City Council

Saratoga City Council Minutes ~ May 3, 2023 ~ Page 1 of 8 MINUTES WEDNESDAY, MAY 3, 2023 SARATOGA CITY COUNCIL REGULAR MEETING At 5:00 p.m., the City Council held a Study Session in the Linda Callon Conference Room to review the requirements of the Housing Accountability Act in comparison to the City’s Single Family Design Review Process in preparation for the Joint Session with the Planning Commission. Mayor Fitzsimmons invited public comment. The following individuals spoke: Paul Germeraad, Bill Dalton At 6:11 p.m., the City Council held a Joint Session with the Planning Commission in the Linda Callon Conference Room to discuss the Commission’s priorities and FY 2023/24 work plan. Mayor Fitzsimmons invited public comment. No one requested to speak. WALIA/ZHAO MOVED TO APPROVE ITEMS 1-4 OF THE PLANNNG COMMISSION’S WORK PLAN, APPROVE THE TRAINING BUDGET REQUEST, ADD MEETING PROTOCOL TRAINING FOR THE COMMISSION, ADD COMMISSION STUDY SESSIONS REGARDING THE DESIGN REVIEW HANDBOOK, AND MOVE WORK PLAN ITEM 6 TO A PLACEHOLDER ITEM TO ADDRESS IF TIME PERMITS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Mayor Fitzsimmons called the Regular Session to order at 7:10 p.m. ROLL CALL PRESENT: Mayor Kookie Fitzsimmons, Vice Mayor Yan Zhao, Council Members Belal Aftab, Chuck Page, Tina Walia ABSENT: None ALSO PRESENT: James Lindsay, City Manager Richard Taylor, City Attorney Britt Avrit, City Clerk Nick Pegueros, Administrative Services Director Debbie Pedro, Community Development Director Nicole Johnson, Senior Planner Lauren Blom, Public Information Officer REPORT ON POSTING OF THE AGENDA The City Clerk reported the agenda for this meeting was properly posted on April 27, 2023.

Saratoga City Council Minutes ~ May 3, 2023 ~ Page 2 of 8 REPORT FROM STUDY SESSION AND JOINT SESSION Mayor Fitzsimmons stated the City Council held a Study Session at 5:00p.m. to discuss the Single Family Design Review Process and the Housing Accountability Act followed by a Joint Session with the Planning Commission at 6:00 p.m. to discuss the Commission’s priorities and FY 2023/24 work plan. Chair Brownley, Chair of the Planning Commission provided a report of the Joint Session with the City Council. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Mayor Fitzsimmons invited public comment. The following individuals spoke at this time: Barbara Heninger discussed upcoming South Bay Musical Theatre productions. Bill Dalton discussed “Our Neighborhood Voices” Initiative. ANNOUNCEMENTS Mayor Fitzsimmons shared information about Blue Gum Eucalyptus Tree Removal Permits, City Council Joint Session with Neighborhood Watch, Paint the City Voting and Building Safety Month. Council Member Page shared information about the Chamber of Commerce Spring Wine Experience and Saratoga High School Performing Arts’ Mama Mia production. Council Member Walia shared information about Redwood Middle School’s upcoming Festival of Colors event ‘HOLI.’ Vice Mayor Zhao shared information about the Saratoga Rotary Fine Art Show at West Valley College. CEREMONIAL ITEMS Proclamation Declaring May 2023 as National Preservation Month Recommended Action: Proclaim May 2023 as National Preservation Month in the City of Saratoga. The City Council proclaimed May 2023 as National Preservation Month in the City of Saratoga. Proclamation Honoring the 20th Anniversary of the Assistance League of Los Gatos- Saratoga Recommended Action: Present a proclamation recognizing the 20th anniversary of Assistance League of Los Gatos-Saratoga

Saratoga City Council Minutes ~ May 3, 2023 ~ Page 3 of 8 The City Council recognized the 20th anniversary of the Assistance League of Los Gatos- Saratoga. SPECIAL PRESENTATIONS College of Adaptive Arts Special Presentation Recommended Action: Receive presentation from the College of Adaptive Arts. DeAnna Pursai, Executive Director and AJ Vanderpan, Student, from the College of Adaptive Arts provided a presentation on the College of Adaptive Arts. Catholic Charities of Santa Clara County Long-Term Care Ombudsman Program Special Presentation Recommended Action: Receive presentation from Catholic Charities of Santa Clara County Long-Term Care Ombudsman Program. Linda Dominguez, Program Manager, Long Term Care Ombudsman Program from Catholic Charities of Santa Clara County provided a presentation on the Santa Clara County Long Term Ombudsman Program. 1. CONSENT CALENDAR Mayor Fitzsimmons invited public comment. No one requested to speak. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the April 19, 2023 City Council Regular Meeting. ZHAO/PAGE MOVED TO APPROVE THE MINUTES FOR THE APRIL 19, 2023 CITY COUNCIL REGULAR MEETING. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.2. Review and Accept Accounts Payable Check Registers Recommended Action: Review and accept the 04/13/2023 and 04/20/2023 accounts payable vendor payment check registers. ZHAO/PAGE MOVED TO REVIEW AND ACCEPT THE 04/13/2023 AND 04/20/2023 ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.

Saratoga City Council Minutes ~ May 3, 2023 ~ Page 4 of 8 1.3. Treasurer’s Report for the Month Ended March 31, 2023 Recommended Action: Review and accept the Treasurer’s Report for the month ended March 31, 2023. ZHAO/PAGE MOVED TO REVIEW AND ACCEPT THE TREASURER’S REPORT FOR THE MONTH ENDED MARCH 31, 2023. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.4. Authorization to Write Off Bad Debt Recommended Action: Authorize write off bad debt totaling $1,449 as of March 31, 2023. ZHAO/PAGE MOVED TO AUTHORIZE THE WRITE OFF OF BAD DEBT TOTALING $1,449 AS OF MARCH 31, 2023. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2. GENERAL BUSINESS 2.1. Renaming of Friendship Hall at Saratoga Prospect Center the Jack Mallory Friendship Hall Recommended Action: Adopt the resolution renaming Friendship Hall at Saratoga Prospect Center to the Jack Mallory Friendship Hall and allocating $2,500 from the City Council Discretionary Fund for updated signage or $3,350 from the City Council Discretionary Fund for both updated signage and commemorative plaque. Crystal Bothelio, Consultant, presented the staff report. Mayor Fitzsimmons invited public comment. The following individual spoke at this time: Dave House PAGE/ZHAO MOVED TO PLACE A PLAQUE IN HONOR OF JACK MALLORY IN FRIENDSHIP HALL SPECIFICALLY INCLUDING HIS EFFORTS TO KEEP THE BUILDING FOR CITY PURPOSES. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2.2. Fiscal Year 2023/24 Community Event Grant Program Competitive Allocations Recommended Action: Consider the following Library and Community Engagement Commission recommendation for Fiscal Year 2023/24 Community Event Grant Program competitive allocations: • Blossom Festival Table: $500 • Mural, Mural, on the Wall: $1,700 (if final artwork follows art approval process described in City of Saratoga Public Art Policy regardless of final mural location) • Dragon Boat Festival: $2,000 • 'Saratoga, My Home' Public Art Contest: $1,200

Saratoga City Council Minutes ~ May 3, 2023 ~ Page 5 of 8 Crystal Bothelio, Consultant, presented the staff report. Mayor Fitzsimmons invited public comment. No one requested to speak. ZHAO/WALIA MOVED TO APPROVE THE LIBRARY AND COMMUNITY ENGAGEMENT COMMISSION RECOMMENDATIONS FOR FISCAL YEAR 2023/24 COMMUNITY EVENT GRANT PROGRAM COMPETITIVE ALLOCATIONS: BLOSSOM FESTIVAL TABLE: $500; MURAL, MURAL, ON THE WALL: $1,700 (IF FINAL ARTWORK FOLLOWS ART APPROVAL PROCESS DESCRIBED IN CITY OF SARATOGA PUBLIC ART POLICY REGARDLESS OF FINAL MURAL LOCATION); DRAGON BOAT FESTIVAL: $2,000; 'SARATOGA, MY HOME' PUBLIC ART CONTEST: $1,200. Additional discussion took place. PAGE MOVED TO APPROVE THE LIBRARY AND COMMUNITY ENGAGEMENT COMMISSION RECOMMENDATIONS FOR FISCAL YEAR 2023/24 COMMUNITY EVENT GRANT PROGRAM COMPETITIVE ALLOCATIONS REMOVING ALLOCATION FOR THE BLOSSOM FESTIVAL TABLE. Motion failed for lack of a second. Additional discussion took place. ZHAO/WALIA MOVED TO APPROVE THE LIBRARY AND COMMUNITY ENGAGEMENT COMMISSION RECOMMENDATIONS FOR FISCAL YEAR 2023/24 COMMUNITY EVENT GRANT PROGRAM COMPETITIVE ALLOCATIONS: BLOSSOM FESTIVAL TABLE: $500; MURAL, MURAL, ON THE WALL: $1,700 (IF FINAL ARTWORK FOLLOWS ART APPROVAL PROCESS DESCRIBED IN CITY OF SARATOGA PUBLIC ART POLICY REGARDLESS OF FINAL MURAL LOCATION); DRAGON BOAT FESTIVAL: $2,000; 'SARATOGA, MY HOME' PUBLIC ART CONTEST: $1,200. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, WALIA, ZHAO, FITZSIMMONS. NOES: PAGE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2.3. Los Gatos-Saratoga Community Education and Recreation Amended Lease and Park Reservation Management Service Agreement Recommended Action: Authorize the City Manager to execute the amended lease agreement with Los Gatos- Saratoga Community Education and Recreation as well as a new service agreement for parks reservation management. Crystal Bothelio, Consultant, presented the staff report. Mayor Fitzsimmons invited public comment. The following individual spoke at this time: Nancy Rollett

Saratoga City Council Minutes ~ May 3, 2023 ~ Page 6 of 8 AFTAB/ZHAO MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE THE AMENDED LEASE AGREEMENT WITH LOS GATOS-SARATOGA COMMUNITY EDUCATION AND RECREATION AS WELL AS A NEW SERVICE AGREEMENT FOR PARKS RESERVATION MANAGEMENT, ADDING A CHECK IN WITH THE CITY COUNCIL ONE YEAR AFTER COMMENCEMENT OF THE AGREEMENT. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2.4. Group Use Permit Implementation Policy Amendment Recommended Action: Adopt the resolution amending the City of Saratoga Group Use Implementation Policy and direct staff to include updates in the next Annual Code Update to reflect the changing park reservation service model and otherwise update the Code regarding park permits. Crystal Bothelio, Consultant, presented the staff report. Mayor Fitzsimmons invited public comment. No one requested to speak. RESOLUTION 23-037 WALIA/PAGE MOVED TO ADOPT THE RESOLUTION AMENDING THE CITY OF SARATOGA GROUP USE IMPLEMENTATION POLICY AND DIRECT STAFF TO INCLUDE UPDATES IN THE NEXT ANNUAL CODE UPDATE TO REFLECT THE CHANGING PARK RESERVATION SERVICE MODEL AND OTHERWISE UPDATE THE CODE REGARDING PARK PERMITS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2.5. Consider Owner Occupancy Requirement for Mills Act Agreements Recommended Action: Provide direction to staff regarding whether the City should require that residential buildings subject to a Mills Act agreement be owner occupied. Nicole Johnson, Senior Planner, presented the staff report. Mayor Fitzsimmons invited public comment. The following individuals spoke at this time: Margarete Minar, Bill Dalton, Julie Griffith WALIA/PAGE MOVED TO DIRECT STAFF TO BRING THE LANDMARK DESIGNATION & MILLS ACT AGREEMENT FOR 14275 SARATOGA BACK TO THE CITY COUNCIL FOR CONSIDERATION UNDER THE CURRENT POLICY AT THE NEXT MEETING POSSIBLE. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.

Saratoga City Council Minutes ~ May 3, 2023 ~ Page 7 of 8 PAGE/ZHAO MOVED TO DIRECT STAFF TO BRING FORWARD A MILLS ACT POLICY DISCUSSION TO CONSIDER PLACING A HOLD ON THE REVIEW OF MILLS ACT APPLICATIONS AND DETERMINE IF THE CITY WILL PROCEED WITH FUTURE MILLS ACT AGREEMENTS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2.6. Emergency Communications Recommended Action: Receive report and provide direction on communications practices. Lauren Blom, Public Information Officer, presented the staff report. Mayor Fitzsimmons invited public comment. No one requested to speak. AFTAB/PAGE MOVED TO DIRECT STAFF TO LOOK INTO MAXIMIZING THE DISTRIBUTION LIST FOR THE SARATOGA SOURCE AND EMERGENCY SITUATIONS, REVISIT THE CRISIS COMMUNICATIONS PLAN, AND LOOK INTO SENDING AN EMERGENCY CARD TO ALL HOMES IN SARATOGA. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. COUNCIL ASSIGNMENTS Council Member Tina Walia Saratoga Sister City Committee Liaison - stated the Committee changed the meeting time and it conflicts with the May 3, 2023 City Council meeting. Silicon Valley Clean Energy Authority Board of Directors - stated the Board met with nothing to report. Santa Clara County Library District Board of Directors - stated the new Chair is Susan Landry, Vice Mayor of Campbell; Vice Chair is Mark Turner, Mayor of Morgan Hill; the Board discussed the Semi-Annual Gift Report and received the preliminary budget report; the Finance Committee was confirmed – Chair: Susan Landry, Vice Chair: Mark Turner, Past Chair: Dion Bracco, Liang Chao, Cupertino, Carmen Montano, Milpitas and Saratoga City Manager James Lindsay. KSAR Community Access TV Board – Council Member Walia discussed the passing of Station Manager Jon Wenger. Council Member Chuck Page Nothing to Report Council Member Belal Aftab Hakone Foundation Board of Trustees – stated the Board approved moving funds from First Republic Bank, the Board reviewed the financials and the budget, took nominations for the next Chair of the Board, continues to review attendance at Hakone, and approved the pathways project.

Saratoga City Council Minutes ~ May 3, 2023 ~ Page 8 of 8 Vice Mayor Yan Zhao Saratoga Ministerial Association – stated the Association discussed the upcoming Memorial Day Celebration. Mayor Kookie Fitzsimmons Nothing to report CITY COUNCIL ITEMS None COUNCIL COMMUNICATIONS None CITY MANAGER'S REPORT None CITY ATTORNEY'S REPORT None ADJOURNMENT WALIA/FITZSIMMONS MOVED TO ADJOURN THE MEETING AT 9:49 P.M. IN MEMORY OF JON WENGER. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Minutes respectfully submitted: Britt Avrit, City Clerk City of Saratoga

Saratoga City Council Agenda May 3, 2023 – Page 1 of 6 SARATOGA CITY COUNCIL REGULAR MEETING MAY 3, 2023 AMENDED AGENDA • 05/03/2023 SPECIAL PRESENTATION ITEM 1 PRESENTATION SLIDES ADDED • 05/03/2023 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED • 05/03/2023 ITEM 2.5 WRITTEN COMMUNICATIONS ADDED • 05/04/2023 SPECIAL PRESENTATION ITEM 2 PRESENTATION SLIDES ADDED • 05/04/2023 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in this meeting in person at the location listed below or via remote attendance using the Zoom information below. Members of the public can view and participate in the 5:00 p.m. Study Session by: 1. Attending the meeting in person at the City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/86846057855 • Webinar ID 868 4605 7855 • Call In: 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 6:00 p.m. Joint Session by: 1. Attending the meeting in person at the City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at the Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above.

Saratoga City Council Agenda May 3, 2023 – Page 2 of 6 Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 5:00 PM STUDY SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Single Family Design Review Process and the Housing Accountability Act Recommended Action: Review the requirements of the Housing Accountability Act in comparison to the City’s Single Family Design Review Process in preparation for the Joint Session with the Planning Commission. Staff Report Attachment A - HAA Summary 6:00 PM JOINT SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Planning Commission Work Plan Recommended Action: Meet with Commission, discuss priorities and approve the FY 2023/24 work plan with input provided by the City Council. Staff Report Attachment A - Proposed FY23-24 Work Plan 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on April 27, 2023. REPORT FROM STUDY SESSION REPORT FROM JOINT SESSION

Saratoga City Council Agenda May 3, 2023 – Page 3 of 6 ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Proclamation Declaring May 2023 as National Preservation Month Recommended Action: Proclaim May 2023 as National Preservation Month in the City of Saratoga. Staff Report Attachment A – Proclamation Declaring May 2023 as National Preservation Month Proclamation Honoring the 20th Anniversary of Assistance League of Los Gatos-Saratoga Recommended Action: Present a proclamation recognizing the 20th anniversary of Assistance League of Los Gatos-Saratoga Staff Report Attachment A: Proclamation celebrating the 20th Anniversary of Assistance League of Los Gatos-Saratoga SPECIAL PRESENTATIONS College of Adaptive Arts Special Presentation Recommended Action: Receive presentation from the College of Adaptive Arts. Staff Report Presentation Slides (added 05-03-2023) Catholic Charities of Santa Clara County Long-Term Care Ombudsman Program Special Presentation Recommended Action: Receive presentation from Catholic Charities of Santa Clara County Long-Term Care Ombudsman Program. Staff Report Presentation Slides (added 05/04/2023) 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the April 19, 2023 City Council Regular Meeting. Staff Report Attachment A - Minutes for the April 19, 2023 City Council Regular Meeting

Saratoga City Council Agenda May 3, 2023 – Page 4 of 6 1.2. Review and Accept Accounts Payable Check Registers Recommended Action: Review and accept the 04/13/2023 and 04/20/2023 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register Reports 04-13-2023 Attachment B - Check Register 04-20-2023 1.3. Treasurer’s Report for the Month Ended March 31, 2023 Recommended Action: Review and accept the Treasurer’s Report for the month ended March 31, 2023. Staff Report 1.4. Authorization to Write Off Bad Debt Recommended Action: Authorize write off bad debt totaling $1,449 as of March 31, 2023. Staff Report 2. GENERAL BUSINESS 2.1. Renaming of Friendship Hall at Saratoga Prospect Center the Jack Mallory Friendship Hall Recommended Action: Adopt the resolution renaming Friendship Hall at Saratoga Prospect Center to the Jack Mallory Friendship Hall and allocating $2,500 from the City Council Discretionary Fund for updated signage or $3,350 from the City Council Discretionary Fund for both updated signage and commemorative plaque. Staff Report Attachment A – Resolution Renaming Friendship Hall at Saratoga Prospect Center Attachment B – Saratoga Prospect Center Site Diagram Supplemental Memo - Item 2.1 Written Communications (added 05-03-2023) Written Communications (added 05-04-2023) 2.2. Fiscal Year 2023/24 Community Event Grant Program Competitive Allocations Recommended Action: Consider the following Library and Community Engagement Commission recommendation for Fiscal Year 2023/24 Community Event Grant Program competitive allocations: • Blossom Festival Table: $500 • Mural, Mural, on the Wall: $1,700 (if final artwork follows art approval process described in City of Saratoga Public Art Policy regardless of final mural location) • Dragon Boat Festival: $2,000 • 'Saratoga, My Home' Public Art Contest: $1,200 Staff Report Attachment A – Applications Attachment B – Community Event Grant Program Policy

Saratoga City Council Agenda May 3, 2023 – Page 5 of 6 2.3. Los Gatos-Saratoga Community Education and Recreation Amended Lease and Park Reservation Management Service Agreement Recommended Action: Authorize the City Manager to execute the amended lease agreement with Los Gatos- Saratoga Community Education and Recreation as well as a new service agreement for parks reservation management. Staff Report Attachment A – Amended Lease Agreement Attachment B – Parks Reservation Management Service Agreement 2.4. Group Use Permit Implementation Policy Amendment Recommended Action: Adopt the resolution amending the City of Saratoga Group Use Implementation Policy and direct staff to include updates in the next Annual Code Update to reflect the changing park reservation service model and otherwise update the Code regarding park permits. Staff Report Attachment A – Resolution Amending the City of Saratoga Group Use Permit Implementation Policy Attachment B – Current Group Use Permit Implementation Policy 2.5. Consider Owner Occupancy Requirement for Mills Act Agreements Recommended Action: Provide direction to staff regarding whether the City should require that residential buildings subject to a Mills Act agreement be owner occupied. Staff Report Attachment A- City Council Resolution 03-016 Attachment B- Form Mills Act Agreement Supplemental Memo - Item 2.5 Written Communications (added 05-03-2023) 2.6. Emergency Communications Recommended Action: Receive report and provide direction on communications practices. Staff Report COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT

Saratoga City Council Agenda May 3, 2023 – Page 6 of 6 CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on April 27, 2023 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 27th day of April 2023 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]