City Commission Workshop Meeting 08-13-25

CITY OF LAKE WALES CITY COMMISSION WORKSHOP MEETING Official Agenda August 13, 2025 2:00 p.m. City Administration Building Commission Chambers 201 W. Central Avenue Lake Wales, FL 33853 CALL TO ORDER & ROLL CALL City Manager Comments PRESENTATION - Tommy Frank, Lake Wales Arts Council LWAC CITY GRANT PRESENTATION.PDF 2025 Funding Agreement With The Lake Wales Arts Council (LWAC) The City Commission will consider entering into an agreement with the Lake Wales Arts Council granting $50,000 to provide enhanced performing arts programs for the City of Lake Wales and its surrounding areas for the benefit of the community. 2025 AGENDA MEMO - OPERATIONAL AGREEMENT ARTS COUNCIL.PDF LWAC OPERATIONAL AGREEMENT 25-26.PDF Museum Budget Discussion 2025_LWHM_V3 DRAFT LEASE AGREEMENT.PDF 2025_LWHM_V4 DRAFT OPERATIONAL AGREEMENT.PDF PRESENTATION - Orange Blossom Revue Draft Budget Highlights – Workshop 08-13-2025 001 - CITY MANAGER BUDGET SUMMARY FY26.PDF 001 - BUDGET IN BRIEF - 25-26.PDF Write-Off Uncollectible Receivable Accounts The City Commission is asked to authorize the write-off of uncollectible accounts receivables totaling $303,589.21 for utility services and solid waste services. 1. 2. 3. Documents: 3.I. Documents: 4. Documents: 5. 6. Documents: 7. Documents:

Write-Off Uncollectible Receivable Accounts The City Commission is asked to authorize the write-off of uncollectible accounts receivables totaling $303,589.21 for utility services and solid waste services. AGENDA - BAD DEBT WRITE OFF - 08-19-2025.PDF Flooring For FBO Building The City Commission will consider approving the replacement of flooring throughout the Airport ’s FBO building SEMCO FLOORING MEMO.PDF 25361-1 COLW AIRPORT FLOORING REVISED PROPOSAL.PDF RESOLUTION 2025-16- Airport Improvement Program Grant Agreement The City Commission will consider approving Resolution 2025-16, authorizing an agreement with the Federal Aviation Administration (FAA) to provide funding for Lake Wales Airport Install Weather Report Equipment (AWOS) and Rotating Beacon-Design Phase. MEMO FOR FAA GRANT.PDF RESOLUTION 2025-16.PDF FAA X07-SOG-3-12-0040-035-2025-GRANT AGREEMENT.PDF Professional Engineering Services – Task Order For Kiwanis Park Trail The City Commission will consider awarding a task order under the Master Consulting Agreement with Chastain Skillman for Professional Engineering Services for Kiwanis Park Loop Trail. KIWANIS PARK ENGINEERING SERVICES MEMO.PDF 1034606-CDF-2025-07 -31 ADDENDUM 1.PDF BMX Racetrack Facility Planning And Design – Action Sports Design, LLC. The City Commission will consider an agreement with Action Sports Design, LLC for BMX Facility Planning and Design. MEMO ACTION SPORTS DESIGN SCOPE AND FEE PROPOSAL.PDF SCOPE OF WORK-CITY OF LAKE WALES BMX RACETRACK-ADAPTIVE FACILITY-08-05-2025-ACTION SPORTS DESIGN, LLC.PDF Lift Station #12 Pipe Rehabilitation Staff is recommending the commission approve the expenditure of $23,323.19 to RCM Utilities for the rehabilitation of piping and valve at lift station #12 (LS#12). MEMO PIPING REHAB LS 12.REV1.PDF RCM_LS12_PROPOSAL_V3.PDF 7. Documents: 8. Documents: 9. Documents: 10. Documents: 11. Documents: 12. Documents:

Staff is recommending the commission approve the expenditure of $23,323.19 to RCM Utilities for the rehabilitation of piping and valve at lift station #12 (LS#12). MEMO PIPING REHAB LS 12.REV1.PDF RCM_LS12_PROPOSAL_V3.PDF ZEPHYRHILLS JULY 14, 2028.PDF Lift Station #22 Pipe Rehabilitation Staff is recommending the commission approve the expenditure of $22,297.69 to RCM Utilities for the rehabilitation of piping and valve at lift station #22 (LS#22). MEMO PIPING REHAB LS22.REV1.PDF RCM_LS22_PROPOSAL_V3.PDF ZEPHYRHILLS JULY 14, 2028.PDF Approval Of Signal Mast Arm Removal – Dr. MLK Blvd & Central Avenue Staff is recommending approval to contract with Montoya Electric Service, Inc. for the removal of two damaged signal mast arms at the intersection of Dr. MLK Blvd and Central Avenue. The recommended vendor is currently under contract with the City of Lake Wales and has existing familiarity with the City's signal infrastructure. MAST ARM REMOVAL-CENTRAL AVE MLK BLVD - MONTOYA AGENDA MEMO.REV1.PDF CITY OF LAKE WALES - CENTRAL MLK SIGNAL EQUIPMENT REMOVAL.PDF PROPOSAL FOR MLK BLVD. CENTRAL AVE. LAKE WALES MAST ARM REMOVAL 7.24.25.PDF Authorization To Declare Vehicles As Surplus And Proceed With Auction Staff is requesting Commission approval to declare the listed vehicles and equipment as surplus and authorize their disposal through public auction. AGENDA MEMO - AUCTION SURPLUS VEHICLE-EQUIP.PDF AUCTION - VEHICLE TITLES.PDF EQUIPMENT_TOOLS_RECORD.PDF Chlorine Contact Chamber Diesel Bypass Pump Purchase For The Water Reclamation Facility Staff is recommending the commission approve the expenditure of $67,024.00 to Thompson Pump & Manufacturing Co., for the purchase of a Diesel Bypass pump. AGENDA MEMO-DIESEL PUMP CONTACT CHAMBER.REV1.PDF THOMPSON PUMP QUOTE.PDF Vehicle Maintenance Agreement Extension With The Polk County Board Of County Commissioners (BoCC) For FY 25/26 Staff is recommending that the City Commission approve the annual extension of the existing vehicle and equipment maintenance agreement with the Polk County BoCC Fleet Management Division for Fiscal Year 2025– 2026. Documents: 13. Documents: 14. Documents: 15. Documents: 16. Documents: 17.

Vehicle Maintenance Agreement Extension With The Polk County Board Of County Commissioners (BoCC) For FY 25/26 Staff is recommending that the City Commission approve the annual extension of the existing vehicle and equipment maintenance agreement with the Polk County BoCC Fleet Management Division for Fiscal Year 2025– 2026. FLEET MAINTENANCE MOU AGENDA MEMO 25-26.REV1.PDF FLEET MAINT MOU 2025-26.PDF CITY OF LAKE WALES MONTHLY MAINT 25-26 FEES.REV1.PDF Wastewater Manhole Rehabilitation Staff recommends the City Commission approve Engineered Sprayed Solutions, LLC to coat twenty -three manholes using SewperCoat Calcium Aluminate Protective Coating System. AGENDA MEMO MANHOLE REHAB 2025.REV1.PDF CONTRACT (1).PDF QUOTE.PDF SOLICITATION MANHOLE REHAB SERVICES 24-B-775.PDF 24-B-775_ADDENDUM 1.PDF PROVISIONS FOR OTHER GOVERNMENTS LETTER.PDF NOTICE OF AWARD_24-B-775.PDF ORDINANCE 2025-20 Proposes Amendments To Chapter 7 Buildings And Building Regulations, Article IX, Schedule Of Fees, To Include Applicable Private Provider Permit And/Or Inspection Fees. 1st Reading Ordinance 2025-20 proposes amendments to Chapter 7 Buildings and Building Regulations, Article IX, Schedule of Fees, to include applicable Private Provider permit and/or inspection fees. 1 Reading CC MEMO ORD 2025-20 BUILDING FEES 8.19.2025.PDF ORDINANCE 2025-20 BUILDING FEES.PDF ORDINANCE 2025-21 Hunt Bros Industrial Annexation 1st Reading And Public Hearing Ellis Hunt, Authorized Agent for owner, Hunt Bros., Inc, requests approval of City Commission to annex parcels of land totaling approximately 173+/- acres, and to amend the Future Land Use and Zoning Maps. CC MEMO HUNT BROS INDUSTRIAL ANNEX, FLUM, ZONING 8.19.2025.PDF ORD 2025-21 ANNEX HUNT BROS IND.PDF ORDINANCE 2025-22 Hunt Bros Industrial Future Land Use Map - 1st Reading And Public Hearing Ellis Hunt, Authorized Agent for owner, Hunt Bros., Inc, requests approval of City Commission to annex parcels of land totaling approximately 173+/- acres, and to amend the Future Land Use and Zoning Maps. 17. Documents: 18. Documents: 19. Documents: 20. Documents: 21. Documents: st

Commission to annex parcels of land totaling approximately 173+/- acres, and to amend the Future Land Use and Zoning Maps. CC MEMO HUNT BROS INDUSTRIAL ANNEX, FLUM, ZONING 8.19.2025.PDF ORDINANCE 2025-22 FLUM HUNT BROS IND.PDF ORDINANCE 2025-23 Hunt Bros Industrial Zoning Map - 1st Reading And Public Hearing Ellis Hunt, Authorized Agent for owner, Hunt Bros., Inc, requests approval of City Commission to annex parcels of land totaling approximately 173+/- acres, and to amend the Future Land Use and Zoning Maps. CC MEMO HUNT BROS INDUSTRIAL ANNEX, FLUM, ZONING 8.19.2025.PDF ORDINANCE 2025-23 ZONING HUNT BROS IND.PDF Lake Wales High School Homecoming Parade 2025 Special Event And Road Closings Approval of the special event permit application and the request for street closings will allow the Lake Wales High School Homecoming Parade to be held on Thursday, September 11, 2025. AGENDA MEMO HOMECOMING PARADE 2025.PDF HOMECOMING PARADE APPLICATION 2025.PDF HOMECOMING PARADE ROUTE MAP.PDF 2026 Lake Wales Art Show At Lake Wailes Park Special Event Permit Application Approval of this Special Event Application will allow the 55 Annual Lake Wales Art Show to be held in Lake Wailes Park Saturday, February 28, 2026 to Sunday, March 1, 2026. MEMO ART SHOW 2026.PDF LW ART SHOW SPECIAL EVENT APPLICATION.PDF 2026 LWAF SITE MAP FOR CITY PERMIT.PDF Special Event Permit Application: Lake Wales Live 2025 - 2026 This is a request from the City of Lake Wales in partnership with the Lake Wales Arts Council to host a series of concert events in downtown between November 14 2025 – April 17 2026. These events include closing Streets and serving alcohol. MEMO LAKE WALES LIVE EVENT 2025 2026.PDF LAKE WALES LIVE SPECIAL EVENT APPLICATION.PDF LAKE WALES LIVE FOR CITY SPECIAL EVENT PERMIT 2025-26 (1).PDF Event Permit Application: Bark On Park Sept 19, 2025 This is a request from the City of Lake Wales Recreation, to host an event downtown called Bark on Park on Friday September 19, 2025. This event will involve closure of Park Avenue from 3:00 p.m. – 9:00 p.m. Documents: 22. Documents: 23. Documents: 24. Documents: 25. Documents: 26. Documents: th

This is a request from the City of Lake Wales Recreation, to host an event downtown called Bark on Park on Friday September 19, 2025. This event will involve closure of Park Avenue from 3:00 p.m. – 9:00 p.m. MEMO BARK ON PARK EVENT 2025.PDF BARK ON PARK SITE PLAN (1).PDF BARK ON PARK SPECIAL EVENT APPLICATION.PDF CITY COMMISSION AND MAYOR COMMENTS ADJOURN (The full staff memo will be incorporated into the official record) Minutes of the City Commissioner Workshop meetings can be obtained from the office of the City Clerk. The minutes are recorded, but are not transcribed verbatim. Persons requiring a verbatim transcript may make arrangements with the City Clerk to duplicate the recordings, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter will be at the expense of the requesting party. Persons who wish to appeal any decision made by the City Commission with respect to any matter considered during this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based. In accordance with Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the office of the City Clerk no later than 5:00 p.m. on the day prior to the meeting. Documents: 27. 28.