*REVISED* Auburn Veterans Memorial Hall Board of Trustees Meeting Agenda 6.1.26

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in public meetings. If you require disability-related modifications or accommodations, including auxiliary aid or services, to attend or participate in this meeting, please contact Facilities via the below methods. Requests should be made three (3) working days in advance whenever possible. Agenda and Attachments for the above referenced meeting can be viewed at the following link: http://www.placer.ca.gov/halls. Facilities Management  Building Maintenance Division  3091 County Center Drive, Ste 270  Auburn, CA 95603 (530) 886-4900 office  (530) 889-6859 fax  AuburnHall@placer.ca.gov AUBURN VETERANS MEMORIAL HALL Meeting Agenda June 1, 2026 @ 10:00 am 100 East Street, Auburn, CA Board of Trustees Monty Hecker American Legion Post 84 Daniel McLain (Vice President) American Legion Post 84 John Duenas (President) VFW Post 904 Chuck Spinks VFW Post 904 Bonnie B. Potter (Secretary) Navy League Donald Anderson Navy League Cindy Gustafson Board of Supervisors Alternates Lawrence LaVerne American Legion Post 84 Gene Freeland VFW Post 904 Greg Wilbur Navy League Sophie Fox Board of Suoervisors 1. Call Meeting to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes a. Minutes from April 6, 2026 (Attachment). 5. Public Comment a. Any member of the public may address the Hall Board regarding items not on this Agenda. It is requested that comments be brief since the Board is not permitted to take any action on items addressed under public comment. Agenda Items should be submitted at least three (3) weeks in advance for consideration to the Hall Coordinator at AuburnHall@placer.ca.gov. 6. Information / Non Action Items a. Work Order / Custodial Hours Report (Attachment). 7. Action Items a. Review/Modify/Ratify Building Maintenance Project List (Attachment). 8. Reports a. Late-arriving correspondence. b. Veterans Reports. 9. Announcements a. Next regularly scheduled meeting date: August 3, 2026 10. Adjournment

Auburn Veterans Memorial Hall Board of Trustees Meeting April 6, 2026 The meeting was called to order at 10:00 am by President JD Duenas, who led the Pledge of Allegiance. Present as per sign-in sheet were JD Duenas, VFW Delegate; Chuck Spinks, VFW Delegate; Bonnie Potter, Navy League Delegate; Donald Anderson, Navy League Delegate; Dan McLain, American Legion Delegate; Monty Hecker, American Legion Alternate; Larry LaVerne, proposed American Legion Alternate; Todd Dederick, American Legion member; Duane Espinoza and Sheryse Lewis of Placer County Facilities Management. Approval of Minutes: The minutes from February 2, 2026, were distributed and no corrections were noted. Spinks made a motion to approve the minutes as written; second by Potter. Motion carried. Public Comment: none. Information/Non-action Items: a). Work Order/Custodial Hours Report was reviewed and discussed. Kitchen remodel is ongoing with a few extra days needed for lead abatement. A new electric water heater will be installed. They plan to cut in a new drain to keep water away from the building by the bar. Action Items: a). Building Maintenance Hall Board Project List: Kitchen renovation is still on track to be completed by mid-May. Replacement of tables and carts will remain on list until more funds come available. Potter made a motion to approve the purchase of the new flag box; second by Spinks. Motion carried. Reports: a). Late Arriving Correspondence: none. b). Veterans Reports: Navy League: issue with lapel mic which did not work even with new batteries. Starting the planning for Memorial Day. American Legion: Todd Dederick has offered to paint the cannon and artillery pieces. Todd was introduced to Duane who will facilitate getting the supplies. VFW: cleaning out pantry adjacent to kitchen. Announcements: Next meeting date: June 1, 2026, at 10:00 am. Adjournment: Meeting was adjourned at 10:26 am. Respectfully submitted by Bonnie Potter, Secretary

Date Request ID Original Message Sub Type Status Priority Date Closed Labor Hours 4/1/2026 169586 CUSTODIAL AUBURN MEMORIAL HALL MMP MMP Maintenance Work Custodial MMP Closed Scheduled 30 Day 4/29/26 74 4/1/2026 205948 Coordinate and oversee the window cleaning for the Auburn Memorial Hall PM-Building Exterior BM Routine PM Closed Continuing 4/27/26 0 4/14/2026 213979 Hall Board request: Remove exterior sconce lighting that is part of the column and cap monument sign on either side of the main entrance door. Disassemble, powder coat, reassemble, and reinstall. Exterior Building Monument Signage In Progress Low 1-10 Days 0 4/14/2026 213985 Purchase Supplies for veteran group repainting Canons and artillery in front of hall. Other Open Continuing 0 4/21/2026 214221 Water drainage is clogged causing our run off to go to the neighbors property. Other Closed Emergency 2-8 Hours 4/30/26 4/27/2026 214395 Hall board approved purchase of new Stainless Flag Drop box on 6 APR 26 to replace old repurposed mailbox unit in front of 1st floor entrance. Project Phase Building Maintenance Open Continuing 0 5/1/2026 171459 Perform preventive maintenance as per procedure details PM-HVAC BM Routine PM Closed Scheduled 30 Day 5/1/26 0 5/1/2026 171460 Perform preventive maintenance as per procedure details PM-HVAC BM Routine PM Closed Scheduled 30 Day 5/1/26 0 5/1/2026 171461 Perform preventive maintenance as per procedure details PM-HVAC BM Routine PM Closed Scheduled 30 Day 5/1/26 0 5/1/2026 171462 Perform preventive maintenance as per procedure details PM-HVAC BM Routine PM Closed Scheduled 30 Day 5/1/26 0 5/1/2026 171463 Perform preventive maintenance as per procedure details PM-HVAC BM Routine PM Closed Scheduled 30 Day 5/1/26 0 5/1/2026 171464 Perform preventive maintenance as per procedure details PM-HVAC BM Routine PM Closed Scheduled 30 Day 5/1/26 0 5/1/2026 171465 Perform preventive maintenance as per procedure details PM-HVAC BM Routine PM Closed Scheduled 30 Day 5/1/26 0 5/1/2026 171466 Perform preventive maintenance as per procedure details PM-HVAC BM Routine PM Closed Scheduled 30 Day 5/1/26 0

5/1/2026 171467 Perform preventive maintenance as per procedure details PM-HVAC BM Routine PM Closed Scheduled 30 Day 5/1/26 0 5/1/2026 171468 Perform preventive maintenance as per procedure details PM-HVAC BM Routine PM Closed Scheduled 30 Day 5/1/26 0 5/1/2026 171469 CUSTODIAL AUBURN MEMORIAL HALL MMP MMP Maintenance Work Custodial MMP In Progress Scheduled 30 Day 29 5/1/2026 171457 Perform preventive maintenance as per procedure details PM-Equipment Custodial Routine PM Closed Scheduled 30 Day 5/14/26 5/1/2026 171458 Perform preventive maintenance as per procedure details PM-Equipment Custodial Routine PM Closed Scheduled 30 Day 5/14/26 5/1/2026 171826 Stormwater Inspection PM-SWPP Inspection Open Scheduled 30 Day 0 5/13/2026 216202 Install elkay upper and lower drinking fountain with a bottle fill replacing what was there. Drinking Fountain / Hydration Station Work Complete Low 1-10 Days 5/13/2026 216204 When you walk through the front door please repair the finish and paint on the entrance wall. Interior Painting In Progress Low 1-10 Days 5/14/2026 216214 Line sets have condensation dripping off them in the downstairs mechanical room. Investigate and repair as needed Heating / Cooling Unit Issue Work Complete Low 1-10 Days

Auburn Memorial Hall - Discretionairy Project Funds Planning In Progress Grand Total PJ01222 BM GF Memorial Hall Improvements - Auburn $30,298.00 BM GF Memorial Hall - Auburn Kitchen Renovation - PJ03085 $27,000.00 -$27,000.00 Kitchen renovation is under way. Early June completion is still expected. BM GF Memorial Hall - Auburn - Replace Auditorium Tables and carts $5,000.00 5/18/26 Board decided to defer decision for new tables to complete Kitchen renovations. This project will remain on the list until funding is available suffcient to complete. BM GF Memorial Hall - Auburn - Replace Retired US Flag Drop Box - PJ03088 $3,000.00 -$3,000.00 5/18/26 Board approved replacement of retired flag drop box installed in the parking lot. Flag drop box ordered June 1st. Lead time is expected to be 4 weeks. Totals $5,000.00 $30,000.00 $298.00