Regular City Commission Meeting

3 Tuesday, July 21, 2020 Regular City Commission Meeting City of Lake Butler 200 SW 1st Street Lake Butler, FL 32054 6:00 p.m. A. MEETING OPENER Subject 1. Call To Order - Roll Call Meeting Jul 21, 2020 - Regular City Commission Meeting Category A. MEETING OPENER Type Procedural Commissioners: Sirmones, Beasley, Redman, Schenck, Stegall Staff: City Attorney Maines; City Manager Walker File Attachments Subject 2. Opening Prayer Meeting Jul 21, 2020 - Regular City Commission Meeting Category A. MEETING OPENER Type Procedural File Attachments Subject 3. Pledge of Allegiance Meeting Jul 21, 2020 - Regular City Commission Meeting Category A. MEETING OPENER Type Procedural File Attachments Subject 4. Approval of The Agenda Format Meeting Jul 21, 2020 - Regular City Commission Meeting Category A. MEETING OPENER Type Action Recommended Action Motion to approve the agenda format. File Attachments B. CITIZEN INPUT Subject 1. Provision for Citizen Input Meeting Jul 21, 2020 - Regular City Commission Meeting Category B. CITIZEN INPUT Type Information Upon recognition by the Mayor, any person may address the Commission on any subject not included on the agenda. Speakers are requested to give their name and address to the recording clerk for the record and to come forward to the Commission table when speaking. Please be as brief as possible and limit your remarks to four (4) minutes (additional time may be granted by the Commission if necessary). No official action can be taken but direction may be given to staff. File Attachments C. AGENDA ITEM NUMBER Subject 1. Selection of Mayor and Vice-Mayor by the City Commission Meeting Jul 21, 2020 - Regular City Commission Meeting Category C. AGENDA ITEM NUMBER Type Action MAYOR A. City Attorney opens the floor for nominations for Mayor. B. After receiving nominations, City Attorney entertains a motion and second that nominations be closed. C. The nominations should be presented for vote in the order initially received. D. The Mayor is seated. VICE-MAYOR E. The Mayor opens the floor for nominations for Vice-Mayor. F. After receiving nominations, the Mayor entertains a motion and second that nominations be closed. G. The nominations should be presented for vote in the order initially received. H. The Vice-Mayor is seated. File Attachments Subject 2. Consent Agenda Meeting Jul 21, 2020 - Regular City Commission Meeting Category C. AGENDA ITEM NUMBER Type Action (Consent) Recommended Action Motion to approve the consent agenda in one motion Following discussion of these items as needed, if the Commission so desires and there are no objections, all items in the consent agenda may be included and acted upon with one motion. June 16, 2020, Regular Commission Meeting June 24, 2020, Special City Commission Meeting June 2020 Animal Control Report June 2020 Code Enforcement Report File Attachments June 24, 2020 Special City Commission Meeting.pdf (1,055 KB) June 16, 2020 Regular City Commission Meeting.pdf (2,737 KB) Following discussion of these items as needed, if the Commission so desires and there are no objections, all items in the consent agenda may be included and acted upon with one motion Subject 3. June 2020 Financial Reporting Meeting Jul 21, 2020 - Regular City Commission Meeting Category C. AGENDA ITEM NUMBER Type Action Recommended Action Motion to approve the financial reporting for the period of October 1, 2019 - June 30, 2020 Financial reporting for the period of October 1, 2019, through June 30, 2020. File Attachments Financial Report for June 30, 2020.pdf (6,038 KB) Subject 4. Final Reading of Ordinance Number 20-01, an ordinance repealing Ordinance 94-01, pertaining to dogs in public places Meeting Jul 21, 2020 - Regular City Commission Meeting Category C. AGENDA ITEM NUMBER Type Action Recommended Action Motion to approve the final reading of Ordinance Number 20-01, repealing Ordinance Number 94-01 that repeal Section 10-34 of the Code of Ordinances The final reading of proposed Ordinance Number 20-01 repeals Section 10-34, contained withing Ordinance Number 94-01, pertaining to dogs in public places File Attachments Dogs In the Park Area.pdf (3,070 KB) Ordinance 20-01, Dogs in Public Places.pdf (15 KB) Subject 5. Final Reading of Ordinance Number 20-03, amending Section 42 of Code of Ordinances entitled Solid Waste Meeting Jul 21, 2020 - Regular City Commission Meeting Category C. AGENDA ITEM NUMBER Type Action Fiscal Impact No Recommended Action Motion to approve the final reading of Ordinance Number 20-03, amending the Code of Ordinances, Section 42, Solid Waste The proposed ordinance amends Section 42 of the Code of Ordinances to include previously adopted solid waste disposal rates for large or oversized items and yard debris. File Attachments Ordinance Number 2020-03, Amending Code of Ordinances Section 42 of Solid Waste.pdf (2,524 KB) Subject 6. First Reading of Ordinance Number 2020-05, amending the Comprehensive Plan Meeting Jul 21, 2020 - Regular City Commission Meeting Category C. AGENDA ITEM NUMBER Type Action Fiscal Impact No Recommended Action Motion to approve the first reading of Ordinance No. 2020-05, amending the Comprehensive Plan The proposed ordinance, pursuant to application, CPA 20-01, Jamie Lynn Parrish, amends the City's Comprehensive Plan from County Residential, Low Density to City Residential, Medium Density. File Attachments CPA_20-01_1st_ORD.docx (2,149 KB) Subject 7. First Reading of Ordinance Number 2020-06, amending the Official Zoning Atlas of the Land Development Regulations Meeting Jul 21, 2020 - Regular City Commission Meeting Category C. AGENDA ITEM NUMBER Type Action Fiscal Impact No Recommended Action Motion to approve Resolution Number 2020-06, amending the Official Zoning Atlas of the Land Development Regulations The proposed ordinance, pursuant to application Z 20-01, by Jamie Lynn Parrish, amends the Official Zoning Atlas of the Land Development Regulations from County Residential to City Residential/Office. File Attachments Z_20-01_1st_ORD.docx (2,156 KB) Subject 8. Retail Strategies Update Meeting Jul 21, 2020 - Regular City Commission Meeting Category C. AGENDA ITEM NUMBER Type Information Update on the progress of Retail Strategies, the City's retail consulting firm. File Attachments Retail Strategies.pdf (1,686 KB) Subject 9. Speed Bump Request Meeting Jul 21, 2020 - Regular City Commission Meeting Category C. AGENDA ITEM NUMBER Type Information A speed bump has been requested by a resident on SE 11th Street. File Attachments Speed Bump Request.pdf (7,203 KB) Subject 10. City Checking and Saving Accounts Meeting Jul 21, 2020 - Regular City Commission Meeting Category C. AGENDA ITEM NUMBER Type Action Recommended Action Motion to authorize the City Manager to prepare a resolution resolving the need for commission signature on physical checks File Attachments Checking and Savings Accounts.pdf (4,693 KB) Subject 11. CARES Committee Meeting Jul 21, 2020 - Regular City Commission Meeting Category C. AGENDA ITEM NUMBER Type Information Update on Union County CARES Committee and the City's requests through the program. File Attachments CARES Committee.pdf (959 KB) Subject 12. Water Meter Replacement Project Meeting Jul 21, 2020 - Regular City Commission Meeting Category C. AGENDA ITEM NUMBER Type Information Update on the water meter replacement project. File Attachments Water Meter Replacement Program.pdf (2,454 KB) Subject 13. Schedule Budget Work Sessions Meeting Jul 21, 2020 - Regular City Commission Meeting Category C. AGENDA ITEM NUMBER Type Action Fiscal Impact No Recommended Action Motion to approve Budget Work Sessions scheduled for August 17 and August 24, 2020, at 5:30pm The proposed agenda item recommends scheduling budget work sessions for August 17 and August 24, 2020, at 5:30 pm. File Attachments Budget Work Session.pdf (965 KB) Subject 14. Drainage Issue on Whitehead Proporty Meeting Jul 21, 2020 - Regular City Commission Meeting Category C. AGENDA ITEM NUMBER Type Information The agenda item gives an update on the "Plan of Action" sent to property owners, required by the City Commission at the June 2020 Regular City Commission Meeting. File Attachments Drainage Issue on Whitehead Property.pdf (3,132 KB) Subject 15. USDA Backhoe Grant Award Meeting Jul 21, 2020 - Regular City Commission Meeting Category C. AGENDA ITEM NUMBER Type Action Fiscal Impact Yes Dollar Amount $30,000.00 Budgeted Yes Budget Source Capital Improvement - Utility Fund Recommended Action Motion to approve the City's obligatory cost of 25% or $30,000 for the purchase of a new backhoe through USDA, Community Facilities Grant City of Lake Butler was awarded a USDA, Community Facilities Grant for the amount of $90,000 towards the purchase of a new backhoe. File Attachments City of Lake Butler Backhoe.pdf (29,343 KB) Subject 16. Florida Department of Transportation SR 100 Landscaping Project Meeting Jul 21, 2020 - Regular City Commission Meeting Category C. AGENDA ITEM NUMBER Type Information Status on the FDOT, State Road 100 landscaping project. File Attachments Landscaping SR 100 Project.pdf (953 KB) Subject 17. Water Ground Storage Tank Inspection Meeting Jul 21, 2020 - Regular City Commission Meeting Category C. AGENDA ITEM NUMBER Type Information Inspection report of the above ground water storage tank by SUEZ. File Attachments Water Ground Storage Tank Washout Inspection Report.pdf (9,241 KB) Subject 18. Water Tower Inspection Meeting Jul 21, 2020 - Regular City Commission Meeting Category C. AGENDA ITEM NUMBER Type Information Annual inspection report of the water tower by SUEZ. File Attachments Cover Letter - ground storage tank inspection.pdf (174 KB) Water Ground Storage Tank Washout Inspection Report.pdf (9,241 KB) Subject 19. Vehicle Replacement Meeting Jul 21, 2020 - Regular City Commission Meeting Category C. AGENDA ITEM NUMBER Type Action Fiscal Impact Yes Budgeted Yes Budget Source Capital Improvement - Utility Fund Recommended Action Motion to approve the purchase of a 2021 Chevrolet Suburban from Big Bend Chevrolet and finance through Community State Bank The proposed agenda item gives estimates for a replacement of the 2011 Chevrolet Malibu LT. File Attachments Vehicle.pdf (48,162 KB) Subject 20. Legal Services Agreement Meeting Jul 21, 2020 - Regular City Commission Meeting Category C. AGENDA ITEM NUMBER Type Action Fiscal Impact Yes Dollar Amount $20,000.00 Budgeted No Budget Source Wastewater Fund Recommended Action Motion to approve the legal services agreement with the law firm of Nabors, Giblin, and Nickerson for up to $20,000 in legal services and allow the Mayor and City Manager to execute the agreement The proposed agreement is for legal services to handle the transaction of land needed for the proposed wastewater treatment facility at RMC between the City, Union County, Division of State Lands and Florida Department of Corrections. File Attachments Legal Service Agreement with Nabors, Giblin, and Nickerson.pdf (11,357 KB) Subject 21. Proposed Term Sheet between Union County and City of Lake Butler for Construction Location Meeting Jul 21, 2020 - Regular City Commission Meeting Category C. AGENDA ITEM NUMBER Type Information The proposed erm sheet for a lease agreement presented to Union County for the proposed construction site of the new wastewater treatment facility. File Attachments Proposed Property Lease with Union County.pdf (6,495 KB) D. REPORT OF CITY ATTORNEY E. REPORT OF CITY MANAGER Subject 1. City Manager's Report Meeting Jul 21, 2020 - Regular City Commission Meeting Category E. REPORT OF CITY MANAGER Type Information File Attachments City Manager's Report.pdf (2,220 KB) F. COMMENTS OR REMARKS BY COMMISSION Subject 1. Football Program Sponsorship Meeting Jul 21, 2020 - Regular City Commission Meeting Category F. COMMENTS OR REMARKS BY COMMISSION Type File Attachments Footbal Program Sponsorship.pdf (5,415 KB) G. ADJOURNMENT Subject 1. Adjourn Meeting Jul 21, 2020 - Regular City Commission Meeting Category G. ADJOURNMENT Type Action Recommended Action Motion to adjourn. File Attachments