURCE : Patricia Wright, Area Superintendent, Area 4 SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 7. Consent Subject 7.9 Request Approval of the Administrative Appointment of the Principal, Pinellas Secondary School Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district’s compensation schedule for administrators. Recommended Action Approve the administrative appointment of Christina J. Fields to Principal, Pinellas Secondary School, effective July 1, 2020. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : The Principal, Pinellas Secondary School position is available due to the retirement of Darren W. Hammond, effective June 30, 2020. This position was advertised for one week and seventeen applicants applied for the position. Superintendent’s staff interviewed three applicants on May 4, 2020. RATIONALE : Christina Fields began her career in Pinellas County Schools in 2006. She currently serves as the Administrator, Department of Juvenile Justice / Educational Alternative Services (2016 to present). Her background also includes serving as an Assistant Principal at Northeast High School (2013-2016) and John Hopkins Middle School (2010-2013); and as a Classroom Teacher at John Hopkins Middle School (2006-2010). Ms. Fields earned a bachelor’s degree in Social Work and a master’s degree in Educational Leadership and Policy Studies from the University of South Florida. DATA SOURCE : Barbara Hires, Ed.D., Area Superintendent, Area 2 SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 7. Consent Subject 7.10 Request Approval of the Administrative Appointment of the Principal, Azalea Middle School Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district’s compensation schedule for administrators. Recommended Action Approve the administrative appointment of Susan Alvaro to Principal, Azalea Middle School, effective July 1, 2020. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : The Principal, Azalea Middle School position is available due to the end of assignment of Thomas J. Brittain, effective June 30, 2020. This position was advertised for one week and twenty-one applicants applied for the position. Superintendent’s staff interviewed four applicants on May 4, 2020. RATIONALE : Susan Alvaro began her career in Pinellas County Schools in 1994. She currently serves as an Assistant Principal, Lakewood High School (2011 to present). Her background also includes serving as an Assistant Principal (2006-2011), a Varying Exceptionality Teacher (2003-2006) and a Varying Exceptionality Specialist (2001-2003) at Osceola Middle School; and as a Classroom Teacher at Pinellas Park Middle School (1995-2001). Ms. Alvaro earned a bachelor’s degree in Exceptional Student Education and a master’s degree in Educational Leadership from the University of South Florida. DATA SOURCE : Robert Poth, Area Superintendent, Area 3 File Attachments 7. Consent Subject 7.11 Request Approval of the Personnel Recommendations - Administrative Appointments 2020-2021 Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of the personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations - Administrative Appointments 2020-2021 (May 12, 2020). Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND: Florida law states that the school board shall act on personnel actions. The attached list of personnel actions reflects recommendations for Administrative Transfers, Appointments of Annual Contract for Administrative/Supervisory, Assistant Principals and Principals for the 2020-2021 school year. RATIONALE: Human Resources Services strives to r ecruit, support, and retain a highly effective and diverse workforce. Approval of the instructional personnel actions is requested in order to continue to provide high-quality educational services to students. Human Resources Services has determined that all persons recommended for appointment by the superintendent met the minimum qualifications contained in the job description for the position to which the employee has been recommended. DATA SOURCES: District-level Administrators School-based Administrators SUBMITTED BY: Paula Texel, Associate Superintendent, Human Resources Services File Attachments May 12 2020 FINAL a Annual Appointments Set C-E.pdf (1,102 KB) 7. Consent Subject 7.12 Request Approval of the Personnel Recommendations – Instructional Appointments 2020-2021 Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of the personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations – Instructional Appointments 2020-2021 (May 12, 2020). Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND: Florida law states that the school board shall act on personnel actions. The attached list of personnel actions reflects recommendations for Instructional Appointments to Annual Contract. RATIONALE: Human Resources Services strives to r ecruit, support, and retain a highly effective and diverse workforce. Approval of the instructional personnel actions is requested in order to continue to provide high-quality educational services to students. Human Resources Services has determined that all persons recommended for appointment by the superintendent met the minimum qualifications contained in the job description for the position to which the employee has been recommended. DATA SOURCES: District-level Administrators School-based Administrators SUBMITTED BY: Paula Texel, Associate Superintendent, Human Resources Services File Attachments May 12 2020 FINAL Annual Appointments Set F.pdf (968 KB) 7. Consent Subject 7.13 Request Approval of the Personnel Recommendation - Supporting Services 2020-2021 Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of the personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendation - Supporting Services 2020-2021 (May 12, 2020). Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND: Florida law states that the school board shall act on personnel actions. The attached list of personnel actions reflects recommendations for A ppointments of Annual Non-Bargaining-Non-Represented/Confidential Management and Non-Bargaining-Professional/Technical Supervisory employees for the 2020-2021 school year. RATIONALE: Human Resources Services strives to r ecruit, support, and retain a highly effective and diverse workforce. Approval of the instructional personnel actions is requested in order to continue to provide high-quality educational services to students. Human Resources Services has determined that all persons recommended for appointment by the superintendent met the minimum qualifications contained in the job description for the position to which the employee has been recommended. DATA SOURCES: District-level Administrators School-based Administrators SUBMITTED BY: Paula Texel, Associate Superintendent, Human Resources Services File Attachments May 12 2020 FINAL Annual Appointments Set G-H.pdf (631 KB) 7. Consent Subject 7.14 Request Approval of BENCOR to Administer the Pinellas County Schools' FICA Alternative and Special Pay Plan Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Recommended Action Approval of BENCOR Agreement effective July 1, 2020, through June 30, 2025, with a 5-year renewal option. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : Pinellas County Schools has established two 401(a) Qualified Retirement Plans. The Federal Insurance Contributions Act (FICA) Alternative Plan is for part-time, temporary, and substitute employees who do not contribute to Social Security. The Special Pay Plan allows district employees who are terminating with accumulated terminal pay of $2,500 or greater and eligible retiring employees, including DROP participants, to defer federal income taxes and avoid FICA taxes on terminal sick pay and annual leave. On January 27, 2020, the Purchasing Department, in conjunction with Risk Management and Insurance, issued an Invitation to Negotiate#20-946-148 (ITN) for administrative services of our 401(a) Qualified Retirement Plans. After review, the evaluation committee selected BENCOR to continue to provide this administrative service. The initial term of this contract will be for a 5-year period, with one 5-year renewal option. RATIONALE : BENCOR has been providing FICA Alternative and Special Pay Plan services to the district since 1996. The plan allows employees to eliminate FICA payroll taxes and defer federal income taxes on their terminal sick pay and annual leave. In addition, the district saves paying FICA payroll taxes. There is no cost to the board for this program. Program administrative fees are paid by plan participants. The Risk Management and Insurance Review Committee, comprised of the Associate Superintendent, Finance and Business Services; Director, Risk Management and Insurance; Managing Officer, Health, Benefits, and Workers' Compensation; Managing Officer, Payroll Operations; and Retirement Specialist reviewed the responses of the ITN and recommends BENCOR continue administrative services of our 401(a) plans. DATA SOURCES : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services April Paul, Director, Risk Management and Insurance Melinda Sutton, Managing Officer, Health, Benefits, and Worker's Compensation David Richmond, Managing Officer, Payroll Operations Kim Williams, Retirement Specialist SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Service File Attachments BENCOR Agreement 2020.pdf (2,276 KB) 7. Consent Subject 7.15 Request Approval to Apply for the Florida Diagnostic and Learning Resources System Gulfcoast Project, July 1, 2020 - June 30, 2021 - $1,399,339 Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source Approval of this project will provide supplemental funding in the amount of $1,399,339 to support diagnostic, instructional, and technology support services for exceptional student education programs and families of students with disabilities. Recommended Action Approve to apply for the Florida Diagnostic and Learning Resource System Gulfcoast Project, July 1, 2020, through June 30, 2021, requesting funding in the amount of $1,399,339 and authorize district administration to finalize and implement the grant as written. Goals 4 - Strategic Direction 1. Student Achievement BACKGROUND : The Florida Diagnostic & Learning Resources System (FDLRS) Gulfcoast Project provides non-competitive, discretionary state funding for the diagnostic, instructional and technology support of district exceptional education programs and families of students with disabilities. The FDLRS network includes six multi-disciplinary centers that coordinate specialized services. Child Find mandate requires screening to identify children from birth to age five, who are in need of special educational supports or who are at-risk. Parent Services include assistance in the development of family-friendly programs, training and support, and building partnerships between schools and parents. Human Resources Development includes multi-level professional development, technical assistance and resources related to effective instructional and behavioral strategies related to teaching students with disabilities. Additionally, the project provides support for the use of a variety of technologies in the areas of assistive and instructional technology, and Universal Design for Learning. Participating districts include Pinellas, Pasco and Hernando; with Pinellas serving as fiscal agent. BUDGET : Personnel (Salaries & Fringe) $ 1,163,113 * FDLRS Specialist * Resource Teachers (13) * Secretary II (3) * Clerk Specialist * Account Clerk Materials & Supplies $ 39,041 Travel & Registrations 29,000 Other Purchases Services * Contracted Services $ 114,450 Indirect Costs $ 53,735 TOTAL $ 1,399,339 RATIONALE : If approved, the FDLRS project will provide funding to support professional learning, development of educational resources and service delivery for all district staff, eligible non-public school personnel and families to improve learning and achievement for exceptional student education (ESE) students. DATA SOURCES : Mary R. Conage, Ed.D., Director, Special Projects Kristen Redding, FDLRS Specialist SUBMITTED BY : Lori Matway, Associate Superintendent, Student and Community Support Services File Attachments 7. Consent Subject 7.16 Request Approval of the Title I, Part D Grant Reallocation Amendment, July 1, 2019 - June 30, 2020 - $51,165 (New Total - $551,899) Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Budgeted Yes Budget Source Approval of this amendment will provide additional funding in the amount of $51,165 to increase the academic achievement of neglected, delinquent and at-risk students in alternative education programs for the 2019-2020 school year. Recommended Action Approve the reallocation amendment for the Title l, Part D Grant, July 1, 2019, through June 30, 2020, requesting funding in the amount of $51,165 and authorize district administration to finalize and implement the grant as written. Goals 4 - Strategic Direction 1. Student Achievement BACKGROUND : The Title I, Part D grant serves neglected, delinquent and at-risk students in alternative education programs. If the Department of Education determines that a school district does not need the full amount of Title I, Part D funds for any fiscal year, it may reallocate funds to other eligible school districts to carry out the purpose of the grant. Pinellas County Schools will receive $51,165 in reallocated funds for the 2019-2020 school year. BUDGET: Personnel (Salaries & Fringe) $ 2,950.00 * Adjustment to cover employee health insurance Materials & Supplies $ 17,486.35 * Supplemental curriculum materials * Supplies for STEM, C-Tech, and Aquaponics programs * In-house printing Equipment and Other Capital Costs $ 29,950.00 * Study Buddy devices and Newsela software rental * Computers, projectors, docking stations, and printers * Laser machine repair and maintenance Indirect Costs $ 778.65 TOTAL $ 51,165.00 RATIONALE : If approved, Title I, Part D grant reallocation funds will be used to support educational programs that serve neglected and delinquent children and youth in institutions, community day programs, and correctional facilities. Funds will be allocated for employee health benefits, supplemental instructional materials and supplies, equipment maintenance, and technology for digital learning. DATA SOURCES : Mary R. Conage, Ed.D., Director, Special Projects ​​​​​ Eric McManus, Administrator, DJJ, Alternative Educational Services SUBMITTED BY : Lori Matway, Associate Superintendent, Student and Community Support Services File Attachments 7. Consent Subject 7.17 Request Approval of the Renewal of the Memorandum of Understanding With WorkNet Pinellas, Inc., dba Career Source Pinellas Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Budget Source There is no financial impact to the district. Recommended Action Approve renewal of the Memorandum of Understanding with WorkNet Pinellas, Inc., dba Career Source Pinellas. Goals 4 - Strategic Direction 4. Career- and College-Readiness BACKGROUND : The relationship between Career Source Pinellas (CSPIN) and Pinellas County Schools (PCS) has been successful for over fifteen years. This memorandum of understanding (MOU) facilitates a partnership that provides Pinellas County residents access to Career Source services at select school sites, promotes postsecondary career training and streamlines entry into the Pinellas County workforce. CSPIN provides services to career changers and job seekers through One-Stop Centers where clients receive career counseling, identify career preparation programs suitable to client goals and provides clients with financial support for education related expenses. Through this MOU and associated facility lease, a One-Stop Center is provided on the campus of Pinellas Technical College- St. Petersburg connecting the College to the CSPIN services and clients accessing these services on the PTC campus. Over 2,500 CSPIN clients attend the PTC One-Stop Center and over 100 CSPIN clients annually choose PTC as their career education provider. RATIONALE : Approval of this MOU will continue the bond of services between CSPIN and PCS in support of Pinellas County residents. DATA SOURCES : David Koperski, School District Attorney William Mark Hunt, Executive Director, Career, Technical and Adult Education SUBMITTED BY : Kevin Hendrick, Assistant Superintendent, Teaching and Learning Services File Attachments CSPIN-PCSB MOU Renewal PY 20-21 rev. 4.28.20.docx.pdf (372 KB) CSPIN MOU 2019-20.pdf (2,719 KB) 7. Consent Subject 7.18 Request Approval of the Articulation Agreement Between Osceola Technical College and Pinellas Technical College Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Budget Source There is no financial impact to the district. Recommended Action Approve the articulation agreement between Osceola Technical College and Pinellas Technical College. Goals 4 - Strategic Direction 4. Career- and College-Readiness BACKGROUND : With a shifting job market and many adult students moving in and out of nearby communities for work, articulation agreements afford students the ability to continuously advance their education and build upon successes from one institution to another. Agreements between postsecondary institutions maintain continuity and encourage students to strive for the next higher level of education to realize their full potential. Pinellas Technical College has agreements in place with public and private institutions such as St. Petersburg College, Galen College and Manatee Technical College. RATIONALE : The agreement with Osceola Technical College expands the reach of Pinellas Technical College and provides greater opportunity to a larger number of students who may move between the two counties. DATA SOURCES : David Koperski, School Board Attorney William Mark Hunt, Executive Director, Career, Technical and Adult Education SUBMITTED BY : Kevin Hendrick, Assistant Superintendent, Teaching and Learning Services File Attachments oTECH and PinellasTECH_2020 Articulation (3).pdf (151 KB) 7. Consent Subject 7.19 Request Approval of Budget Amendment No. 6 (February 2020) to the District's 2019-2020 School Year Budget Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Approval of this budget amendment will result in an updated budget that reflects the changes in revenues received along with the offsetting increases or decreases to appropriations. Recommended Action Approve Budget Amendment No. 6 (February 2020) to the district's 2019-2020 school year budget. Goals BACKGROUND : This budget amendment, with the detail attached, reflects changes in revenues received and the resulting changes in budgetary appropriations. This amendment also includes adjustments to reflect changes in coding based on actual expenditures plus encumbrances. RATIONALE : The budget amendment is procedurally necessary to update the district's budget to reflect the changes outlined under "BACKGROUND". Operating Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Debt Service No change. Capital Outlay Fund Adjustments to reflect changes in coding based on actual or proposed expenditures. Contracted Programs Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Food and Nutrition Fund No change. Self-Insured Workers Comp & Liability No change. Self-Insured Health Fund No change. Permanent Fund No change. The 2019-2020 Budget was approved by the School Board at the Public Hearing on September 10, 2019. The financial impact to the Operating Fund follows: Miscellaneous federal through state revenue increased $234,189 for the Temporary Emergency Impact Aid for Displaced Students grant. Gifts, Grants and Bequests increased $1,700 due to $1,000 for recruitment events, $500 for a donation to Gibbs High, and $200 for 21st Century Strategic Partner. Miscellaneous local sources revenue increased $368,712 which represents revenue received from miscellaneous school-based collections. Total estimated revenue and transfers increased $604,601. Appropriations increased $1,750,555. Non-spendable and Assigned fund balance remained unchanged. Restricted fund balance decreased $42,572. Unassigned fund balance decreased $1,103,382. DATA SOURCES : Karen L. Coffey, Executive Director, Budget and Resource Allocation Lou Ann Jourdan, Manager, Budget, FTE and Cost Reporting Stacy L. Pitt, Financial Reporting Analyst SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments BA 6 February 2020.pdf (365 KB) 7. Consent Subject 7.20 Request Approval of the Financial Statements for the Month Ending February 29, 2020 Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Recommended Action Approve the financial statements for the month ending February 29, 2020. Goals BACKGROUND : The financial statements are a summary of the financial condition and financial activities of the school board. These statements provide a districtwide view of financial operations. RATIONALE : The financial records and accounts of the school board are maintained under the direction of the superintendent with approval of the board. DATA SOURCES : Stacy L. Pitt, Financial Reporting Analyst SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments PCSB Financial Statement February 2020.pdf (138 KB) 7. Consent Subject 7.21 Request Approval of Purchasing Items in Accordance With Bid Policies and Statutes Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Funding is available in the various departmental budgets. Recommended Action Approve purchasing items in accordance with bid policies and statutes. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : The purchasing documents and proposals on the attachment have been processed in accordance with applicable law and district purchasing policies. Each proposed contract award reflects the most appropriate recommended action, as determined by the relevant competitive solicitation process or applicable exemption. The purchases are necessary to continue to provide a high-quality education for all students. RATIONALE : Approval of the purchasing items will allow the district to continue to provide a high-quality education for all students in an efficient and effective manner. DATA SOURCES : Linda M. Balcombe, CPPO, CPPB, Director, Purchasing SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments 051220agenda-final.pdf (701 KB) 7. Consent Subject 7.22 Request Approval of the Agreement with Hoffman Architects, P.A. for Architectural and Construction Administration Services for the New Construction and Renovations at Lakewood High School in the Amount of $1,744,365, Project No. 9362 Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The total estimated cost of this project is $25,068,365. The cost of this agreement is $1,744,365. The source of this funding is district capital outlay. Recommended Action Approve the design agreement with Hoffman Architects, P.A., for the new construction and renovations at Lakewood High School in the amount of $1,744,365, Project No. 9362. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : Pursuant to Section 287.055 Florida Statutes, negotiations were conducted for Architectural and Construction Administration Services in connection with the new construction and renovations at Lakewood High School. Hoffman Architects, P.A. was selected as the design professional to perform these services. This agreement is the result of these negotiations. A copy of the agreement is attached. RATIONALE : Approval of the design agreement is necessary to proceed with the contract documents for the new construction and renovations at Lakewood High School. DATA SOURCES : David Koperski, School Board Attorney Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Joseph Maceda, Financial Reporting Analyst, Facilities and Operations Ed Hoffman, Principal, Hoffman Architects, P.A. SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments Lakewood HS #9362 Signed PAE Agreement.pdf (6,794 KB) 7. Consent Subject 7.23 Request Approval of Agreement With Ajax Building Company, LLC for Construction Management (CM) Services in Connection With New Construction and Renovations at Lakewood High School in the Amount of $1,959,802.72, Project No. 9362 Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The total estimated cost of this project is $25,068,365. The initial cost of this agreement is $1,959,802.72. The source of this funding is district capital outlay. Recommended Action Approve the CM Agreement with Ajax Building Company, LLC for the new construction and renovations at Lakewood High School in the amount of $1,959,802.72, Project No. 9362. Goals 4 - Strategic Direction 2. Learning in a Safe Environment BACKGROUND : Pursuant to Section 287.055 Florida Statutes, a competitive selection process was used and negotiations were conducted with the selected firm for CM services in connection with new construction and renovations at Lakewood High School. The estimated total cost of the project is $25,068,365. This agreement will compensate the CM in the amount of $1,959,802.72 for: (1) Preconstruction services in the amount of $149,827.53 (2) Construction Services including procurement of long-lead material and equipment, subcontractor agreements for work and CM administrative and staffing in the amount of $1,809,975.19. The CM services will consist of scheduling, cost estimating, constructability reviews and value engineering. This agreement includes the CM’s compensation for preconstruction (design) phase services, construction phase administrative services, profit and overhead. Once the design documents are sufficiently complete, a Guaranteed Maximum Price (GMP) for the cost of the construction will be established and agreed upon. The cost of the work, either in parts or as a whole, will be added to this agreement by amendments as they are established. A copy of the agreement is attached. RATIONALE : Approval of the agreement is necessary to proceed with the CM services for this project. DATA SOURCES : David Koperski, School Board Attorney Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Joseph Maceda, Financial Reporting Analyst, Facilities and Operations Bill Byrne, Principal, Ajax Building Company, LLC Ed Hoffman, Principal, Hoffman Architects, P.A. SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2020-05-12 #9362 Legal Signed CM Agreement.pdf (19,746 KB) 7. Consent Subject 7.24 Request Approval of Agreement With A.D. Morgan Corporation for Construction Management (CM) Services in Connection With New Construction and Renovations at San Jose Elementary School in the Amount of $212,352.55, Project No. 9337 Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The total estimated cost of this project is $2,848,690. The initial cost of this agreement is $212,352.55. The source of this funding is district capital outlay. Recommended Action Approve the CM Agreement with A.D. Morgan Corporation for the new construction and renovations at San Jose Elementary School in the amount of $212,352.55, Project No. 9337. Goals 4 - Strategic Direction 2. Learning in a Safe Environment BACKGROUND : Pursuant to Section 287.055 Florida Statutes, a competitive selection process was used and negotiations were conducted with the selected firm for CM services in connection with new construction and renovations at San Jose Elementary School. The estimated total cost of the project is $2,848,690. This agreement will compensate the CM in the amount of $212,352.55 for: (1) Preconstruction services in the amount of $20,820.81 (2) Construction Services including procurement of long-lead material and equipment, subcontractor agreements for work and CM administrative and staffing in the amount of $191,531.74. The CM services will consist of scheduling, cost estimating, constructability reviews and value engineering. This agreement includes the CM’s compensation for preconstruction (design) phase services, construction phase administrative services, profit and overhead. Once the design documents are sufficiently complete, a Guaranteed Maximum Price (GMP) for the cost of the construction will be established and agreed upon. The cost of the work, either in parts or as a whole, will be added to this agreement by amendments as they are established. A copy of the agreement is attached. RATIONALE : Approval of the agreement is necessary to proceed with the CM services for this project. DATA SOURCES : David Koperski, School Board Attorney Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Joseph Maceda, Financial Reporting Analyst, Facilities and Operations John Kalaf, Vice-President of Operations, A.D. Morgan Corporation John Thompson, President, Wilder Architects, Inc. SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2020-05-12 #9337 Signed CM Agreement.pdf (1,896 KB) 7. Consent Subject 7.25 Request Approval of Agreement With Ajax Building Company, LLC for Construction Management (CM) Services in Connection With the Prototype Classroom Addition at Shore Acres Elementary School in the Amount of $235,053.97, Project No. 9356 Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The estimated total cost of this project is $3,498,686. The cost of this agreement is $235,053.97. The source of this funding is district capital outlay. Recommended Action Approve the CM Agreement with Ajax Building Company, LLC for the prototype classroom addition at Shore Acres Elementary School in the amount of $235,053.97, Project No. 9356. Goals 4 - Strategic Direction 2. Learning in a Safe Environment BACKGROUND : Pursuant to Section 287.055 Florida Statutes, a competitive selection process was used and negotiations were conducted with the selected firm for CM services in connection with the prototype classroom addition at Shore Acres Elementary School. The estimated total cost of the project is $3,498,686. This agreement will compensate the CM in the amount of $235,053.97 for: (1) Preconstruction services in the amount of $18,581.17; (2) Construction Services including procurement of long-lead material and equipment, subcontractor agreements for work and CM administrative and staffing in the amount of $216,472.80. The CM services will consist of scheduling, cost estimating, constructability reviews and value engineering. This agreement includes the CM’s compensation for preconstruction (design) phase services, construction phase administrative services, profit and overhead. Once the design documents are sufficiently complete, a Guaranteed Maximum Price (GMP) for the cost of the construction will be established and agreed upon. The cost of the work, either in parts or as a whole, will be added to this agreement by amendments as they are established. A copy of the agreement is attached. RATIONALE : Approval of the agreement is necessary to proceed with the CM services to begin the prototype classroom addition at Shore Acres Elementary School. DATA SOURCES : David Koperski, School Board Attorney Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Richard Gauvey, Senior Construction Coordinator Joseph Maceda, Financial Reporting Analyst, Facilities and Operations Bill Byrne, President, Ajax Building Company, LLC Ted Williamson, A.I.A., P.E., Williamson Dacar Associates SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2020-05-12 #9356 Legal Signed CM Agreement.pdf (19,976 KB) 7. Consent Subject 7.26 Request Approval of Amendment to Agreement No. 2 With Williamson Dacar Associates for Architectural and Contract Administration Services in Connection With the Reusable Prototype Classroom Buildings at Sawgrass Lake Elementary School in the Amount of $309,605, Project No. 9363 Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The total estimated cost of this project is $4,809,605. The cost of this amendment is $309,605. The source of this funding is bonds. Recommended Action Approve the Amendment to Agreement No. 2 with Williamson Dacar Associates for the reusable prototype classroom building at Sawgrass Lake Elementary School in the amount of $309,605, Project No. 9363. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : On August 27, 2019, the board approved a PA/E agreement with Williamson Dacar Associates for the Reusable Prototype Classroom Buildings. On February 11, 2020, the board approved Amendment No. 1 for Architectural and Contract Administration Services for the new construction of the reusable prototype classroom buildings at North Shore Elementary, James B. Sanderlin PK-8 School and Shore Acres Elementary in the amount of $12,200,000, with a PA/E fee of $890,203. Amendment No. 2 authorizes the scope of the project at Sawgrass Lake Elementary School to start the Architectural and Contract Administrative Services. This results in an estimated construction cost of $4,500,000 and increases the PA/E fee in the amount of $309,605. Negotiations were held with the PA/E regarding this authorization. A copy of the amendment to agreement is attached. RATIONALE : The design of the prototype classroom buildings will allow Pinellas County Schools to reduce the number of portable classrooms within the district. The reuse of the prototype building designs allows a reduction of the basic services fee compensation to the architect, thereby saving the district design costs. DATA SOURCES : David Koperski, School Board Attorney Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Scott Livernois, Manager Design Joseph Maceda, Financial Reporting Analyst, Facilities and Operations Ted Williamson, Principal, Williamson Dacar Associates SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2020-05-12 #9363 Signed PAE Agreement.pdf (696 KB) 7. Consent Subject 7.27 Request Approval of Substantial Completion for Building 2 Exterior as of March 24, 2020, at Pinellas Park Middle School, Project No. 9090 Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Budget Source There is no financial impact to the district. Recommended Action Approve the substantial completion for Building 2 exterior as of March 24, 2020, at Pinellas Park Middle School, Project No. 9090. Goals 4 - Strategic Direction 2. Learning in a Safe Environment BACKGROUND : The project architect has certified this project is substantially complete as of March 24, 2020. This date establishes the beginning of the school district’s responsibilities for maintenance, cleaning, and insurance for this work. Warranties for this work shall commence per contract terms and the school district is responsible for oversight of warranty claims. A punch list of work to be completed or corrected was made on the date of substantial completion and such work must be complete before final acceptance. A copy of the substantial completion form is attached. RATIONALE : The work required under the terms of the contract is substantially complete. The establishment of a date of substantial completion is a requirement of the contract terms. DATA SOURCES : Craig D. Pollei, A.I.A., Director, Facilities, Design, and Construction Michael Parkinson, Senior Construction Coordinator Frank Sepcic, A.I.A., Project Architect, Harvard Jolly, Inc. Terrence Sterett, Project Director, Walbridge Aldinger SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2020-05-12 Substantial Completion Bldg. 2 Exterior.pdf (793 KB) 7. Consent Subject 7.28 Request Approval of a Vehicle Use Agreement to a Non-Profit Organization for a Period of One Year Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action (Consent) Budget Source There is no financial impact to the district. Recommended Action Approve a vehicle use agreement to a non-profit organization for a period of one year. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : Artz 4 Life Academy has requested a vehicle use agreement. A copy of the agreement is attached. Under Florida Statute 1006.261, a school district may provide to any non-profit organization the option to contract for the use of school buses to transport school-age children if they can provide liability protection for the district. Risk Management has set the minimum amounts of liability protection at $1,000,000 per person/$2,000,000 per occurrence as allowed by School Board policy. It requires the organization to hold the district harmless from liability in exchange for services provided at cost. These agreements also stipulate that the use of buses by these groups will not conflict with regular school board transportation schedules. RATIONALE : The district will continue providing this type of transportation service to non-profit organizations, but shall not subject itself to additional liability exposures. DATA SOURCES : David Koperski, School Board Attorney T. Mark Hagewood, Director, Transportation Department Joseph Maceda, Financial Reporting Analyst, Facilities and Operations Rudolph V. Richardson, Administrative Manager SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments Artz 4 Life Academy VUA.pdf (342 KB) 8. Nonconsent Subject 8.1 Request Approval of Agreement With Skanska USA Building, Inc. for Construction Management (CM) Services in Connection With the Prototype Classroom Addition at North Shore Elementary School in the Amount of $246,498.28, Project No. 9354 Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action Fiscal Impact Yes Budgeted Yes Budget Source The estimated total cost of this project is $5,149,268. The cost of this agreement is $246,498.28. The source of this funding is district capital outlay. Recommended Action Approve the CM Agreement with Skanska USA Building, Inc. for the prototype classroom addition at North Shore Elementary School in the amount of $246,498.28, Project No. 9354. Goals 4 - Strategic Direction 2. Learning in a Safe Environment BACKGROUND : Pursuant to Section 287.055 Florida Statutes, a competitive selection process was used and negotiations were conducted with the selected firm for CM services in connection with the prototype classroom addition at North Shore Elementary School. The estimated total cost of the project is $5,149,268. This agreement will compensate the CM in the amount of $246,498.28 for: (1) Preconstruction services in the amount of $26,329.28; (2) Construction Services including procurement of long-lead material and equipment, subcontractor agreements for work and CM administrative and staffing in the amount of $220,169. The CM services will consist of scheduling, cost estimating, constructability reviews and value engineering. This agreement includes the CM’s compensation for preconstruction (design) phase services, construction phase administrative services, profit and overhead. Once the design documents are sufficiently complete, a Guaranteed Maximum Price (GMP) for the cost of the construction will be established and agreed upon. The cost of the work, either in parts or as a whole, will be added to this agreement by amendments as they are established. A copy of the agreement is attached. RATIONALE : Approval of the agreement is necessary to proceed with the CM services to begin the prototype classroom addition at North Shore Elementary School. DATA SOURCES : David Koperski, School Board Attorney Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Brian Long, Electrical Engineer Joseph Maceda, Financial Reporting Analyst, Facilities and Operations Daniel Abou-Jaoude, Project Executive, Skanska USA Building, Inc. Ted Williamson, A.I.A., P.E., Williamson Dacar Associates SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2020-05-12 #9354 Legal Signed CM Agreement.pdf (19,799 KB) 8. Nonconsent Subject 8.2 Request Approval of Agreement With Skanska USA Building, Inc. for Construction Management (CM) Services in Connection With the Prototype Classroom Addition at Sanderlin PK-8 School in the Amount of $246,498.28, Project No. 9355 Meeting May 12, 2020 - Virtual - Regular School Board Meeting - 10 a.m. Type Action Fiscal Impact Yes Budgeted Yes Budget Source The estimated total cost of this project is $5,227,749. The cost of this agreement is $246,498.28. The source of this funding is district capital outlay. Recommended Action Approve the CM Agreement with Skanska USA Building, Inc. for the prototype classroom addition at Sanderlin PK-8 School in the amount of $246,498.28, Project No. 9355. Goals 4 - Strategic Direction 2. Learning in a Safe Environment BACKGROUND : Pursuant to Section 287.055 Florida Statutes, a competitive selection process was used and negotiations