Work Session 12:30PM

3 Tuesday, April 25, 2023 Work Session 12:30PM Address: The School Board of Polk County, Florida 1915 S. Floral Ave Bartow, FL 33830 A. Superintendent's Report Subject 1. 12:30PM-12:45PM Platform Art, Inc. Meeting Apr 25, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: CONTACT: Cynthia Haffey, Executive Director cynthia@platformart.org / 863.838.2262 POWERPOINT Presentation: Yes FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Platform Art.Kids PPT.pdf (23,749 KB) Subject 2. 12:45PM-1:00PM RCMA, School of Hope Operator Meeting Apr 25, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: RCMA was brought upon the board at the April 11th work session. Redlands Christian Migrant Association (RCMA) is a 501(c)(3) non-profit organization that currently operates 2 charter schools in Wimauma and Immokalee, serving a combined enrollment of over 500 students. Rather than attending other public schools after pre-kindergarten, rural and migrant children may continue to learn and develop in familiar surroundings with teachers and staff of similar backgrounds at RCMA’s charter schools. They were designated as a Hope Operator by the State Board of Education on May 11, 2022. Florida Statute 1002.333(4) states “a hope operator seeking to open a school of hope must submit a letter of intent to the school district in which a persistently low-performing school has been identified by the State Board of Education”. RCMA has submitted a Notice of intent to open a public school in the Mulberry area in August 2023. CONTACT: Candy Amato, Sr. Director of Charter Schools 534-0625 Juana Brown, Director of Charter Schools with RCMA (305) 619-8072, Juanabr@rcma.org WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: FTE and categorical funds allocated to charter schools by Florida Statute. File Attachments SOH2 Notice of Intent for Polk County Public School DistrictFinal 3.15.23.pdf (1,846 KB) RCMA Mulberry Community Academy Board Presentation.pdf (3,757 KB) SOH_Statute.pdf (225 KB) RCMA Mulberry Community Academy Board Presentation.pdf (3,757 KB) Subject 3. 1:00PM-1:05PM CRRSA ESSER II Civics Literacy Excellence Initiative - Civics Curricula Formula Grant-$376,428.00 Meeting Apr 25, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: The purpose for this grant award is to address learning loss among all students in all subgroups. These funds are provided to increase student access to Civics Curriculum and reinforce Florida's Civic Literacy Excellence Initiative. CONTACT: Andrew Baldwin Senior Director Federal Programs & Grants 863-457-4707 ext:613 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: $376,428.00 Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Executive Summary & Budget Impact Analysis rev 01-2020 E2 Civics Curriculam.pdf (464 KB) Subject 4. 1:05PM-1:10PM ARP ESSER III Targeted Math and STEM Experiential Activities Discretionary Non-Competitive grant $1,149,804.00 Meeting Apr 25, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: The purpose of the Benchmarks for Excellent Student Thinking (B.E.S.T.) Targeted Mathematics grant award and STEM experiential Activities grant award is to support mathematics acceleration with a focus on closing the achievement gap and mitigating the impacts of learning loss in math content while also providing experiential activities, aligned to the expectations of Florida's state academic standards, for students in an effort to help STEM topics become more applicable, understandable, and tangible for students. CONTACT: Andrew Baldwin, Senior Director Federal Programs & Grants 457-4707 ext. 613 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: $1,149,804.00 Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Executive Summary and Budget Impact Analysis rev 01-2022 - Math STEM WS 4.25.23.pdf (466 KB) Subject 5. 1:10PM-1:15PM ARP ESSER III Instructional Materials Discretionary Non-Competitive Grant $1,251,894.00 Meeting Apr 25, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: The purpose of this grant award is to purchase instructional materials through the 2022-23 and 2023-24 school years in alignment with the current and upcoming instructional materials adoptions. The funding is to provide additional support for Local Education Agencies (LEA) to purchase major tools with a focus on areas where new materials aligned to new standards are required. CONTACT: Andrew Baldwin, Senior Director Federal Programs and Grants 863-457-4707 ext.613 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: 1,251,894.00 Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Executive Summary and Budget Impact Analysis rev 01-2020 - E3 IM WS 4.25.23.pdf (465 KB) Subject 6. 1:15PM-1:20PM ARP ESSER III High-Impact Reading Interventions and Targeted Supports (HIITS) Discretionary Non-Competitive Grant- $1,347,402.00 Meeting Apr 25, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: The purpose of this grant award is to provide supplemental support to promote high-quality reading strategies and literacy professional development based in the science of reading, with a focus on providing intensive interventions at schools with 50% or more of students in Voluntary Prekindergarten (VPK) through grade 3 scoring below grade level in reading. CONTACT: Andrew Baldwin, Senior Director Federal Programs and Grants 863-457-4707 ext.613 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: $1,347,402.00 Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Executive Summary and Budget Impact Analysis rev 01-2020 - ARP HIITS WS 4.25.23.pdf (466 KB) Subject 7. 1:20PM-1:25PM ARP ESSER III Intensive After School and Weekend Activities Enrichment Grant $1,948,445.00 Meeting Apr 25, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: The purpose of this grant award is for local education agencies (LEAs) to create, develop, and implement evidence-based comprehensive intensive outside the school day learning opportunities for students. In accordance with section 2001(f)(3), of the ARP Act, the LEA shall ensure that its out-of-school program responds to students' needs and addresses the disproportionate impact of the corona virus on the student populations described in section 1111(b)(2)(B)(xi) of the Elementary and Secondary Education Act of 1965, students experiencing homelessness, and children and youth in foster care. Programs must focus on evidence-based programming in the areas of literacy, science, technology, engineering, and mathematics (STEM), and civics. Programs must be supported by data-driven analysis from recent assessment results. CONTACT: Andrew Baldwin, Senior Director Federal Programs and Grants 863-457-4707 ext.613 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: $1,948,445.00 Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Executive Summary and Budget Impact Analysis rev 01-2020 - WS IAWA 4.25.23.pdf (467 KB) Subject 8. 1:25PM-1:30PM CRRSA ESSER II Reading Tutoring for K-3 Students Discretionary Non-Competitive Grant- $2,178,128.00 Meeting Apr 25, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: The purpose of this grant award is to support direct student tutoring in reading to focus on closing achievement gaps and accelerating student reading achievement. The tutoring would include programs that deploy trained tutors to classrooms across the state to support students with reading. Tutoring programs will engage research-based practices and implement literacy rich schedules for identified students that would benefit from these additional supports. The goal is to provide targeted individual or small group tutoring and other student level instruction and support to improve grade level reading by the end of third grade. CONTACT: Andrew Baldwin, Senior Director Federal Programs and Grants 863-457-4707 ext.613 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: $2,178,128.00 Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Executive Summary K-3 Reading Tutoring 4.25.23 WS.pdf (467 KB) Subject 9. 1:30PM-1:35PM ARP ESSER III Summer Learning Camps Discretionary Non-Competitive Grant-$2,250,242.00 Meeting Apr 25, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: The purpose of this grant award is for LEAs to create, develop, and implement summer learning camps. The summer learning camps must focus on early literacy (grades K-3), secondary science, technology, engineering and mathematics (STEM) and/or middle grades civics education. Districts may partner with community-based organizations to support implementation of the summer learning camps. CONTACT: Andrew Baldwin, Senior Director Federal Programs and Grants 863-457-4707 ext.613 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: $2,250,242.00 Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Executive Summary and Budget Impact Analysis rev 01-2020 - SLC WS 4.25.23.pdf (465 KB) Subject 10. 1:35PM-1:40PM CRRSA ESSER II Supplemental Programming Discretionary Non-Competitive Grant $13,900,306.39 Meeting Apr 25, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: The purpose of this grant award is to implement summer enrichment camps that target public school students' academic and extracurricular needs, after school programs and individualized tutoring services that address academic and youth development needs of public school students. Polk County Schools will utilize a variety of programs to address the learning loss experienced by our students. Programs will include: • Online Individualized Tutoring Services • Response to Data – Individualized Tutoring Services • Summer Recovery and Enrichment Camp CONTACT: Andrew Baldwin, Senior Director Federal Programs and Grants 863-457-4707 ext.613 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: $13,900,306.39 Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Executive Summary and Budget Impact Analysis rev E2SP 04.25.23 WS.pdf (320 KB) Subject 11. 1:40PM-1:45PM ARP ESSER III Supplemental Programming Grant- $6,063,151.00 Meeting Apr 25, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: The purpose of this grant award is to implement summer enrichment camps that target public school students' academic and extracurricular needs, after school programs and individualized tutoring services that address academic and youth development needs of public-school students. CONTACT: Andrew Baldwin, Senior Director Federal Programs and Grants 863-457-4707 ext.613 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: $6,063,151.00 Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Executive Summary and Budget Impact Analysis rev 01-2020 - E3SP 4.25.23 WS.pdf (465 KB) Subject 12. 1:45PM-1:50PM Grants Management Report Meeting Apr 25, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Report of the Grant Applications and Amendments to be submitted to the board as per policy 6110 (revised June 2019) These reports have been updated to reflect any new grant applications or amendments that have been submitted between July 01, 2022 and March 30, 2023 (Updates highlighted in yellow) CONTACT: Andrew Baldwin 457-4707 ext. 613 or Alysa Nolen 457-4707 ext. 626 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Executive Summary and Budget Impact Analysis rev 01-2020 Qtr Rpt.pdf (315 KB) Quarterly Grant Report Amendment List through 3-30-2023.pdf (113 KB) Quarterly Grant Report Grant List through 3-30-2023.pdf (284 KB) Subject 13. 1:50PM-2:05PM Summit Broadband Third Amendment, $448,776.00 Meeting Apr 25, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: The Summit Broadband Third Amendment is adding fiber construction for three new locations: Winter Haven Airport CFAA, New School 21C, and New K8 - Haines City. In addition to the construction costs ($447,000), there will also be new dark fiber monthly maintenance fees, once the new locations are accepted, in the amount of $148 per month. CONTACT: Anne Pasco Assistant Superintendent of Information Systems & Technology 863-519-7600 x 400 anne.pasco@polk-fl.net WORK SESSION POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: $448,776.00 Funds Reservation Number or Requisition Number: 10848818 Cost Center: 9000000000 Fund: 44500022 Functional Area: 6500 GL: 4671000 Impact funding for 21C: cc: 0141000000, fund: 39030000, functional area: 6500, GL: 4671000 Monthly maintenance fee funding: cc: 9000000000, fund: 10021500, functional area: 6500, GL: 4369000 (to be added as a supplement to requisition 10829195 File Attachments Third Amendment to the Polk County Master IRU Agreement - Updated - 03.28.2023.pdf (219 KB) Finance - CONTRACTS - SUMMIT BROADBAND - POLK COUNTY SCHOOLS.pdf (1,470 KB) Budget-Impact-Analysis-2022-23.Summit.pdf (27 KB) Subject 14. 2:05PM-2:20PM Elective Course for English Language Learners Meeting Apr 25, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Latinos In Action (LIA) offers an asset-based approach to bridging the graduation and opportunity gap for Latino students, working from within the educational system to create positive change. Latinos in Action operates as a year-long elective course taught by a highly qualified teacher at the middle and high school levels. The end goal is to also increase student achievement and language proficiency for English Language Learners. As well as, to empower students to lead and strengthen their communities through college and career readiness. This elective course focuses on four pillars: leveraging personal and cultural assets, excelling in education, serving the community, and developing leadership skills. Latinos in Action creates an environment of inclusivity where people from all backgrounds and beliefs come together to help each other learn and grow. Because of this unique combination, the LIA model has proven effective throughout the United States. In 2015, LIA was awarded the White House Bright Spot for Hispanic Education by the White House Initiative on Excellence in Hispanic Education. CONTACT: Patricia Trejo Senior Director for ESOL 863.647.4700 patricia.trejo@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: Amount: $10,000 Funds Reservation Number or Requisition Number: Requisition pending Board approval of purchase. Cost Center: 9345000000 Fund: 42036523 Functional Area: 5100 GL: 4369000 File Attachments LIA and AECF Profile Overview.pdf (1,118 KB) Latinos In Action MOU.pdf (173 KB) LIA Presentation Polk County Public Schools.pdf (5,903 KB) B. Budget & Staffing C. Information Items Subject 1. Donation Report Meeting Apr 25, 2023 - Work Session 12:30PM Category C. Information Items Type Information DESCRIPTION: CONTACT: Frederick Heid, Superintendent, 863-534-0521 FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Donations March 2023.pdf (103 KB) Subject 2. Quarterly Report for Superintendent Approvals Meeting Apr 25, 2023 - Work Session 12:30PM Category C. Information Items Type Information DESCRIPTION: CONTACT: Michael A Kragh 863-534-0576 ext. 692 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Quarterly Report 1-1-2023_3-31-2023.pdf (131 KB) D. Board Agenda Review Subject 1. Board Meeting Agenda Meeting Apr 25, 2023 - Work Session 12:30PM Category D. Board Agenda Review Type Information DESCRIPTION: CONTACT: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 4.25.23 Board Meeting Agenda.pdf (117 KB) E. Old Business F. New Business G. Board Comments Subject 1. Board Member Comments Meeting Apr 25, 2023 - Work Session 12:30PM Category G. Board Comments Type Information DESCRIPTION: CONTACT: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments