Regular Board Meeting

3 Monday, February 11, 2019 Regular Board Meeting 5:00 PM CST WASHINGTON COUNTY SCHOOL BOARD 652 N. Third Street Chipley, FL 32428 Administration Building - Board Room The mission of the Washington County School District is to empower all students to become well educated, productive citizens by providing appropriate, high quality, and rigorous educational programs in a safe learning environment. A. MEETING OPENINGS Subject 1. Call to order by the Board Chair Meeting Feb 11, 2019 - Regular Board Meeting Category A. MEETING OPENINGS Type Procedural File Attachments B. AGENDA ADDITIONS/CORRECTIONS Subject 1. *Additions/Changes to Agenda Meeting Feb 11, 2019 - Regular Board Meeting Category B. AGENDA ADDITIONS/CORRECTIONS Type Information *Additions/Revisions since Agenda Posted: CONSENT ITEMS: ADD - Approval of purchase for Transportation Service Truck ADD - Approval of purchase for Data Center Service Van ADD - Approval of Washington County Chamber of Commerce Annual Membership Dues MOVE TO OTHER ACTION ITEMS: Approval to accept the bid for North Florida Construction Inc. OTHER ACTION ITEMS: ADD - Approval of Plumbing Services with Davis and Son's Plumbing ADD - Approval of Donofro Architects Contract ADD - Approval of DAG Architects continuing contract for School Security MOVED FROM CONSENT ITEMS: Approval to accept the bid for North Florida Construction Inc. HUMAN RESOURECES - FLORIDA PANHANDLE TECHNICAL COLLEGE DELETE - Approval of employment recommendation of TBA, Instructor - NWFRC Electrician, effective February 12, 2019 HUMAN RESOURECES - VERNON MIDDLE SCHOOL ADD - Approval of resignation of Rachael Flanery Coleman, effective February 22, 2019 File Attachments C. APPROVAL OF AGENDA D. PRESENTATIONS Subject 1. Recognition of Vernon High School Jr. BETA and BETA Program Meeting Feb 11, 2019 - Regular Board Meeting Category D. PRESENTATIONS Type Information File Attachments Subject 2. Recognition of Brian Riviere - Florida BETA Council Member Meeting Feb 11, 2019 - Regular Board Meeting Category D. PRESENTATIONS Type Information File Attachments Subject 3. District Spelling Bee Winners Meeting Feb 11, 2019 - Regular Board Meeting Category D. PRESENTATIONS Type Information District Spelling Bee Winners - KMS 5th Grade Lane Pelfrey-1st Place; KMS 5th Grade Callie Hicks-2nd Place; RMS 7th Grade Christian Hildebrand-3rd Place File Attachments Subject 4. Employees of the Year Recognition: The Washington County School Board, The Chamber of Commerce and One South Bank Meeting Feb 11, 2019 - Regular Board Meeting Category D. PRESENTATIONS Type Information 2020 Teacher of the Year Ms. Tami Porter Parish - Vernon Middle School 2019 Rookie Teacher of the Year Ms. Kaylor Collins - Kate M. Smith Elementary School 2019 School-Related Employee of the Year Mr. Ernie Zorn - Florida Panhandle Technical College File Attachments Subject 5. Chipley High School FBLA District Award Winners Meeting Feb 11, 2019 - Regular Board Meeting Category D. PRESENTATIONS Type Information 1st place: Business Law---Brennan Louderback Client Services---Elizabeth Kiwalabye Economics---Jabriya Hargrove Health Care Administration--Ariana Jett Networking Concepts---Aliyah Ulmer Organizational Leadership---Kaytlin Adams Personal Finance---MacKenna Gainer 2nd place: Accounting---Jarvis Davis Business Calculations---Anori Hixon Cyber Security--Joey Jordan Economics---Amari Carswell Intro to Business Procedures---Adriayanna White Intro to Informational Technology--Abby Chomos Journalism----Olivia Floyd Organizational Leadership---Cara Haddan 3rd place: Advertising---Karleigh Walters Business Calculations---Hanna Gidney Health Care Administration---Cassidy Boyett Journalism---Elijah Wells Personal Finance---Ella Page File Attachments Subject 6. Chipley High School FFA District Competition Winners Meeting Feb 11, 2019 - Regular Board Meeting Category D. PRESENTATIONS Type Information Chipley FFA had a big day at District 1 competition. John Taylor placed 2nd in Prepared Public Speaking and Audrey Holley place 1st in the FFA Creed Contest. Audrey will represent Chipley FFA at the 91st State FFA Convention State Competition in Orlando in June, 2019. File Attachments Subject 7. Gail Riley - Recognition of Sunshine State Scholar Meeting Feb 11, 2019 - Regular Board Meeting Category D. PRESENTATIONS Type Information Sunshine State Scholar Jayla Kindelspire File Attachments Subject 8. Gail Riley - Recognition of AVID Certifications - Vernon High School/Chipley High School Meeting Feb 11, 2019 - Regular Board Meeting Category D. PRESENTATIONS Type Information File Attachments E. CITIZEN REQUEST Subject 1. The Washington County School Board welcomes you to this meeting. This is time set aside for the Citizens of Washington County to address the School Board. This is not a question and answer period, it is not a political forum, nor is it a time for personal accusations and derogatory remarks to/ or about school personnel. If you would like to address the School Board please come to the podium, state your name and address for the record and limit your comments to not more than five (5) minutes. Your participation is welcomed and appreciated. Meeting Feb 11, 2019 - Regular Board Meeting Category E. CITIZEN REQUEST Type Information File Attachments F. CONSENT ITEMS Subject 1. Approval to pay monthly bills; Approval of the Financial Report and Budget Amendments Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Budget Amend Feb Bd Mtg.pdf (541 KB) Finance Rpt Feb 2019 Bd Mtg.pdf (375 KB) Subject 2. Approval of Minutes for Jan 3, 2019 Workshop Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent), Minutes File Attachments Subject 3. Approval of Minutes for Jan 14, 2019 Regular Board Meeting Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent), Minutes File Attachments Subject 4. Approval of Substitutes/Volunteers Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Substitures-Volunteers.pdf (231 KB) Subject 5. MOVE TO OTHER ACTION ITEMS: Approval to accept the bid for North Florida Construction Inc. Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Parking Lot Bid.pdf (246 KB) North Florida Construction - Parking Lot.pdf (6,850 KB) Subject 6. Approval of out-of-state travel for KMS AR Reward students to Carmike 12 Movie Theater, in Dothan, AL on April 2, 2019 Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments KMS out of state travel to AMC 12 Movie.pdf (274 KB) Out-of-State Travel KMS Carmike 12.pdf (51 KB) Subject 7. Approval of out-of-state travel for KMS AR Reward students to Axtion Air in Dothan, AL on March 21, 2019 Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments KMS out of state travel for Axtion Air.pdf (274 KB) Out-of-State Travel KMS Axtion Air.pdf (53 KB) Subject 8. Approval of out-of-state travel for RMS eighth grade students and staff to Southeast Worlds of Work Career Fair in Dothan, AL on February 20, 2019 Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo for Out of State travel for 8th Grade-Pritchard.pdf (233 KB) Out-of-State-Travel for RMS 8th grade - Pritchard (2).pdf (813 KB) Subject 9. Approval of out-of-state travel for RMS Boys Basketball team to attend an Atlanta Hawks basketball game in Atlanta, GA on March 1-2, 2019 Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo for RMS Out-of-State Travel for Gates BB Team.pdf (279 KB) Out-of-State-Travel for Atlanta Hawks BB game (2).pdf (813 KB) Subject 10. Approval of out-of-state travel for RMS eighth grade students and staff to travel to Washington DC, Philadelphia and New York on April 13-19, 2019 Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo for Out of State travel for RMS 2019 DC trip.pdf (233 KB) Out-of-State-Travel for RMS 2019 Washington DC trip.pdf (813 KB) Subject 11. Approval of contract between Florida Panhandle Technical College and C & C Removal @ Marianna Chapel Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Contract FPTC and C C Removal at Marianna Chapel.pdf (118 KB) Subject 12. Approval of purchase order request for FPTC Drafting Computers Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Purchase Order Request for FPTC Drafting Computers.pdf (37 KB) Subject 13. Approval of contract for services with Paula Ellis Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - Contract P. Ellis.pdf (265 KB) P. Ellis contract for services.pdf (57 KB) Subject 14. Approval of contract for services with Cindy Richards Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - contract for C. Richards.pdf (265 KB) C. Richards contract for services.pdf (57 KB) Subject 15. Approval of Class Size Corrective Action Plan Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Class Size Corrective Action.pdf (247 KB) Subject 16. Approval of Performance-Based Exit Option Plan Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - Performance Based Exit Option.pdf (265 KB) Performance Based Exit Option (1).pdf (3,956 KB) Subject 17. Approval of Amended Data Loss Prevention Plan Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - Amended Data Loss Prevention Plan.pdf (25 KB) mark up Data Loss Prevention Plan - Classification and Protection Standard 1 28 2019 (1).pdf (961 KB) Amended Data Loss Prevention Plan - Classification and Protection Standard 1 28 2019 (2).pdf (831 KB) Subject 18. Approval of purchase of two new school buses Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Purchase of 2 New Bus.pdf (287 KB) Subject 19. Approval of revision of OYDC 2018-19 School Calendar Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - Revised OYDC 2018-19 School Calendar.pdf (97 KB) Revised - Okeechobee 2018-19 School Calendar Rev.1.17.19 (3).pdf (58 KB) Subject 20. Approval of Amendment 1 Interim Land Management Agreement Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Memo - Amendment 1 Interim Land Management Agreement.pdf (28 KB) Amendment 1 Interim Lan Management Agreement (4).pdf (70 KB) Interim Land Management Agreement Signed in 2014 (3).pdf (2,114 KB) Subject 21. Approval of out-of-state travel for CHS Baseball to participate in the Classic games in Ozark, AL on March 1, 2019 Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Out-of-State Travel CHS Baseball team to Ozark AL 3-1-19.pdf (20 KB) Out-of-State Travel Form CHS Baseball team to Ozark AL 3-1-19.pdf (24 KB) Subject 22. Approval of out-of-state travel for CHS Baseball game in Dothan, AL on March 26, 2019 Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Out-of-State Travel CHS Baseball team to Dothan AL 3-26-19.pdf (20 KB) Out-of-State Travel Form CHS Baseball team to Dothan AL 3-26-19.pdf (24 KB) Subject 23. ADD - Approval of purchase for Transportation Service Truck Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Purchase of Transportatio Truck.pdf (1,030 KB) Subject 24. ADD - Approval of purchase for Data Center Service Van Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Purchase of Data Center Van.pdf (2,690 KB) Subject 25. ADD - Approval of Washington County Chamber of Commerce Annual Membership Dues Meeting Feb 11, 2019 - Regular Board Meeting Category F. CONSENT ITEMS Type Action (Consent) File Attachments Chamber of Commerce Annual Membership Dues.pdf (58 KB) G. OTHER ACTION ITEMS: Subject 1. ADD - Approval of Plumbing Services with Davis and Son's Plumbling Meeting Feb 11, 2019 - Regular Board Meeting Category G. OTHER ACTION ITEMS: Type Action (Consent) File Attachments Plumbing quote for KMS project.pdf (47 KB) Subject 2. ADD - Approval of Donofro Architects contract Meeting Feb 11, 2019 - Regular Board Meeting Category G. OTHER ACTION ITEMS: Type Action (Consent) File Attachments Memo - Donofro Architect contract.pdf (26 KB) Donofro Contract.pdf (5,358 KB) Subject 3. ADD - Approval of DAG Architects continuing contract for School Security Meeting Feb 11, 2019 - Regular Board Meeting Category G. OTHER ACTION ITEMS: Type Action (Consent) File Attachments Memo - DAG Architect contract.pdf (25 KB) DAG - AIA Doc B121-2018 Standard Form of Master Agreement Between Owner and Architect (1).pdf (3,811 KB) Subject 4. MOVED FROM CONSENT ITEMS: Approval to accept the bid for North Florida Construction Inc. Meeting Feb 11, 2019 - Regular Board Meeting Category G. OTHER ACTION ITEMS: Type Action (Consent) File Attachments Memo - North Florida Construction contract Parking Lot Bid.pdf (246 KB) North Florida Construction - Parking Lot.pdf (6,850 KB) H. PAEC RECOMMENDATIONS Subject 1. PAEC-AGENDA Meeting Feb 11, 2019 - Regular Board Meeting Category H. PAEC RECOMMENDATIONS Type Information PROJECTS/AMENDMENTS 1. Program / Budget Amendments a. Regional Consortium (program) BIDS/PROPOSALS 1. Bids a. Results of Bid #19 -03 (AEPA Bid #19) b. Bid Extensions (IFB #016, IFB #017, IFB #018, IFB #18.5) C ONTRACTS/AGREEMENTS 1. Jackson County School District – Group Health Resolution 2. Florida State University 3. Sandestin Golf & Beach Resort 4. National Council for Behavioral Health 5. TriTech Wireless, LLC 6. Professional Satellite dba Dynamite Internet 7. Hometown Heating and Cooling 8. LRP Publications, Inc. 9. William Skyler Scott 10. S. Frances Allen HUMAN RESOURCES/PERSONNEL 1. Revised Job Description – Consultant I – IS – Reading Specialist PURCHASE ORDERS 1. Houghton Mifflin Company File Attachments PAEC WCSB agenda February2019.pdf (95 KB) Subject 2. PROJECTS/AMENDMENTS Meeting Feb 11, 2019 - Regular Board Meeting Category H. PAEC RECOMMENDATIONS Type Action (Consent) PROJECTS/AMENDMENTS 1. Program / Budget Amendments a. Regional Consortium (program) File Attachments ProjAmendment.Regional Consortium.pdf (49 KB) Subject 3. BIDS/PROPOSALS Meeting Feb 11, 2019 - Regular Board Meeting Category H. PAEC RECOMMENDATIONS Type Action (Consent) BIDS/PROPOSALS 1. Bids a. Results of Bid #19 -03 (AEPA Bid #19) b. Bid Extensions (IFB #016, IFB #017, IFB #018, IFB #18.5) File Attachments Bids.Results of Bid #19-03.pdf (132 KB) Bids.Bid ExtensionsIFB#016,#017,#018,#18.5.pdf (480 KB) Subject 4. CONTRACTS/AGREEMENTS Meeting Feb 11, 2019 - Regular Board Meeting Category H. PAEC RECOMMENDATIONS Type Action (Consent) CONTRACTS/AGREEMENTS 1. Jackson County School District – Group Health Resolution 2. Florida State University 3. Sandestin Golf & Beach Resort 4. National Council for Behavioral Health 5. TriTech Wireless, LLC 6. Professional Satellite dba Dynamite Internet 7. Hometown Heating and Cooling 8. LRP Publications, Inc. 9. William Skyler Scott 10. S. Frances Allen File Attachments Contracts.JacksonCoSchDist.pdf (150 KB) Contracts.FSU.pdf (117 KB) Contracts.Sandestin Resort.pdf (66 KB) Contracts.National Council for Behavioral Health.pdf (267 KB) Sole Source Nat'l Council of Behavioral Health.pdf (234 KB) RecordsSearch.Nat'l Council for Behavioral Health.pdf (6 KB) Contracts.TriTechWireless.pdf (197 KB) Contracts.Professional Satellite.pdf (223 KB) Contracts.Hometown Heating.pdf (163 KB) Contracts.LRP Publishing.pdf (240 KB) Contracts.W.Scott.pdf (132 KB) Contracts.S.F.Allen.pdf (416 KB) Subject 5. HUMAN RESOURCES/PERSONNEL Meeting Feb 11, 2019 - Regular Board Meeting Category H. PAEC RECOMMENDATIONS Type Action HUMAN RESOURCES/PERSONNEL 1. Revised Job Description – Consultant I – IS – Reading Specialist File Attachments HR.Revised Job Description.Consultant I.pdf (37 KB) Subject 6. PURCHASE ORDERS Meeting Feb 11, 2019 - Regular Board Meeting Category H. PAEC RECOMMENDATIONS Type Action PURCHASE ORDERS 1. Houghton Mifflin Company File Attachments PurchaseOrders.Houghton Mifflin Co..pdf (61 KB) I. HUMAN RESOURCES - DISTRICT Subject 1. Approval of Michael Edge out-of-field for ACCESS PE at WAVE Meeting Feb 11, 2019 - Regular Board Meeting Category I. HUMAN RESOURCES - DISTRICT Type Action File Attachments Memo - Out-of-Field (1).pdf (265 KB) J. HUMAN RESOURCES - FLORIDA PANHANDLE TECHNICAL COLLEGE Subject 1. DELETE - Approval of employment recommendation of TBA, Instructor - NWFRC Electrician, effective February 12, 2019 Meeting Feb 11, 2019 - Regular Board Meeting Category J. HUMAN RESOURCES - FLORIDA PANHANDLE TECHNICAL COLLEGE Type Action File Attachments Employment recommendation of TBA Instructor - NWFRC Electrician.pdf (20 KB) Subject 2. Approval of employment recommendation of Tanya Prieto, Work Study Student, effective February 12, 2019 Meeting Feb 11, 2019 - Regular Board Meeting Category J. HUMAN RESOURCES - FLORIDA PANHANDLE TECHNICAL COLLEGE Type Action File Attachments Employment recommendation of Tany Prieto, Work Study Student.pdf (132 KB) K. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Subject 1. Approval of leave of absence for Danielle Harwell, teacher, effective March 18, 2019 through April 29, 2019 Meeting Feb 11, 2019 - Regular Board Meeting Category K. HUMAN RESOURCES - KATE M. SMITH ELEMENTARY SCHOOL Type Action File Attachments February 11 Instructional Grid.pdf (205 KB) Leave of absence for Danielle Harwell.pdf (273 KB) Danielle Harwell Letter request for leave.pdf (16 KB) L. HUMAN RESOURCES - TRANSPORTATION Subject 1. Approval of employment recommendation of Thomas Burleson, bus driver, retroactive January 25, 2019 Meeting Feb 11, 2019 - Regular Board Meeting Category L. HUMAN RESOURCES - TRANSPORTATION Type Action File Attachments Employment recommendation of Thomas Burleson.pdf (928 KB) Subject 2. Approval of employment recommendation of Jessica Williams, bus monitor, effective February 1, 2019 Meeting Feb 11, 2019 - Regular Board Meeting Category L. HUMAN RESOURCES - TRANSPORTATION Type Action File Attachments Jessica Williams employment recommendation.pdf (209 KB) M. HUMAN RESOURCES - VERNON ELEMENTARY SCHOOL Subject 1. Approval of resignation of Teresa Robbins, paraprofessional, effective January 18, 2019 Meeting Feb 11, 2019 - Regular Board Meeting Category M. HUMAN RESOURCES - VERNON ELEMENTARY SCHOOL Type Action File Attachments 2-11-19 Non Inst. grid sheet (1).pdf (211 KB) Memo - resignation Teresa Robbins (4).pdf (185 KB) T. Robbins resignation letter.pdf (44 KB) Subject 2. Approval of employment for Donna Nix, paraprofessional, effective January 28, 2019 Meeting Feb 11, 2019 - Regular Board Meeting Category M. HUMAN RESOURCES - VERNON ELEMENTARY SCHOOL Type Action File Attachments Memo - employment recommendation Donna Nix.pdf (186 KB) Donna Nix application (1).pdf (773 KB) 2-11-19 Non Inst. grid sheet (1).pdf (211 KB) N. HUMAN RESOURCES - VERNON MIDDLE SCHOOL Subject 1. ADD - Approval of resignation of Rachel Flanery-Coleman, teacher, effective February 22, 2019 Meeting Feb 11, 2019 - Regular Board Meeting Category N. HUMAN RESOURCES - VERNON MIDDLE SCHOOL Type Action File Attachments Memo - Coleman Resignation (1).pdf (88 KB) Rachel Flanery-Coleman's resignation letter.pdf (446 KB) O. HUMAN RESOURCES - VERNON HIGH SCHOOL Subject 1. Approval of level increase for Kristy Kolmetz, Data Entry Meeting Feb 11, 2019 - Regular Board Meeting Category O. HUMAN RESOURCES - VERNON HIGH SCHOOL Type Action File Attachments Kolmetz Increase Cover.pdf (182 KB) Subject 2. Approval of resignation of Raymond Jensen, JROTC Instructor, effective June 21, 2019 Meeting Feb 11, 2019 - Regular Board Meeting Category O. HUMAN RESOURCES - VERNON HIGH SCHOOL Type Action File Attachments Memo - Jensen Resignation.pdf (88 KB) Raymond Jensen Letter of resignation.pdf (438 KB) P. INFORMATIONAL ITEMS Subject 1. Student Enrollment Report Meeting Feb 11, 2019 - Regular Board Meeting Category P. INFORMATIONAL ITEMS Type Information File Attachments Student Enrollment.pdf (247 KB) Student Enrollment Report.pdf (192 KB) Q. TIME RESERVED/SUPERINTENDENT R. TIME RESERVED/BOARD MEMBERS S. ADJOURN