Ojai City Council Regular Meeting

Regular Meeting Minutes – May 12, 2026 Page 1 of 5 MINUTES CITY COUNCIL REGULAR MEETING TUESDAY, MAY 12, 2026, 6:00 PM KENT HALL COUNCIL CHAMBERS - CITY HALL CAMPUS - 111 W SANTA ANA ST, OJAI, CA Mayor Gilman called the meeting to order at 8:30 p.m., following (as noticed) conclusion of the May 12, 2026, Special Meeting of City Council. ROLL CALL The following members were present: Mayor Gilman, Mayor Pro Tem Mang, and Council Members Rule, Lang, and Whitman. Also present: City Manager Harvey, City Attorney Burgess, and Chief Deputy City Clerk Montgomery. PLEDGE OF ALLEGIANCE Chief Deputy City Clerk Montgomery led the Pledge of Allegiance. APPROVAL OF AGENDA Agenda Items No. 6, 7, 9, and 11 were continued to a future agenda. ACTION: Unanimous Consent reached through the Mayor, to approve the agenda as amended. COMMISSION REPORTS None CITY MANAGER’S REPORT City Manager Harvey introduced Public Works Director Palmer, who provided an oral report related to paving and speed humps. PUBLIC COMMUNICATIONS Public Communications is the time set aside during the meeting for members of the public to address the City Council on items of City business other than scheduled agenda items. Matters raised at this time may be briefly discussed by the Council, and will generally be

Regular Meeting Minutes – May 12, 2026 Page 2 of 5 referred to staff and/or placed on a subsequent agenda. Under State law, other than for emergency items, no action can be taken. CONSENT CALENDAR All matters listed on the Consent Calendar are to be considered routine and will be enacted by one motion in the form listed. There will be no discussion of these items unless, before the vote on the motion to adopt, specific items are removed from the Consent Calendar for separate motions. 1. Minutes - City Council RECOMMENDATION: Approve. 2. Minutes - Planning Commission RECOMMENDATION: Receive and file. 3. City of Ojai Warrants for April 13, 2026 - April 26, 2026 RECOMMENDATION: Receive and file. 4. Confirm Appointment to Fill Mid-Term Vacancy on the Planning Commission RECOMMENDATION: Confirm nomination of applicant Bruce Hanson as Planning Commissioner to fill a mid-term vacancy (term ending May 2028). 5. Confirm Appointment to Fill Inaugural Vacancy on the Public Safety Commission RECOMMENDATION: Confirm nomination of applicant Larry Steingold as Public Safety Commissioner to fill an inaugural vacancy (term ending May 2030). 6. Amendment No. 2 to Pristine Auto Detailing for Fleet Detailing Services RECOMMENDATION: 1. Authorize City Manager to execute the second amendment to PW Agreement No. 2025-29B with Pristine Auto Detailing (Pristine Auto) to (1) increase the not-to-exceed amount for FY 25/26 by $15,000, and (2) establish a new not-to-exceed amount for FY 26/27 of $67,000; and 2. Authorize the City Manager to extend the term of the agreement to June 30, 2027. 7. Award Maintenance Agreement for Janitorial Services (Operational Need) RECOMMENDATION: 1. Authorize the City Manager to execute Maintenance Agreement No. 2026- 31 with Kelly’s Cleaning & Supplies for janitorial services in the amount of $115,263.96 for a three-year period commencing July 1, 2026, through June 30, 2029, and; 2. Authorize the City Manager to execute, in their sole discretion, future amendments for up to two (2) additional one-year terms for a maximum agreement term not to exceed five (5) years.

Regular Meeting Minutes – May 12, 2026 Page 3 of 5 8. Consider Approval of Resolution No. 2026-16 Supporting Assembly Bill No. 2529 (Johnson) Relating to Declarations in Civil Claims Filed Against Public Entities RECOMMENDATION: 1. Approve Resolution No. 2026-16, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OJAI, CALIFORNIA, SUPPORTING ASSEMBLY BILL NO. 2529 (JOHNSON) RELATING TO DECLARATIONS IN CIVIL CLAIMS FILED AGAINST PUBLIC ENTITIES.” (Attachment A). 2. Direct staff to transmit a copy of the executed resolution to the author of AB 2529, Assembly member Johnson, and to other members of the State Legislature as directed by the City Attorney’s Office. Council Member Whitman pulled Item 5 for discussion. Council Member Lang pulled Items 4 and 8 for discussion MOTION: It was moved by Mayor Gilman, seconded by Council Member Lang, to approve Items 1, 2, and 3. The motion carried unanimously. MOTION: It was moved by Council Member Lang, seconded by Mayor Gilman, to approve Item 4. The motion carried unanimously. MOTION: It was moved by Council Member Lang, seconded by Council Member Rule, to approve Item 5. The motion carried 4-0-1 (Council Member Rule abstaining). MOTION: It was moved by Mayor Gilman, seconded by Council Member Rule, to approve Item 8 The motion carried 4-1 (Council Member Lang dissenting). Items 6 and 7 were continued to a future agenda. DISCUSSION 9. Initiating Proceedings for the Annual Levy of Assessments, Preliminarily Approving the Engineer’s Annual Levy Report, and Declaring the Council’s Intent to Levy and Collect Assessments for the Landscaping and Lighting District No. 1, Plaza Maintenance Assessment District No. 2, and Landscaping and Lighting District No. 3 (City Council Direction) RECOMMENDATION: 1. Adopt Resolution No. 2026-13 - Initiating Proceedings for the Annual Levy of Assessments for the City of Ojai Landscaping and Lighting District No. 1,

Regular Meeting Minutes – May 12, 2026 Page 4 of 5 Plaza Maintenance Assessment District (District No. 2), and Landscaping and Lighting District No. 3 for Fiscal Year 2026/27; and 2. Adopt Resolution No. 2026-14 - Preliminarily Approving the Engineer’s Annual Levy Report for the City of Ojai Landscaping and Lighting District No. 1, Plaza Maintenance Assessment District (District No. 2), and Landscaping and Lighting District No. 3 for Fiscal Year 2026/2027; and 3. Adopt Resolution No. 2026-15 - Declaring the Council’s Intent To Levy and Collect Assessments Within the City of Ojai Landscaping and Lighting District No. 1, Plaza Maintenance Assessment District (District No. 2), and Landscaping and Lighting District No. 3 for Fiscal Year 2026/2027 and Setting a Time and Place for Public Hearing. Item 9 was continued to a future agenda. 10. Habitat for Humanity Project; Real Property Management/Disposition Options; Establishment of a Community Land Trust (City Council Direction) RECOMMENDATION: 1. Receive information regarding management and disposition options available to the City Council related to the real property underlying the proposed Habitat for Humanity project (involving the development of five residential units to be sold to qualified homeowners), including: a. City ownership of the property subject to a ground lease with Habitat and/or future homeowners (status quo); b. Conveyance of the property to Habitat for $1 for Habitat to develop five residential units and eventually convey fee ownership of property to future homeowners; c. City ownership of the property subject to a ground lease with Habitat and/or future homeowners along with a conveyance of the property to a community land trust, if established. 2. Provide direction to the City Attorney’s Office to initiate the Surplus Land Act process. 3. Provide direction to the City Attorney’s Office as to which of the above options should be brought to City Council for further consideration and a decision and provide direction to prepare documentation needed to implement the disposition of the property based on the selected option. 4. Provide direction to the City Attorney’s Office as to whether to return to City Council with a future agenda item to establish a Community Land Trust, and/or establish an ad-hoc committee of City Council to work with staff to further frame out the steps needed to establish a Community Land Trust, irrespective of which option is selected for the Habitat for Humanity project. MOTION: It was moved by Mayor Gilman, seconded by Council Member Rule, to direct staff to prepare paperwork for conveyance of the Montgomery Street property to Habitat for Humanity, provide direction to the City Attorney’s Office to initiate the Surplus

Regular Meeting Minutes – May 12, 2026 Page 5 of 5 Land Act process, and to direct staff to return with a proposal for an ad hoc committee to establish a Community Land Trust separate from the Habitat for Humanity project. The motion carried 3-2 (Council Members Mang and Whitman dissenting). 11. Consideration of the City’s Ability to Shift to At Large Voting (Gilman/Rule) RECOMMENDATION: 1. Consider information regarding the ability to shift from electing City Council Members “by-district” to an “at-large” method of selection. 2. Provide direction (or not) to the City Attorney’s Office as to whether to return to City Council with an ordinance repealing Ordinance No. 889 or an ordinance submitting a ballot question to the voters seeking voter approval to return to at-large elections. 3. Provide alternate direction to the City Attorney. Item 11 was continued to a future agenda. COUNCIL MEMBER'S REPORTS FUTURE AGENDA ITEMS Council Members Whitman and Lang, and Mayor Gilman, requested a future agenda item regarding a second home tax concept review. ADJOURNMENT Mayor Gilman adjourned the meeting at 10:40 p.m. ____________________________________ Weston Montgomery, Chief Deputy City Clerk Approved:

Agenda

AGENDA

CITY COUNCIL REGULAR MEETING

TUESDAY, MAY 12, 2026, 6:00 PM

KENT HALL COUNCIL CHAMBERS - CITY HALL CAMPUS - 111 W SANTA ANA ST, OJAI, CA

OJAI CITY COUNCIL

ANDY GILMAN, MAYOR

DISTRICT 1 - LESLIE RULE

DISTRICT 2 - RACHEL LANG

DISTRICT 3 - ANDREW WHITMAN

DISTRICT 4 - KIM MANG

BEN HARVEY

CITY MANAGER

BETHANY BURGESS

CITY ATTORNEY

WESTON MONTGOMERY

CHIEF DEPUTY CITY CLERK

VIEWING & ACCESS

Public participation is encouraged! The Ojai City Council meets regularly on the second and fourth Tuesdays of the month at 6:00 p.m. The meetings are conducted in a hybrid model, providing both in-person attendance and virtual public comment via the Zoom link below. Virtual attendance via Zoom is the only way to remotely provide public comment. Pre-registration is not required for public comment via Zoom. Instead, Zoom participants will utilize the "hand-raise" function to indicate their desire to speak on an item. The meeting is also livestreamed on the City's website at ojai.ca.gov/525/2968/Public-Meetings , on YouTube at youtube.com/@ojaicity , and on Spectrum Channel 10. See "Public Comment Options" below for further instruction.

ojai.ca.gov/525/2968/Public-Meetings , on YouTube at youtube.com/@ojaicity , or on Spectrum Channel 10.

In compliance with the Americans with Disabilities Act , if you need special assistance to participate in this meeting, please call (805) 646-5581. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

If you feel that a language interpreter is necessary for you to participate in this meeting, notification 48 hours prior to the meeting will enable the City to make reasonable arrangements for an interpreter to assure your participation/understanding of this meeting of the City Council.

Si considera que un intérprete de idiomas es necesario para participar en esta reunión, la notificación 48 horas antes de la reunión le permitirá a la Ciudad hacer arreglos razonables para que un intérprete asegure su participación / comprensión de esta reunión del Concejo Municipal.

Para Español por favor llame al (805) 646-5581 ext. 101 o por correo electronico a cityclerk@ojai.ca.gov

PUBLIC COMMENT

Written/emailed public comments must be submitted no later than 3:00 p.m. on the day before the meeting.

PUBLIC COMMENT CONT.

Members of the public who wish to make public comments may do so in person at the meeting, comment live via telewebinar software, or submit written public comments in advance of the meeting. Written public comment emails should be sent to cityclerk@ojai.ca.gov

No pre-registration is required for public comment via telewebinar (Zoom). Instead, during the live meeting, telewebinar participants who wish to speak on an agenda item will be asked to use the Zoom software's hand-raise function at the beginning of each item.

LEVINE ACT WARNING

Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308. No City Council Member may accept, solicit, or direct a contribution of more than $250 from any party or agent for 12 months subsequent to the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated.

A party to a City proceeding-which includes both applicants and agents--shall disclose on the record of the proceeding any contribution of more than $250 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, shall make a contribution to a Council Member during the proceeding and for 12 months following the date a final decision is rendered by the City.

Prior to rendering a decision on a City proceeding, any Council Member who received contribution of more than $250 within the preceding 12 months from any party, or agent, to a proceeding shall disclose that fact on the record of the proceeding and shall be disqualified from participating in the proceeding. However, if any Council Member receives a contribution that otherwise would require disqualification and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member shall be permitted to participate in the proceeding.

If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earlies possible opportunity. Failure to do so may affect the City's ability to process your application.

IMPORTANT NOTES

Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at City Hall during normal business hours (Monday through Friday from 8:00 a.m. to 5:00 p.m.). Such documents are also available on the City of Ojai's website at ojai.ca.gov, subject to the staff's ability to post the documents prior to the meeting.

If you challenge the actions of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in the public notices, or in written correspondence delivered to the City Council at, or prior to, the public hearing (Calif. Gov't Code Sec. 65009).

Any legal action by an applicant seeking to obtain a judicial review of the City Council's decision on a Hearing listed on this Agenda may be subject to the 90-day filing period of and governed by Code of Civil Procedure Section 1094.6.

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THIS MEETING WILL BEGIN IMMEDIATELY UPON THE CONCLUSION OF THE CITY COUNCIL SPECIAL MEETING SCHEDULED TO BEGIN AT 5:00 PM