Regular Meeting of the Board of Education

2 Wednesday, March 12, 2025 Regular Meeting of the Board of Education Fremont Unified School District Education Center Board Room 4210 Technology Drive, Fremont CA 94538 March 12, 2025 Closed Session, 4:00 PM - Regular Meeting, 6:00 PM ------ PLEASE TAKE NOTICE: The Board meeting will be held in person, and the public will be allowed to observe the Board meeting via Live Stream or view the Board Meeting via Fremont Comcast Cable, channel 26 (and 1084). The public live-stream link is on this page and will be posted online at https://fremontunified.org/about/board/board-meeting-live-stream-video/. PUBLIC COMMENT: Written public comments will be accepted in advance of the meeting, from those attending in person and from individuals participating remotely during the live meeting. Public Comments during Closed Sessions, Open Communication, and Agendized Items will be accepted during the live Board meeting. If you wish to provide public comment, please complete a speaker card at the entrance of the meeting room. Speaker cards for public comment on any agendized item will be accepted before the item is called by the Board President. Although the Board President may seek additional information, participation in debate on any item before the Board shall be limited to the Board and staff. For additional information on providing public comment from a remote location, please see Guidelines for Public Comment during Closed Session and Agendized Items under the Library tab. SPECIAL ACCOMMODATIONS: In compliance with the Americans with Disabilities Act (ADA) and upon request, Fremont Unified School District may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda to participate in Board meetings are invited to contact Patty Sandoval at (510) 659-2542 by noon on the Monday preceding the scheduled board meeting. 1. OPENING ACTIVITIES- 4:00 P.M. Subject 1.1 Call Meeting to Order Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 1. OPENING ACTIVITIES- 4:00 P.M. Type Procedural Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. BOARD FOCUS GOALS Goal 1: Reduce the achievement gap Goal 2: Ensure Measure E is implemented as planned and develop a Facilities Master Plan Goal 3: Support personnel development to assist student learning Goal 4: Improve communications across the district Goal 5: Demonstrate responsible fiscal stewardship Goal 6: Develop Government Handbook BOARD COMMITMENTS Start meetings on-time and keep breaks on-time; Scheduling items for effective flow; Complete research, preparation and reading before the meeting; Keep comments and questions succinct; Have board president offer thanks (to presenters) for the entire board; Give presenters a set amount of time to speak, remind them and enforce respectful limits. File Attachments 2. APPROVAL OF AGENDA Subject 2.1 Approval of the Board Agenda for March 12, 2025 Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 2. APPROVAL OF AGENDA Type Action/Vote Recommended Action Approve the Board of Education Agenda. File Attachments Motion & Voting Approve the Board of Education Agenda. Motion by Sharon Coco, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair 3. OPEN COMMUNICATIONS - ITEMS LISTED FOR CLOSED SESSION Subject 3.1 Open Communications for Closed Session Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 3. OPEN COMMUNICATIONS - ITEMS LISTED FOR CLOSED SESSION Type Information Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. File Attachments 4. CLOSED SESSION - 4:00 P.M. Subject 4.1 Closed Session Agenda Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 4. CLOSED SESSION - 4:00 P.M. Type The Board of Education will meet in Closed Session prior to the regular meeting to consider items listed in this agenda. If a Second Closed Session is necessary, the Board will adjourn following the open meeting. Any action taken in the Second Closed Session will be reported at the end of the Second Closed Session. 4.1.A Conference with Legal Counsel – Existing Litigation (Gov. Code 54956.9(d)(1)) Name of case: Fremont Unified School District v. Lennar Homes of California, Inc. nka Lennar Homes of California, LLC, et al; Case No. 23CV043256 4.1.B Conference with Real Property Negotiators (Gov. Code 54956.8): Property: Patterson Ranch Property Agency Negotiators: Adam Lint, Director of Facilities & Construction; 3D Strategies Negotiating Parties: Fremont Unified School District; City Ventures, LLC Under Negotiation: Price and Terms of Payment 4.1.C Conference with Legal Counsel – Existing Litigation (Gov. Code 54956.9(d)(1)): OAH Case No. 2024120336 OAH Case No. 202508142024 4.1.D. Student Expulsion #242504101 4 .1.E Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Gov. Code, § 54956.9, subd. (d)(2)(3): Four (4) Cases 4 .1.F Possible Public Employee Appointment, (Government Code Section 54957 , subd. (b)(1) ) Associate Superintendent, Instructional Services Associate Superintendent, Human Resources 4.1.G Public Employee Discipline/Dismissal/Release/Reassignment, (Government Code Section 54957, subd. (b)(3)) - One (1) Classified; Four (4) Certificated 4 .1.H Conference with Legal Counsel - Anticipated Litigation: Initiation of litigation pursuant to Gov. Code, § 54956.9(d)(4): One (1) Case 4.1.I Discuss and Give Direction to Labor Negotiator, Zack Larsen, et. al regarding FUDTA, SEIU, FSMA, CSEA File Attachments 5. RECONVENE TO OPEN SESSION - 6:00 P.M. Subject 5.1 Pledge of Allegiance Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 6:00 P.M. Type Procedural File Attachments Subject 5.2 Roll Call - Board Trustees Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 6:00 P.M. Type Procedural Roll Call: Trustee Sweeney, President Trustee Jones, Vice President Trustee Coco, Member Trustee Prasad, Member Trustee Nair, Member Student Member Sriya Neti File Attachments Subject 5.3 Introduction of Staff Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 6:00 P.M. Type Procedural Administrative Staff Zack Larsen, Superintendent TBD, Associate Superintendent Leticia Salinas, Assistant Superintendent, Instruction TBD, Assistant Superintendent, Human Resources Michael Milliken, Interim Executive Director of Special & Inclusive Education Services Patty Sandoval, Executive Assistant to the Superintendent and Board of Education File Attachments 6. REPORT OUT CLOSED SESSION Subject 6.1 Report on Action taken in Closed Session Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 6. REPORT OUT CLOSED SESSION Type File Attachments 7. COMMUNITY LEADERSHIP Subject 7.1 Superintendent Report Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 7. COMMUNITY LEADERSHIP Type Information File Attachments Subject 7.2 Student Member Report Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 7. COMMUNITY LEADERSHIP Type Information File Attachments 8. CONSENT CALENDAR Subject 8.1 Consent Calendar Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 8. CONSENT CALENDAR Type Action (Consent) Recommended Action Take action to approve the Consent Calendar These items are generally considered to be routine and appropriate for consent. If there are any questions about an item, that item will be removed from the Consent Calendar and considered at the end of the agenda under "Items Pulled From Consent Calendar". Consent Items are considered Action items unless otherwise stated. File Attachments Motion & Voting Approve the Minutes of the February 26, 2025, Regular Meeting of the Board of Education. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair 9. CONSENT CALENDAR - BOARD OF EDUCATION Subject 9.1 Minutes of the February 26, 2025 Regular Meeting of the Board of Education Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 9. CONSENT CALENDAR - BOARD OF EDUCATION Type Action (Consent), Minutes Recommended Action Approve the Minutes of the February 26, 2025, Regular Meeting of the Board of Education. File Attachments Motion & Voting Approve the Minutes of the February 26, 2025, Regular Meeting of the Board of Education. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Subject 10.1 Approve Circle of Independent Learning (COIL) School Plan for Student Achievement (SPSA) Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Mar 12, 2025 Absolute Date Mar 12, 2025 Recommended Action Approve Circle of Independent Learning (COIL) School Plan for Student Achievement (SPSA) for the 2024-2025 school year. Background All schools are required to develop Single Plan for Student Achievement (SPSA) with input from their community partners. Each school plan includes measurable goals that align with the district Local Control and Accountability Plan (LCAP). These plans are to be approved each year by the School Site Council at each site and by the local Board of Education. They are visible to the public on the following district webpage: SPSA . School Plan for Student Achievement (SPSA) are required to meet the requirements of Elementary and Secondary Education Act as reauthorized by the Every Student Succeeds Act (ESSA) for schools that operate Title 1 programs. All school SPSA's are approved in June of every year by FUSD's Board of Education The three Title 1 sites, Walters, Kennedy and Robertson were given preliminary Title 1 allocations in the spring. The California Department of Education updates these allocations and provides local educational agencies (LEA's) with updated allocations when the completing the required reports in the Consolidated Application and Reporting System (CARS). Current Status Circle of Independent of Learning Charter School (COIL) qualifies for Title 1 funds for the 24-25 school year based on having 43.03% of students who are considered low income. COIL is a charter school but is still a school within the district. In order for schools to qualify for Title 1 funds they must meet the threshold of 40% or more of their school population considered low income. For this reason, COIL is being added as a Title I site for the 2024-2025 school year. In order to comply with Title 1 statues, schools must develop a SPSA. COIL has worked with their community partners to get their input in developing their SPSA. Staff recommends that the Board approve the SPSA for COIL for the 2024-2025 school year. Policy Implications This action is consistent with California Education Code sections 41507, 41572, and 64001. Prepared by: Christie Rocha, Director of Federal & State Programs File Attachments COIL SPSA 2024.2025.pdf (1,327 KB) Motion & Voting Approve the Minutes of the February 26, 2025, Regular Meeting of the Board of Education. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 10.2 Approve Study Trips Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Mar 12, 2025 Absolute Date Mar 12, 2025 Recommended Action Approve study trips as listed. Background Board Policy and Administrative Regulation 6153 define these study trips requiring Board approval. Overnight trips comply with all Alameda County and State of California requirements put in place to ensure protections from COVID-19. Current Status There are six (6) study trips currently needing Board approval. The Washington High School study trip to the CIF Wrestling Championship which took place February 26-28, 2025 is being brought forward for ratification as part of our formal process . Per Board Policy, the Board delegates the authority to the Superintendent to approve athletic study trips for overnight play-offs, semi-final and final championship games. Irvington High School (1) Kennedy High School (2) Washington High School (1) Blacow Elementary School (1) Brookvale Elementary School (1) Staff recommends approval of the study trips. Policy Implications This proposed action is consistent with Board Policy 6153. Prepared by: Leslie Heller, Director of Secondary Education File Attachments 2024-2025 Study Trips for Board Approval - Mar 12, 2025_Revised.pdf (53 KB) Motion & Voting Approve the Minutes of the February 26, 2025, Regular Meeting of the Board of Education. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 10.3 Authorize Staff to Approve Additional Funding for Non-Public Schools / Non-Public Agencies for 2024-2025 School Year Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Mar 12, 2025 Absolute Date Mar 12, 2025 Fiscal Impact Yes Dollar Amount $1,425,783.00 Budget Source Non-Public Agencies / Non-Public Schools Recommended Action Authorize staff to approve additional funding for Non-Public Schools / Non-Public Agencies for 2024-2025 school year. Background At the July 31, 2024 Board Meeting Special Education requested authorization to enter into agreements with Non-Public Schools (NPS) and Non-Public Agencies (NPA). We also stated that we would return to the Board to request authorization for increases in prior contracts or for new contracts if the need for service support providers increases and/or additional Non-Public School placements are agreed upon through the IEP (Individualized Education Program) process. Current Status There are 2 new students who require a non-public school setting and will be placed at Rising Star SPED Academy. Additionally, we are asking for increases in existing contracts for the NPA/NPS listed in the attachment. Of note, there is a $1.2M increase for our contract with the non-public agency Amergis. They are our primary NPA service provider because they are responsive to student and family needs and have the most competitive rates for services. The increase noted covers the second half of the 2024-25 school year. As a point of reference, the chart below shows the estimated totals for NPA/NPS spending this year. Adopted Budget Estimated Revised Budget Encumbrances Expenditures Requested 3/12/2025 Balance As Of 2/26/25 $17,059,253.00 $17,582,223.00 $7,129,836.63 $8,954,913.80 $1,425,783.00 $71,689.57 Policy Implications The proposed action is consistent with Board Policy 6170. Prepared by: Fran English, Director of Special Education File Attachments New and Continued NPAs for 2024_2025 School Year.pdf (91 KB) Motion & Voting Approve the Minutes of the February 26, 2025, Regular Meeting of the Board of Education. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 10.4 California School Safety Plans (CSSPs) Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent), Information Recommended Action Approve Comprehensive School Safety Plans (CSSPs) which have been approved by FUSD School Site Councils. Background Each school in California is required to adopt a Comprehensive School Safety Plan and submit it to the school district or the County Office of Education, in accordance with Education Code Sections 32280-32289. The CSSP addresses safety concerns through a systematic planning process by a school safety committee, which typically consists of the principal, certificated and classified staff, and parent volunteers. Current Status All FUSD schools have submitted their 2024-2025 CSSPs using Document Tracking Services. The Board is asked to approve the Comprehensive School Safety Plans (CSSPs) approved by FUSD School Site Councils. Policy Implications The proposed action is consistent with California Education Codes 32280-32289 Prepared by: Greg Bailey, Director of Student Support Services File Attachments Motion & Voting Approve the Minutes of the February 26, 2025, Regular Meeting of the Board of Education. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair 11. CONSENT CALENDAR - FINANCE/FACILITIES Subject 11.1 Approve the Payroll Warrants as Listed by Number Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Mar 12, 2025 Absolute Date Mar 12, 2025 Fiscal Impact Yes Dollar Amount $18,573,241.99 Budgeted Yes Budget Source Multiple budget sources Recommended Action Approve the payroll warrants as listed by number. Background Education Code Section 42631 states that all payments from the funds of a school district shall be made by written order of the governing board of the district. Current Status Staff recommends the Board to approve the payroll warrants as listed by number. The attached report consists of payroll expenditures from multiple funds. Policy Implications Board Policy 3314, Payment for Goods and Services Prepared by: Robert Pascual, Director of Accounting Services File Attachments PR Warrant List 03122025.pdf (23 KB) Motion & Voting Approve the Minutes of the February 26, 2025, Regular Meeting of the Board of Education. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 11.2 Authorize Staff to Enter Into Agreement with the District's Panel of Qualified Law Firms for Legal Counsel Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Mar 12, 2025 Absolute Date Mar 12, 2025 Fiscal Impact Yes Budgeted Yes Budget Source Multiple Budget Sources Recommended Action (1) Authorize staff to enter into agreement with the District's panel of qualified law firms for Legal Counsel for the 2025-2026 school year. (2) Authorize the Superintendent, Associate Superintendent, or other designees to enter into the Agreements on behalf of the District, and take all other actions necessary to implement the contract terms. Background In the course of normal District business, the legal services of a variety of legal firms are utilized. These firms provide legal guidance, counsel, and litigation on a fee-for-service basis. The cost of these legal services is generally $500,000 to $3,000,000 annually. Current Status A request for proposal (RFP) process was completed in January 2012 and the Board of Education elected to place the following firms on the District's panel of qualified vendors: Dannis Woliver Kelley (DWK) - Labor and Employments Services; Education Legal Services and Special Education; Facilities Services; Business and Government Services Fagen Friedman & Fulfrost (FFF) - Labor and Employment Services; Education Legal Services and Special Education: Facilities Services; Business and Government Services Lozano Smith (LS) - Education Legal Services and Special Education Edrington Schirmer & Murphy (ESM) - Business and Government Services ​​​​​​ Leone & Alberts (LA) - Labor and Employment Services; Education Legal Services; Facilities Services; Business and Government Service Law Firm Hourly Rate Ranges DANNIS WOLIVER KELLEY (DWK) $130 - $475 FAGEN FRIEDMAN & FULFROST LLP $50 - $385 LOZANO SMITH $185 - $450 EDRINGTON, SCHIRMER & MURPHY $140 - $295 LEONE & ALBERTS $140 - $295 (Hourly prices vary for Partner, Senior Associate, Of-Counsel, Associate Attorney, Paralegal, Law Clerk, and Consultant positions.) FUSD uses a range of services from the above providers, as needed. Most firms listed above have attorneys that specialize in various aspects of school operations. While not intended to be an all-inclusive summary, in general, FUSD uses the firms as follows: Human Resources: DWK, Lozano, FF&F Instructional Services (Including Special Education and Student Services): DWK, Lozano, FF&F Business and Facilities: DWK, ES&M, L&A Superintendent/Board of Education: All firms The following shows total legal costs for the last three fiscal years: Fiscal Year Legal Service Costs 2024-2025 (As of 2/20/2025) $ 791,587.13 2023-2024 $ 1,855,850.12 2022-2023 $ 1,106,183.30 AVERAGE $ 1,251,206.85 Based on the hourly rates listed above, staff requests the Board's authorization to enter into agreements with the District's panel of qualified law firms for the 2025-2026 school year. Additionally, staff request the Board to authorize the Superintendent and Associate Superintendent to enter into the Agreements on behalf of the District, and to take all other actions necessary to implement the contract terms. Policy Implications Board Policy 3300, Expenditures and Purchases Prepared by: Shan Li, Director of Purchasing File Attachments Motion & Voting Approve the Minutes of the February 26, 2025, Regular Meeting of the Board of Education. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 11.3 Consideration of Approval of Contracts and Purchases Over $25,360 Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Mar 12, 2025 Absolute Date Mar 12, 2025 Fiscal Impact Yes Budgeted No Budget Source Multiple Budget Sources Recommended Action Authorize staff to execute contracts and purchases over $25,360. Background All contracts and purchases over $25,360 are routinely brought to the Board for approval. Copies of the contracts are available to the Board and public upon request. Current Status The below list consists of contracts and purchases over $25,360. Vendor Description Contract/Quote Amount Funding Source Business Services Dale Carnegie Professional Development Quote $31,918.88 Kitchen Infrastructure & Training (K.I.T) grant Classlink Classlink Identity and Access Management for Education through Ed Tech JPA Quote.pdf $108,100 General Fund Glumac Provide commissioning services for Mission San Jose Elementary School Modernization Contract CTC $25,875 Fund 21 - Measure E Bond Program Glumac Provide commissioning services for Vallejo Mill Elementary School Modernization Contract CTC $28,675 Fund 21 - Measure E Bond Program General Lighting Services Provide powersource to the new ventless ovens & new dishwasher at Hopkins Middle School Contract CTC $30,322.03 Fund 21 - Measure E Bond Program Zendesk Helpdesk Service Contract Renewal Quote $65,121.00 General Fund Policy Implications This proposed action is consistent with existing Board of Education Policy 3300 Prepared by: Robert Pascual, Accounting Director File Attachments Motion & Voting Approve the Minutes of the February 26, 2025, Regular Meeting of the Board of Education. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 11.4 Adopt Resolution 037-2425 Designating Authorized Agents for Official Documents and Reports Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Mar 12, 2025 Absolute Date Mar 12, 2025 Recommended Action Staff recommends adoption of Resolution 037-2425 designating authorized agents for official documents and reports. Background The Fremont Unified School District occasionally must provide signature approval on certain official documents and reports, including Local, State, and Federal reports, such as Transportation and Attendance. The District's authorized signers are the persons who hold the positions listed below: Superintendent Associate Superintendent At the February 26, 2025 Board meeting, the Board took action to appoint Zachary Larsen as the new Superintendent of Fremont Unified School District and approved the contract agreement, effective February 26, 2025. Current Status Staff recommends that the Board of Education adopt Resolution No. 037-2425 to designate the following persons as authorized agents for official documents and reports. Zachary Larsen, Superintendent Robert Pascual, Director of Accounting Once approved, Resolution 037-2425 shall supersede all previously approved resolutions authorizing such signature(s) on certain official documents and reports, and declares said prior resolutions null and void. Policy Implications None. Prepared by: Robert Pascual, Director, Accounting File Attachments Resolution 037-2425- Agents Official Documents.pdf (141 KB) Motion & Voting Approve the Minutes of the February 26, 2025, Regular Meeting of the Board of Education. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 11.5 Authorize Staff to Enter into an Agreement with Alameda County Office of Education Network (ACOENet) for Managed Internet Access Services Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Mar 12, 2025 Absolute Date Mar 12, 2025 Fiscal Impact Yes Dollar Amount $95,715.00 Budgeted Yes Budget Source General Fund Recommended Action Staff recommends Board authorization to enter into an agreement with ACOENet for managed internet access services. Background The current agreement with ACOENet for internet services will end in July 2025. The District needs to enter into a new agreement with an internet service provider for continued internet services. The Fremont Unified School District uses E-rate funds to supplement its Technology Department budget. E-rate is the commonly used name for the Schools and Libraries Program of the Universal Service Fund, which is administered by the Universal Service Administrative Company (USAC) under the direction of the Federal Communications Commission (FCC). The program provides credits to assist most schools and libraries in the United States to obtain affordable telecommunications and Internet access. The E-rate credit amounts are calculated based on the number of students qualified for free and reduced lunches. The discount rate varies from 20% to 90%. The current discount rate for Fremont Unified School District is 50%. Current Status On January 22, 2025, the board approved resolution 032-2425 to use Public Contract Code section 20118.2 for a competitive negotiation process rather than a competitive bid process to purchase internet services. In accordance with Public Contract Code, Section 20118.2, the district secured requests for proposals to furnish services necessary for Bid No. RFP: 464-01-14-25. The district requested pricing for managed internet access at ten (10) gigabits per second (Gbps) or higher. On February 21, 2025, in response to legal advertising, one (1) proposal was received. The proposal was reviewed by the District's Director of Technology and Director of Purchasing for compliance with technical specifications and responsiveness to the bid documents. Bids for Managed Internet Access RFP 464-01-14-25 Name of Firm Score Bid Amount ACOENet [1] 100 $63,810 (Annual Rate) [1] Alameda County Office of Education Staff recommends Board authorization to enter into an agreement with ACOENet for a term of three (3) years for managed internet services. The cost of services for one year is approximately $63,810 if a 3-year term is selected for a total of $191,430 over the three year period. The cost would be approximately $95,715 after the estimated Federal discounts of $95,715 are applied. Board approval is one of the requirements in order for the District to receive the discount. ACOENet is the current internet provider for the District for the last eight (8) years. Policy Implications Board Policy 3300 - Expenditures and Purchases Prepared by: Anthony Talbert, Director of Technology File Attachments Internet Service JUL2025-JUN2028.pdf (417 KB) ERate Bid 24FEB2025.pdf (120 KB) Motion & Voting Approve the Minutes of the February 26, 2025, Regular Meeting of the Board of Education. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 11.6 Approve CMAS Agreements for Roofing Material Purchases for the Modernization Project at Four (4) Group 2 & 3 Elementary Schools Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Mar 12, 2025 Absolute Date Mar 12, 2025 Fiscal Impact Yes Dollar Amount $1,061,270.91 Budgeted Yes Budget Source Fund 21 Measure E Bond Program Recommended Action Approve four (4) CMAS Agreements with Weatherproofing Technologies, Inc. for roofing material purchases for the modernization projects at four Group 2 & 3 elementary schools. Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. On July 31, 2024 , the Board approved updated budget allocations and scope for the Group 2 and Group 3 elementary school modernization projects. Procurement through CMAS The State of California Public Contract Code (Sections 10290 et seq. and 12101.5) authorizes school districts to use the California Multiple Award Schedule (CMAS) for procurement of selected materials. PCC Section 20118 authorizes the governing board of a school district by contract, lease, requisition or purchase order to purchase materials, supplies, equipment, vehicles and other property. This is a cooperative purchasing program that allows for procuring materials by utilizing the Federal award of an Invitation to Bid or RFP issued previously by the Federal General Services Administration (GSA). The CMAS Program establishes a totally independent California contract for the same products and services at equal or lower prices than the Federal GSA schedule. The CMAS process provides for competitive price evaluation at the state level which results in a pricing advantage for the district that is not otherwise possible simply through the individual bidding process. The CMAS program has been successfully used for a number of years. Current Status As a participating public agency in CMAS Partners, the District can procure roofing material, installation and related services using CMAS Agreement #4-21-03-1001 Supplement #4 for the quotes for the following schools: School (Quote #) Amount Cabrillo (#5066226) $327,395.26 Glenmoor (#5066228) $54,613.57 Parkmont (#5066261) $303,829.84 Warwick (5066225) $375,432.24 Total $1,061,270.91 Staff respectfully requests and recommends the Board approve four CMAS agreement with Weatherproofing Technologies for roofing material purchases for four Group 2 & 3 elementary school modernization projects . Policy Implications Board Policy 3300 - Expenditures & Purchases Prepared by: Adam Lint, Director of Facilities & Construction File Attachments GLEN WTI CMAS Agreement BOE 2025-03-12.pdf (2,274 KB) GLEN WTI CTC BOE 2025-03-12.pdf (102 KB) PARK WTI CMAS Agreement BOE 2025-03-12.pdf (2,275 KB) PARK WTI CTC BOE 2025-03-12.pdf (102 KB) WARW WTI CMAS Agreement BOE 2025-03-12.pdf (2,272 KB) WARW WTI CTC BOE 2025-03-12.pdf (103 KB) CABR WTI CMAS Agreement BOE 2025-03-12.pdf (2,107 KB) CABR WTI CTC BOE 2025-03-12.pdf (103 KB) Motion & Voting Approve the Minutes of the February 26, 2025, Regular Meeting of the Board of Education. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 11.7 Authorize Staff to File a Notice of Completion for the Electrical Reroute Project at Irvington High School Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Mar 12, 2025 Absolute Date Mar 12, 2025 Recommended Action Authorize staff to file a Notice of Completion (NOC) with General Lighting Service for the electrical reroute project at Irvington High School. Background On December 18, 2024 the Board approved scope and budget for the Irvington High School electrical reroute project. On December 18, 2024 , the Board awarded General Lighting Service’s (GLS’s) contract for the project. Current Status A Notice of Completion (NOC) is a legal filing required by Public Contract Code to effectively close the construction agreement and to indicate that the construction of the project is fully complete. The District files a NOC in order to release the contractor’s retention monies. Work under the contract, including all items on the punch list, has been completed in accordance with the contract documents. The project is being closed out (with all consultants and agreements) so total project costs are still being finalized, but the final budget is forecasted to remain below the overall Board approved project. Staff requests Board authorization to file an NOC with General Lighting Service for the Electrical Reroute project at Irvington High School. Policy Implications Board Policy 3300 – Expenditures & Purchases Prepared by: Adam Lint, Director of Facilities & Construction File Attachments Motion & Voting Approve the Minutes of the February 26, 2025, Regular Meeting of the Board of Education. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 11.8 Authorize Staff to File a Notice of Completion for the Electrical Room HVAC Work at Thornton Middle School. Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Mar 12, 2025 Absolute Date Feb 12, 2025 Recommended Action Authorize staff to file a Notice of Completion (NOC) with Environmental Systems Inc. for the electrical room HVAC work at Thornton Middle School. Background On July 26, 2023 , the Board approved a revised budget for the middle school conversion project at Thornton Middle School. On November 20, 2024 , the Board awarded an agreement for the work to Environmental Systems Inc. Current Status A Notice of Completion (NOC) is a legal filing required by Public Contract Code to effectively close the construction agreement and to indicate that the construction of the project is fully complete. The District files a NOC in order to release the contractor’s retention monies. Work under the contract, including all items on the punch list, has been completed in accordance with the contract documents. The project is being closed out (with all consultants and agreements) so total project costs are still being finalized, but the final budget is forecasted to remain below the overall Board approved project. Staff requests Board authorize staff to file an NOC with Environmental Systems Inc. for the electrical room HVAC work at Thornton Middle School. Policy Implications Board Policy 3300 - Expenditures & Purchases Prepared by: Adam Lint, Director Facilities & Construction File Attachments Motion & Voting Approve the Minutes of the February 26, 2025, Regular Meeting of the Board of Education. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 11.9 Authorize Staff to File a Notice of Completion for the Modernization – Shade Structure Project at Mission San Jose Elementary School Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Mar 12, 2025 Absolute Date Mar 12, 2025 Recommended Action Authorize staff to file a Notice of Completion (NOC) with Park Planet Inc. for the Modernization - Shade Structure project at Mission San Jose Elementary School. Background On October 25, 2023 , the Board approved revised project budgets for the Group 1 elementary school modernization projects. On May 22, 2024 , the Board approved a contract with Park Planet Inc. for the project. Current Status A Notice of Completion (NOC) is a legal filing required by Public Contract Code to effectively close the construction agreement and to indicate that the construction of the project is fully complete. The District files a NOC in order to release the contractor’s retention monies. Work under the contract, including all items on the punch list, has been completed in accordance with the contract documents. The project is being closed out (with all consultants and agreements) so total project costs are still being finalized, but the final budget is forecasted to remain below the overall Board approved project. Staff requests Board authorization to file an NOC with Park Planet Inc. for the Modernization – Shade Structure project at Mission San Jose Elementary School. Policy Implications Board Policy 3300 - Expenditures & Purchases Prepared by: Adam Lint, Director of Facilities & Construction File Attachments Motion & Voting Approve the Minutes of the February 26, 2025, Regular Meeting of the Board of Education. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 11.10 Authorize Staff to File a Notice of Completion for the Modernization - Shade Structure Project at Vallejo Mill Elementary School Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Mar 12, 2025 Absolute Date Mar 12, 2025 Recommended Action Authorize staff to file a Notice of Completion (NOC) with Park Planet Inc. for the Modernization - Shade Structure project at Vallejo Mill Elementary School. Background On October 25, 2023 , the Board approved revised project budgets for the Group 1 elementary school modernization projects. On August 28, 2024 , the Board approved a contract with Park Planet Inc. for the project. Current Status A Notice of Completion (NOC) is a legal filing required by Public Contract Code to effectively close the construction agreement and to indicate that the construction of the project is fully complete. The District files a NOC in order to release the contractor’s retention monies. Work under the contracts listed below, including all items on the punch list, have been completed in accordance with the contract documents. The project is being closed out (with all consultants and agreements) so total project costs are still being finalized, but the final budget is forecasted to remain below the overall Board approved project in accordance with the Cost to Complete attached. Staff requests Board authorization to file an NOC with Park Planet Inc. for the Shade Structures at Vallejo Mill Elementary School. Policy Implications Board Policy 3300 – Expenditures & Purchases Prepared by: Adam Lint, Director of Facilities & Construction File Attachments Motion & Voting Approve the Minutes of the February 26, 2025, Regular Meeting of the Board of Education. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 11.11 Award a Public Construction Bid for the Modernization Project at Parkmont Elementary School Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Mar 12, 2025 Absolute Date Mar 12, 2025 Fiscal Impact Yes Dollar Amount $30,000.00 Budgeted Yes Budget Source Fund 21 Measure E Bond Program Recommended Action Award Bid #467-01-31-25 to Resource Environmental for the Modernization – Abatement trades project at Parkmont Elementary School. Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. On July 31, 2024 , the Board approved updated budget allocations and scope for the Group 2 and Group 3 elementary school modernization projects. Curre nt Status On February 27, 2025, three (3) responsive sealed bids were received by FUSD staff for Bid #467-01-31-25, Parkmont Elementary School. The bid results are listed below: Bidder Name Base Bid Bayview Environmental Services Inc. 47,582 Resource Environmental 30,000 PARC Environmental 33,600 Cumming Group conducted a post-bid interview with the apparent low bidder, and found the bid submitted by Resource Environmental to be responsive. As a Measure E Construction Agreement, the Project Stabilization Agreement (PSA) does apply for this contract. Staff respectfully requests and recommends the Board award Bid #467-01-31-25 to Resource Environmental for the Modernization – Abatement trades project at Parkmont Elementary School. Policy Implications Board Policy 3300 - Expenditures & Purchases Prepared by: Adam Lint, Director of Facilities & Construction File Attachments PARK Resource Environmental CTC BOE 2025-03-12.pdf (101 KB) Motion & Voting Approve the Minutes of the February 26, 2025, Regular Meeting of the Board of Education. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 11.12 Award a Public Construction Bid for the Modernization Projects at Mattos, Brookvale and Green Elementary Schools Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Mar 12, 2025 Absolute Date Mar 12, 2025 Fiscal Impact Yes Dollar Amount $1,828,000.00 Budgeted Yes Budget Source Fund 21 Measure E Bond Program Recommended Action Award Bid #449-12-17-24 to Marina Mechanical Services for the Modernization – HVAC Trades projects at Mattos, Brookvale and Green Elementary Schools. Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. On October 25, 2023 , the Board approved revised project budgets for the Group 1 elementary school modernization projects. Curre nt Status On February 25, 2025, three (3) responsive sealed bids were received by FUSD staff for Bid #449-12-17-24, Mattos, Brookvale, and Green Elementary School Modernization - HVAC. The bid results are listed below: Bidder Name Base Bid Environmental Systems Inc. 3,678,000 Foothill Air Conditioning & Heating 2,210,000 Marina Mechanical Services 1,828,000 The three project sites were combined to maximize efficiencies of scale. The breakdown by site is as follows: Mattos ES Brookvale ES Green ES $810,000 $409,000 $609,000 Cumming Group conducted a post-bid interview with the apparent low bidder, and found the bid submitted by Marina Mechanical Services to be responsive. As a Measure E Construction Agreement, the Project Stabilization Agreement (PSA) does apply for this contract. Staff respectfully requests and recommends the Board award Bid # 449-12-17-24 to Marina Mechanical Services for the Modernization – HVAC Trades projects at Mattos, Brookvale, and Green Elementary Schools . Policy Implications Board Policy 3300 - Expenditures & Purchases Prepared by: Adam Lint, Director of Facilities & Construction File Attachments MATT BROO GREE Marina Mechanical CTC BOE 2025-03-12.pdf (134 KB) Motion & Voting Approve the Minutes of the February 26, 2025, Regular Meeting of the Board of Education. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Subject 12.1 Approve Certificated Personnel Actions Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve certificated personnel actions. Background All personnel activities including new hires, resignations, Assistant Superintendent approved leaves, and retirements are routinely submitted for Board approval. Current Status The activities summarized on the attached worksheet reflects recommended action on certificated personnel actions. Policy Implications All assignments, or changed assignments, and actions conform with Board Policy and the Collective Bargaining Agreement (CBA). Prepared by: Robin Sehrt, Director, Certificated Personnel File Attachments Certificated Personnel Actions_03.12.25.pdf (24 KB) Motion & Voting Approve the Minutes of the February 26, 2025, Regular Meeting of the Board of Education. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 12.2 Approve Classified Personnel Actions Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve classified personnel actions. Background The Board of Education has delegated authority to the District staff to take certain actions on its behalf related to Classified Personnel activities such as appointments, change of status, resignations, requests for leaves and retirement. All such actions must conform to the Rules and Regulations of the Classified Services as established by the Fremont Unified School District Personnel Commission. Current Status The activities summarized on the attached page(s) reflect recommended action on classified personnel activities. Policy Implications All assignments and changes conform to Board Policy and Personnel Commission Rules. Prepared by: Angela Bianchini, Executive Director, Human Resources File Attachments Classified Personnel Actions_03.12.25.pdf (34 KB) Motion & Voting Approve the Minutes of the February 26, 2025, Regular Meeting of the Board of Education. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 12.3 Approve Athletic Coaches Spring 2025 Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve recommended Athletic Coaches for Spring 2025 Background All personnel activities, including new hires to various athletic coaching positions, are routinely submitted to the Board of Education for approval. Current Status The activities summarized on the attached spreadsheets reflect recommended actions on Spring athletic coach personnel hires. The summary is derived from the "District Paid Coaches Name Confirmation" memo, submitted and approved by site Principals for Board approval. Policy Implications All assignments, or changed assignments, conform with Board of Education Policy and are consistent with requirements of our Collective Bargaining Agreements. Prepared by: Robin Sehrt, Director, Certificated Personnel File Attachments Athletic Coaches_Spring_03.12.25.pdf (17 KB) Motion & Voting Approve the Minutes of the February 26, 2025, Regular Meeting of the Board of Education. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 12.4 Approved revised Van Driver Job Description Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve revised Van Driver job description as attached. Background The Van Driver job description was created in 2017. The job description was revised to align more closely with the current essential functions of the job. The current revision includes the most recent equal employment opportunity and non-discrimination in employment language as well as physical demands. Staff recommend approving the revised Van Driver job description as attached. Current Status SEIU reviewed and approved the revised job description in February 2025. T he Personnel Commission approved the revised job description on March 6, 2025. Policy Implications There are no policy implications. All changes conform to Board policy and the Personnel Commission Rules and Regulations. Prepared by: Angela Bianchini, Executive Director, Human Resources File Attachments Van Driver draft job description (f).pdf (104 KB) Motion & Voting Approve the Minutes of the February 26, 2025, Regular Meeting of the Board of Education. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair 13. SCHOOL SPOTLIGHT Subject 13.1 Centerville Middle School Showcase Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 13. SCHOOL SPOTLIGHT Type Presentation, Recognition, Report Background At its March 22, 2023 Board of Education Meeting, the Fremont Unified School District's Board approved the creation of a new school spotlight to showcase its respective work while reflecting the perspectives of students, staff, and families. At each meeting, one school will present a brief presentation to the Board highlighting the school's accomplishments, areas of focus, unique characteristics, student perspective, and parent/guardian and community perspective. We invite the school community to attend the meeting. Schools will be scheduled at the beginning of the year and rotated through meeting cycles. Showcases would not be planned for Board Meetings that take place when schools are not in session or during the immediate start/end of the instructional year (June, July, August). Current Status The presentation and information will be provided by: Centerville Middle School File Attachments Centerville Middle School BOE Spotlight.pdf (7,212 KB) 14. ITEMS PULLED FROM CONSENT CALENDAR 15. OPEN COMMUNICATIONS Subject 15.1 Open Communications begins at approximately 7:00-7:30 p.m. Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 15. OPEN COMMUNICATIONS Type Information Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. File Attachments 16. REGULAR AGENDA ITEMS Subject 16.1 Possible Appointment and Approval of Employment Contract - Associate Superintendent, Instructional Services Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 16. REGULAR AGENDA ITEMS Type Action/Vote Fiscal Impact Yes Budgeted Yes Budget Source General Fund Recommended Action The Board of Education will take possible action to appoint the Associate Superintendent of Instructional Services and approve the associated contract agreement. Background The Fremont Unified School District employs four senior management employees, including the Superintendent of Schools, Associate Superintendent, Assistant Superintendent of Instructional Services, and Assistant Superintendent of Human Resources. These employees serve on limited-term contracts approved by the Board of Education. At its February 26, 2025, Board of Education Meeting, the Board approved new job descriptions for the Associate Superintendents of Human Resources and Instructional Services. Current Status The Board of Education will consider appointing the Associate Superintendent of Instructional Services and approving the associated contract agreement. Policy Implications The action is consistent with Board Policy 2000, Concept and Roles Prepared by: Zack Larsen, Superintendent File Attachments FUSD L Salinas Associate Sup Instructions_3.12.25_BOE 3.12.25_Final.pdf (143 KB) Motion & Voting The Board of Education will take possible action to appoint the Associate Superintendent of Instructional Services and approve the associated contract agreement. Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 16.2 Possible Appointment and Approval of Employment Contract - Associate Superintendent, Human Resources Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 16. REGULAR AGENDA ITEMS Type Action/Vote Fiscal Impact Yes Budgeted Yes Budget Source General Fund Recommended Action The Board of Education will take possible action to appoint the Associate Superintendent of Human Resources and approve the associated contract agreement. Background The Fremont Unified School District employs four senior management employees, including the Superintendent of Schools, Associate Superintendent, Assistant Superintendent of Instructional Services, and Assistant Superintendent of Human Resources. These employees serve on limited-term contracts approved by the Board of Education. At its February 26, 2025, Board of Education Meeting, the Board approved new job descriptions for the Associate Superintendents of Human Resources and Instructional Services. Current Status The Board of Education will consider appointing the Associate Superintendent of Human Resources and approving the associated contract agreement. Policy Implications The action is consistent with Board Policy 2000, Concept and Roles Prepared by: Zack Larsen, Superintendent File Attachments FUSD A Bianchini Associate Sup HR_BOE_3.12.25_Final.pdf (169 KB) Motion & Voting The Board of Education will take possible action to appoint the Associate Superintendent of Human Resources and approve the associated contract agreement. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 16.3 Second Interim Budget Report for 2024-25 Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 16. REGULAR AGENDA ITEMS Type Action/Vote Preferred Date Mar 12, 2025 Absolute Date Mar 12, 2025 Fiscal Impact Yes Budgeted Yes Budget Source Multiple Funds Recommended Action Staff recommends that the Board of Education approve the Second Interim Budget report for 2024-25 with a Positive Certification. Background Education Code Section 42130 states that the Superintendent of each school district shall, in addition to any other powers and duties granted to or imposed upon him/her, submit two reports to the governing board of the district during each fiscal year. The first report shall cover the financial and budgetary status of the district for the period ending October 31. The second report shall cover the period ending January 31. Both reports shall be approved by the district governing board no later than 45 days after the close of the period being reported. All reports required by this subdivision shall be in a format or on forms prescribed by the Superintendent of Public Instruction and shall be based on standards and criteria for fiscal stability adopted by the State Board of Education pursuant to Section 33127. The reports and supporting data shall be maintained and made available by the school district for public review. Additionally, the District has to certify the report and submit it to the County Office of Education for fiscal review. The certification of the District’s financial condition may take one of three forms: Positive Certification - the district will meet its financial obligation for the current fiscal year and subsequent two years Qualified Certification - the district may not meet its financial obligations for the current fiscal year or subsequent two years Negative Certification - the district will not meet its financial obligations for the remainder of the fiscal or for the subsequent fiscal years Current Status The attached PowerPoint presentation and Standardized Account Code Structure (SACS) Budget Report analyzes the changes at Second Interim. A multi-year budget projection (MYP) was prepared to determine that the District can file a Positive Certification at Second Interim as the District will meet its financial obligation for the current fiscal year and subsequent two years. The District will sustain a 3% reserve in the current and two subsequent years based on the board approved budget reductions for 2025-26. Staff recommends a "Positive Certification" which certifies that, based upon current projections, and current assumptions, the District will meet its financial obligation for the current fiscal year and subsequent two years In certifying the 2024-25 Second Interim Report as Positive certification, it is important to highlight the District's fiduciary responsibility to maintain fiscal solvency for the current and subsequent two fiscal years. Policy Implications Supports Board Policy 3100, Budget Prepared By: James Arcala, Director of Budget File Attachments 2024-2025 Second Interim Budget Report.pdf (11,254 KB) Second Interim Presentation 2024-25.pdf (1,050 KB) Motion & Voting Staff recommends that the Board of Education approve the Second Interim Budget report for 2024-25 with a Positive Certification. Student Board Member Neti votes in favor of the item. Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Larry Sweeney, Dianne Jones, Sharon Coco, Vivek Prasad, Rinu Nair Subject 16.4 Receive Presentation and Approve the Staff-Recommended Curriculum for Intro to Ethnic Studies Grade 9 Meeting Mar 12, 2025 - Regular Meeting of the Board of Education Category 16. REGULAR AGENDA ITEMS Type Action/Vote Preferred Date Mar 12, 2025 Absolute Date Mar 12, 2025 Fiscal Impact Yes Dollar Amount $454,999.00 Budgeted Yes Budget Source Lottery and Instructional Materials Funding Realignment Program Rec