Regular School Board Meeting - 5 p.m.

2 Tuesday, September 13, 2022 Regular School Board Meeting - 5 p.m. Pinellas County Schools 5 p.m. Administration Building 301 4th Street SW Largo, FL 33770 https://www.pcsb.org Vision: 100% Student Success Mission: "Educate and prepare each student for college, career and life." 1. Opening of Meeting Subject 1.1 Call to Order Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.2 Invocation - Pastor Oscar Banks, Palm Lake Christian Church, 5401 22nd Ave. N., St. Petersburg, FL 33710 Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.3 Pledge of Allegiance - Colors Presented by Boca Ciega High School JROTC - Army Unit - Senior Instructor, Major Lonnie Spangler Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.4 National Anthem Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.5 Video - Friday Fun at New Heights Elementary School Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.6 Introduction of Professional and Community Organization Reps - Isabel Mascareñas, Public Information Officer Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.7 Presentation by Student Rights and Responsibilities - Boca Ciega High School Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 2. Amendments to the Agenda Subject 2.1 Possible Changes to the Agenda Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action Recommended Action Motion to Amend the Agenda File Attachments 3. Adoption of Agenda Subject 3.1 Adoption of Agenda Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action Recommended Action Motion to Adopt Agenda File Attachments 4. Special Order Agenda Subject 4.1 Presentation of the Proclamation Designating September 15 - October 15, 2022, as Hispanic Heritage Month Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action, Proclamation Recommended Action Approve the proclamation designating September 15 - October 15, 2022, as Hispanic Heritage Month. BACKGROUND : Pinellas County Schools proudly supports Hispanic Heritage Month which is recognized from September 15 through October 15 each year. This is a time to highlight the successes and contributions of the Hispanic community in the United States. Schools are encouraged to avail themselves of district, community and public resources for lesson plans and multimedia activities to foster a deeper understanding of the Hispanic culture among our student population. Approximately 19 percent of Pinellas County Schools' students identify themselves as Hispanic and Pinellas County Schools recognizes the importance of supporting our students in feeling accepted, understood and valued. Throughout the year, teachers are encouraged to share the contributions of all ethnic groups in our country as we tell the story of our nation and our world. This month, additional Hispanic Heritage resources from the National Education Association and the National Hispanic Heritage website (a subpage of the Library of Congress) will be disseminated to teachers through a variety of methods to honor these contributions. SUBMITTED BY : Daniel J. Evans, Ed.D., Associate Superintendent, Teaching and Learning Services File Attachments 22-23 Proclamation Hispanic Heritage Month.pdf (201 KB) 4. Special Order Agenda Subject 4.2 Presentation of the Proclamation Designating the Month of September 2022 as American Founders’ Month; September 17 as Constitution Day; September 17-23 as Constitution Week and the Last Full Week of September as Celebrate Freedom Week Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action, Presentation Recommended Action Approve the proclamation designating the Month of September 2022 as American Founders’ Month; September 17 as Constitution Day; September 17-23 as Constitution Week and the Last Full Week of September as Celebrate Freedom Week. BACKGROUND : In alignment with Florida Statutes, Pinellas County Schools proudly supports American Founders’ Month in September and Constitution Day (September 17) and Constitution Week (September 17–23) as well as Celebrate Freedom Week during the last full week in September. This is a time to educate our students and community about the sacrifices made for freedom in the founding of this country and the values on which this country was founded. Constitution Week and Celebrate Freedom Week help to reaffirm the American ideals of individual liberty. While social studies teachers, in particular, are encouraged to emphasize the teaching of the country’s origins with a focus on the founding documents, additional American Founders’ Month, Constitution Day and Week and Celebrate Freedom Week resources have been provided to all schools to encourage effective instruction throughout the month. Throughout September, the resources provided to teachers and schools can be used as a series of morning announcements that include the history of the American flag, trivia questions about our founding fathers and documents and as a time to recite words from the Declaration of Independence. Social Studies classes around the county engage in taking a deeper look at founding documents and how they continue to shape and influence our country today. The Principal’s Multicultural Advisory Committees (PMAC) and social studies teachers continue to work to bring schools together throughout the year by utilizing guest speakers like local lawmakers, university professors and veterans to talk with students about civil service, experiences with the law and our role as citizens. SUBMITTED BY : Daniel J. Evans, Ed.D., Associate Superintendent, Teaching and Learning Services File Attachments 22-23 Proclamation American Founders' Month.pdf (221 KB) 5. Public Comments on Agenda Items Subject 5.1 Meeting Procedures Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Information Meeting Procedures: The Board welcomes public comment. For those who wish to speak to the Board, please note the following: You are given three separate opportunities to speak. The first is during "Public Comment" on a topic not included in the agenda but pertaining to the general business of the district, and this opportunity occurs after adjournment of regular meetings. The second is on one or more agenda items upon which the Board will vote, and this opportunity occurs after the special order agenda at regular meetings and as appropriate at special meetings. The third is at public hearings, such as budget hearings, and second readings on Board policy, when you are able to speak to the Board before it takes action. In each case, (1) you must register to speak with the Superintendent’s designee at the entrance to the meeting room as described below; (2) you will be called in the order you registered with the Superintendent's designee; (3) you will be allotted three (3) minutes, which may only be extended with the approval of the chairperson; and (4) you may not yield your time to any other person. To avoid repetition, speakers supporting or opposing the same issue are encouraged to designate a spokesperson and have the spokesperson request that members of the audience supporting the position stand during the presentation. If you wish to speak to agenda items, you must register prior to the time the Chairperson calls for speakers or before the last speaker on agenda items concludes his or her comments whichever is later. If you wish to speak during the Public Comment period, you must register prior to the time the Chairperson calls for speakers or before the last speaker concludes his or her comments, whichever is later. If you wish to speak during a Public Hearing, you must register prior to the time the Chairperson calls for speakers or before the last speaker during the Public Hearing concludes his or her comments, whichever is later. The following additional procedures apply depending upon the specific speaking opportunity: Public Comment. The Board will hear public comment on the general business of the district after adjournment of regular meetings. The Board will not act on any matter you may raise during your presentation. Numbered Agenda Items. Time will be set aside immediately following the special order agenda at regular meetings and as appropriate at special meetings for you to address numbered agenda items upon which the Board will vote. You may address as many agenda items as you wish during your three (3) minute period, other than items pertaining to employee or student discipline, or any other matter listed in Section 286.0114(3), F.S., such as ministerial acts or emergencies. Public Hearings. Time will be set aside at each public hearing for you to speak on the agenda item. You must confine your comments to the agenda item. Regulation of Disruptive Speech Board meetings are a limited open forum for First Amendment purposes, and your exercise of your First Amendment right of free speech in that context will be recognized and protected, subject to reasonable restrictions as to time, place, and manner. Applause is permitted only when awards are granted. To ensure the expeditious and orderly process of Board meetings, the Chairperson may: Interrupt or terminate a speaker when his/her statement is not relevant, exceeds the time allotted, or is abusive, threatening, defamatory, obscene, profane, loud, interruptive, or otherwise of a disruptive or disorderly nature; and Order the removal of any person interfering with the expeditious or orderly process of the meeting, provided the Chairperson has first issued a warning that continued interference with the orderly processes of the meeting will result in removal. Nothing herein is intended, nor shall anything be construed, to limit or restrain negative, positive, or neutral comments about the manner in which Board employees, agents, the Superintendent, and Board members carry out their duties in public employment or office. Recording of Board Meetings Recordings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. Revised 8/28/15 File Attachments 6. Unfinished Business Subject 6.1 Public Hearing to Consider the Amendment to Policies 1430.02: Sick Leave (Administration), 1430.04: Personal Leave (Administration), 3430.02: Sick Leave (Instructional Staff), 3430.04: Personal Leave (Instructional Staff), 4430.02: Sick Leave (Support Staff), 4430.04: Personal Leave (Support Staff). (This is second reading. There are no changes.) Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action Fiscal Impact Yes Budgeted Yes Budget Source The fiscal impact for this policy change is estimated to be approximately $600,864 annually. Recommended Action Approve the amendment to Policies 1430.02: Sick Leave (Administration), 1430.04: Personal Leave (Administration), 3430.02: Sick Leave (Instructional Staff), 3430.04: Personal Leave (Instructional Staff), 4430.02: Sick Leave (Support Staff), 4430.04: Personal Leave (Support Staff) Goals BACKGROUND : As collective bargaining agreements are approved, applicable policies are reviewed for clarity and consistency. The recent agreements with the Pinellas Educational Support Professionals Association (PESPA) and Pinellas Classroom Teachers Association (PCTA) include updates to the benefits related to terminal pay and personal leave with pay. Specifically, adjustments were made to the percentages of pay out for unused accrued sick leave upon retirement or death. Employees will now be paid 100% of unused sick leave at year 25 and after, upon retirement or death. Other percentage adjustments were updated for alignment with statutory guidelines. Additionally, the personal leave with pay benefit has increased from four days to five days. RATIONALE : While these agreements are for specific bargaining units, the district is proposing to amend the policies for all staff categories (administration, instructional and support) so that all employees are treated the same whether or not they are represented by a bargaining unit. DATA SOURCES : David Koperski, School Board Attorney Laurie Dart, Staff Attorney Paula Texel, Associate Superintendent, Human Resource Services Leanna Ison, Director, Strategic Planning and Policy SUBMITTED BY : Jennifer Dull, Chief Strategy and Impact Officer File Attachments Policy 1430.02_SickLeave_Administration_Second Reading.pdf (59 KB) Policy 1430.04_Personal Leave with Pay_Administration_Second Reading.pdf (41 KB) Policy 3430.02_SickLeave_Instructional_Second Reading.pdf (104 KB) Policy 3430.04_Personal Leave with Pay_Instructional_Second Reading.pdf (40 KB) Policy 4430.02_SickLeave_SupportStaff_Second Reading.pdf (105 KB) Policy 4430.04_Personal Leave with Pay_SupportStaff_Second Reading.pdf (40 KB) 7. Consent Subject 7.1 Approval of Consent Agenda Items Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Recommended Action Motion to Approve Items of the Consent Agenda File Attachments 7. Consent Subject 7.2 Request Approval of the Minutes of the School Board Meeting of August 24, 2022 Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent), Minutes Recommended Action Approve the minutes of the school board meeting of August 24, 2022. File Attachments DRAFT Minutes Board Meeting 08242022.pdf (215 KB) 7. Consent Subject 7.3 Request Approval of the Personnel Recommendations - Administrative, Instructional and Supporting Services Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations - Administrative, Instructional and Supporting Services - September 13, 2022. BACKGROUND : Florida law states that the school board shall act on personnel actions. The attached lists of personnel actions reflect recommendations in various areas including: Administrative - Change in Contract Status, Leave of Absences, Resignations and Retirements Instructional - Appointments, Change in Contract Status, Leave of Absences, Resignations, Retirements, Contracted Services, Substitutes and Teaching Out-of-Field (Teachers, ESOL, Co-Teacher, Long-Term Substitutes) Supporting Services - Appointments, Substitutes, Status Changes, Job Title Changes, Cost Center Changes, Leave of Absences, Resignations and Retirements RATIONALE : Human Resources Services strives to recruit, support and retain a highly effective and diverse workforce. Approval of the administrative, instructional and support services personnel actions are requested in order to continue to provide high-quality educational services. Human Resources Services has determined that all person recommended by the superintendent met the minimum qualifications contained in the job description for the position to which the employee has been recommended. DATA SOURCES : District-level Administrators School-based Administrators SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments September 13, 2022 Administrative Board Agenda.pdf (112 KB) September 13 2022 Instructional FINAL.pdf (322 KB) September 13 2022 Support Services FINAL.pdf (211 KB) 7. Consent Subject 7.4 Request Approval of the Administrative Appointment of the Executive Director, Middle School Education Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district’s compensation schedule for administrators. Recommended Action Approve the administrative appointment of Erin M. Phelps to Executive Director, Middle School Education, effective September 14, 2022. Goals BACKGROUND : The Executive Director, Middle School Education is available due to the transfer of Linda D. Burris effective, July 20, 2022. This position was advertised for one week and seventeen applicants applied for the position. Superintendent’s staff interviewed three applicants on August 23, 2022. RATIONALE : Erin Phelps began her career in Pinellas County Schools in 2006. She currently serves as a Principal at Tarpon Springs Middle School (2019 to present). Her background includes serving as an Assistant Principal at Northeast High School (2015-2019) and a Classroom Teacher at St. Petersburg High School (2006-2015). Ms. Phelps earned a master’s degree in Educational Leadership from the University of West Florida and a bachelor’s degree in Health Studies from the University of Florida. DATA SOURCES : Daniel Evans, Ed.D., Associate Superintendent, Teaching and Learning Services SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 7. Consent Subject 7.5 Request Approval of the Administrative Appointment of the Executive Director, School Climate and Behavior Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district’s compensation schedule for administrators. Recommended Action Approve the administrative appointment of Solomon J. Lowery, Ed.D., to Executive Director, School Climate and Behavior, effective September 14, 2022. Goals BACKGROUND : The Executive Director, School Climate and Behavior position is a new position. This position was advertised for one week and twenty-five applicants applied for the position. Superintendent’s staff interviewed three applicants on August 23, 2022. RATIONALE : Solomon Lowery began his career in Pinellas County Schools in 2003. He currently serves as a Principal at Osceola Middle School (2018 to present). His background includes serving as a Principal at Azalea Middle School and Thurgood Marshall Fundamental Middle School (2012-2018), an Assistant Principal at Boca Ciega High School and Azalea Middle School (2006-2012) and a Teacher at Azalea Middle School (2003-2006). Dr. Lowery earned a doctorate degree in Educational Leadership from Argosy University, a master’s degree in Educational Leadership from National-Louis University and a bachelor’s degree in Criminal Justice from Florida A&M University. DATA SOURCES : William P. Corbett, Ed.D., Deputy Superintendent SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 7. Consent Subject 7.6 Request Approval of the Administrative Appointment of the Exceptional Student Education Specialist Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district’s compensation schedule. Recommended Action Approve the administrative appointment of Amie Crosby to Exceptional Student Education Specialist, effective September 14, 2022. Goals BACKGROUND : The Exceptional Student Education Specialist position is available due to the promotion of Nicole M. Blair, effective August 8, 2022. This position was advertised for one week and eight applicants applied for the position. Superintendent’s staff interviewed two applicants on August 23, 2022. RATIONALE : Amie Crosby began her career in Pinellas County Schools in 2008. She currently serves as an Exceptional Student Assignment and McKay Scholarship Coordinator for Pinellas County Schools (2016 to present). Her background includes serving as a VE Specialist/ESE Teacher at Carwise Middle School (2010-2015) and an ESE Teacher at Dunedin Highland Middle School (2008-2010). Ms. Crosby earned a master’s degree in Educational Leadership from Southeastern Oklahoma State University and a bachelor’s degree in Special Education, Varying Exceptionalities from the University of South Florida. DATA SOURCES : Daniel Evans, Ed.D., Associate Superintendent, Teaching and Learning Services Evelyn Mowatt, Executive Director, Exceptional Student Education SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 7. Consent Subject 7.7 Request Approval of the 2022-2024 School Health Services Plan for Pinellas County Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the 2022-2024 School Health Services Plan for Pinellas County. BACKGROUND : Florida State Statute 381.0056(3), F.S., mandates that the Department of Health, in cooperation with the Department of Education, shall supervise the administration of the School Health Services program. Every two years, the Department of Health-Pinellas County (DOH-Pinellas) and the Pinellas County School Board must submit a joint school health plan. The School Health Services Plan is a document that describes the health services to be provided to students, the responsible party for provision of the services and the implementation strategies and activities for service delivery. The plan outlines how the district will meet the state mandates related to school and student health. For the 2022-2024 plan, additions were made related to parental consent for healthcare services and the care of students with epilepsy or seizure disorder. Over the past few years, the strong partnership between DOH-Pinellas and the district has allowed both entities to navigate a changing and challenging public health landscape. The clear roles and responsibilities set forth in this document allow for seamless continuity of care, and ensures students and staff learn and work in a healthy environment. RATIONALE : This plan is required by the Florida Department of Health in keeping with Florida State Statute. This plan is in alignment with all requirements of House Bill 1557. The specifics of the plan will allow the Registered Nurses, Licensed Practical Nurses and Unlicensed Assistive Personnel in the schools to deliver high-quality care while adhering to all laws and rules that govern school health services. DATA SOURCES : David Koperski, School Board Attorney Sara O'Toole, BSN, RN, Director, Nursing and Medical Services, School Health Services Ulyee Choe, DO, Director, Florida Department of Health-Pinellas County Deborah Shaffer, Program Manager, Florida Department of Health-Pinellas County SUBMITTED BY : Lori Matway, Associate Superintendent, Student and Community Support Services File Attachments 2022-2024 School Health Services Plan.pdf (7,401 KB) 7. Consent Subject 7.8 Request Approval of Budget Amendment No. 9 (May 2022) to the district's 2021-2022 School Year Budget Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Approval of this budget amendment will result in an updated budget that reflects the changes in revenues received along with the offsetting increases or decreases to appropriations. Recommended Action Approve Budget Amendment No. 9 (May 2022) to the district's 2021-2022 school year budget Goals BACKGROUND : This budget amendment, with the detail attached, reflects changes in revenues received and the resulting changes in budgetary appropriations. This amendment also includes adjustments to reflect changes in coding based on actual expenditures plus encumbrances. RATIONALE : The budget amendment is procedurally necessary to update the district's budget to reflect the changes outlined under "BACKGROUND." Operating Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Debt Service No change. Capital Outlay Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Contracted Programs Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Elementary and Secondary School Emergency Relief Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Other CARES Act Relief Fund Adjustments to reflect changes in coding based on actual or proposed expenditures. Elementary and Secondary School Emergency Relief Fund II Adjustments to reflect changes in coding based on actual or proposed expenditures. Other CRRSA Act Relief - GEER II No change. American Rescue Plan - ESSER III Adjustments to reflect changes in coding based on actual or proposed expenditures. Food and Nutrition Fund Adjustments to reflect changes in coding based on actual or proposed expenditures. Self-Insured Workers Comp & Liability No change. Self-Insured Health Fund No change. Permanent Fund No change. Miscellaneous Special Revenue Fund No change. This fund is reported on a quarterly basis and is currently updated with March 31, 2022 financial data. The 2021-2022 Budget was approved by the School Board at the Public Hearing on September 14, 2021. The financial impact to the Operating Fund follows: State income was adjusted to conform to the Florida Education Finance Program (FEFP) Fourth Calculation. The total FEFP increased by $8,570,429 to reflect an increase of $10,142,321 related to an adjustment to the Third FEFP Calculation related to scholarships, partially offset by decreases of $864,950 for increased McKay vouchers and $706,942 for increased Family Empowerment Scholarships. Workforce education performance incentives decreased $59,000 due to adjustments for postsecondary industry certification funding. Voluntary Pre-K program increased $12,389 which has corresponding appropriations in Function 5500 (Pre-Kindergarten). Gifts, grants, and bequests increased $20,399 due to $7,720 for visual arts exhibitions, $7,107 from United Way for MYON, $4,572 from the Pinellas Education Foundation Trust, $500 for Seminole High Love Of Orchestra scholarship, and $500 for Embrace Pinellas. Transfers decreased $12,965,353 due to reduced transfers from special revenue, partially offset by increased charter school capital outlay funding. Total estimated revenue and transfers decreased $4,421,136. Appropriations decreased $776,733. Non-spendable fund balance remain unchanged. Restricted fund balance decreased $354,843. Assigned fund balance decreased $13,000,000. Unassigned fund balance increased $9,710,440. DATA SOURCES : Lou Ann Jourdan, Executive Director, Budget and Resource Allocation Samantha Chastain, Manager, Budget, FTE and Cost Reporting Stacy Pitt, Senior Financial Reporting Analyst - Program Cost Report SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments BA 9 May 22.pdf (216 KB) 7. Consent Subject 7.9 Request Approval of the Financial Statements for the Month Ending May 31, 2022 Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approve the financial statements for the month ending May 31, 2022. Goals BACKGROUND : The financial statements are a summary of the financial condition and financial activities of the school board. These statements provide a districtwide view of financial operations. RATIONALE : The financial records and accounts of the school board are maintained under the direction of the superintendent with approval of the board. DATA SOURCES : Stacy Pitt, Senior Financial Reporting Analyst - Program Cost Report Amy Lockhart, CPA, Director, Accounting SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments PCSB Financial Statement May 2022.pdf (64 KB) 7. Consent Subject 7.10 Request for Approval of Purchasing Items in Accordance with Bid Policies and Procedures Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Funding is available in the various departmental budgets. Recommended Action Approve Purchasing items in accordance with bid policies and statutes. Goals BACKGROUND : The purchasing documents and proposals on the attachment have been processed in accordance with applicable law and district purchasing policies. Each proposed contract award reflects the most appropriate recommended action, as determined by the relevant competitive solicitation process or applicable exemption. The purchases are necessary to continue to provide a high-quality education for all students. RATIONALE : Approval of the purchasing items will allow the district to continue to provide high-quality education for all students in an efficient and effective manner. DATA SOURCES : Stephen “Joe” Benjamin, NIGP-CPP, CPPO, CPPB, Director, Purchasing SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments PURCHASING AGENDA SUMMARY 9-13-22.pdf (40,789 KB) 7. Consent Subject 7.11 Request Approval of the Substantial Completions for Buildings 2 and 3 (July 23, 2022), Building 11 Interior (July 20, 2022) and the North Parking Lot (July 25, 2022) at Clearwater High School, Project No. 9251 Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the substantial completions for Buildings 2 and 3 (July 23, 2022), Building 11 Interior (July 20, 2022) and the North Parking Lot (July 25, 2022) at Clearwater High School, Project No. 9251. Goals BACKGROUND : The project architect has certified the following portions of the project are substantially complete: Buildings 2 and 3 – July 13, 2022; Building 11 Interior – July 20, 2022; and the North Parking Lot – July 25, 2022. These dates establish the beginning of the school district’s responsibilities for maintenance, cleaning, and insurance for this work. Warranties for this work shall commence per contract terms and the school district is responsible for oversight of warranty claims. A punch list of work to be completed or corrected was made on the date of substantial completion and such work must be complete before final acceptance. A copy of the substantial completion form is attached. RATIONALE : Portions of the work required under the terms of the contract are substantially complete. The establishment of a date of substantial completion is a requirement of the contract terms. DATA SOURCES : Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Richard Gauvey, Senior Construction Coordinator John S. Kidwell, A.I.A. Principal, Hepner Architects, Inc. John Shea, Senior Superintendent, JE Dunn Construction SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2022-09-13 #9251 Bldg. 2 Substantial Completion.pdf (177 KB) 2022-09-13 #9251 Bldg. 3 Substantial Completion.pdf (183 KB) 2022-09-13 #9251 Bldg. 11 Interior Substantial Completion.pdf (222 KB) 2022-09-13 #9251 North Parking Lot Substantial Completion.pdf (669 KB) 7. Consent Subject 7.12 Request Approval of the Substantial Completion for Buildings 4 and 9 Roof Replacement as of August 1, 2022, at Plumb Elementary School, Project No. 9389 Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the substantial completion for Buildings 4 and 9 roof replacement as of August 1, 2022, at Plumb Elementary School, Project No. 9389. Goals BACKGROUND : The project architect has certified this project is substantially complete as of August 1, 2022. This date establishes the beginning of the school district’s responsibilities for maintenance, cleaning, and insurance for this work. Warranties for this work shall commence per contract terms and the school district is responsible for oversight of warranty claims. A punch list of work to be completed or corrected was made on the date of substantial completion and such work must be complete before final acceptance. A copy of the substantial completion form is attached. RATIONALE : The work required under the terms of the contract is substantially complete. The establishment of a date of substantial completion is a requirement of the contract terms. DATA SOURCES : Craig D. Pollei, A.I.A., Director, Facilities Design and Construction John Cooley, Senior Construction Coordinator Angel Ruiz, A.I.A, Project Manager, GLE Associates, Inc. Chris Berlin, Senior Estimator, Springer-Peterson Roofing & Metal, Inc. SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2022-09-13 #9389 Bldgs. 4 and 9 Substantial Completion.pdf (189 KB) 7. Consent Subject 7.13 Request Approval of the Restriction of Use Agreement for Starting Right, Now With Pinellas County for Improvements at the Former Harris/TIPS Site Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approve the Restriction of Use Agreement for Starting Right, Now with Pinellas County for improvements at the former Harris/TIPS site. Goals BACKGROUND : On January 15, 2015, the board approved a Lease, Management and Operation agreement with Starting Right, Now (SRN) Inc. to lease the facility formally known as Harris/TIPS. The lease agreement was for a period of four (4) years and was renewed for an additional four (4) years in January 2019. I n January 2018, the board entered into a Restriction of Use Agreement for SRN with Pinellas County. The agreement gave SRN access to funding through Pinellas County’s participation in the Community Block Development Grant (CBDG) program. The 2018 CDBG funding allowed SRN to make improvements to the board-owned facilities leased, managed and operated by SRN under the 2015 agreement. CDBG funding can only be used on certain eligible projects and a restriction of use must be in place for the property receiving the funding to ensure the future use of the property continues to meet the eligibility requirements of the CDBG program. As property owner, the board must agree that the property will continue to be used in a manner that meets CDBG eligibility requirements for the length of time defined in the Restriction of Use Agreement. This Restriction of Use Agreement will allow SRN to acquire funding to install solar panels on board-owned property to offset the electrical costs necessary to run the facility. The funding source will be a CDBG through Pinellas County. The two CDBG’s and the two Restriction of Use Agreements are not inclusive. RATIONALE : Board approval of the Restriction of Use Agreement is necessary for Pinellas County to receive CDBG funds and release those funds to SRN to acquire and install solar panels on certain buildings at the former Harris/TIPS facility. DATA SOURCES : David Koperski, School Board Attorney Vicki Sokolik, Founder/Executive Director, Starting Right, Now Inc. Barry A. Burton, County Administrator SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments CD21SRNS -Restriction of Use Agreement for execution by school board.pdf (1,447 KB) CD21SRNS - Specific Performance Agreement.pdf (2,534 KB) 7. Consent Subject 7.14 Request Approval of the Sidewalk Easement Agreement With Pinellas County at Pinellas Central Elementary School Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the Sidewalk Easement Agreement with Pinellas County at Pinellas Central Elementary School. Goals BACKGROUND : The sidewalk along the roadway fronting Pinellas Central Elementary was installed by Pinellas County. Since its installation, the County has serviced and maintained the sidewalk even though a proper sidewalk easement does not currently exist. The County is requesting that we provide them with an easement to clarify the responsibilities of the district and the county in maintaining the sidewalk. RATIONALE : This easement is necessary for Pinellas County to continue the maintenance of the sidewalk at Pinellas Central Elementary School. DATA SOURCES : David Koperski, School Board Attorney Lutricia Johnson, Real Estate Analyst Amanda Gillespie, Real Property Specialist 2, Pinellas County Government SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments Pinellas Central Sidewalk Easement.pdf (399 KB) 7. Consent Subject 7.15 Request Approval of the Lease Agreement With The Shirley Proctor Puller Foundation at John Hopkins Middle School Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budget Source There is no financial impact to the district. Recommended Action Approve the lease agreement with The Shirley Proctor Puller Foundation at John Hopkins Middle School. Goals BACKGROUND : The mission of Shirley Proctor Puller Foundation (SPPF) is to advance reading, math and science literacy to help close the achievement gap for children in the at-risk communities of St. Petersburg . The foundation is named for Shirley Proctor Puller a lifelong local educator who taught for 35 years at Northeast High School and who was dedicated to empowering students to achieve excellence. SPPF is seeking to continue its mission by conducting programs in unoccupied classrooms at John Hopkins Middle School. RATIONALE : Approval of this agreement will allow SPPF to provide quality tutoring for at-risk students as well as for those who are seeking to be academically challenged in an after-school program. DATA SOURCES : David Koperski, School Board Attorney Lutricia Johnson, Real Estate Analyst Bridgette Heller, Co-founder of the Shirley Proctor Puller Foundation SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments SPPF Lease Agreement 2022.pdf (436 KB) 7. Consent Subject 7.16 Request Approval of a Vehicle Use Agreement With a Non-Profit Organization for a Period of One Year Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve a Vehicle Use Agreement with a non-profit organization for a period of one year. Goals BACKGROUND : The City of St. Petersburg, Florida has requested a vehicle use agreement. A copy of the agreement is attached. Under Florida Statute 1006.261, a school district may provide to any non-profit organization the option to contract for the use of school buses to transport school-age children if they can provide liability protection for the district. Risk Management has set the minimum amounts of liability protection at $1,000,000 per person/$2,000,000 per occurrence as allowed by School Board policy. It requires the organization to hold the district harmless from liability in exchange for services provided at cost. These agreements also stipulate that the use of buses by these groups will not conflict with regular school board transportation schedules. RATIONALE : The district will provide transportation to non-profit organizations so that students can participate in the educational programs offered district wide. The district requires these organizations to enter into a Vehicle Use Agreement to hold the district harmless from liability while providing these transportation services at cost. DATA SOURCES : David Koperski, School Board Attorney T. Mark Hagewood, Director, Transportation Joseph Maceda, Financial Reporting Analyst, Facilities and Operations SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments vehicle use agreement city of st. pete 9.13.22.pdf (1,106 KB) 7. Consent Subject 7.17 Request Approval to Sell District Surplus and Obsolete Fixed Assets by PublicSurplus.com Internet Auction Site or Royal Auction Group Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action Fiscal Impact No Budgeted No Budget Source Selling of the district's surplus equipment through Royal Action Group and Public Surplus.com generates revenue for the district. Recommended Action Approve selling district surplus and obsolete fixed assets by Public Surplus. com Internet Auction Site or Royal Auction Group. Goals BACKGROUND : The warehouse receives requests from schools and district sites to pick up surplus and obsolete property. A district property forum has been established for schools and district sites to post useful surplus items before being disposed of to provide an opportunity for other district sites to obtain this surplus property. Warehouse trucks transfer the equipment to the surplus property warehouse for storage or disposal. District staff evaluates unclaimed surplus property. Property that is deemed no longer useful to the district is made available for sale to the public using an auction company and internet auction site. RATIONALE : The school board authorizes the sale of surplus property. Florida Statutes 274.05, 274.06 and 274.07 provides direction for the disposition and recording of surplus assets which are obsolete and no longer serve a useful function within the district. DATA SOURCES : Michael Hewett, Director, Maintenance Karen Oruwariye, Director, Food and Nutrition Lou Ann Jourdan, Executive Director, Budget and Resource Allocation Brian Lowe, Vehicle Maintenance Specialist Joseph Zihala, Warehouse Coordinator SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 9.13.22 Board List Sell.pdf (73 KB) 7. Consent Subject 7.18 Request Approval to Recycle, Cannibalize or Scrap District Surplus and Obsolete Fixed Assets Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action, Information, Procedural Fiscal Impact No Budgeted No Budget Source Scrap district surplus and obsolete fixed assets sent to recycling generates revenue for the district. Recommended Action Approve request to recycle, cannibalize or scrap district surplus and obsolete fixed assets. Goals BACKGROUND : The warehouse receives requests from schools and district sites to pick up surplus and obsolete technology equipment. Computer equipment that is over 5 years old and unrepairable is sent to the surplus warehouse to be physically checked in by onsite district support staff. Any computers found to be useful by onsite technical support staff may get reassigned to schools or district sites. Schools may keep obsolete technology equipment that meets their educational needs. Computers that are deemed no longer useful to the district are sent to the recycling company. RATIONALE : The school board authorizes the sale of surplus property. Florida Statutes 274.05, 274.06 and 274.07 provides direction for the disposition and recording of surplus assets which are obsolete and no longer serve a useful function within the district. DATA SOURCES : Michael Hewett, Director, Maintenance Karen Oruwariye, Director, Food and Nutrition Lou Ann Jourdan, Executive Director, Budget and Resource Allocation Brian Lowe, Vehicle Maintenance Specialist Joseph Zihala, Warehouse Coordinator SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 9.13.22 Board List Recycle Items.pdf (171 KB) 9.13.22 Board List Scrap-Cann Items.pdf (86 KB) 7. Consent Subject 7.19 Request Approval of the Administrative Appointment of the Principal, Oldsmar Elementary School Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district’s compensation schedule for administrators. Recommended Action Approve the administrative appointment of Gregory G. Logan to Principal, Oldsmar Elementary School, effective September 14, 2022. Goals BACKGROUND : The Principal, Oldsmar Elementary School position is available due to the resignation of Kristina P. Bauman, effective August 30, 2022. This position was advertised for one week and twelve applicants applied for the position. Superintendent’s staff interviewed three applicants on September 8, 2022. RATIONALE : Gregory Logan began his career in Pinellas County Schools in 2004. He currently serves as an Assistant Principal at Lealman Avenue Elementary School (2019 to present). His background includes serving as an Assistant Principal at New Heights and Ponce de Leon elementary schools (2013-2020), a Classroom Teacher at McMullen-Booth Elementary School (2011-2013), a Curriculum Specialist at Curtis Fundamental and Tarpon Springs Fundamental elementary schools (2010-2011), and a Classroom Teacher at Tarpon Springs Fundamental and Belleair elementary schools (2004-2010). Mr. Logan earned a master’s degree in Educational Leadership and a bachelor’s degree in Elementary Education from the University of South Florida. DATA SOURCES : Christen Gonzalez, Ed.D., Area Superintendent, Area 1 SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 8. Nonconsent Subject 8.1 Request Approval of the 2022-23 District Strategic Plan Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action Fiscal Impact Yes Budgeted Yes Budget Source District Strategic Plan goals and activities are funded by multiple sources in alignment the annual budgeting process. Recommended Action Approve the 2022-23 District Strategic Plan. Goals BACKGROUND : The District Strategic Plan (DSP) is grounded in the vision, mission, values, strategic directions and goals for Pinellas County Schools. Each year, the district reviews the DSP in order to engage in a cycle of improvement that puts student success at the center of the work. The annual update to the DSP is informed by: student and district performance; requirements of state and federal mandates; and input and feedback received from students, parents, community members, partners and staff members throughout the year. As the driving force for improvement across the district, the DSP is developed each year alongside the budget to ensure resources are prioritized and aligned with the programs and initiatives that support the district goals. The district, upon approval of this plan, will continue to progress with the following strategic directions: Student Achievement Learning in a Rewarding, Safe and Healthy Environment Equity with Excellence for All Career- and College-Readiness Effective and Efficient Use of Resources Communication and Stakeholder Engagement The DSP is structured to delineate long-term direction and annual action goals. These high-leverage areas set forth the long-term path for continuous improvement. The action goals, aligned to each Strategic Goal, demonstrate the prioritized goals of the district for the 2022-23 school year. Each Action Goal has a district administrator who works collaboratively with teams to develop implementation plans and monitor progress throughout the year. In support of the DSP, each school engages in a continuous improvement process through School Improvement Plans (SIPs). As schools build their SIPs, site-based teams review current progress, develop strategies, set goals and create action plans to support growth. Alignment between the DSP and SIPs is vital to ensure the entire district is working together to meet our Strategic Goals. RATIONALE : Pursuant to Policy 2110, and in conjunction with the development, approval and adoption of the district budget, the superintendent annually submits for school board approval a District Strategic Plan (DSP) containing the vision, mission, core values, strategic directions and strategic goals for the forthcoming school year. The school board reviewed the DSP at the board workshop on June 28 and July 19, 2022. Changes were made based on board discussions and recommendations. DATA SOURCES : David Koperski, School Board Attorney Daniel Evans, Ed.D., Associate Superintendent, Teaching and Learning Services Clinton Herbic, Associate Superintendent, Operational Services Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services Lori Matway, Associate Superintendent, Student and Community Support Services Keith Mastorides, Associate Superintendent, Technology and Information Systems Paula Texel, Associate Superintendent, Human Resources Services Christen Gonzalez, Ed.D., Area Superintendent, Area 1 Stephanie Woodford, Area Superintendent, Area 2 Dywayne Hinds, Ed.D., Area Superintendent, Area 3 Michael Vigue, Area Superintendent, Area 4 Donnika Jones, Chief Transformation Officer Elizabeth Herendeen, Director, Strategic Communications Leanna Ison, Director, Strategic Planning and Policy SUBMITTED BY : Jennifer Dull, Chief Strategy and Impact Officer File Attachments DSP 2022-23_Final.pdf (20,943 KB) 9. New Business Subject 9.1 Items Introduced by Superintendent Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Discussion, Information File Attachments 9. New Business Subject 9.2 Items Introduced by the School Board Attorney Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Discussion, Information File Attachments 9. New Business Subject 9.3 Items Introduced by the Board Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Discussion, Information File Attachments 9. New Business Subject 9.4 Review of Board Requests Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Discussion, Information File Attachments 9. New Business Subject 9.5 School Board Meeting Evaluation Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Discussion File Attachments 10. Adjournment Subject 10.1 Adjourn Meeting Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Action Recommended Action Motion to Adjourn the Meeting The above listed recommendations to the School Board of Pinellas County are submitted for consideration and approval at the meeting of September 13, 2022. Kevin K. Hendrick, Superintendent of Schools. File Attachments 10. Adjournment Subject 10.2 Public Participation Meeting Sep 13, 2022 - Regular School Board Meeting - 5 p.m. Type Procedural Meeting Procedures: The Board welcomes public comment. For those who wish to speak to the Board, please note the following: You are given three separate opportunities to speak. The first is during "Public Comment" on a topic not included in the agenda but pertaining to the general business of the district, and this opportunity occurs after adjournment of regular meetings. The second is on one or more agenda items upon which the Board will vote, and this opportunity occurs after the special order agenda at regular meetings and as appropriate at special meetings. The third is at public hearings, such as budget hearings, and second readings on Board policy, when you are able to speak to the Board before it takes action. In each case, (1) you must register to speak with the Superintendent’s designee at the entrance to the meeting room as described below; (2) you will be called in the order you registered with the Superintendent's designee; (3) you will be allotted three (3) minutes, which may only be extended with the approval of the chairperson; and (4) you may not yield your time to any other person. To avoid repetition, speakers supporting or opposing the same issue are encouraged to designate a spokesperson and have the spokesperson request that members of the audience supporting the position stand during the presentation. If you wish to speak to agenda items, you must register prior to the time the Chairperson calls for speakers or before the last speaker on agenda items concludes his or her comments whichever is later. If you wish to speak during the Public Comment period, you must register prior to the time the Chairperson calls for speakers or before the last speaker concludes his or her comments, whichever is later. If you wish to speak during a Public Hearing, you must register prior to the time the Chairperson calls for speakers or before the last speaker during the Public Hearing concludes his or her comments, whichever is later. The following additional procedures apply depending upon the specific speaking opportunity: Public Comment. The Board will hear public comment on the general business of the district after adjournment of regular meetings. The Board will not act on any matter you may raise during your presentation. Numbered Agenda Items. Time will be set aside immediately following the special order agenda at regular meetings and as appropriate at special meetings for you to address numbered agenda items upon which the Board will vote. You may address as many agenda items as you wish during your three (3) minute period, other than items pertaining to employee or student discipline, or any other matter listed in Section 286.0114(3), F.S., such as ministerial acts or emergencies. Public Hearings. Time will be set aside at each public hearing for you to speak on the agenda item. You must confine your comments to the agenda item. Regulation of Disruptive Speech Board meetings are a limited open forum for First Amendment purposes, and your exercise of your First Amendment right of free speech in that context will be recognized and protected, subject to reasonable restrictions as to time, place, and manner. Applause is permitted only when awards are granted. To ensure the expeditious and orderly process of Board meetings, the Chairperson may: Interrupt or terminate a speaker when his/her statement is not relevant, exceeds the time allotted, or is abusive, threatening, defamatory, obscene, profane, loud, interruptive, or otherwise of a disruptive or disorderly nature; and Order the removal of any person interfering with the expeditious or orderly process of the meeting, provided the Chairperson has first issued a warning that continued interference with the orderly processes of the meeting will result in removal. Nothing herein is intended, nor shall anything be construed, to limit or restrain negative, positive, or neutral comments about the manner in which Board employees, agents, the Superintendent, and Board members carry out their duties in public employment or office. Recording of Board Meetings Recordings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. Revised 8/28/15 File Attachments