First Budget Hearing September 10, 2019

MINUTES FIRST BUDGET HEARING KEY BISCAYNE, FLORIDA TUESDAY, SEPTEMBER 10, 2019 COLINCIL CHAMBER 560 CRANDON BOULEVARD l. CALL TO ORDER/ROLL CALL OF MEMBERS: The meeting was called to order by the Mayor at 6:38 p.m. Present were Councilmembers Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey. Also present were Village Manager Andrea Agha, Village Clerk Jennifer Medina and Village Attorney Chad Friedman. 2. PLEDGE OF ALLEGIANCE: Mayor Davey led the Pledge of Allegiance. 3. BRIEF COMMENTS BY COUNCIL: Mayor Davey acknowledged the hard work and dedication of the Village's Police Department and also acknowledged the individuals that have aided the victims in the Bahamas due to Hurricane Dorian. Councilmember Lauredo addressed the Mayor and the Council regarding preventive police practices as well as prompt responsiveness and action to victimized residents seeking Council support. At this time, the Mayor called for a recess and the meeting reconvened at 6:46 p.m. 4. PUBLIC COMMENTS: The following residents addressed the Council: Amarylli Fridegotto, on behalf of the Piano Festival, commented on funding request; Robert Brookes, 4191 Battersea Road, on behalf of the Rotary Club, commented on funding request; Susan Sawyer, 301 W. Mclntyre Street, on behalf of the Trap, Neuter, Release Program, commented on funding request; Tatyana Chiocchetti, 88 W. Mclntyre Street, on behalf of the Chamber of Commerce, commented on overview of the activity provided by the KB Chamber of Commerce and Visitors Center; Sally Brody, on behalf of the Trap, Neuter, Release Program, commented on funding request; Pat Woodson,472 Warren Lane, commented on youth engagement;

September 10, 2019 Luis de laCruz,640 Allendale Road, commented on Chief Resiliency Sustainability Officer; Julie Dick, 151 Crandon Boulevard, commented on resiliency; Ed Meyer, 798 Crandon Boulevard, commented on status of $4,000,000 hurricane emergency reserve; Alan Fein, 525 Allendale Road, commented on proposed FY2020 budget, resiliency, infrastructure, bond rating and General Obligation Bond; Jennifer Stearns Buttrick, 180 Cape Florida Drive, commented on proposedFY2020 budget; Lynn Paisley,345 Redwood Lane, commented on funding request for MAST Academy solar panels; and Robert Duzoglou, 785 Glenridge Road, commented on sustainability and resiliency. 5. MILLAGE RESOLUTION: The Clerk read the following resolution by title: A RESOLUTION OT. THE VILLAGE OF KEY BISCAYNE. FLORIDA: ADOPTING THE PROPOSED MILLAGE RATE OF THE VILLAGE OF KEY BISCAYNE FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2019 THROUGH SEPTEMBER 30, 2020 PURSUANT TO FLORIDA STATUTE 200.065 (TRIM BILL); SETTING A DATE FOR A FINAL PUBLIC HEARING TO ADOPT THE MILLAGE RATE; PROVIDING FOR AN EFFECTIVE DATE. Councilmember Petros made a motion to approve the resolution. The motion was seconded by Mayor Davey. The Attorney addressed the Council regarding the process for the adoption of the millage resolution. Mayor Davey made a motion to table the resolution to be heard after Item 64, The motion was seconded by Councilmember Petros and approved by a 7-0 voice vote. The vote was as follows: Councilmembers Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey voting Yes. 6. ORDINANCES: The Clerk read the following ordinance on first reading, by title: AN ORDINANCE OF THE VILLAGE OF KEY BISCAYNE' FLORIDA; ADOPTING THE BUDGETS FOR THE FISCAL YEAR COMMENCING OCTOBER I, 2OI9 THROUGH SEPTEMBER 30, 2O2O PURSUANT TO FLORIDA STATUTE 200.065 (TRIM BILL); PROVIDING FOR AN EFFECTIVE DATE. Vice Mayor McCormick made a motion to adopt the ordinance on first reading. The motion was seconded by Councilmember Petros. The Manager addressed the Council regarding the process for the adoption of the budget on first reading. The Manager addressed the Council presenting the FY2020 proposed budget, resiliency, effective and efficient government, quality of life, public safety, beach restoration, staffing changes, land acquisition, green initiatives, total millage rate comparisons and fiscal impacts. 2 of 9

September 10, 2019 FY2020 Proposed Capital Improvement Fund Budset The Mayor addressed the Council regarding the need to allocate funding in the amount of $600,000 in the Capital Improvement Plan (CIP) for FY2020 to conduct a study towards beach restoration efforts. Councilmember Moss addressed the Council regarding the current and proposed Capital Improvement Proj ect policy. The Manager addressed the Council regarding the proposed CIP policy and the Internal Services Fund (ISF). There was extensive discussion by Council regarding defining a capital project and federal funding towards beach restoration efforts. The Mayor made a motion to allocate funding in the amount of $600,000 in the CIP for FY2020 to conduct a study towards beach restoration efforts. The motion was seconded by Councilmember Moss and approved by a 7-0 voice vote. The vote was as follows: Councilmembers Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey voting Yes. Councilmember Moss addressed the Council regarding defining a capital project as it relates to the useful life ofthe asset; thereby, defining a capital project as a project greater than $50,000 or has a useful life of 3 years or more. There were no objections by Council. Councilmember Petros addressed the Council regarding the recategorization of the capital improvement projects. It was the consensus of Council to recategorize the following CIP projects: Parks and Open Space, Mashta bridge repairs, and Village Hall Parking lot under the CIP Quality of Life category. There was extensive discussion by Council regarding combining the responsibilities of a Resiliency Officer position and a Communication Officer position into one (l) full+ime position. There was extensive discussion by Council regarding the Fire Engine replacement, the Internal Services Fund and the Undergrounding Utility project. The Manager addressed the Council regarding the type of items included in the Internal Services Fund. Councilmember Moss made a motion to evenly allocate funding in the CIP for the next five (5) years for the total cost estimate of the proposed undergrounding utility project. The motion was seconded by Mayor Davey and approved by a 7-0 voice vote. The vote was as follows: Councilmembers Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey voting Yes. 3of9

September 10, 2019 At this time there was extensive discussion by Council regarding the Beach and Lake Park improvements. The Manager addressed the Council regarding the proposed Beach and Lake Park improvements Councilmember Lauredo made a motion to approve the FY2020 funding request for the following community groups: 4th of July ($30,000), Ask Club ($34,000), Historical Society ($15,000), City Theatre ($15,000), Aqua Party ($5,000), Chamber of Commerce ($81,375), Key Biscayne Community Foundation ($125,000), Rotary Grand Bazaar ($4,000) and K-8 Senior Volunteer ($1,000) and lastly, the Trap & Release Program ($15,000). The motion was seconded by Councilmember Petros and approved by a 7-0 voice vote. The vote was as follows: Councilmembers Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey voting Yes. Mayor Davey addressed the Council regarding the future CIP funding allocations towards the beach renourishment proj ect. There was extensive discussion by Council regarding the future CIP funding allocations towards the beach renourishment project. The Manager addressed the Council regarding the proposed CIP funding allocations towards beach restoration efforts and the Key Biscayne Presbyterian Church playing fields. There was extensive discussion by Council regarding the proposed CIP funding allocation of $1,200,000 towards the 530 Crandon Park. It was the consensus of the Council to direct the Manager to negotiate the best price possible to construct the 530 Crandon Park and keep the current funding allocation towards the construction of 530 Crandon Park totaling $1,200,000. The Manager addressed the Council regarding the construction cost for 530 Crandon Park. It was the consensus of Council to recategorize the Safe Routes to School (SRTS)- Construction as well as the Crandon Boulevard Bike and Pedestrian improvement project under the CIP Public Safety category. It was also the consensus of Council to recategorize the Traffic Circle Improvements project under the CIP Quality of Life category. The Manager addressed the Council regarding the proposed funding allocation towards the Traffic Circle Improvements project. Councilmember London addressed the Council regarding the Traffic Circle Improvement project and in-house project managers. It was the consensus of Council to increase the funding allocation by $91,300 for FY202l, FY2022 andFY2023 for the Traffic Circle Improvements project. 4o.f9

September 10, 2019 It was also the consensus of Council to move the proposed funding allocation in the amount of $1,500,000 towards the Village Hall Parking project toFY202l. Vice Mayor McCormick and Councilmember Petros addressed the Council regarding the MAST Academy's funding request for solar panels. There was extensive discussion by Council regarding the funding request by MAST Academy for solar panels. Councilmember Petros addressed the Council regarding the possibilities of partnering with the Miami-Dade County School Board to contribute funding towards the MAST Academy solar panels. The Attorney addressed the Council regarding the terms of the MAST Academy Interlocal Agreement. It was the consensus of Council to further discuss the allocation of $83,672 for FY2020 towards alternative energy at the next budget hearing. It was also the consensus of Council to direct the Manager to utilize solar and LED landscape lighting whenever possible. There was extensive discussion by Council regarding the proposed funding allocation towards the Village Artwork project. At this time the Parks and Recreation Director Todd Hofferberth addressed the Council regarding the plans for the upcoming artwork project. There was extensive discussion by Council regarding the need to allocate funding towards the Community Center expansion proj ect. Councilmember Segurola addressed the Council regarding the amount of revenue generated by the Community Center. The Parks and Recreation Director addressed the Council regarding the amount of revenue generated by the Community Center. At this time Ms. Lourdes Abadin, Village's Financial Advisor from Estrada Hinojosa, addressed the Council regarding financing options for the proposed Community Center expansion project. Councilmember London addressed Ms. Lourdes Abadin regarding the interest rate for a $5,000,000loan. Ms. Lourdes Abadin addressed the Council regarding an estimated 1.5% interest rate for a $5,000,000. Councilmember Lauredo made a motion to allocate funding in the amount of $1,000,000 for 5o.f9

September 10, 2019 FY2020 towards the Community Center expansion project. The motion was seconded by Mayor Davey and approved by a 7-0 voice vote. The vote was as follows: Councilmembers Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey voting Yes. At this time the Attorney addressed the Council regarding a status update of the proposed library improvement project. There was discussion by Council regarding the Fire Engine replacement. At this time Fire Chief Eric Lang addressed the Council regarding the need to replace the Fire Engine truck. Councilmember Lauredo made a motion to approve theFY2020 allocation for the replacement of the Fire Truck Engine. There was extensive discussion by Council regarding the Fire Engine replacement. At this time the Manager addressed the Council regarding the total amount of $7 ,777,339 to fund CIP FY2O2O. It was the consensus of Council to discuss the funding options for the proposed FY2020 CIP at the Second Budget Hearing on September 24,2019. FY2020 Proposed Budeet Council There was extensive discussion by Council regarding the Youth Leadership/Outward Bound program. At this time, Pat Woodson, 472 Wanen Lane, addressed the Council regarding the Youth Leadership/Outward Bound funding request in the amount of $27,000. Councilmember Lauredo made a motion to approve the funding allocation for the Youth Leadership/Outward Bound program in the amount of $27,000. The motion was seconded by Mayor Davey. At this time, Vice Mayor McCormick recused herself from voting on the motion to approve the funding request for the Youth Leadership/Outward Bound program and exited the Chambers. The motion was approved by a 6-0 voice vote. The vote was as follows: Councilmembers Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola and Mayor Michael W. Davey voting Yes. There was extensive discussion by Council regarding the funding request towards the Piano Festival. 6of9

September 10, 2019 At this time, Amarylli Fridegotto, on behalf of the Piano Festival, addressed the Council regarding the funding request towards the Piano Festival in the amount of $29,500. Councilmember Lauredo made a motion to approve theFY2020 funding allocation for the Piano Festival in the amount of $29,500. The motion was seconded by Mayor Davey and approved by a 7-0 voice vote. The vote was as follows: Councilmembers Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey voting Yes. There was extensive discussion by Council regarding the Zero Waste Culture funding request. Mayor Davey made a motion to approve the FY2020 funding allocation for the Zero Waste Culture project in the amount of $13,805. The motion was seconded by Mayor Davey and approved by a7-0 voice vote. The vote was as follows: Councilmembers Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey voting Yes. At this time Councilmember Lauredo addressed the Council regarding a proposed motion to instruct the Village Manager to communicate to community groups that are funded by the Village that our policy moving forward is to have them apply through a grarrt process or similar objectives criteria evaluation to be administered by the Village Manager. Further, it is the policy of the Council that community groups should plan for phasing out of Village funding within a reasonable time frame, if possible, as they consolidate and secure other financial support. All final decisions regarding community groups will be made by Council. Councilmember Moss and Vice Mayor McCormick addressed the Council regarding not identifuing the community group funding request as a grant. Councilmember Segurola addressed the Council regarding the need for a community group funding request process. There was extensive discussion by Council regarding the need for a community group funding request process. Vice Mayor McCormick addressed the Council suggesting designating Councilmember Segurola to draft a community group application form for Council consideration and post the application form on the Village's website. It was the consensus of Council to designate Councilmember Segurola to draft a community group application form for Council consideration. It was also the consensus of Council to direct the Clerk to circulate Councilmember Lauredo's proposed motion and bring back the motion for Council consideration at the next meeting. At this time, the Mayor addressed the Council regarding the Miami-Dade County League of Cities FY2020 proposed funding allocation in the amount of $5,000. 7of9

September 10, 2019 Mayor Davey made a motion to extend the meeting to I 1 :15 p.m. The motion was seconded by Councilmember Moss and approved by a 7-0 voice vote. The vote was as follows: Councilmembers Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey voting Yes. Mayor Davey made a motion to approve the FY2020 funding allocation for the Miami-Dade County League of Cities in the amount of $5,000. The motion was seconded by Councilmember Moss and approved by a 7-0 voice vote. The vote was as follows: Councilmembers Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey voting Yes. There was extensive discussion by Council regarding the Car Week funding request. Mayor Davey made a motion to approve the FY2020 funding allocation for Car Week in the amount of $20,000. The motion was seconded by Councilmember Lauredo and approved by a 7-0 voice vote. The vote was as follows: Councilmembers Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey voting Yes. There was extensive discussion by Council regarding the proposed Communication Officer position. The Manager addressed the Council regarding the proposed communication program. It was the consensus of Council to further discuss the allocation to fund a Resiliency Officer and a Communication Officer at the next budget hearing. At this time the Manager addressed the Council regarding moving back all community group and Board funding allocations out of the Council budget. There were no objections by Council. Mayor Davey made a motion to table the amended budget ordinance. The motion was seconded by Councilmember Moss and approved by a 7-0 voice vote. The vote was as follows: Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey voting Yes. At this time, Mayor Davey made a motion to remove the millage resolution from the table. The motion was seconded by Councilmember London and approved by a 7-0 voice vote. The vote was as follows: Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey voting Yes. At this time the Manager addressed the Council requesting a recess. There were no objections by Council. The meeting was recessed and reconvened at I 1:09 p.m. The Attorney read into the record that the proposed millage rate for the Village of Key Biscayne for the fiscal year commencing October 1,2019 through September 30,2020, be and is hereby 8of9

September 10, 2019 fixed at the rate of 3.1950 mills which is $3.00 dollars per $1,000.00 of assessed property value within the Village of Key Biscayne. That the rolled-back rate is 3.1580 mills and the proposed millage rate is 3.1950 mills which is LlTo/o over the rolled-back rate. Mayor Davey made a motion to approve the millage resolution with a 3.1950 millage rate. The motion was seconded by Councilmember Moss and approved, as amended, by a7-0 voice vote. The vote was as follows: Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey voting Yes. At this time, Mayor Davey made a motion to remove the amended budget ordinance from the table. The motion was seconded by Councilmember Moss and approved by a 7-0 voice vote. The vote was as follows: Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey voting Yes. Councilmember Moss made a motion to approve the budget ordinance, as amended, on first reading. The motion was seconded by Mayor Davey and approved by a 6-1 roll call vote. The vote was as follows: Luis Lauredo, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey voting Yes. Councilmember London voting No. The Clerk announced the second reading of this ordinance for Tuesday, September 24,2019 at 6:00 p.m. 7. SCHEDULE OF FUTURE MEETINGS/EVENTS: A schedule of future meetings and events was presented to the Council. 8. ADJOURNMENT: The meeting was adjourned at 11:15 p.m. submitted: Village Clerk this 24h of September,2019: Michael W. Davey Mayor IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE WLLAGE COANCIL WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SACH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECOM) OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLADES THE TESTIMONY AND EWDENCE APON WHICH THE APPEAL IS TO BE BASED. 9of9

VILLAGE OF KEY BISCAYNE VILLAGE COUNCIL Michael W. Davey, Mayor Allison McCormick, Vice Mayor Luis Lauredo Edward London Brett Moss Katie Petros Ignacio J. Segurola

FIRST BUDGET HEARING TUESDAY, SEPTEMBER 10, 2019 6:00 P.M.

1. CALL TO ORDER/ROLL CALL OF MEMBERS 2. PLEDGE OF ALLEGIANCE 3. BRIEF COMMENTS BY COUNCIL 4. PUBLIC COMMENT: There is a (3) minute time limit for each speaker during public comment. Your cooperation is appreciated in observing the (3) minute rule. If you have a matter you would like to discuss during public comments, a request form is available at the entrance of the Council Chambers, please fill-it in and return it to the Village Clerk prior to the start of the meeting. When your name is called, please come forward to the podium, STATE YOUR NAME, ADDRESS, IF YOU ARE A HIRED CONSULTANT OR VILLAGE EMPLOYEE AND/OR IF ENGAGED IN LOBBYING ACTIVITIES FOR THE RECORD. 5. MILLAGE RESOLUTION: A. A RESOLUTION OF THE VILLAGE OF KEY BISCAYNE, FLORIDA; ADOPTING THE PROPOSED MILLAGE RATE OF THE VILLAGE OF KEY BISCAYNE FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2019 THROUGH SEPTEMBER 30, 2020 PURSUANT TO FLORIDA STATUTE 200.065 (TRIM BILL); SETTING A DATE FOR A FINAL PUBLIC HEARING TO ADOPT THE MILLAGE RATE; PROVIDING FOR AN EFFECTIVE DATE. (VILLAGE MANAGER) RECOMMENDATION: Approval

6. ORDINANCES: A. FIRST READING: 1.) AN ORDINANCE OF THE VILLAGE OF KEY BISCAYNE, FLORIDA; ADOPTING THE BUDGETS FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2019 THROUGH SEPTEMBER 30, 2020 PURSUANT TO FLORIDA STATUTE 200.065 (TRIM BILL); PROVIDING FOR AN EFFECTIVE DATE. (VILLAGE MANAGER) RECOMMENDATION: Approval OPEN FOR PUBLIC COMMENTS (SECOND READING WILL BE SEPTEMBER 24, 2019)

7. SCHEDULE OF FUTURE MEETINGS/EVENTS: A. SPECIAL COUNCIL MEETING TUESDAY, SEPTEMBER 24, 2019, 5:30 P.M., COUNCIL CHAMBER B. SECOND BUDGET HEARING TUESDAY, SEPTEMBER 24, 2019, 6:00 P.M., COUNCIL CHAMBER C. REGULAR COUNCIL MEETING TUESDAY, OCTOBER 15, 2019, 6:00 P.M., COUNCIL CHAMBER D. REGULAR COUNCIL MEETING TUESDAY, OCTOBER 29, 2019, 6:00 P.M., COUNCIL CHAMBER 8. ADJOURNMENT