Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540

1 Monday, October 16, 2023 Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 1. Call to Order and Motion for Closed Session Subject 1.01 Call to Order Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Procedural File Attachments 1. Call to Order and Motion for Closed Session Subject 1.02 Motion to go into Closed Session Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Procedural File Attachments 2. Closed Session Subject 2.01 Pursuant to 5 ILCS 120/2(c)(21) Discussion of minutes lawfully closed under the Open Meetings Act, whether for purposes of school board approval of the minutes or semi-annual review of the minutes as mandated by the Act. 09/18/2023, 10/02/2023 Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Action File Attachments 2. Closed Session Subject 2.02 Pursuant to 5 ILCS 120/2(c)(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees or legal counsel, including hearing testimony on a complaint lodged against an employee or legal counsel to determine its validity. Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Information File Attachments 2. Closed Session Subject 2.03 Pursuant to 5 ILCS 120/2 (c)(11) Litigation, when an action against, affecting or on behalf of the school board has been filed and is pending before a court or administrative tribunal or when the school board finds an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Information File Attachments 2. Closed Session Subject 2.04 Pursuant to 5 ILCS 120/2 (c)(2) Collective negotiating matters between the school board and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Information File Attachments 2. Closed Session Subject 2.05 Pursuant to 5 ILCS120/2 (c)(10) The placement of individual students in special education programs and other matters relating to individual students. Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type File Attachments 3. Meeting Opening Subject 3.01 Welcome and Mission Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Procedural Our Mission ... is to educate students to be self-directed learners, collaborative workers, complex thinkers, quality producers and community contributors. File Attachments 3. Meeting Opening Subject 3.02 Roll Call Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Procedural File Attachments 3. Meeting Opening Subject 3.03 Pledge of Allegiance-Prairie Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Information, Procedural File Attachments 4. Recognition Subject 4.01 Good News Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Information File Attachments BOE Meeting Good News 10-16-23.pdf (1,704 KB) 5. Public Comment Subject 5.01 Please limit comments to 3 minutes if you are speaking as an individual; 5 minutes if representing a group Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Information File Attachments 6. Monthly Reports Subject 6.01 Treasury Report Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type File Attachments Treasury Report 8-31-23.pdf (81 KB) 6. Monthly Reports Subject 6.02 Investments Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type File Attachments Cash and Investments 8-31-23.pdf (105 KB) Health Investments 8-31-23.pdf (28 KB) Investments 8-31-23.pdf (42 KB) 6. Monthly Reports Subject 6.03 Insurance Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type File Attachments Insurance Fund Board Report 8-31-23.pdf (104 KB) 6. Monthly Reports Subject 6.04 Budget Report Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Information Board Meeting: 10/16/23 STAFF CONTACT: Michael Frances, CFO/CSBO SUBJECT: Budget Report as of August 31, 2023 - Pre-Audit Fiscal Year Start RECOMMENDATION: N/A BACKGROUND: Attached is the budget report for August 2023. The first page compares the current month to the same month from last year with the corresponding percentage change for both revenue and expense. It is then further broken down by showing the actual current month’s activity in each individual fund. The second page looks at previous and current year to date revenue and expenditures and compares them last year’s actuals and the current budget, with corresponding percentages. Also included are the two dashboard reports, one for revenue and one for expenses that show some high-level results that show both actuals and well as how we compare against monthly projections at this point in the year. Please note, the district is currently going through its annual audit and that there is an accounting accrual period that extends for 60 days (August 31 st ) after fiscal year end. The external audit is almost complete and we anticipate there will be entries that affect actual activity as well as ending fund balances for FY23. Revenue: Property tax revenue continues to be collected as expected, on pace with previous years. We have started to receive our FY24 Evidence Based Funding from the State. These payments are anticipated to continue at twice per month for the remainder of the year. Quarterly categorical payments from the State for Transportation and Special Education should begin in September, however, timing of actual disbursements of these reimbursements is hard to predict. Expenditures: Expenses for the month were very typical for August and similar to amounts at this point last year. Year-to-date salaries and benefits are slightly behind last year as we have one fewer pay period through August. There is nothing else out of the ordinary to report at this time. FISCAL/PERSONNEL IMPACT: N/A ENCLOSURES: Budget Report as of August 31, 2023 Revenue Dashboard Expense Dashboard File Attachments Budget Report 8-31-23.pdf (161 KB) Revenue Dashboard - August 2023.pdf (231 KB) Expense Dashboard - August 2023.pdf (226 KB) 7. Action by Consent Subject 7.01 Bills and Claims Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Action (Consent) File Attachments Check Breakdown October 2023.pdf (55 KB) Claimsums October 2023.pdf (43 KB) 7. Action by Consent Subject 7.02 Adoption of Personnel Report Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Action (Consent) File Attachments Personnel BOE Memo 10.16.23 (signed).pdf (673 KB) 7. Action by Consent Subject 7.03 Board Meeting Minutes: 09/18/2023, 10/02/2023 Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Action (Consent) File Attachments BOE Open Session Minutes September 18 2023.pdf (598 KB) BOE Open Session Minutes October 2 2023.pdf (433 KB) 7. Action by Consent Subject 7.04 Closed Session Minutes: 09/18/2023, 10/02/2023 Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type File Attachments 7. Action by Consent Subject 7.05 Retain/Release Closed Session Minutes as Discussed in Closed Session Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Action (Consent) File Attachments 7. Action by Consent Subject 7.06 Bid: NCHS Exterior Wall- Windows Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type STAFF CONTACT: Mike Frances, CFO/CSBO SUBJECT: Bid recommendation Naperville Central High School Wall Repair, Bid Group #01 Package 3 Storefront Windows RECOMMENDATION: I, along with our Construction Services Consultant, Wight & Company, recommend the District award the Bid Naperville Central High School Wall Repair, Bid Group #01 Package 3 Storefront Windows to 3F Corporation of Alsip, Illinois. The lump sum amount of the Base Bid is $233,300. Furthermore, we recommend the Board authorize administration to execute all necessary documents related to this bid. BACKGROUND: During summer 2023, it was discovered that the Northeast building side of Naperville Central High School, the original 3-story portion as well as the 3-story addition and dock, both built in the 1950s have experienced rusting and deterioration of the steel lintels above some of the windows. As such, Wight & Co.’s structural engineers reviewed the conditions of the structural system within the exterior wall. Their initial assessment raised concerns regarding the structural steel and recommended a total removal of the face brick to determine the full extent of the issue. The Wall Repair project is occurring over three phases and this Bid represents Phase 3 – the rebuilding of the exterior wall. The air barrier and masonry work will occur over the next two months, with the window replacement scheduled to take place in the spring. FISCAL/PERSONNEL IMPACT: Base Bid, Masonry Naperville Central High School Wall Repair: $233,300 ENCLOSURES: Bid Recommendation and bid review analysis prepared by Wight & Co File Attachments BG1 BP3_Storefront Windows_LOR_Nap Central High School Wall Repair.pdf (215 KB) 7. Action by Consent Subject 7.07 Bid: NCHS Exterior Wall- Air Barrier Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type STAFF CONTACT: Mike Frances, CFO/CSBO SUBJECT: Bid recommendation Naperville Central High School Wall Repair, Bid Group #01 Package 2 Fluid Applied Air Barrier RECOMMENDATION: I, along with our Construction Services Consultant, Wight & Company, recommend the District award the Bid Naperville Central High School Wall Repair, Bid Group #01 Package 2 Fluid Applied Air Barrier to IWS, Inc. of Aurora, Illinois. The lump sum amount of the Base Bid is $42,750. Furthermore, we recommend the Board authorize administration to execute all necessary documents related to this bid. BACKGROUND: During summer 2023, it was discovered that the Northeast building side of Naperville Central High School, the original 3-story portion as well as the 3-story addition and dock, both built in the 1950s have experienced rusting and deterioration of the steel lintels above some of the windows. As such, Wight & Co.’s structural engineers reviewed the conditions of the structural system within the exterior wall. Their initial assessment raised concerns regarding the structural steel and recommended a total removal of the face brick to determine the full extent of the issue. The Wall Repair project is occurring over three phases and this Bid represents Phase 3 – the rebuilding of the exterior wall. The air barrier and masonry work will occur over the next two months, with the window replacement scheduled to take place in the spring. FISCAL/PERSONNEL IMPACT: Base Bid, Masonry Naperville Central High School Wall Repair: $42,750 ENCLOSURES: Bid Recommendation and bid review analysis prepared by Wight & Co. File Attachments BG1 BP2_Fluid Applied Air Barrier_LOR_Nap Central High School Wall Repair.pdf (208 KB) 7. Action by Consent Subject 7.08 Bid: NCHS Exterior Wall- Masonry Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type STAFF CONTACT: Mike Frances, CFO/CSBO SUBJECT: Bid recommendation Naperville Central High School Wall Repair, Bid Group #01 Package 1 Masonry RECOMMENDATION: I, along with our Construction Services Consultant, Wight & Company, recommend the District award the Bid Naperville Central High School Wall Repair, Bid Group #01 Package 1 Masonry to A. Horn, Inc. of Barrington, Illinois. The lump sum amount of the Base Bid is $317,000. Furthermore, we recommend the Board authorize administration to execute all necessary documents related to this bid. BACKGROUND: During summer 2023, it was discovered that the Northeast building side of Naperville Central High School, the original 3-story portion as well as the 3-story addition and dock, both built in the 1950s have experienced rusting and deterioration of the steel lintels above some of the windows. As such, Wight & Co.’s structural engineers reviewed the conditions of the structural system within the exterior wall. Their initial assessment raised concerns regarding the structural steel and recommended a total removal of the face brick to determine the full extent of the issue. The Wall Repair project is occurring over three phases and this Bid represents Phase 3 – the rebuilding of the exterior wall. The air barrier and masonry work will occur over the next two months, with the window replacement scheduled to take place in the spring. FISCAL/PERSONNEL IMPACT: Base Bid, Masonry Naperville Central High School Wall Repair: $317,000 ENCLOSURES: Bid Recommendation and bid review analysis prepared by Wight & Co. File Attachments BG1 BP1_Masonry_LOR_Nap Central High School Wall Repair.pdf (213 KB) 8. Communications Subject 8.01 Student Ambassador Reports Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type File Attachments 8. Communications Subject 8.02 Written Communications Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Information Freedom of Information Requests File Attachments NBC 5 September 5 2023 FOIA Request.pdf (205 KB) Central Times September 7 2023 FOIA Request 09212023.pdf (725 KB) Innis September 7 2023 FOIA Request.pdf (1,250 KB) FOIA Professional Services September 8 2023 Request.pdf (637 KB) Abderhalden September 11 2023 FOIA Request.pdf (806 KB) Library September 11 2023 FOIA Request.pdf (219 KB) Krause September 12 2023 FOIA Request.pdf (278 KB) Prairie State Wire September 13 2023 Request.pdf (187 KB) Helm September 14 2023 FOIA Request.pdf (602 KB) Daily Herald September 27 2023 FOIA Request.pdf (800 KB) Patel September 26 2023 FOIA Complete.pdf (583 KB) Pantaleo September 27 203 FOIA Complete.pdf (223 KB) Casey September 29 2023 FOIA Request.pdf (228 KB) 8. Communications Subject 8.03 Superintendent/Staff/School Report Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Report File Attachments 8. Communications Subject 8.04 FY2024-2025 Budget Calendar Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type File Attachments FY2024-2025 Budget Calendar .pdf (261 KB) 8. Communications Subject 8.05 Enrollment Update Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Information File Attachments BOE Enrollment Memo October 16, 2023.pdf (131 KB) Enrollment Summary September 30 2023.pdf (127 KB) 8. Communications Subject 8.06 President's Report Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Information File Attachments 8. Communications Subject 8.07 Board of Education Reports Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Information File Attachments 9. Discussion without Action Subject 9.01 IASB Resolutions Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type File Attachments 2023_resolutionscommitteereport.pdf (1,726 KB) 9. Discussion without Action Subject 9.02 Knoch Park IGA Amendment Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type STAFF CONTACT: Michael Frances, CFO/CSBO SUBJECT: First Amendment to the Intergovernmental Agreement with the Naperville Park District for Shared Use of Property Improvements at Knoch Park RECOMMENDATION: Approval of agreement as presented BACKGROUND: On September 23, 2019 the Board of Education approved an Intergovernmental Agreement with the Naperville Park District for the development and shared use of property improvements at Knoch Park. Recently, the Naperville Park District approached us with the request to expand parking at the site. Between park, school, and community activities, the current lot is in high demand and can fill quickly. In an effort to alleviate some of the parking issue, we are looking to add 36 additional spaces, bringing the overall capacity to 82 parking spots. Permeable pavers will be used, so the expansion would not require stormwater detention. The Naperville Park District Board of Commissioners will be presented with the same amendment before our next meeting on November 13, 2023. FISCAL/PERSONNEL IMPACT: 43% of the estimated budget not to exceed $450,000 ENCLOSURES: Original Ordinance and Intergovernmental Agreement First Amendment to the Intergovernmental Agreement File Attachments First Amendment to IGA Between SD203 and NPD for Knoch Park Improvements_101223.pdf (1,054 KB) Ordinance 964 - IGA for Knoch Park Improvements - SIGNED.pdf (801 KB) 9. Discussion without Action Subject 9.03 Summer School 2023 Review and Summer School 2024 Plans Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type File Attachments 10.16.2023 Summer Learning Overview and Recommendations.pdf (1,909 KB) 2023 Summer School Report.pdf (1,447 KB) 2024 Summer Learning Proposal - Google Docs.pdf (445 KB) 10. Discussion With Action Subject 10.01 IASB Resolutions Delegate Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Action File Attachments 10. Discussion With Action Subject 10.02 Consideration of Board of Education Expenses Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Discussion with Action Consideration to Approve Professional Learning Expenditures for Board Members: $462.00-DuPage Division Dinner, DB, KG, KF, AMc, CC, JK, MKB Board of Education Policy 2:125 requires all Board member expenses for travel, meals, and/or lodging be approved by roll call vote at an open meeting of the Board. Enclosure Receipts for Board of Education Expenses. File Attachments DuPage Division Dinner DB, KG, KF, CC, JK, AMc, MKB.pdf (266 KB) 11. Old Business 12. New Business 13. Upcoming Events Subject 13.01 Schedule of Events Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Information Monday October 16, 2023 Board of Education Meeting PSAC 7:00 pm Monday November 13, 2023 Board of Education Meeting PSAC 7:00 pm Wednesday-Friday November 22-24, 2023 Thanksgiving Holidays Monday December 4, 2023 Board of Education Meeting PSAC 7:00 pm Monday December 18, 2023 Board of Education Meeting PSAC 7:00 pm Monday-Friday December 25-30, 2023 Winter Break Monday-Monday January 1-8, 2023 Winter Break Tuesday January 9, 2024 Board of Education Meeting PSAC 7:00 pm Monday January 15, 2024 Martin Luther King Holiday Monday January 22, 2024 Board of Education Meeting PSAC 7:00 pm Monday February 5, 2024 Board of Education Meeting PSAC 7:00 pm Monday February 19, 2024 Presidents’ Day Holiday Tuesday February 20, 2024 Board of Education Meeting PSAC 7:00 pm Monday March 4, 2024 Board of Education Meeting PSAC 7:00 pm Monday March 18, 2024 Board of Education Meeting PSAC 7:00 pm Monday-Friday March 25-29, 2024 Spring Vacation Monday April 1, 2024 Board of Education Meeting PSAC 7:00 pm Monday April 15, 2024 Board of Education Meeting PSAC 7:00 pm Monday May 6, 2024 Board of Education Meeting PSAC 7:00 pm Sunday Nay 19, 2024 Commencement Monday May 20, 2024 Board of Education Meeting PSAC 7:00 pm Monday June 3, 2024 Board of Education Meeting PSAC 7:00 pm Monday June 17, 2024 Board of Education Meeting PSAC 7:00 pm Wednesday June 19, 2024 Juneteenth File Attachments 14. Adjournment Subject 14.01 Motion to Adjourn Meeting Oct 16, 2023 - Business Meeting 7:00 p.m., Closed Session 6:00 p.m., District Administration Center 203 W. Hillside Road, Naperville, IL 60540 Type Procedural File Attachments