Arts and Culture Commission Special Meeting

MINUTES OF THE ARTS AND CULTURE COMMISSION MEETING AGENDA January 8, 2026 1. CALL TO ORDER Chairperson Hekmat called meeting to order at 6:00pm 2. ROLL CALL Present: • Chairperson Hekmat • Commissioner Lopez-Giambastiani • Commissioner Dunlap • Commissioner Lewis • Commissioner Wilson • Commissioner Nervis Staff Present: Ann Dunleavy – Community Services Director Absent: Commissioner Tover arrived late @ approx. 6:50pm 3. PLEDGE OF ALLEGIANCE 4. REFERENCE TO THE FUNDAMENTAL RIGHTS 5. ADOPTION OF THE AGENDA On a motion Commissioner Wilson, seconded by Commissioner Lopez-Giambastiani the Arts & Culture Commission approved the Adoption of the Agenda, as presented, on a roll call by the following vote: Ayes: • Chairperson Hekmat • Commissioner Lopez-Giambastiani • Commissioner Dunlap • Commissioner Lewis • Commissioner Wilson • Commissioner Nervis City Council Chambers, City Hall, 250 East L Street, complete proceedings of which are recorded. These are action minutes; a full video is available online at www.ci.benicia.ca.us/agenda

Noes: 6. OPPORTUNITY FOR PUBLIC COMMENT NYC Gallery owner Vickie Marchand spoke about the Art Festival and The Art Gallery Alliance. It is now a 501c3. 7. INFORMATION AND PRESENTATIONS 7.A Commission Introductions RECOMMENDED ACTION: Commissioners introduced themselves and shared why they choose to serve on the Arts & Culture Commission. *All Commissioners shared a brief background and Commissioner Tover shared when he arrived late. 8. CONSENT CALENDAR 8.A MINUTES FROM THE NOVEMBER 6, 2025 ART & CULTURE COMMISSION MEETING On a motion Commissioner Lopez-Gianbastiani, seconded by Commissioner Dunlop the Arts & Culture Commission approved the Consent Calendar, as presented, on a roll call by the following vote: Ayes: • Chairperson Hekmat • Commissioner Lopez-Giambastiani • Commissioner Dunlap • Commissioner Lewis • Commissioner Wilson • Commissioner Nervis Noes: 9. ACTION AND DISCUSSION 9. Approve 2026 Meeting Calendar On a motion Commissioner Lopez-Gianbastiani, seconded by Commissioner Hekmat the Art & Culture Commission approved 9A, as presented, on a roll call by the following vote: Ayes: • Chairperson Hekmat • Commissioner Lopez-Giambastiani • Commissioner Dunlap

• Commissioner Lewis • Commissioner Tover • Commissioner Wilson • Commissioner Nervis Noes: 9.B 2026 Election of Chair and Vice Chair RECOMMENDED ACTION: Staff recommends the Commission move to nominate and elect officers for the positions of Chair and Vice Chair for a term of one year, from January 2026 to December 2026. Neema Hekmat elected as Chair and Bizzy Lewis elected as Vice Chair 9.C Election of Secretary RECOMMENDED ACTION: Staff recommends the Commission move to nominate and elect officers for the positions of Secretary for a term of one year, from January 2026 to December 2026. Treva Nervis elected as Secretary 9.D Adoption of the Arts & Culture Commission Rules of Procedure RECOMMENDED ACTION: Review and adopt the proposed 2026 Arts & Culture Commission Rules and Procedures. On a motion Commissioner Hekmat, seconded by Commissioner Lopez-Gianbastiani the Arts & Culture Commission approved 9A, as presented, on a roll call by the following vote: Ayes: • Chairperson Hekmat • Commissioner Lopez-Giambastiani • Commissioner Dunlap • Commissioner Lewis • Commissioner Wilson • Commissioner Nervis Noes: 9.E Ad Hoc Committee Assignments

RECOMMENDED ACTION: Discuss the formation of various Ad Hoc assignments and appoint commissioners to these temporary groups. Notes: Ad Hoc Committees- Piano- Hekmat, Lewis, Wilson Art Inventory Marketing- Dunlop, Wilson Art Festival Event, 6/6- Dunlop, Nervis Diversity Mural- Nervis, Wilson, Lopez-Gianbastiani End of Year Report- Hekmat, Wilson 9.F Art Maintenance Update RECOMMENDED ACTION: Update the Arts & Culture Commission on the current contracts for art maintenance projects. Neptune’s Daughter, Arneson Park and Plaque and Outdoor Pianos are all scheduled for maintenance in 2026. 10. BOARD MEMBER COMMENTS AND STAFF ANNOUNCEMENTS Special Meeting discussed for Grantees mid-year compliance presentations on 2/18/2026 and 2/19/2026 at 6pm. Commissioner Tover gave his introduction to commissioners. 11. ADJOURN - 7:12 pm 12. NEXT MEETING REGULAR MEETING March 5, 2026

BENICIA ARTS AND CULTURE COMMISSION SPECIAL MEETING ARTS AND CULTURE COMMISSION SPECIAL MEETING AGENDA January 8, 2026 6:00 PM 250 East L Street Benicia, CA 94510 Council Chambers 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. REFERENCE TO THE FUNDAMENTAL RIGHTS The fundamental rights of each member of the public can be found in the municipal code posted on the City’s website and on a plaque that is posted at the entrance to this meeting per section 4.04.030 of the City of Benicia’s Open Government Ordinance. 5. ADOPTION OF THE AGENDA 6. OPPORTUNITY FOR PUBLIC COMMENT This portion of the meeting is reserved for persons wishing to address the Commission on any matter not on the agenda that is within the subject jurisdiction of the Arts and Culture Commission. State law prohibits the Arts and Culture Commission from responding to or acting upon matters not listed on the agenda. Each Speaker has a maximum of three minutes for public comment. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If applicable, a spokesperson may present the views of your entire group. Speakers may not make personal attacks on commission members, staff or members of the public or make comments which are slanderous or which may invade an individual's personal privacy. A. Public Comment B. Written 7. INFORMATION AND PRESENTATIONS 7.A Commissioner Introductions RECOMMENDED ACTION: Commissioners introduce themselves and share why COURTESY ZOOM PARTICIPATION https://us02web.zoom.us/j/88913426301?pwd=xdX0etWyIagMSUKmArmLAq0NaBWFaV.1 Meeting ID: 889 1342 6301 Password: 306035 Phone: 1 669 900 9128 1

they choose to serve on the Arts & Culture Commission. 8. CONSENT CALENDAR 8.A Minutes from November 6, 2025 RECOMMENDED ACTION: Review and approve the minutes from the November 6, 2025 Arts and Culture Commission meeting. 9. ACTION AND DISCUSSION 9.A Approve 2026 Meeting Calendar 9.B 2026 Election of Chair and Vice Chair RECOMMENDED ACTION: Staff recommends the Commission move to nominate and elect officers for the positions of Chair and Vice Chair for a term of one year, from January 2026 to December 2026. 9.C Election of Secretary RECOMMENDED ACTION: Staff recommends the Commission move to nominate and elect officers for the positions of Secretary for a term of one year, from January 2026 to December 2026. 9.D Adoption of the Arts & Culture Commission Rules of Procedure RECOMMENDED ACTION: Review and adopt the proposed 2026 Arts & Culture Commission Rules and Procedures. 9.E Ad Hoc Committee Assignments RECOMMENDED ACTION: Discuss the formation of various Ad Hoc assignments and appoint commissioners to these temporary groups. 9.F Art Maintenance Update RECOMMENDED ACTION: Update the Arts & Culture Commission on the current contracts for art maintenance projects. 10. COMMUNICATIONS FROM STAFF AND MEMBERS 10.A City Council Public Comments from Chair draft minutes 11.06.2025.pdf Staff Report - Adoption of 2026 Meeting Calendar.pdf staff report ELECTION OF CHAIR AND VICE CHAIR.pdf STAFF REPORT ELECTION OF secretary.pdf staff report Adoption of Rules and Procedures.pdf ACC Rules of Procedure.pdf staff report Ad Hoc Assignments.pdf staff report Art Inventory Update.pdf 2

11. ADJOURNMENT 12. NEXT MEETING 3

Public Participation The City of Benicia welcomes your interest and involvement in the City's legislative process. Persons wishing to address the Council, Board, Commission or Committee (CBCC) are asked to voluntarily complete a speaker request form, available at the entrance of Council Chambers, and submit it to the meeting Secretary/City Clerk. Speakers, addressing the CBCC at the time the item is considered, are requested to restrict their comments to the item as it appears on the agenda and stay within the three-minute time limit. The Brown Act does not permit the CBCC to take action on items brought up during the Public Comment period. As a courtesy, and technology permitting, members of the public may participate remotely. Please be advised that those participating in the meeting remotely via Zoom do so at their own risk. Meetings will not be cancelled due to technical difficulties. The meeting can also be observed on Cable T.V. Broadcast - Check with your cable provider for your local government broadcast channel, or livestream online at www.ci.benicia.ca.us/agendas. Americans with Disabilities Acts The City of Benicia is committed to providing meeting facilities that are accessible to persons with disabilities. Meeting materials in alternative formats, a sign language interpreter, real-time captioning, assistive listening devices or other accommodations can be requested by calling (707) 746-4200 or by emailing ADACoordinator@ci.benicia.ca.us, at least four working days prior to a meeting. Assistive listening devices may be obtained at the meeting. Meeting Procedures Pursuant to Government Code Section 65009, if you challenge a decision of the CBCC in court, you may be limited to the issues raised during the meeting or in written correspondence delivered to the CBCC by the meeting. You may also be limited to a ninety (90) day statute of limitations when challenging certain administrative decisions, including any final decisions regarding planning or zoning. The decision of the CBCC is final as of the date of its decision unless judicial review is initiated pursuant to Code of Civil Procedure Section 1094.5. Any such petition for judicial review is subject to the provisions of Code of Civil Procedure Section 1094.6 Public Records and Writings Received After Agenda Posting A printed version of the agenda packet for this meeting is available at the Benicia Public Library during regular working hours. To the extent feasible, the agenda packet and any writing or documents related to an agenda item for this meeting provided to the CBCC, will be made available for public inspection on the City's web page at www.ci.benicia.ca.us under the heading "Agendas and Minutes." A complete recording of each meeting is available online at www.ci.benicia.ca.us/agendas. Contact Your Council Members Voicemail for Mayor and Council Members: (707) 746-4213 Mayor Steve Young: SYoung@ci.benicia.ca.us Vice Mayor Trevor Macenski: TMacenski@ci.benicia.ca.us Council Member Kari Birdseye: KBirdseye@ci.benicia.ca.us Council Member Lionel Largaespada: LLargaespada@ci.benicia.ca.us Council Member Terry Scott: TScott@ci.benicia.ca.us 4