Regular Meeting (Clewiston)

4 Tuesday, April 2, 2024 Regular Meeting (Clewiston) Hendry County School Board School Board Meeting Room 435 E. Circle Dr., Clewiston, FL 5:30 p.m. 1. Meeting Opening Subject A. Call to Order Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 1. Meeting Opening Type File Attachments Subject B. Invocation and Pledge Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 1. Meeting Opening Type File Attachments Subject C. Recognition - Lynvetta A. Myers Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 1. Meeting Opening Type Recognition File Attachments 1.C. Retiree Certificate of Recognition - Lynvetta A. Myers.pdf (197 KB) 2. Presentations Subject A. Lavita Holmes, Executive Director of Glades Lives Matters. Damari Halback, Student Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 2. Presentations Type Information File Attachments Glades Lives Matter Year in Review 2024.pdf (8,769 KB) 3. Citizen Comment Subject A. Citizen Comment Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 3. Citizen Comment Type For the record, there were no public comments. File Attachments 4. Consent Agenda Subject A. Minutes - March 5, 2024, Regular Session Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 4. Consent Agenda Type Action (Consent), Minutes Preferred Date Apr 02, 2024 Absolute Date Apr 02, 2024 Recommended Action Approval of the consent agenda as presented. Minutes View Minutes for Mar 5, 2024 - Regular Meeting (Clewiston) File Attachments 4.A. Minutes - 03.05.2024, Regular Session.pdf (178 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Motion & Voting Approval of the consent agenda as presented. Motion by Paul Samerdyke, second by Amanda Nelson. Final Resolution: Motion Carried Yea: Stephanie Busin, Amanda Nelson, Jon Basquin, Paul Samerdyke, Dwayne E Brown Subject B. Personnel Recommendations Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 4. Consent Agenda Type Action (Consent) Fiscal Impact Yes Budgeted Yes Recommended Action Approval of the consent agenda as presented. Goals Goal 5 - Fiscal Stewardship Goal 3 - Teacher Recruitment & Retention Goal 1 - Academic Achievement File Attachments 4.B. Personnel Recommendations.pdf (114 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Motion & Voting Approval of the consent agenda as presented. Motion by Paul Samerdyke, second by Amanda Nelson. Final Resolution: Motion Carried Yea: Stephanie Busin, Amanda Nelson, Jon Basquin, Paul Samerdyke, Dwayne E Brown Subject C. Approval of Purchases Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 4. Consent Agenda Type Action (Consent) Fiscal Impact Yes Budgeted Yes Recommended Action Approval of the consent agenda as presented. File Attachments 4.C. Approval of Purchases.pdf (190 KB) 4.C. Approval of Purchases PO List.pdf (70 KB) 1. 7210000070 - Network Solutions - Agenda Request.pdf (2,676 KB) 2. 9220000040 - International Alliance Group - Agenda Request.pdf (1,159 KB) 3. 7210000077 - Network Solutions - Agenda Request.pdf (2,676 KB) 4. 7210000078 - Network Solutions - Agenda Request.pdf (2,681 KB) 5. 77660000041 - ODP Business Solutions - Agenda Request.pdf (2,858 KB) 6. 9140000167 - Los Amigos Books - Agenda Request.pdf (568 KB) 7. 0620000262 - Jon Hamil - Agenda Request.pdf (2,812 KB) 8. 8110000126 - Johnstone Supply - Agenda Request.pdf (2,807 KB) 9. 8110000127 - Clyde Johnson Contraction - Agenda Request.pdf (2,807 KB) 10. 9350000345 - Skyward - Agenda Request.pdf (2,866 KB) 11. 9140000156 - Playmore Recreational Products & Services - Agenda Request.pdf (1,718 KB) 12. 7210000071 - Network Solutions - Agenda Request.pdf (2,676 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Motion & Voting Approval of the consent agenda as presented. Motion by Paul Samerdyke, second by Amanda Nelson. Final Resolution: Motion Carried Yea: Stephanie Busin, Amanda Nelson, Jon Basquin, Paul Samerdyke, Dwayne E Brown Subject D. Request for JM Todd Inc to Piggyback off of Canon USA Inc, PEPPM Contract #533902-038 for Copiers, fax, multi-function printers, micrographic products. Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 4. Consent Agenda Type Action (Consent) Preferred Date Apr 02, 2024 Absolute Date Apr 02, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Various Recommended Action Approval of consent agenda as presented. Goals Goal 5 - Fiscal Stewardship File Attachments Request for JM Todd Inc to Piggyback off of PEPPM Contract 533902-038 - Agenda Request.pdf (2,859 KB) Canon USA Inc PEPPM Contract #533902-038..pdf (31 KB) JM Todd Inc Piggyback authorization.pdf (30 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Motion & Voting Approval of the consent agenda as presented. Motion by Paul Samerdyke, second by Amanda Nelson. Final Resolution: Motion Carried Yea: Stephanie Busin, Amanda Nelson, Jon Basquin, Paul Samerdyke, Dwayne E Brown Subject E. Piggyback off of Apple Inc PEPPM Contract 535802-001 for Hardware, Software, related services and other branded products. Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 4. Consent Agenda Type Action (Consent) Preferred Date Apr 02, 2024 Absolute Date Apr 02, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Various Recommended Action Approval of consent agenda as presented. Goals Goal 5 - Fiscal Stewardship File Attachments Apple Inc Piggyback off of PEPPM Contract 535802-001 - Agenda Request.pdf (2,859 KB) Apple Inc PEPPM Contract 535802-001.pdf (30 KB) Apple Inc Piggyback approval email.pdf (51 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Motion & Voting Approval of the consent agenda as presented. Motion by Paul Samerdyke, second by Amanda Nelson. Final Resolution: Motion Carried Yea: Stephanie Busin, Amanda Nelson, Jon Basquin, Paul Samerdyke, Dwayne E Brown Subject F. Donations received by Hendry County Schools Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 4. Consent Agenda Type Action (Consent) Preferred Date Apr 02, 2024 Absolute Date Apr 02, 2024 Recommended Action Approval of consent agenda as presented. Goals Goal 4 - Family & Community Engagement File Attachments 4.F. Donations.pdf (320 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Motion & Voting Approval of the consent agenda as presented. Motion by Paul Samerdyke, second by Amanda Nelson. Final Resolution: Motion Carried Yea: Stephanie Busin, Amanda Nelson, Jon Basquin, Paul Samerdyke, Dwayne E Brown Subject G. Monthly Financial Report – February 2024 Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 4. Consent Agenda Type Action (Consent) Recommended Action Approval of consent agenda as presented. Goals Goal 5 - Fiscal Stewardship Goal 4 - Family & Community Engagement Goal 3 - Teacher Recruitment & Retention Goal 2 - School Culture & Climate Goal 1 - Academic Achievement File Attachments Monthly Financial Report - February 2024 - Agenda Request.pdf (234 KB) 4.G. Monthly Financial Report - February 2024.pdf (43 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Motion & Voting Approval of the consent agenda as presented. Motion by Paul Samerdyke, second by Amanda Nelson. Final Resolution: Motion Carried Yea: Stephanie Busin, Amanda Nelson, Jon Basquin, Paul Samerdyke, Dwayne E Brown Subject H. Deletion of Property Items Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 4. Consent Agenda Type Action (Consent) Preferred Date Apr 02, 2024 Absolute Date Apr 02, 2024 Fiscal Impact Yes Dollar Amount $12,980.80 Budget Source Fixed Assets Recommended Action Approval of consent agenda as presented. Goals Goal 5 - Fiscal Stewardship File Attachments Deletion of Property Items - Agenda Request.pdf (267 KB) Deletion of Property Items List.pdf (218 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Motion & Voting Approval of the consent agenda as presented. Motion by Paul Samerdyke, second by Amanda Nelson. Final Resolution: Motion Carried Yea: Stephanie Busin, Amanda Nelson, Jon Basquin, Paul Samerdyke, Dwayne E Brown Subject I. Hendry County School Board Accident Waiver Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 4. Consent Agenda Type Action (Consent) Preferred Date Apr 02, 2024 Absolute Date Apr 02, 2024 Recommended Action Approval of consent agenda as presented. Goals Goal 4 - Family & Community Engagement File Attachments 4.J. Hendry County School Board Accident Waiver - Agenda Request.pdf (2,689 KB) 4.I. Hendry County School Board Accident Waiver.pdf (281 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Motion & Voting Approval of the consent agenda as presented. Motion by Paul Samerdyke, second by Amanda Nelson. Final Resolution: Motion Carried Yea: Stephanie Busin, Amanda Nelson, Jon Basquin, Paul Samerdyke, Dwayne E Brown Subject J. 2024-25 Truth in Millage (TRIM) Calendar Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 4. Consent Agenda Type Action (Consent) Preferred Date Apr 02, 2024 Absolute Date Apr 02, 2024 Fiscal Impact Yes Dollar Amount $400.00 Budgeted Yes Budget Source General Fund Recommended Action Approval of the consent agenda as presented. File Attachments 2024-25 Truth in Millage (TRIM) Calendar - Agenda Request.pdf (3,220 KB) 2024-25 Truth in Millage (TRIM) Calendar.pdf (196 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Motion & Voting Approval of the consent agenda as presented. Motion by Paul Samerdyke, second by Amanda Nelson. Final Resolution: Motion Carried Yea: Stephanie Busin, Amanda Nelson, Jon Basquin, Paul Samerdyke, Dwayne E Brown Subject K. CMS Purchase of Football Helmets & Shoulder Pads Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 4. Consent Agenda Type Action (Consent) Preferred Date Apr 02, 2024 Absolute Date May 02, 2024 Fiscal Impact Yes Dollar Amount $13,380.95 Budgeted No Budget Source Athletic - 1000E6190 3900 0061 00000 24102 00000 00 Recommended Action Approval of consent agenda as presented. File Attachments CMS Purchase of Football Helmets & Shoulder Pads - Agenda Request.pdf (2,858 KB) CMS Purchase of Football Helmets & Shoulder Pads - Order Conf 0442276276.pdf (256 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Motion & Voting Approval of the consent agenda as presented. Motion by Paul Samerdyke, second by Amanda Nelson. Final Resolution: Motion Carried Yea: Stephanie Busin, Amanda Nelson, Jon Basquin, Paul Samerdyke, Dwayne E Brown Subject L. MOU Between Hendry County School Board and Little Disciples Learning Center Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 4. Consent Agenda Type Action (Consent) Preferred Date Apr 02, 2024 Absolute Date Apr 02, 2024 Fiscal Impact No Budgeted No Budget Source N/A Recommended Action Approval of consent agenda as presented. File Attachments MOU Between Hendry County School Board and Little Disciples Learning Center - Agenda Request.pdf (2,710 KB) MOU Between Hendry County School Board and Little Disciples Learning Center.pdf (188 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Motion & Voting Approval of the consent agenda as presented. Motion by Paul Samerdyke, second by Amanda Nelson. Final Resolution: Motion Carried Yea: Stephanie Busin, Amanda Nelson, Jon Basquin, Paul Samerdyke, Dwayne E Brown Subject M. Summer School Memo - 2024 Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 4. Consent Agenda Type Action (Consent) Preferred Date Apr 02, 2024 Absolute Date Apr 02, 2024 Fiscal Impact No Budgeted Yes Budget Source Grant Funds Recommended Action Approval of consent agenda as presented. Goals Goal 1 - Academic Achievement File Attachments Summer School Memo 2024 - Agenda Request.pdf (2,809 KB) Summer School Memo 2024.pdf (310 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Motion & Voting Approval of the consent agenda as presented. Motion by Paul Samerdyke, second by Amanda Nelson. Final Resolution: Motion Carried Yea: Stephanie Busin, Amanda Nelson, Jon Basquin, Paul Samerdyke, Dwayne E Brown Subject N. Overnight Cheer Camp @ FAU Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 4. Consent Agenda Type Action (Consent) Preferred Date Apr 02, 2024 Absolute Date May 02, 2024 Fiscal Impact Yes Dollar Amount $7,904.00 Budgeted No Budget Source School Internal Funds 8910E6100 3900 0061 00000 00000 1450 00 Recommended Action Approval of consent agenda as presented. Each cheerleader is responsible for the cost of cheer camp, $416. We will be having fundraisers prior to camp to help parents with the cost. File Attachments CMS Overnight Cheer Camp - Agenda Request.pdf (2,859 KB) CMS Overnight Cheer Camp Invoice.pdf (33 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Motion & Voting Approval of the consent agenda as presented. Motion by Paul Samerdyke, second by Amanda Nelson. Final Resolution: Motion Carried Yea: Stephanie Busin, Amanda Nelson, Jon Basquin, Paul Samerdyke, Dwayne E Brown Subject O. 2024-26 Inter-Institutional Agreement Between FSW State College and the School Board of Hendry County Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 4. Consent Agenda Type Action (Consent) Recommended Action Approval of consent agenda as presented. Goals Goal 1 - Academic Achievement File Attachments 2024-26 Inter-Institutional Agreement between FSW State College and The School Boards of Hendry - Agenda Request.pdf (2,689 KB) 4.O. 2024-26 Inter-Institutional Agreement between FSW State College and The School Boards of Hendry.pdf (1,531 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Motion & Voting Approval of the consent agenda as presented. Motion by Paul Samerdyke, second by Amanda Nelson. Final Resolution: Motion Carried Yea: Stephanie Busin, Amanda Nelson, Jon Basquin, Paul Samerdyke, Dwayne E Brown 5. Action Items - Public Comment Allowed On Each Item Subject A. Personnel Recommendations - Chelsey Brown Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 5. Action Items - Public Comment Allowed On Each Item Type Action Fiscal Impact Yes Budgeted Yes Recommended Action Approval of the personnel recommendation as presented. Goals Goal 5 - Fiscal Stewardship Goal 3 - Teacher Recruitment & Retention Goal 1 - Academic Achievement This personnel recommendation has been pulled from the primary personnel recommendations so that Mr. Brown can abstain from voting due to a conflict of interest, family member. File Attachments 5.A. Personnel Recommendations - Chelsey Brown.pdf (7 KB) Motion & Voting Approval of the personnel recommendation as presented. Motion by Paul Samerdyke, second by Stephanie Busin. Final Resolution: Motion Carried Yea: Stephanie Busin, Amanda Nelson, Jon Basquin, Paul Samerdyke Abstain: Dwayne E Brown Subject B. Personnel Recommendation - Robyn Basquin Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 5. Action Items - Public Comment Allowed On Each Item Type Action Preferred Date Apr 02, 2024 Absolute Date Apr 02, 2024 Recommended Action Approval of personnel recommendation as presented. This personnel recommendation has been pulled from the primary personnel recomendations so that Mr. Brown can abstain from voting due to a conflict of interest, family member. File Attachments 5.B. Personnel Recommendations - Robyn Basquin.pdf (7 KB) Motion & Voting Approval of personnel recommendation as presented. Motion by Paul Samerdyke, second by Stephanie Busin. Final Resolution: Motion Carried Yea: Stephanie Busin, Amanda Nelson, Paul Samerdyke, Dwayne E Brown Abstain: Jon Basquin Subject C. FY23 Budget Amendment as of December 31, 2023 Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 5. Action Items - Public Comment Allowed On Each Item Type Action Recommended Action Approval of the Budget Amendment dated December 31,2023 to amend the 2023-2024 annual budget File Attachments FY23 Budget Amendment - Agenda Request.pdf (2,622 KB) FY23 Expense and Revenue Budget Report.pdf (54 KB) Motion & Voting Approval of the Budget Amendment dated December 31,2023 to amend the 2023-2024 annual budget Motion by Stephanie Busin, second by Dwayne E Brown. Final Resolution: Motion Carried Yea: Stephanie Busin, Amanda Nelson, Jon Basquin, Paul Samerdyke, Dwayne E Brown Subject D. Hearing - Proposed Rule Development - District Revisions Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 5. Action Items - Public Comment Allowed On Each Item Type Action Preferred Date Apr 02, 2024 Absolute Date Apr 02, 2024 Fiscal Impact No Recommended Action Approval of Proposed Rule Development as presented. File Attachments Hearing - Notice of Proposed Rule Development - Agenda Request.pdf (2,704 KB) po5121 Controlled Open Enrollment.pdf (1,895 KB) po5771 Search and Seizure.pdf (1,340 KB) Motion & Voting Approval of Proposed Rule Development as presented. Motion by Paul Samerdyke, second by Amanda Nelson. Final Resolution: Motion Carried Yea: Stephanie Busin, Amanda Nelson, Jon Basquin, Paul Samerdyke, Dwayne E Brown 6. Old Business 7. Attorney Updates 8. Board Member Business Subject A. 2025-26 School Year Calendars Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 8. Board Member Business Type Discussion File Attachments 9. Adjournment Subject A. Adjourn Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 9. Adjournment Type Procedural Meeting adjourned at 6:29 p.m. File Attachments 10. Executive Session if Needed Subject A. Executive Session if Needed Meeting Apr 2, 2024 - Regular Meeting (Clewiston) Category 10. Executive Session if Needed Type The Board will go in to Executive Session if needed to discuss issues exempt by Florida Statutes. File Attachments