SOLID WASTE & RECYCLING COMMITTEE

1. CALL TO ORDER 2. ROLL CALL 3. PUBLIC COMMENT ON NON-AGENDA ITEMS 4. CONSENT CALENDAR 4.A. APPROVE AFFIDAVIT OF POSTING FOR THE SPECIAL SOLID WASTE AND RECYCLING COMMITTEE MEETING OF OCTOBER 3, 2023 RECOMMENDATION: Approve. 4.B. APPROVE THE FOLLOWING SOLID WASTE AND RECYCLING COMMITTEE MINUTES: JULY 13, 2023 RECOMMENDATION: Approve as presented. 5. OLD BUSINESS 6. NEW BUSINESS 6.A. DISCUSSION REGARDING REPUBLIC SERVICES FIELD OPERATION ISSUES AND EXPANSION OF MOTHER TRUCK STAGING SITE LOCATIONS RECOMMENDATION: Receive and file. Provide direction to staff. 7. ITEMS FROM STAFF 8. ITEMS FROM SOLID WASTE & RECYCLING COMMITTEE 9. ADJOURNMENT Next meeting: To be determined in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 AGENDA Special Solid Waste & Recycling Committee Meeting SOLID WASTE & RECYCLING COMMITTEE Tuesday, October 03, 2023 CITY OF ROLLING HILLS 3:30 PM CL_AGN_231003_SWR_AffidavitofPosting.pdf CL_MIN_230713_SWR_F.pdf PW_REF_181003_RepublicServices_MotherTruck_StagingLocations.pdf CL_AGN_100222_CC_Item3H_FrontLoaderStaging_Request&Recs.pdf 1

Notice: Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 2

1. CALL TO ORDER 2. ROLL CALL 3. PUBLIC COMMENT ON NON-AGENDA ITEMS 4. CONSENT CALENDAR 4.A. APPROVE AFFIDAVIT OF POSTING FOR THE SPECIAL SOLID WASTE AND RECYCLING COMMITTEE MEETING OF OCTOBER 3, 2023 RECOMMENDATION: Approve. 4.B. APPROVE THE FOLLOWING SOLID WASTE AND RECYCLING COMMITTEE MINUTES: JULY 13, 2023 RECOMMENDATION: Approve as presented. 5. OLD BUSINESS 6. NEW BUSINESS 6.A. DISCUSSION REGARDING REPUBLIC SERVICES FIELD OPERATION ISSUES AND EXPANSION OF MOTHER TRUCK STAGING SITE LOCATIONS RECOMMENDATION: Receive and file. Provide direction to staff. 7. ITEMS FROM STAFF 8. ITEMS FROM SOLID WASTE & RECYCLING COMMITTEE 9. ADJOURNMENT Next meeting: To be determined in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 AGENDA Special Solid Waste & Recycling Committee Meeting SOLID WASTE & RECYCLING COMMITTEE Tuesday, October 03, 2023 CITY OF ROLLING HILLS 3:30 PM CL_AGN_231003_SWR_AffidavitofPosting.pdf CL_MIN_230713_SWR_F.pdf PW_REF_181003_RepublicServices_MotherTruck_StagingLocations.pdf CL_AGN_100222_CC_Item3H_FrontLoaderStaging_Request&Recs.pdf 1

Notice: Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 2

Agenda Item No.: 4.A Mtg. Date: 10/03/2023 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU: DAVID H. READY SUBJECT: APPROVE AFFIDAVIT OF POSTING FOR THE SPECIAL SOLID WASTE AND RECYCLING COMMITTEE MEETING OF OCTOBER 3, 2023 DATE: October 03, 2023 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approve. ATTACHMENTS: CL_AGN_231003_SWR_AffidavitofPosting.pdf 3

Administrative Report 4.A., File # 2023 Meeting Date: 10/3/2023 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS ) AFFIDAVIT OF POSTING In compliance with the Brown Act, the following materials have been posted at the locations below. Legislative Body Solid Waste and Recycling Committee Posting Type Special Meeting Agenda Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274 City Hall Window City Website: https://www.rolling-hills.org/government/agenda/index.php https://www.rolling-hills.org/government/city_council/city_council_archive_agendas/index.php Meeting Date & Time OCTOBER 3, 2023 3:30pm As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was posted at the date displayed below. Christian Horvath, City Clerk Date: September 29, 2023 4

Agenda Item No.: 4.B Mtg. Date: 10/03/2023 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU: DAVID H. READY SUBJECT: APPROVE THE FOLLOWING SOLID WASTE AND RECYCLING COMMITTEE MINUTES: JULY 13, 2023 DATE: October 03, 2023 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approve as presented. ATTACHMENTS: CL_MIN_230713_SWR_F.pdf 5

MINUTES – SOLID WASTE & RECYCLING COMMITTEE MEETING Thursday, July 13, 2023 Page 1 Minutes Rolling Hills Solid Waste & Recycling Committee Thursday, July 13, 2023 Special Meeting 1:00 p.m. 1. CALL TO ORDER The Solid Waste & Recycling Committee of the City of Rolling Hills met on the above date at 4:03 p.m. 2. ROLL CALL Members Present: Mirsch, Mayor Wilson Members Absent: None Staff Present: David Ready, Interim City Manager John Signo, Planning & Community Services Director Christian Horvath, City Clerk / Executive Assistant to the City Manager 3. PUBLIC COMMENTS ON NON-AGENDA ITEMS – NONE 4. CONSENT CALENDAR 4.A. APPROVE AFFIDAVIT OF POSTING FOR THE SPECIAL SOLID WASTE AND RECYCLING COMMITTEE MEETING OF JULY 13, 2023 4.B. APPROVE THE FOLLOWING SOLID WASTE AND RECYCLING COMMITTEE MINUTES: APRIL 6, 2023 AND MAY 23, 2023 Motion by Mayor Pro Tem Mirsch, seconded by Mayor Wilson to approve the consent calendar. Motion carried unanimously with the following vote: AYES: Mirsch, Mayor Wilson NOES: None 5. OLD BUSINESS 5.A. DISCUSS REPUBLIC SERVICES REQUEST REGARDING A MODIFICATION TO SOLID WASTE FRANCHISE AGREEMENT Presentation by Planning & Community Services Director John Signo Public Comment: Dawn Harris and Devon Kincaid of Republic Services Planning & Community Services Director John Signo presented the three options Republic Services returned with regarding their inability to temporarily meet contractual mixed waste processing requirements due to the fire in their sorting facility. Devon Kincaid introduced himself as the new General Manager and emphasized his background in Operations. Dawn Harris explained that Republic Services was currently not meeting the Franchise Agreement requirement of 30% diversion via mixed waste processing (MWP) due to the fire at their facility rendering it inoperable. She noted that Republic Services believes the facility will be operational in the fall of 2024 after 6

MINUTES – SOLID WASTE & RECYCLING COMMITTEE MEETING Thursday, July 13, 2023 Page 2 a station re-fabrication and reconditioning effort. She further expanded on the three proposed options. They included: 1. A Roll Off Recycling Bin Location – place where residents could separate and drop off recycling. 2. Green Waste Credit – where they would give a credit towards the Franchise Agreement percentage for additional green waste beyond the State requirements. 3. City Requirements Matching – Republic would offer the potential to utilize the same requirements for the State and City on a per person tonnage basis as assigned by CalRecycle per capita. Mayor Wilson expressed concerns about making more work for residents and disagreed with Republic Services’ argument of Force Majeure. No formal action was taken by the Committee. Republic indicated it would go back to management to discuss. 6. NEW BUSINESS – NONE 7. ITEMS FROM STAFF – NONE 8. ITEMS FROM SOLID WASTE & RECYCLING COMMITTEE – NONE 9. ADJOURNMENT: 2:14 P.M. The meeting was adjourned at 2:14 p.m. Respectfully submitted, ____________________________________ Christian Horvath, City Clerk Approved, ____________________________________ Patrick Wilson, Mayor 7

Agenda Item No.: 6.A Mtg. Date: 10/03/2023 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU: DAVID H. READY SUBJECT: DISCUSSION REGARDING REPUBLIC SERVICES FIELD OPERATION ISSUES AND EXPANSION OF MOTHER TRUCK STAGING SITE LOCATIONS DATE: October 03, 2023 BACKGROUND: While staff handles calls and emails daily and coordinates with Republic Services for response and correction, the level of service issues have grown over the past 5 months. As a result, staff held a virtual meeting on Friday, August 25, 2023 with the Operations Supervisor and the Operations Manager to discuss ongoing complaints and operational issues that residents have brought to staff’s attention. The meeting was productive and led to a follow-up in-person meeting with Felipe Vazquez, the Operations Supervisor, on Monday, August 28, 2023. Staff set-up new protocols to ensure clearer communications between Republic, staff and our residents on a daily basis – particularly when there is an issue of Republic personnel shortages on a given day and how it will impact service. Felipe indicated an earnest effort to correct these issues, particularly working with their personnel to ensure problems are dealt with at the line level. Republic is currently training new permanent drivers for the city and cross training substitute drivers for days when individuals call out sick. Staff also requested adding and moving the "mother truck" staging areas around to other already approved locations so as to minimize the disruption on certain streets multiple times a week. It should be noted that Republic has had a great deal of turnover in Rolling Hills including supervisors, managers and even the general management. At the August 28, 2023, City Council meeting, Mayor Pro Tem Mirsch requested an agenda item to discuss the many resident complaints. Mayor Pro Tem Mirsch also met with staff on Friday, September 1, 2023 to discuss issues and potential solutions moving forward. Staff plans to institute a standing monthly meeting with the Operations Supervisor. 8

On September 11, 2023, staff presented a similar report to the City Council at their regularly scheduled meeting. A room full of residents showed up, with a handful speaking on behalf of the greater number outlining ongoing and repetitive issues that had been reported to staff or Councilmembers and in turn forwarded to Republic staff. Some other concerns were expressed about newer Republic Services' employees including a negative turn in their customer service, willingness to take all trash, and providing incorrect information to residents. Other residents offered praise for some longtime, older employees regarding their kindness and work ethic. One resident opined that the current routes and staging locations appeared to be extremely inefficient and offered to have their family business route logistics consultant meet with Republic Services to potentially help re-examine their existing routes and staging procedures. The City Council decided to have the Solid Waste and Recycling Committee continue a more robust discussion of these issues with Republic Services. Following the above-mentioned staff and Council meetings, complaints and issues have continued, including two days where entire routes were unable to be serviced due to employee issues within Republic Services. Last week, staff was informed that Mr. Vazquez would be replaced with a new Operations Supervisor and that he would bring the replacement into City Hall for introductions. As of the writing of this report, that has not transpired. Mr. Vazquez has also not followed up regarding the Mother Truck staging locations being expanded. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Receive and file. Provide direction to staff. ATTACHMENTS: PW_REF_181003_RepublicServices_MotherTruck_StagingLocations.pdf CL_AGN_100222_CC_Item3H_FrontLoaderStaging_Request&Recs.pdf 9

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City of Rolling Hills INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 - 1 - Agenda Item No.: 3-H Mtg. Date: 02-22-10 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ANTON DAHLERBRUCH, CITY MANAGER SUBJECT: CONSIDERATION OF A TRAFFIC COMMISSION RECOMMENDATION OF STAGING LOCATIONS FOR THE REFUSE HAULER’S “MOTHER TRUCK”. DATE: FEBRUARY 22, 2010 ATTACHMENTS: 07-07-09 Memo from Traffic Engineer concerning staging locations 03-05-09 Memo from Traffic Engineer concerning staging locations Summary List of Recommended Staging Locations Notice Data for Addresses Adjacent to Proposed Staging Locations RECOMMENDATION It is recommended that the City Council approve the Traffic Commission’s recommendation of 14 locations for Allied Waste to stage its “mother truck” (front loader) for the collection and transport of solid waste. BACKGROUND The City’s refuse hauler, Allied Waste, operates through “scouts” that collect refuse at each residence and transports it to a “mother truck” at a central location. The “mother truck” moves throughout each day to different locations in the City that are central to the collection efforts in a particular area the “scouts” are working. Allied Waste states that the “scouts,” for optimal operations, should cover an area consisting of 27 to 65 residences. As such, on each day refuse is collected, Allied Waste desires 7 to 8 locations where the “mother truck” can be strategically stationed. The “mother truck” would be (is) in each location for approximately 2 hours. 29

-2- Over the years, residents have complained about the staging location of the “mother truck” citing issues of noise, emissions, visual impact, leftover debris and leakage with the vehicles. To address the complaints, Allied Waste has reduced and relocated the “mother truck” staging locations to a point where, according to Allied Waste, operations have been impacted. Allied Waste reports that the reduction of staging locations has caused the “scouts” to cover 86 to 126 residences, drive longer from residences to the “mother truck” and, for the “mother truck” to be stationed in one location for extended periods of time. As such, Allied Waste has requested the formal designation of staging locations. In response to Allied Waste’s request, the City’s Traffic Engineer and City Manager, on multiple occasions toured the City with Allied Waste representatives to identify locations that served Allied Waste operationally while also addressing the Traffic Engineer’s concerns for traffic safety. Fourteen (14) locations were identified that met both parties’ interests. Thereafter, at its meetings of March 26, July 23 and September 24, 2009, and its meeting of January 28, 2010, the Traffic Commission considered Allied Waste’s request for approval of the 14 locations to stage the “mother truck.” For Traffic Commission meeting on March 26, 2009, notice of the agenda item was mailed to all residents adjacent to proposed staging locations and information about the meeting was included in the City Newsletter. In response, the Traffic Commission received input from residents about the locations at Portuguese Bend Road/Ranchero Road (for visibility); Crest Road East, east of Eastfield Drive (for noise and traffic); and Saddleback Road near Hillside Lane (for impact on horses). As a result, the Allied Waste representative and City Traffic Engineer re-evaluated the three locations for functionality, safety and alternatives. For the July 23, 2009 Traffic Commission meeting, notice of the agenda item was mailed to the resident from Portuguese Bend Road/Ranchero Road; the residents closest to the proposed staging location at Crest Road East; and the residents from 26 Saddleback Road to Hillside Lane. At the meeting, the Traffic Commission concluded that there was no alternative for the staging locations at Portuguese Bend Road/Ranchero Road and at Crest Road East and both represented the best functional location for Allied Waste, presented no traffic concern to the City Traffic Engineer and was not immediately adjacent to a residential structure (relative to noise). Additionally, it was noted without these staging locations, the impact of “scouts” traveling longer distances and the “mother truck” being stationed in one location longer is greater on the community. In regard to the Crest Road East site, Allied Waste proposed operating on the southside rather than the northside of the roadway. Also, in response to the residents of 76 Eastfield Drive, the Traffic Commission agreed to continue the discussion of this location to September 24. For the September 24, 2009 Traffic Commission meeting, notice of the agenda item was mailed to 76 Eastfield Drive, and two other residents who had expressed interest on the topic – a resident adjacent to Wagon Lane and a resident on Chuckwagon Road at 30

-3- Eastfield Drive. At the meeting, the Traffic Commission received input from the resident adjacent to Wagon Lane (32 Portuguese Bend Road) about the emissions generated from the “mother truck” when stationed on Wagon Lane, expressing concern about its health impacts. In response, Allied Waste reported that their vehicles meet the State’s emissions requirements and, replacement “mother trucks” would soon be employed that will reduce emissions further. Allied Waste and the Traffic Engineer also stated that there was no operational and safe alternative to this staging location. However, in recognition of the concern, staff was directed to re-consider locations. In regard to the Crest Road East staging location, the residents of 76 Eastfield Drive, who could not attend the meeting, asked that the matter be continued. For the January 28, 2010 Traffic Commission meeting, notice of the agenda item was mailed to 32 Portuguese Bend Road and 76 Eastfield Drive. With regard to the proposed staging location on Crest Road East, Allied Waste stated that it would be used on an as-needed basis and, when utilized, the “mother truck” would be stationed in a location to minimize the noise impact on the residence. Despite the resident’s desire to limit the number of days Allied Waste might use this area, the Traffic Commission supported this site as a staging location. DISCUSSION The Traffic Commission has reviewed and supports the 14 locations identified by Allied Waste and the City’s Traffic Engineer for staging the “mother truck” for the collection of solid waste. As such, the City Council is requested to consider and approve the Traffic Commission’s recommendation per Allied Waste’s request. NOTIFICATION Notice of this matter before the City Council has been provided to the community through the routine procedure of publishing the agenda in the citywide newsletter as well as through legal posting at City Hall. CONCLUSION Allied Waste is fully aware that they must keep their staging sites clear of debris and residue, contain refuse that falls out of their “scouts” and maintain their high quality service. Such conditions, in combination with the topography of the City and service levels desired by the community, leave few options for the method of refuse collection in the City. The “mother truck”/”scout” collection method of refuse collection appears the only functional means of collecting refuse at this time so designated staging locations are necessary. AD:hl 31

Page 1 Memorandum TO: Anton Dahlerbruch, City Manager FROM: Vanessa Munoz, City Traffic Engineer DATE: July 7, 2009 SUBJECT: Citywide Allied Waste “ Mother Truck” loading stationing areas This memo is in response to the Traffic Commissioner’s request to re-evaluate three (3) staging locations for the Allied Waste “Mother Truck.” The locations being re-evaluated are: • Area 1- Saddleback Road ( near Hillside) • Area 2 - Crest Road E. and Eastfield Drive • Area 3 - Portuguese Bend South and Ranchero Road On May 21, 2009, Sam Pena, from Allied Waste, and I went out and re-evaluated the three locations for: • Visibility for Allied Waste vehicles, other vehicles, pedestrians and equestrians; • Width of street; • Traffic volumes; • Driving distance for each Scout to the “Mother Truck” location; • Impact to passing traffic at each location. The Area 1 location of Saddleback Road (near Hillside) was re-evaluated. The main concern expressed by the resident of 3 Hillside Lane was that her horse would get easily scared when the “Mother Truck” parked between the Saddleback easement and the riding fence. The roadway characteristics along Saddleback Road in this particular area of the City allow for the truck to be stationed further north from this location. I recommend the “Mother Truck” be stationed between 36 and 42 Saddleback Road. This location provides visibility for vehicles, equestrian riders and the Allied Waste truck. The Area 2 location of Crest Road E. and Eastfield was re-evaluated. The main concern was noise and its proximity to the resident’s home. The parking of the truck on Eastfield Drive east of Crest Road is an acceptable location; the “Mother Truck” does not impede vehicle visibility and gives the Allied Waste vehicles easy access, the roadway has a low traffic volume and has the least impact to passing traffic. However, to accommodate the concerns of the residents, I recommend the truck be parked on the south side of Eastfield Drive. This should eliminate some of the noise and the truck would not be adjacent to the resident’s home. The Area 3 location of Portuguese Bend South and Ranchero Road was re-evaluated. The main concern was visibility for northbound traffic. The parking of the truck at the present location is an acceptable location. From my field observation the northbound traffic is able to see the truck 32

Page 2 Memorandum when driving up hill. Additionally, since drivers are traveling at low speeds due to the grade on the hill, most drivers have enough time to react and stop if needed. I also evaluated the recommendation of 52 Portuguese Bend Road south as a possible staging location, however the “Mother Truck” cannot park on dirt roads and unless this area gets asphalt it cannot serve as a staging area. VM:mec (06160) 16878/1002/M02 33

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Summary of Citywide "Mother Truck" Staging Locations Area 1 Location Current Staging Location Requested as Staging Location Recommende d Saddleback Road and Roadrunner Road X X Wagon Lane X X Georgeff Road X X Lower Blackwater Canyon Rd. and Middleridge Lane North X Saddleback Road (between 36 and 42) X X Area 2 Location Current Staging Location Requested as Staging Location Recommende d Caballeros Road and Crest Road East X X Crest Road East and Eastfield Drive X X Chuckwagon Road and Eastfield Drive X X Outrider Road and Eastfield Drive X X Southfield Drive and Packsaddle Road East X X Area 3 Location Current Staging Location Requested as Staging Location Recommende d Southfield Drive and Packsaddle Road East X X Portuguese Bend Road South and Ranchero Rd. X X Qualiridge Road North X X 9/5/2023 37

Summary of Citywide "Mother Truck" Staging Locations Buggy Whip Drive X X Johns Canyon Road X X 9/5/2023 38

Notice Data for Addresses Adjacent to Proposed Staging Locations as of 01/28/10 DATE NOTICED Staging Area Address Ctiy State Zip 3/20/09 ##### 9/18/09 1/22/10 1 1 Georgeff Road Rolling Hills CA 90274 X 1 1 Wagon Lane Rolling Hills CA 90274 X X 1 3 Hllside Lane Rolling Hills CA 90274 X X 1 32 Portuguese Bend Rd. Rolling Hills CA 90274 X X 1 35 Saddleback Road Rolling Hills CA 90274 X X X 1 36 Saddleback Road Rolling Hills CA 90274 X X 1 38 Saddleback Road Rolling Hills CA 90274 X X 1 42 Saddleback Road Rolling Hills CA 90274 X X 1 67 Saddleback Road Rolling Hills CA 90274 X 2 2 Chuckwagon Road Rolling Hills CA 90274 X X 2 2 Outrider Road Rolling Hills CA 90274 X 2 34 Creast Road East Rolling Hills CA 90274 X 2 76 Eastfield Drive Rolling Hills CA 90274 X X X X 3 12 Johns Canyon Road Rolling Hills CA 90274 X 3 13 Buggy Whip Drive Rolling Hills CA 90274 X 3 2 Ranchero Road Rolling Hills CA 90274 X 3 3 Crest Road West Rolling Hills CA 90274 X 2 & 3 19 Southfield Drive Rolling Hills CA 90274 X 39