Regular Board Meeting

4 Wednesday, November 6, 2024 Regular Board Meeting DATE: Wednesday, November 6, 2024 5:30 PM - Closed Session 6:00 PM - Open Session Education is an essential function, and we value your input. Therefore, the District is providing appropriate opportunities for public participation. Public viewing is available via regular broadcast on television and through internet live-stream on the CVUSD website at: http://www.conejousd.org/Board-of-Education/Board-Meeting-Videos-Watch-Live Members of the public may speak on a specific agenda item or during the Public Comments portion of the Board meeting on an item that is not listed on the agenda through the following process: - In Person Comment: If you would like to speak on an agenda item in person, please complete a speaker card (blue) and hand it to the recording secretary prior to the start of that agenda item. If you would like to make comments about items not on the agenda, a speaker card should be completed and turned in prior to the Public Comments section of the agenda. If you intend to donate time to another speaker, please hand in both speaker cards at the same time to the recording secretary. The information on the speaker cards will assist the Board President in conducting the meeting and will become public record. Please note that if you have any materials to hand to Board members, please provide those materials to the recording secretary for distribution to the Board. - If you wish to register your concern on a topic but not speak, please fill out a public written statement form (yellow) and hand it to the recording secretary. Board members will be provided with these statements after the Board meeting. When participating in person, please remember that you are participating in an official meeting of the District's Governing Board. Please present your comments in a factual, respectful, and dignified manner that models how we expect our children to participate in the democratic process. Know that your comments may be heard by students who are present in this room or students who may watch the broadcast of this meeting. You may also participate in the meeting by submitting your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line). To give the District adequate time to provide your comments to the Board of Education, please submit your comments prior to 3:00 p.m. on the day of the meeting (Wednesday, November 6, 2024). Board members will review these written comments prior to the Board meeting. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the Board of Education meeting, please contact the District at (805) 497-9511, extension 1101, within 48 hours of the meeting. Please be advised that communications directed to the Board of Education are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions; will be printed/posted as submitted. Pursuant to the Brown Act, the Board cannot enter into a formal discussion nor can a decision be made in regard to public comments. The Board may provide a reference to staff or other resources of information, request staff to report back at a subsequent meeting, or direct staff to place an item on a future agenda. PLEASE NOTE: Public comments will be limited to three minutes. On those occasions where there is an unusually large number of requests to speak, the President of the Board may make the decision to decrease the time for individual speakers and/or the total time. Thank you! 1. CLOSED SESSION Subject A. Comments - Public Meeting Nov 6, 2024 - Regular Board Meeting Category 1. CLOSED SESSION Type Procedural (On Closed Session Agenda Items Only) File Attachments Subject B. Conference with Legal Counsel – Existing Litigation - Ratify Submission of Tolling Agreement and Authorize District Administration to Accept the Settlement Offer (§ 54956.9) Case 2:18-cv-05810-MWF-PLA (42 U.S.C. § 9607; Health and Safety Code § 79920) Meeting Nov 6, 2024 - Regular Board Meeting Category 1. CLOSED SESSION Type Action, Discussion, Information (Closed Session Agenda Item) File Attachments 2. OPEN SESSION Subject A. Call the Meeting to Order Meeting Nov 6, 2024 - Regular Board Meeting Category 2. OPEN SESSION Type Procedural File Attachments Subject B. Pledge of Allegiance Meeting Nov 6, 2024 - Regular Board Meeting Category 2. OPEN SESSION Type Procedural File Attachments Subject C. Announcements from Closed Session and Open Session Procedures Meeting Nov 6, 2024 - Regular Board Meeting Category 2. OPEN SESSION Type Procedural File Attachments Subject D. Approval of the Agenda Meeting Nov 6, 2024 - Regular Board Meeting Category 2. OPEN SESSION Type Procedural File Attachments Subject E. Reports from Student Reporters Meeting Nov 6, 2024 - Regular Board Meeting Category 2. OPEN SESSION Type Information Student Board Reporters: Century Academy: Anya Rammohan Conejo Valley High School: Jocelyn "J.J" Jimenez Newbury Park High School: Shea Grohs Thousand Oaks High School: Ella Neale  Westlake High School: Brandon Osborn File Attachments Subject F. Comments - Public Meeting Nov 6, 2024 - Regular Board Meeting Category 2. OPEN SESSION Type Procedural Public Comments: The Board appreciates active and respectful participation by the public Comments on specific agenda items must be made when the agenda item is called Comments on topics not on the agenda should be made during the Public Comment segment of the meeting No action or discussion can be undertaken for items not on the agenda Board or staff can briefly respond or ask clarifying questions Be aware that all comments will be heard by those watching Please make comments factual and respectful Please respect the privacy rights of students and employees Public Comments - Process: If you wish to speak on a specific agenda item , submit a speaker card (blue) to the recording secretary prior to the start of that agenda item. If you wish to speak on a topic that is not on the agenda , submit your speaker card (blue) prior to the Public Comments segment of the meeting. Opportunity to speak will be closed once each agenda item begins All speakers will receive 3 minutes to speak File Attachments 3. ACTION ITEMS - GENERAL Subject A. Human Resources - Approval of Resolution #24/25-15 - Designation of Senior Management Positions in Classified Service Meeting Nov 6, 2024 - Regular Board Meeting Category 3. ACTION ITEMS - GENERAL Type Action Recommended Action Approve Resolution #24/25-15 - Designation of Senior Management Positions in Classified Service, as submitted. Goals Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff. ISSUE: Should the Board of Education approve Resolution #24/25-15 - Designation of Senior Management Positions in Classified Service ? INFORMATION: Under the provisions of Education Code Sections 45108.5 and 45256.5, the Board of Education may designate positions as senior management of the Classified Service. Employees whose positions are so designated shall be part of the Classified Service; however, they shall not attain permanent status in senior management classes. Senior management positions may include the fiscal advisor to the Superintendent and the highest positions that have District-wide responsibility for formulating policies or administering a principal District program area, as determined by the Board of Education. For districts with 10,000-25,000 units of average daily attendance, up to three positions may carry the senior management desgination. Currently, the following positions carry such designation: Deputy Superintendent, Business Services; Director, Child Nutrition (to be vacated December 31,2024); and Director, Technology Services. The approval of Board Resolution #24/25-15 will remove the senior management designation from the job class of Director, Technology Services, while designating the position in the job class of Director, Fiscal Services, as senior management. The Board of Education must formally approve the resolution in order to designate new positions(s) as senior management in classified service. FISCAL IMPACT: None Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Marina Mihalevsky Director, Classified Human Resources On behalf of, Shauna B. Ashmore Assistant Superintendent, Human Resources MWM:SBA:MM:mj File Attachments Resolution 24.25.15 Designation of Senior Management Positions.pdf (230 KB) Subject B. Business Services - Approval of Resolution #24/25-14 Authorizing the Issuance of Conejo Valley Unified School District (Ventura County, California) 2024 General Obligation Refunding Bonds Meeting Nov 6, 2024 - Regular Board Meeting Category 3. ACTION ITEMS - GENERAL Type Action Recommended Action Approve Resolution #24/25-14 Authorizing the Issuance of Conejo Valley Unified School District (Ventura County, California) 2024 General Obligation Refunding Bonds, as submitted. INFORMATION: The Conejo Valley Unified School District (the “District”) has previously issued $37,199,279.10 of its Election of 2014 General Obligation Bonds, Series A (collectively, the “Prior Bonds”). The District now desires to issue up to $28,000,000 of general obligation refunding bonds (the “Bonds”) to refinance the outstanding Prior Bonds. All benefits from the refunding will be delivered to the property owners in the District . The final maturity of the Bonds will not be later than the final maturity date of the Prior Bonds. (a) Bond Resolution . This Resolution authorizes the issuance of the Bonds, in one or more series of federally taxable or federally tax-exempt bonds, specifies the basic terms, parameters and forms of the Bonds, and approves the forms of a Purchase Contract, Preliminary Official Statement, Continuing Disclosure Certificate, and Escrow Agreement. In particular, Section 1 of the Resolution establishes the maximum aggregate principal amount of the Bonds to be issued ($28,000,000). Section 3 of the Resolution authorizes the Bonds to be sold at a negotiated sale to Piper Sandler & Co. (the “Underwriter”), and Section 4 states the maximum underwriter’s discount (0.50%) with respect to the Bonds. All of the Bonds will be issued as current interest bonds; capital appreciation bonds are not authorized. (b) Form of Purchase Contract . Pursuant to the Purchase Contract, the Underwriter will agree to buy the Bonds from the District. All of the conditions of closing the transaction are set forth in this document, including the documentation to be provided at the closing by various parties. Upon the pricing of the Bonds, the final execution copy of the Purchase Contract will be prepared following this form. (c) Form of Preliminary Official Statement . The Preliminary Official Statement (“POS”) is the offering document describing the Bonds which may be distributed to prospective purchasers of the Bonds. The POS discloses information with respect to among other things (i) the proposed uses of proceeds of the Bonds, (ii) the terms of the Bonds (interest rate, redemption terms, etc.), (iii) the bond insurance policy for the Bonds, if any, (iv) the security for repayment of the Bonds (the ad valorem property tax levy), (v) information with respect to the District’s tax base (upon which such ad valorem taxes may be levied), (vi) District financial and operating data, (vii) continuing disclosure with respect to the Bonds and the District, and (viii) absence of litigation and other miscellaneous matters expected to be of interest to prospective purchasers of the Bonds. Following the pricing of the Bonds, a final Official Statement for the Bonds will be prepared, substantially in the form of the POS. (d) Form of the Continuing Disclosure Certificate . The form of the Continuing Disclosure Certificate can be found in APPENDIX C to the POS. Effective July 3, 1995, all underwriters of municipal bonds are obligated to procure from any public agency issuing debt a covenant that such public agency will annually file “material financial information and operating data” with respect to such public agency through the web-based Electronic Municipal Market Access (“EMMA”) system maintained by the Municipal Securities Rulemaking Board (a federal agency that regulates “broker-dealers,” including investment banking firms that underwrite municipal obligations). This requirement is expected to be satisfied by the filing of the District’s audited financial statements and other operating information about the District, in the same manner the District has filed in connection with prior bond issuances. (e) Escrow Agreement . Pursuant to the Escrow Agreement, proceeds from the sale of the Bonds in an amount sufficient to redeem all or a portion of the outstanding Prior Bonds will be deposited in an escrow fund (the “Escrow Fund”) held by U.S. Bank Trust Company, National Association (acting as “Escrow Agent”). The monies in the Escrow Fund will be used by the Escrow Agent to refund the Prior Bonds on their first respective optional redemption dates. As a result of the deposit and application of funds so provided in the Escrow Agreement, the Prior Bonds will be defeased and the obligation of Riverside County to levy ad valorem property taxes for payment of the Prior Bonds will cease. FISCAL IMPACT: Bond Repayment Fund (taxpayer dollars for bond repayment) savings based on current rates at time of sale, estimated to be approximately $1.4m to $1.7m. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:tt File Attachments 2425-14 RES - Authorizing Resolution [Conejo Valley Unified School District (2024 GO Refunding Bonds)], 4859-7448-9556_2 WITH DATES.pdf (395 KB) Purchase Contract [Conejo Valley Unified School District (2024 GO Refunding Bonds)], 4859-8030-0247_2 WITH DATES.pdf (291 KB) POS - Conejo Valley Unified School District (2024 General Obligation Refunding Bonds), 4867-9091-8615_2 WITH DATES.pdf (994 KB) 4. ACTION ITEMS – CONSENT Subject A. Board of Education - Approval of Minutes Meeting Nov 6, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent), Minutes Recommended Action Approve the Board of Education meeting minutes, as submitted. These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items. Approval of the Minutes: Regular Meeting of October 23, 2024 File Attachments Board Minutes 10.23.24.pdf (220 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject B. Human Resources - Personnel Assignment Orders Meeting Nov 6, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the Personnel Assignment Orders, as submitted. Goals Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff. 1. Certificated Service: A. Establishment / Modification / Elimination of Positions Order #: None B. New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists Order #: R24-491 - R24-653 C. Interns / Student Teachers / Agency Hires Order #: R24-654 - R24-655 2. Certificated Service - Exempt: A. New Employment / Assignment Change / Change in Status: Coaches Order #: None B. New Employment / Assignment Change / Change in Status: Substitutes, Specialists, Others Order #: E24-143 - E24-150 3. Classified Service: A. Establishment / Modification / Elimination of Positions Order #: None B. New Employment (Prob to Perm) / Assignment Change / Change in Status Orders #: C24-222 - C24-241 C. Substitute / Provisional / Additional Assignment / Change in Status Orders #: C24-242 - C24-245 4. Classified Service - Exempt: A. Walk-on Coach Orders #: E24-362 - E24-371 B. Specialist, Proctor, Student Helper, Others Orders #: E24-372 - E24-385 File Attachments 11.6.24 Certificated.pdf (223 KB) 11-6-24 Classified.pdf (89 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject C. Human Resources - Approval of Renewal Contract with the San Joaquin County Office of Education/CodeStack Meeting Nov 6, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the renewal contract with the San Joaquin County Office of Education/CodeStack, as submitted. Goals Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff. ISSUE: Should the Board of Education approve the renewal contract with the San Joaquin County Office of Education/CodeStack? INFORMATION : San Joaquin County Office of Education manages access to EDJOIN, the job posting and applicant tracking system used primarily for education position posting. CVUSD has effectively used this system for several years as the portal for educational postings, especially for certificated management, teacher, and support services recruitments. FISCAL IMPACT: $3,780.61 funded by the Human Resources budget. Respectfully submitted, Mark W McLaughlin, Ed.D. Superintendent Prepared by, Shauna B. Ashmore Assistant Superintendent, Human Resources MWM:SBA:mj File Attachments San Joaquin County of Education-CodeStack - EDJOIN Agreement 2024-2025.pdf (4,655 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject D. Human Resources - Approval of Amendments to Board Policy 4157, 4257, 4357 - Employee Safety Meeting Nov 6, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the amendments to Board Policy 4157, 4257, 4357 - Employee Safety, as submitted. Goals Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff. ISSUE: Should the Board of Education approve the amendment to Board Policy 4157, 4257, 4357 - Employee Safety? INFORMATION: The Board Policy has been updated to reference SB 553 which requires, starting July 1, 2024, districts to establish, implement, and maintain at all times and in all work areas a workplace violence prevention plan with specified components. LEGEND: Red - Existing Notes Red/Bold - New GAMUT Notes Black/Bold - New GAMUT Language Black/Bold/Italics - New CVUSD Language Blue/Bold - New Federal Program Monitoring Language Blue/Bold/Italics - CVUSD Language Following Input Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Shauna B. Ashmore Assistant Superintendent, Human Resources MWM:SBA:mj File Attachments BP4157 4257 4357 Employee Safety 10.23.24.pdf (304 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject E. Human Resources - Approval of Ratification of Amended Contract Between the Conejo Valley Unified School District and Stepping Stones Group LLC Meeting Nov 6, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Ratify the amendment of the contract between the Conejo Valley Unified School District and Stepping Stones Group LLC, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff. ISSUE: Should the Board of Education ratify the amendment of the contract between the Conejo Valley Unified School District and Stepping Stones Group LLC? INFORMATION: Stepping Stones Group LLC is an agency that contracts with school districts in Ventura County for the purpose of providing staff for special education related service positions as vacancies arise. Conejo Valley Unified School District is able to use the contract created by the Ventura County Department of Education for these purposes, and this contract has been reviewed and is attached. As part of the parent contract, Conejo Valley Unified School District's Special Education Department has entered into a contract with Stepping Stones LLC to hire temporary staff to fill occupational therapist and speech/language pathologist positions, as needed. The amendment to the contract is due to the hiring of an additional occupational therapist and speech/language pathologist. FISCAL IMPACT: The estimated Fiscal Impact is $250,000 from Special Education funds allocated for special education positions funded for the 2024-2025 school year. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Shauna B. Ashmore Assistant Superintendent, Human Resources MWM:SBA:mj File Attachments 24-25 SSG-VC SELPA Master Contract (SELPA25-096).pdf (3,505 KB) The Stepping Stones Group, LLC Contract Amendment.pdf (154 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject F. Instructional Services - Approval of Contracts Under $5,000 Meeting Nov 6, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the contracts under $5,000, as submitted. Goals Goal N/A ISSUE: Should the Board of Education approve the contracts under $5,000 listed below? INFORMATION: Education Code 17604 states " wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted." Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item. Company Activity School Amount LCAP Goal Type John Parra Guest Speaker LRE $0 1 New CodeHS, Inc. Coding Curriculum COL $2,940.00 1 New Moorpark Civic Ballet and Dance Theater Nutcracker Performance CYP $0 1 New Starfall Education Foundation Instructional Software ETHS $178.00 1 New Vitalant Blood Drive NPHS $0 1 New FISCAL IMPACT: See above. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:ss File Attachments John Parra Volunteeer Guest Speaker Agreement - LRE.pdf (903 KB) CodeHS Inc._COL_24-25_v2.pdf (9,658 KB) Moorpark Civic Ballet and Dance Theater - CYP.pdf (822 KB) Starfall Education Foundation - ETS.pdf (7,207 KB) Vitalant - Blood Drive - CONTRACT 24-25 - NPHS-CVHS-WHS.pdf (3,602 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject G. Instructional Services - Overnight Trip Request - Westlake High School Softball Meeting Nov 6, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the overnight trip request for the Westlake High School Softball team, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services. ISSUE: Should the Board of Education approve the overnight trip request for the Westlake High School Softball Team, as described below? INFORMATION: The Westlake High School Softball team will compete in the David Kops Tournament of Champions in Bullhead City, Arizona. The Softball team and chaperones depart on Wednesday, March 5, 2025, and return Saturday, March 8, 2025, traveling via rental van. Students will miss two days of school and must obtain permission from their instructors to participate in this tournament. This will be a team building, team-work event - the girls will have an opportunity to do schoolwork when not competing. No student will be excluded from participating due to financial hardship. FISCAL IMPACT: $2000.00 to be paid for by Softball Booster funds Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Nicole Judd Director, High School Education On behalf of, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:NJ:jo File Attachments WHS Softball David Kops Tournament of Champions 3-5-25.pdf (774 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject H. Instructional Services - Overnight Trip Request - TOHS Orchestra Meeting Nov 6, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the overnight trip request for the Thousand Oaks High School Orchestra, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services. ISSUE: Should the Board of Education approve the overnight trip request for the Thousand Oaks High School Orchestra, as described below? INFORMATION: Orchestra students will attend an adjudicated Festival at Biola College Performing Arts Center and at Disneyland. Students and chaperones will depart Friday, March 7, 2025, and return Saturday, March 8, 2025. Students will miss one day of school for this trip and will be required to obtain permission from their teachers before the trip. The students will travel via school district bus. No student will be excluded from participating due to financial hardship. FISCAL IMPACT: $6000.00 to be paid from Orchestra Booster funds Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Nicole Judd Director, High School Education On behalf of, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:NJ:jo File Attachments TOHS Orchestra Festival 3-7-25.pdf (416 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject I. Student Services - Approval of Contracts Under $5,000 Meeting Nov 6, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the contracts under $5,000, as submitted. Goals Goal N/A ISSUE: Should the Board of Education approve the contracts under $5,000 listed below? INFORMATION: Education Code 17604 states " wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted." Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item. Company Activity School Amount LCAP Goal Type Dr. Victor DeNoble Guest Speaker University $1,000.00 1, 3, 4 New Omega Labs Inc. dba Boom Learning Annual Subscription Secondary Sites $2,250.00 1 Renew Department of Health Care Services (DHCS) and in conjunction with Medical Billing Technologies, Inc. Data User Agreement DEC $0.00 1 New APA Speech Therapy, Inc APA Speech Therapy, Inc. is an agency that contracts with the Ventura County SELPA (Special Education Local Plan Area) to provide educational speech therapy services for special education students. DEC $4,313.12 1 Renew PEQ Performance Consulting LLC, Sonja Montiel Guest Speaker DEC $500.00 1 New FISCAL IMPACT: See above. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Dr. Shanna M. Egans Assistant Superintendent, Student Services MWM:SME:it File Attachments 2024-2025 Contract - Hissho, Inc. - Dr. Victor DeNoble.pdf (198 KB) Contract with Boom Learning 24-25_.pdf (6,697 KB) Data User Agreement_DHCS.pdf (842 KB) 24-25 APA Speech Therapy - VC SELPA Master Contract (SELPA25-130) FE.pdf (18,036 KB) 2024-2025 Contract_PEQ Performance Consulting LLC_v2.pdf (1,581 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject J. Student Services - Approval of Renewal Contract with Next Gen Community Consulting Meeting Nov 6, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the renewal contract with Next Gen Community Consulting, as submitted. Goals Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services. ISSUE: Should the Board of Education approve the renewal contract with Next Gen Community Consulting? INFORMATION: This contract shall allow Next Gen Community Consulting to perform prevention-focused presentations for CVUSD Tobacco Use Prevention Education programs (TUPE) for middle schools and high schools.  FISCAL IMPACT: $7,650.00 funded from the Student Support Services TUPE Grant. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Christina Harrison Director, Student Support Services On behalf of, Dr. Shanna M. Egans Assistant Superintendent, Student Services MWM:SME:CH:gea File Attachments Next Gen Community Consulting Contract.pdf (376 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject K. Student Services - Approval of Renewal Contract with The Arterie Meeting Nov 6, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the renewal contract with The Arterie, as submitted. Goals Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services. ISSUE: Should the Board of Education approve the renewal contract with The Arterie? INFORMATION: This contract shall allow The Arterie to provide services for Art Workshops by offering materials and instructions for classes at five middle and four high schools. The workshops will target the Tobacco Use Education Program (TUPE) health disparity populations.  FISCAL IMPACT: $6,030.00 funded from the Student Support Services TUPE Grant. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Christina Harrison Director, Student Support Services On behalf of, Dr. Shanna M. Egans Assistant Superintendent, Student Services MWM:SME:CH:gea File Attachments The Arterie New Contract-4.pdf (406 KB) Exhibit A.pdf (199 KB) Exhibit B.pdf (181 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject L. Student Services - Approval of Contracts for Residential Treatment Center Placements Meeting Nov 6, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the contracts for Residential Treatment Center Placements, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve the contracts for Residential Treatment Center Placements as listed below? INFORMATION: The District and County cannot meet Special Education classes and services for the students listed below at this time. Therefore, the classes and services must be provided through contracted Residential Treatment Center Placements; costs are as follows: Contract # Contract Period Placement Cost 11-24/25 07/01/24-06/30/25 $ 214,650.00 12-24/25 07/01/24-06/30/25 $ 259,863.84 Total $ 474,513.84 FISCAL IMPACT: Special Education funds: $474,513.84 Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Dawn Thomas Director, Special Education, Secondary and Post-Secondary On behalf of, Dr. Shanna M. Egans Assistant Superintendent, Student Services MWM:SME:DT:cc File Attachments These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject M. Business Services - Approval of Child Care Contracts Meeting Nov 6, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the Child Care contracts for fall break, as submitted. ISSUE: Should the Board of Education approve the fall break contracts for the Child Care programs? INFORMATION: The contracts listed are for services during the fall break for Child Care programs at the school sites. Vendor Learning Experience Location Amount Happy Kat Productions Magic Show EAR $350.00 Paint Pals Clubhouse Plaster Crafting Painting LAD $325.00 Sub Zero Nitrogen Ice Cream WFL $576.47 Tawni's Ponies & Petting Farm Petting Zoo SCS $875.00 FISCAL IMPACT: Child Development Fund: $2,126.47 Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Amie Mills Director, Child Development On behalf of, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:AM:tt File Attachments Happy Kat Productions - Contract.pdf (1,607 KB) Paint Pals Clubhouse - Contract.pdf (5,677 KB) Sub Zero - Contract.pdf (2,915 KB) Tawni's Ponies - Contract.pdf (237 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject N. Business Services - Maintenance & Operations Department - Approval of Ad Hoc Maintenance Agreements for 2024-2025 Meeting Nov 6, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the 2024-2025 Ad Hoc Maintenance Agreements, as submitted. Goals Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services. ISSUE: Should the Board of Education approve the agreements listed below for ad hoc maintenance services for the period of July 1, 2024, to June 30, 2025? INFORMATION: Outside inspection, service, and repairs are required throughout the year on an as-needed basis. Approval of these contracts will allow the District to arrange for timely repairs and services with the least delay or disruption to school sites. All contracts will expire on June 30, 2025. Vendor Service Not to Exceed Amount/Funding Source Conejo Valley Heating & Airconditioning, Inc. HVAC Service & Repair $14,999 General Local Roofs, LLC Roof Repair & Replacement $14,999 General Rycorp, Inc. dba Environmental Testing Associates Environmental Testing & Consulting $14,999 General  FISCAL IMPACT: General Fund: Up to $44,997, as needed. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, David Riccardi Director, Maintenance and Operations On behalf of, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:DR:sb File Attachments T&M 2024-25 Conejo Valley Heating & Airconditioning, Inc..pdf (4,063 KB) T&M 2024-25 Local Roofs, LLC.pdf (4,440 KB) Prof. Services 2024-25 Rycorp Inc. dba Environmental Testing Associates.pdf (1,741 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject O. Business Services - Notices of Completion Meeting Nov 6, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the execution and filing of a Notice of Completion for the contracts, as listed. ISSUE: Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts, for projects awarded by the Conejo Valley Unified School District? INFORMATION: The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: Site Contract Date Type* Project Description Major Project # Purchase Order Number Contract Amount Funding Source Contractor Colina MS Sep 20, 2024 MMR Modernization – Paving-Striping MP24/25-041-COL B25-00765 $58,396 MI BSN Construction, Inc Colina MS Aug 23, 2024 MMR Modernization – 6 th Grade Corridor – Shade Sails MP24/25-043-COL B25-00632 $30,797 MI Courtyard Construction, Inc Conejo Valley Unified School District Aug 27, 2024 MMR Asphalt Paving MP24/25-750-DOC B25-00654 $38,296 DD Finish Line Paving, Inc Thousand Oaks HS Jun 21, 2024 MMR Modernization – Flooring MP24/25-202-TOH B25-00383 $24,800 MI Reliable Floor Covering, Inc *ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security FISCAL IMPACT: Bond Measure I: $113,993 Developer Donation: $38,296 Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Tim McCabe, Director, Planning and Construction On behalf of, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:TM:dmh File Attachments These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject P. Business Services - Disposal of Surplus and Obsolete Equipment Meeting Nov 6, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the Disposal of Surplus and Obsolete Equipment List, as submitted. ISSUE: Should the Board of Education approve the disposal of surplus and obsolete equipment? INFORMATION: The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.  FISCAL IMPACT: None Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Anthony Frutos, CPPB, CPSM Director, Purchasing On behalf of, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:AF:lb File Attachments Obsolete Equipment Board Report - 11-6-24.pdf (123 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject Q. Business Services - Approval of Purchase Order Report (POs exceeding $5,000) Meeting Nov 6, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the over $5,000 Purchase Order Report, as submitted. ISSUE: Should the Board of Education approve the over $5,000 Purchase Order Report? INFORMATION: The Board of Education expects that purchase orders over $5,000 will be brought forward for approval. The attached report for the period of October 16, 2024, through October 27, 2024, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program. FISCAL IMPACT: General Fund: $690,844 Adult Education Fund: $21,989 Cafeteria Fund: $8,359 Bond Measure I: $290,231 Bond Measure I Endowment: $714,949 Worker Compensation Fund: $18,670 Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Anthony Frutos, CPPB, CPSM Director, Purchasing On behalf of, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:AF:ls File Attachments PO Board Report 5K+ 11-6-24.pdf (73 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject R. Business Services - Approval of Agreement with Piper Sandler for Underwriter Services Meeting Nov 6, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the Agreement for Underwriter Services between Conejo Valley Unified School District and Piper Sandler for FY 2025-29, as submitted. ISSUE: Should the Board of Education approve an agreement between the Conejo Valley Unified School District and Piper Sandler for bond underwriter/bond sale services? INFORMATION: As a way to provide sound financial stewardship of taxpayer moneys, the District regularly reviews all current bond issues for potential interest savings and may look to refinance and/or issue General Obligation Bonds, Certificates of Participation, Equipment Leases, Bond Anticipation Notes, Tax and Revenue Anticipation Notes and other forms of debt instruments via public offerings and private placements. Furthermore, the Board may decide to certain actions with respect to a potential future General Obligation Bond election and/or the issuance and sale of General Obligation Bonds under existing and/or potentially new General Obligation Bond elections to finance the cost of construction, acquisition, and/or rehabilitation of certain school facilities and equipment. These actions require the services of a professional financial services firm. Piper Sandler is experienced and highly qualified in municipal underwritings. They will provide services to coordinate the marketing, sale and distribution of Debt Instruments. FISCAL IMPACT: Bond Service Fund: Varies based on financial actions, amounts, and interest rates Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent On behalf of, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:tt File Attachments Agreement for Underwriter Services - Conejo Valley USD 10-18-24.pdf (299 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject S. Business Services - Approval of Agreement Between Conejo Valley Unified School District and Meadows Arts and Technology Elementary School (MATES) Related Facility Improvements Meeting Nov 6, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the Agreement between the Conejo Valley Unified School District and MATES related to MATES' Facility Improvements Proposal, as submitted. ISSUE: Should the Board of Education approve the agreement between the Conejo Valley Unified School District and MATES related to MATES' Facility Improvements? INFORMATION: The MATES Charter School, chartered by the Ventura County Office of Education, currently operates at and uses the DISTRICT-owned site and school facilities located at 2000 La Granada Drive, Thousand Oaks, CA 91362 ("the Site"). Pursuant to an agreement under California Education Code Section 47614 and its implementing regulations (also known as "Proposition 39"), MATES' occupation and use of the DISTRICT's classrooms and facilities at the Site during the 2024-2025 school year is governed by the Charter Facilities Agreement By And Between Conejo Valley Unified School District and MATES Charter School ("Facilities Use Agreement"). Under Sections 2 and 9 of the Facilities Use Agreement, MATES approached the DISTRICT in 2023 regarding its desire to expand available space by installing improvements to the Site and seeking the DISTRICT's consent therefore. Since then, the DISTRICT and MATES have conferred in good faith regarding MATES' request to make the improvements to expand available space (1,440 square feet) and have agreed to enter into this Agreement to memorialize the terms upon which the DISTRICT consents to MATES' desired improvements. FISCAL IMPACT: None Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:tt File Attachments Facility Improvements Proposal Agreement Between CVUSD and MATES 10.21.2024.pdf (227 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. 5. INFORMATION/DISCUSSION ITEMS - GENERAL Subject A. Instructional Services - Presentation: Parent Outreach Program Meeting Nov 6, 2024 - Regular Board Meeting Category 5. INFORMATION/DISCUSSION ITEMS - GENERAL Type Discussion, Information Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff. Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools. Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services. Presentation by: Ana Alvarez, Parent Outreach Coordinator File Attachments Board Presentation - Parent Outreach Program 11.06.24.pdf (14,970 KB) Subject B. Board of Education - CSBA Delegate Assembly Nominations Meeting Nov 6, 2024 - Regular Board Meeting Category 5. INFORMATION/DISCUSSION ITEMS - GENERAL Type Discussion, Information The Board of Education will discuss nominations for the CSBA Delegate Assembly. File Attachments DA Nominations Memo from President to Districts 2025 FINAL.pdf (182 KB) Subject C. Comments - Board of Education Meeting Nov 6, 2024 - Regular Board Meeting Category 5. INFORMATION/DISCUSSION ITEMS - GENERAL Type Procedural Pursuant to the Brown Act, the Board of Education cannot enter into formal discussion with individuals making public comments to the Board. The Board cannot take action on any issues raised during public comments that are not on the meeting agenda. Individual Board members may respond to public comments during the Individual Board Member’s Comments section of the agenda. File Attachments Subject D. Comments - Superintendent Meeting Nov 6, 2024 - Regular Board Meeting Category 5. INFORMATION/DISCUSSION ITEMS - GENERAL Type Procedural Pursuant to the Brown Act, the Board of Education cannot enter into formal discussion with individuals making public comments to the Board. The Board cannot take action on any issues raised during public comments that are not on the meeting agenda. Individual Board members may respond to public comments during the Individual Board Member’s Comments section of the agenda. File Attachments 6. ADJOURNMENT Subject A. Future Board Topics / Activities Meeting Nov 6, 2024 - Regular Board Meeting Category 6. ADJOURNMENT Type Information Current Board topic requests and department presentations with anticipated date(s) to bring information back to the Board: Update on Artificial Intelligence (11/20/24) Supports for Foster Youth and Students Experiencing Homelessness (12/18/24) Elementary Co-Teaching Presentation (1/15/25) Equity Resolution Update (2/5/25) Continue Cell Phone Discussion after Stakeholder Feedback (2/19/25) Multilingual Learner Master Plan Update (2/19/25) Core Literature (3/5/25) Secondary Student Connections (3/5/25) Math TOSA/Math Framework Update (3/19/25) Review of Student Achievement Data (3/19/25) Special Education Specialized Programs (4/2/25) Diversity, Equity, Inclusion, and Belonging (DEIB) Update (4/2/25) Elementary Wellness Update (4/16/25) DLI/Newcomer Program Update (5/7/25) BreakThrough Program (5/7/25) Attendance Update (5/21/25) Paraeducator Professional Development, Hiring, and Positive Performance (5/21/25) Local Control and Accountability Plan - LCAP (6/4/25) Italics - additions from the previous Board meeting. File Attachments Subject B. Adjournment Meeting Nov 6, 2024 - Regular Board Meeting Category 6. ADJOURNMENT Type Procedural FUTURE BOARD MEETINGS November 20, 2024 5:00 p.m. Closed Session 6:00 p.m. Open Session Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks For a copy of this agenda and additional information, please visit the CVUSD website. Internet Home Page: www.conejousd.org/ Americans with Disabilities Act (ADA) In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service. File Attachments