EMERGENCY MEETING Liberty County School Board

4 Friday, October 19, 2018 EMERGENCY MEETING Liberty County School Board Liberty County School District Board Room 12926 NW County Road 12, Bristol, Florida 32321 6:00 pm 1. MEETING OPENING Subject A. Call to order/open comment Meeting Oct 19, 2018 - EMERGENCY MEETING Liberty County School Board Category 1. MEETING OPENING Type File Attachments Subject B. Prayer/Pledge Meeting Oct 19, 2018 - EMERGENCY MEETING Liberty County School Board Category 1. MEETING OPENING Type File Attachments 2. PRESENTATION 3. PUBLIC COMMENTS Subject A. Public Comment NOTE: Any person addressing the board is reminded that the name of any student, other than the child(ren) of the person addressing the Board, should not be mentioned or disclosed in the person's comments, and other children will not be discussed in the public forum. This time is set aside for the Citizens of Liberty County to address the School Board. This is not a question or answer period, nor a political forum. Personal accusations and/or derogatory remarks will not be tolerated. Comments should be limited to three minutes or less. In the interest of time, the Chairman reserves the right to limit the number of speakers on a single topic to two individuals. Meeting Oct 19, 2018 - EMERGENCY MEETING Liberty County School Board Category 3. PUBLIC COMMENTS Type Procedural File Attachments 4. SUPERINTENDENT'S MONTHLY REPORT 5. ADDITIONS/CORRECTIONS TO THE AGENDA 6. APPROVE THE AGENDA 7. APPROVE THE MINUTES Subject A. Approve Minutes from August 14, 2018 Meeting Oct 19, 2018 - EMERGENCY MEETING Liberty County School Board Category 7. APPROVE THE MINUTES Type Action (Consent) Recommended Action Approve the minutes from the August 14, 2018, Regular Board Meeting. File Attachments 8. CONSENT ITEMS Subject A. Approve the Principals Reports Meeting Oct 19, 2018 - EMERGENCY MEETING Liberty County School Board Category 8. CONSENT ITEMS Type Action (Consent) Recommended Action Approve the following: Principals’ Reports for September 2018; Financial Statements for September 2018; Budget Amendments September 2018, and Bills and Payroll for September 2018. File Attachments Subject B. Approve the Out-of-Field Teachers Meeting Oct 19, 2018 - EMERGENCY MEETING Liberty County School Board Category 8. CONSENT ITEMS Type Action (Consent) Recommended Action Approve the Out-of-Field teachers for the 2018-2019 SY. File Attachments Subject C. Approve the IDEA Grant Meeting Oct 19, 2018 - EMERGENCY MEETING Liberty County School Board Category 8. CONSENT ITEMS Type Action (Consent) Recommended Action Approve the IDEA Grant for 2018-2019 SY. File Attachments Subject D. DELETE-Approve Dual Enrollment Agreement Meeting Oct 19, 2018 - EMERGENCY MEETING Liberty County School Board Category 8. CONSENT ITEMS Type Action (Consent) Recommended Action Approve the Dual Enrollment Agreement between Liberty County School District and Calhoun County School District for the 2018-2019 SY. File Attachments Subject E. Approve Title I N&D Grant Meeting Oct 19, 2018 - EMERGENCY MEETING Liberty County School Board Category 8. CONSENT ITEMS Type Action (Consent) Recommended Action Approve the Title I N&D Grant for the 2018-2019 SY. File Attachments Subject F. Approve the Title II, Part A Grant Meeting Oct 19, 2018 - EMERGENCY MEETING Liberty County School Board Category 8. CONSENT ITEMS Type Action (Consent) Recommended Action Approve the Title II, Part A Grant for the 2018-2019 SY. File Attachments Subject G. Approve the Title IV Grant. Meeting Oct 19, 2018 - EMERGENCY MEETING Liberty County School Board Category 8. CONSENT ITEMS Type Action (Consent) Recommended Action Approve the Title IV, Student Support and Academic Enrichment Grant for the 2018-2019 SY. File Attachments Subject H. Approve the Title V Grant. Meeting Oct 19, 2018 - EMERGENCY MEETING Liberty County School Board Category 8. CONSENT ITEMS Type Action (Consent) Recommended Action Approve the Title V Grant for the 2018-2019 SY. File Attachments Title V, Part B Grant 2018-2019.pdf (465 KB) Subject I. Approve the Liberty District Parent Involvement Plan Meeting Oct 19, 2018 - EMERGENCY MEETING Liberty County School Board Category 8. CONSENT ITEMS Type Action (Consent) Recommended Action Approve the Liberty District Parent Involvement Plan for 2018-2019. File Attachments Subject J. Approve the School Improvement Plans for 2018-2019 SY. Meeting Oct 19, 2018 - EMERGENCY MEETING Liberty County School Board Category 8. CONSENT ITEMS Type Action (Consent) Recommended Action Approve the School Improvement Plans (SIP's) for W. R. Tolar K-8 School, Hosford Elementary and Junior High School, and Liberty County High School for 2018-2019 SY. File Attachments Subject K. Approve the Parent Involvement Plans for 2018-2019 SY. Meeting Oct 19, 2018 - EMERGENCY MEETING Liberty County School Board Category 8. CONSENT ITEMS Type Action (Consent) Recommended Action Approve the Parent Involvement Plans for W. R. Tolar K-8 School, Hosford Elementary and Junior High School for 2018-2019 SY. File Attachments Subject L. Approve Employees paid from Federal Grants for the 2018-2019 SY. Meeting Oct 19, 2018 - EMERGENCY MEETING Liberty County School Board Category 8. CONSENT ITEMS Type Action (Consent) Recommended Action Approve the list of employees paid from Federal Grants for the 2018-2019 SY. File Attachments Subject M. DELETE Approve Out-of-State Travel Meeting Oct 19, 2018 - EMERGENCY MEETING Liberty County School Board Category 8. CONSENT ITEMS Type Action (Consent) Recommended Action Approve a Liberty County School District bus and van to take students out-of-state to the Moultrie Georgia Ag Expo on October 17, 2018 File Attachments Subject N. Approve the 5 Year work plan for 2018-2018 Meeting Oct 19, 2018 - EMERGENCY MEETING Liberty County School Board Category 8. CONSENT ITEMS Type Action (Consent) Recommended Action Approve the 5 Year work plan for the Liberty County School Board for 2018-2018 File Attachments Subject O. Approve 21st Century Personnel Table Meeting Oct 19, 2018 - EMERGENCY MEETING Liberty County School Board Category 8. CONSENT ITEMS Type Action (Consent) Recommended Action Approve the Personnel Consent Table for 21st Century. File Attachments Subject P. Approve Personnel Consent Table Meeting Oct 19, 2018 - EMERGENCY MEETING Liberty County School Board Category 8. CONSENT ITEMS Type Action (Consent) Recommended Action Approve the Personnel Consent Table for October 9, 2018 File Attachments Subject Q. DELETE Approve disbursement of School Recognition Funds for W. R. Tolar K-8 Meeting Oct 19, 2018 - EMERGENCY MEETING Liberty County School Board Category 8. CONSENT ITEMS Type Action (Consent) Recommended Action Approve disbursement of School Recognition Funds for W. R. Tolar K-8 for 2017-2018 SY. File Attachments 9. BOARD POLICY ITEMS Subject A. Approve the first Reading of PO 5330 Meeting Oct 19, 2018 - EMERGENCY MEETING Liberty County School Board Category 9. BOARD POLICY ITEMS Type Action (Consent) Recommended Action Requesting permission to advertise amendment to policy 5330--Use of Medication. 5330 - USE OF MEDICATIONS The School Board shall not be responsible for the diagnosis and treatment of student illness. The administration of prescribed medication and/or medically-prescribed treatments to a student during school hours will be permitted only when failure to do so would jeopardize the health of the student, the student would not be able to attend school if the medication or treatment were not made available during school hours, or if the child is disabled and requires medication to benefit from his/her educational program. For purposes of this policy, "medication" shall include all medicines including those prescribed by a physician and any nonprescribed (over-the-counter) drugs, preparations, and/or remedies. "Treatment" refers both to the manner in which a medication is administered and to health-care procedures which require special training, such as catheterization. Before any prescribed medication or treatment may be administered to any student during school hours, the Board shall require the written prescription from the child's physician accompanied by the written authorization of the parent. Before any nonprescribed medication or treatment may be administered, the Board shall require the prior written consent of the parent along with a waiver of any liability of the District for the administration of the medication. These documents shall be kept in the office of the Principal, and made available to the persons designated by this policy as authorized to administer medication or treatment. No student is allowed to provide or sell any type of over-the-counter medication to another student. Violations of this rule will be considered violations of Policy 5530 - Drug Prevention and of the Student Code of Conduct/Discipline Code. Only medication in its original container; labeled with the date, if a prescription; the student's name; and exact dosage will be administered. The Superintendent shall determine a location in each building where the medications to be administered under this policy shall be stored, which shall be a locked storage place, unless the medications require refrigeration in which case they shall be stored in a refrigerator not commonly used by students. Parents or students authorized in writing by physician and parents, may administer medication or treatment but only in the presence of another adult. However, students shall be permitted to carry and use, as necessary, an asthma inhaler, provided the student has prior written permission from his/her parent and physician and has submitted Form 5330 F3, Authorization for the Possession and Use of Asthma Inhalers, to the principal and any school nurse assigned to the building. With required training, the following staff are designated as being authorized to administer medication and treatment to students: principal teacher school nurse building secretary aide Additionally the Board shall permit the administration by a licensed nurse or other authorized staff member of any medication requiring intravenous or intramuscular injection or the insertion of a device into the body when both the medication and the procedure are prescribed by a physician and the nurse/staff member has completed any and all necessary training. Students who may require administration of an emergency medication may have such medication, identified as aforenoted, stored in the Principal's office and administered in accord with this policy. Effective 4/9/14 © Neola 2004 Legal F.S. 1006.062 5330 - USE OF MEDICATIONS I. Administration of Prescription Medication A. Each school principal shall designate a staff member(s) to administer prescribed medications. The staff member(s) shall be trained annually by a licensed nurse. B. Administration of prescription medications during school hours is discouraged unless a physician determines that a student’s health needs require medication during school hours. This rule, the Liberty County School District Health Manual shall set forth provisions for administering prescription medications. All medication administration should follow the 6 Rights: 1. Right Patient 2. Right Drug 3. Right Dosage 4. Right Route 5. Right Time 6. Right Documentation C. All prescription medications shall be delivered to the office/clinic with the following information on the label: 1. Student’s name 2. Name of medication 3. Date of prescription and pharmacy 4. Specific instructions on the administration of the medication 5. Approximate duration of medication. D. For each prescribed medication, the student’s parent shall provide to the school principal a written statement which grants to the school principal or designee permission to assist in the administration of such medication and which explains the necessity for the medication to be provided during the school day, including away from school property on official school business. E. Prescription medication which is kept at school shall be counted and shall be stored in its original container, in a secure location under lock and key as designated by the school principal. Only staff who have been designated by the principal and have received training shall have access to the medication. F. Prescription controlled medication which is kept at school shall be counted in the presence of a witness and shall be stored in its original container, in a locked box. The locked box will be secured in a location under lock and key as designated by the school principal. Only staff who have been designated by the principal and have received training shall have access to the medication. G. A student with a special health condition(s) such as asthma, diabetes, pancreatic insufficiency, cystic fibrosis or hypersensitivity may carry prescription medication for emergency situations on self if approved by his/her physician and his/her parent. The approval of the physician and the parent and information regarding the medication required in I.C. must be on file in the office/clinic. A student who has permission to self administer self-administer emergency medication may carry the medication on the school bus or at any school related activity. The principal shall notify the bus driver and the transportation department regarding such students. H. A record shall be maintained on each student who receives a prescription medication during school hours, including the date and time each dose of prescription medication was administered. These records shall be made available at all times to the principal and authorized staff. I. Parents shall be called to pick up expired medication. Parents shall also be called at the end of each school year to pick up unused medication. J. Expired and unused medication shall be disposed according to the Florida Department of Health and Florida Department of Environmental Protection guidelines. All medication disposed shall be counted in the presence of witness and documentation of the exposal sent to the School Health Coordinator. II. Administration of Nonprescription Medication All nonprescription medications will be stored in a locked cabinet in the health room. All nonprescription medications to be administrated at school shall be received in its original unopened container. A. For each nonprescription medication, the student’s parent shall provide to the school principal a written statement which grants to the school principal or designee permission to assist in the administration of such medication and which explains the necessity for the medication to be provided during the school day, including away from school property on official school business. B. If a student is receiving prescription drugs at school, the physician prescribing that medication must give his/her written permission for any nonprescription medication to be given at school. C. The procedures and training for the administration of nonprescription drugs shall be the same as that for prescription drugs. D. A record shall be maintained on each student who receives a nonprescription medication during school hours, including the date and time each dose of prescription medication was administrated. These records shall be made available at all times to the principal and authorized staff. E. Parents shall be called to pick up expired medication. Parents shall also be called at the end of each school year to pick up unused medication. F. Expired and unused medication shall be disposed according to the Florida Department of Health and Florida Department of Environmental Protection guidelines. All medication disposed shall be counted in the presence of witness and documentation of the exposal sent to the School Health Coordinator. III. Administration of Medication on Field Trips A. The requirements for the administration of medication while students are away from school property or on official school business shall be the same as those while on school property. B. All medications including nonprescription medications that are taken on field trips or other official school business must be in the original container. C. Only trained personnel shall administer medication away from the school site except for students who have permission to self administer emergency medications. IV. Administration of Emergency Medication A. Only school personnel who are trained to recognize an anaphylactic reaction and to administer an epinephrine auto-injector shall be permitted to administer this medication; however, the auto-injector may be given to a student who is authorized to self-administer an epinephrine auto-injector. B. Under the provisions of Florida Statutes, the District and trained personnel shall not be liable for any injury resulting from the administration of an auto-injector provided that school personnel were trained, followed the established protocol and believed that the student was having an anaphylactic reaction. C. Medication Errors A. Medication errors may include giving a student the wrong medication, the wrong dose, or giving medication to the wrong student. Medication errors also include giving medication at the wrong time or missing a dose. B. Procedures for medication errors shall follow guidelines in the Liberty County School District Health Manual. C. All medication errors are reported using the Medication Error Form. D. Medication Administration Monitoring A. The School Health Coordinator RN shall periodically monitor the administration of medication at each school health clinic. B. Monitoring shall include medication procedures, medication records, and verification that pill counts correspond to administration record entries. STATUTORY AUTHORITY: 1001.41, 1001.42, F.S. LAW(S) IMPLEMENTED: 1000.21, 1001.43, 1002.20, 1002.22, 1006.062, F.S. STATE DEPARTMENT OF HEALTH RULE(S): 64F-6.004 File Attachments 10. ACTION ITEMS Subject A. Approve the Settlement Agreement and Mutual Release Agreement Meeting Oct 19, 2018 - EMERGENCY MEETING Liberty County School Board Category 10. ACTION ITEMS Type Action Recommended Action Approve the Settlement Agreement and Mutual Release Agreement between the Liberty County School Board and Synovus Trust Company the current trustee for the Trust of Francis Maxwell Harrell. File Attachments Maxwell Harrell Trust.pdf (1,633 KB) 11. BOARD MEMBER ITEMS 12. CLOSING COMMENTS 13. EMERGENCY ITEMS 14. ADJOURNMENT Subject A. Adjournment Meeting Oct 19, 2018 - EMERGENCY MEETING Liberty County School Board Category 14. ADJOURNMENT Type Action Recommended Action Motion to adjourn If you have any questions or need additional information, please call (850) 643-2275, or come by the office at 12926 NW County Road 12, Bristol, Florida 32321. DAVID H. SUMMERS SUPERINTENDENT File Attachments