City Council Regular Meeting

CITY OF ALISO VIEJO CITY COUNCIL MINUTES REGULAR MEETING JANUARY 15, 2025, 7:00 PM Council Chambers, City Hall, 12 Journey Aliso Viejo, California CALL TO ORDER: Mayor Ackley called the Regular Meeting of the City Council of the City of Aliso Viejo to order at 7:00 p.m. ROLL CALL PRESENT: ABSENT: STAFF PRESENT: MAYOR TIFFANY ACKLEY MAYOR PRO TEM MAX DUNCAN COUNCILMEMBER RICHARD W. HURT COUNCILMEMBER MIKE MUNZING COUNCILMEMBER TIM A. ZANDBERGEN NONE MITZI ORTIZ, CITY MANAGER HONGDAO NGUYEN, ASSISTANT CITY ATTORNEY JANET MARTINEZ, CITY CLERK ANN EIFERT, FINANCIAL SERVICES DIRECTOR SHAUN PELLETIER, PUBLIC WORKS DIRECTOR SO KIM, COMMUNITY DEVELOPMENT DIRECTOR ROSE RIVERA, SENIOR PLANNER LIZZY MENDOZA, RECREATION & COMMUNITY SERVICES MANAGER ISAAC AZIZ, INFORMATION TECHNOLOGY MANAGER CAPT. RYAN BUHR, CHIEF OF POLICE SERVICES PLEDGE OF ALLEGIANCE: City Clerk Janet Martinez led the pledge of allegiance. 1. SPECIAL PRESENTATIONS: 1.1 RECOGNITION OF ALISO VIEJO LITTLE LEAGUE - 10 & 12 YEAR OLD ALL STARS DISTRICT 55 & SECTION 10 CHAMPIONS Mayor Ackley presented the certificates of recognition to 10 -Year -Old All -Stars Team Manager Jeff Perkins, who commented on the team's accomplishments. Mayor Ackley presented the certificates of recognition to 12 - Year -Old All -Stars Team Manager Ryan Johnson, who commented on the team's accomplishments. Page 1 of 5 January 15, 2025 Regular Meeting Minutes

1.2 RECOGNITION OF 2024 MAYOR MIKE MUNZING Mayor Ackley presented the recognition to Councilmember Munzing. Janelle Atienza, Field Representative for Assemblymember Dinae Dixon presented a certificate of recognition. Councilmember Munzing expressed his appreciation to City staff, Council colleagues, and residents. 1.3 INTRODUCTION OF CITY CLERK JANET MARTINEZ Mayor Ackley introduced City Clerk Janet Martinez. City Manager Mitzi Ortiz provided additional comments. City Clerk Janet Martinez expressed her appreciation for the welcome. 1.4 INTRODUCTION OF CHIEF OF POLICE SERVICES CAPTAIN RYAN BUHR Mayor Ackley introduced Chief of Police Services Captain Ryan Buhr. City Manager Mitzi Ortiz provided additional comments. Chief of Police Services Captain Ryan Buhr expressed his appreciation for the welcome. 2. ADDITIONS, DELETIONS, REORDERING TO THE AGENDA: None. 3. COMMUNITY INPUT: 1. Finn Sullivan commented on a donation drive benefitting Los Angeles fire victims. 4. CONSENT CALENDAR: Unless otherwise indicated below, the following pertains to all items on the Consent Calendar. Motion: Councilmember Hurt moved and Councilmember Munzing seconded to approve the recommended actions. Motion carried 5-0. 4.1 WAIVE THE READING OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: Approve the reading by title only of all ordinances and resolutions wherein the titles appear on the public agenda; said titles shall be determined to have been read by title, and further reading is waived. 4.2 APPROVAL OF MINUTES Recommended Action: Approve the Minutes as submitted for the December 4, 2024 Regular Meeting. Page 2 of 5 January 15, 2025 Regular Meeting Minutes

4.3 ACCOUNTS PAYABLE Recommended Action: Ratify accounts payable checks and electronic funds transfers issued between November 22, 2024, and December 19, 2024, in the amount of 1,998,474.57. 4.4 TREASURER'S STATEMENT - NOVEMBER 2024 Recommended Action: Receive and file the November 2024 Treasurer's Statement. 4.5 MEMORANDUM OF AGREEMENT BY AND BETWEEN CITY OF ALISO VIEJO, CITY OF LAGUNA HILLS, CITY OF LAKE FOREST, CITY OF MISSION VIEJO, AND CITY OF LAGUNA NIGUEL FOR SHARING OF EMERGENCY MANAGEMENT RESOURCES Recommended Action: Authorize the City Manager to execute the Memorandum of Agreement by and between the City of Aliso Viejo, City of Laguna Hills, City of Lake Forest, City of Mission Viejo, and City of Laguna Niguel for sharing of emergency management resources. 4.6 AGREEMENT WITH TROY AND BANKS INC. FOR COST REDUCTION CONSULTING SERVICES Recommended Action: 1. Approve an agreement with Troy and Banks, Inc. for cost reduction consulting services; and 2. Authorize the City Manager to execute a professional services agreement with Troy and Banks. Inc. in the amount not -to -exceed $ 49,999 through June 30, 2026. 4.7 AUTHORIZE THE RENEWAL OF ARCTIC WOLF MANAGED DETECTION AND RESPONSE CYBERSECURITY SOLUTION Recommended Action: 1. Approve and authorize the City Manager to issue a purchase order to RedNight Consulting Inc., authorized reseller of Artic Wolf, Inc., in the amount of $ 34,996.45 for Fiscal Year 2024-25 for the renewal of cloud - based cybersecurity event log aggregation, threat detection and response, and Security Operations Center services; and 2. Authorize the City Manager to administratively approve up to two additional renewals of the purchase order on the same terms with an annual increase not -to -exceed 3%per year for Fiscal Years 2025-26 through 2026-27. 4.8 FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH TYLER TECHNOLOGIES, INC. FOR THE CITY'S PERMITTING SOFTWARE Page 3 of 5 January 15. 2025 Regular Meeting Minutes

Recommended Action: Approve and authorize the City Manager to execute a First Amendment to the Professional Services Agreement with Tyler Technologies, Inc. for the City's permitting software to increase the total compensation by $ 73,352. 4.9 SPECIAL EVENT SPONSORSHIP PROGRAM City Manager Mitzi Ortiz responded to questions regarding advertising. Recommended Action: Approve and authorize the proposed Special Event Sponsorship Policy and Procedures. Motion: Councilmember Hurt moved and Councilmember Munzing seconded to approve the recommended actions. Motion carried 5-0. 5. PUBLIC HEARINGS 5.1 CONCEPT PLAN REVIEW FOR A RESIDENTIAL COMMUNITY AT 26800-26970 ALISO VIEJO PARKWAY City Manager Mitzi Ortiz introduced Community Development Director So Kim, who provided an overview. Staff and the applicant responded to questions regarding proposed garage sizes, parking, traffic impacts, unit layouts, sales model of duplex units, EV charging stations, gas or electric utilities, estimated construction timeline, and estimated price range of units. Mayor Ackley opened the public hearing and the following provided comment: 1. Alp Kalaycioglu expressed concerns about the project 2. Matt Young with Glaukos expressed concerns about the project. 3. Jeff Merritt expressed support for the project. 4. Art Camoia expressed concerns about the project. 5. Kevin A. expressed opposition to the project. There were no other comments. Mayor Ackley closed the public hearing. 5.2 CONCEPT PLAN REVIEW FOR A TOWNHOME COMMUNITY AT 400-700 FREEDOM LANE City Manager Mitzi Ortiz introduced Senior Planner Rose Rivera, who provided an overview. Staff and the applicant responded to questions regarding garage sizes, unit layouts, parking, gas or electric utilities, affordable units, estimated price ranges, traffic impacts, density bonus, amenities, noise mitigation, and ventilation requirements. Mayor Ackley opened the public hearing and there were no requests to speak. Mayor Ackley closed the public hearing. 6. DISCUSSION: None. Page 4 of 5 January 15, 2025 Regular Meeting Minutes

7. CITY MANAGER' S REPORT: City Manager Mitzi Ortiz commented on disaster preparedness resources available on the City's website; announced winter registration for recreation classes; and announced the Aliso Viejo Rental Showcase to be held on January 26, 2025, from 11:00 a.m.to 1:00 p.m. at Aliso Viejo Ranch. 8. ANNOUNCEMENTS / COUNCIL COMMENTS / COMMITTEE UPDATES: Councilmember Munzing: Expressed enthusiasm for the new year ahead Offered wishes for a safe recovery to OCSD Deputy Clara Dossland Wished a happy birthday to Mayor Pro Tem Duncan and Councilmember Zandbergen Councilmember Zandbergen: Attended All is Bright Celebration and Tree Lighting Ceremony Attended Boys & Girls Club holiday events Councilmember Hurt: Attended SJHTCA Board meeting Shared information about phishing scam affecting FasTrak customers Commended Aliso Viejo businesses on raising funds for fire victims Mayor Pro Tem Duncan: Commented on recent wildfires Expressed gratitude for the opportunity to serve as Mayor Pro Tem Congratulated Mayor Ackley on being appointed as Mayor Welcomed Councilmember Zandbergen to the City Council Complimented OCSD Deputy Aaron Barragan for work with local e -bike riders Obtained consensus to consider amendment to City's e -bike ordinance Mayor Ackley: Wished a happy birthday to Councilmember Hurt Expressed enthusiasm for the new year ahead Asked Councilmember Hurt to adjourn the meeting 9. ADJOURNMENT: Councilmember Hurt adjourned the meeting in memory of resident Joe Brooks at 9:26 p.m.to the regularly scheduled City Council meeting of ebruary 5, 2025. Respectfully submitted: ET ARTINEZ CLERK Approv TI AN MAYO Page 5 of 5 January 15, 2025 Regular Meeting Minutes

AGENDA ALISO VIEJO CITY COUNCIL WEDNESDAY, JANUARY 15, 2025 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 12 JOURNEY ALISO VIEJO, CA Mayor Tiffany Ackley Mayor Pro Tem Max Duncan Councilmember Richard Hurt Councilmember Mike Munzing Councilmember Tim Zandbergen WELCOME to the City of Aliso Viejo City Council meeting. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a “Request to Address City Council” form available at the entrance to the City Council Chambers. Speakers will be called at the appropriate time as their interested matter is heard. COMMENTS WILL BE LIMITED TO THREE MINUTES PER SPEAKER. Council proceedings are recorded. It is the City's intention to comply with the Americans with Disabilities Act (ADA). If you need special assistance to participate in the meeting, the City will make reasonable arrangements to ensure accessibility and/or accommodations. [28 CFR 35.102-35.104 ADA Title II] Please contact the City Clerk's Office at (949) 425-2505 at least 48 hours prior to the meeting. Regular meetings of the City Council are held on the first and third Wednesday of the month at the City Hall Council Chambers, 12 Journey, Aliso Viejo. Copies of the agenda are available in the lobby at City Hall on the Thursday preceding a regularly scheduled City Council meeting. All communications received by the City regarding an agenda item have been included in the agenda materials. Supplemental documents relating to specific agenda items, including communications received after agenda delivery, are presented at the dais and in the Public Copy agenda binder at the time of the meeting. Supplemental documents are also available for review in the City Clerk's office, 12 Journey, Aliso Viejo. For more information, please contact City Hall at (949) 425-2505. This meeting will be broadcast live on Cox Communications Channel 851, AT&T U-Verse Channel 99 and the City's website. By attending the City Council Meeting, you are giving your permission to be televised. The Council Meetings are rebroadcast on Wednesday at 7:00 p.m. on Cox Communications Channel 851, AT&T U-Verse Channel 99, and can be viewed on the internet at www.avcity.org. MITZI ORTIZ SCOTT C. SMITH JANET MARTINEZ CITY MANAGER CITY ATTORNEY CITY CLERK 1

PLEASE SILENCE ALL CELL PHONES AND OTHER ELECTRONIC EQUIPMENT WHILE CITY COUNCIL IS IN SESSION CALL TO ORDER: Regular Meeting ROLL CALL PLEDGE OF ALLEGIANCE: 1. SPECIAL PRESENTATIONS: 1.1 RECOGNITION OF ALISO VIEJO LITTLE LEAGUE - 10 & 12 YEAR OLD ALL STARS DISTRICT 55 & SECTION 10 CHAMPIONS 1.2 RECOGNITION OF 2024 MAYOR MIKE MUNZING 1.3 INTRODUCTION OF CITY CLERK JANET MARTINEZ 1.4 INTRODUCTION OF CHIEF OF POLICE SERVICES CAPTAIN RYAN BUHR 2. ADDITIONS, DELETIONS, REORDERING TO THE AGENDA: 3. COMMUNITY INPUT: Members of the public wishing to address the City Council are requested to complete and submit to the City Clerk a "Request to Address City Council" form available at the entrance to the City Council Chambers. In compliance with the Brown Act, no discussion or action may be taken on comments received at this time, except the City Council may briefly respond to statements made or questions posed. Comments are limited to three (3) minutes per speaker. 4. CONSENT CALENDAR: All matters listed on the Consent Calendar will be acted upon by one vote unless members of the City Council, or staff request a matter to be discussed and/or removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be discussed and voted upon immediately following City Council action on the remainder of the Consent Calendar. 4.1 WAIVE THE READING OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: Approve the reading by title only of all ordinances and resolutions wherein the titles appear on the public agenda; said titles shall be determined to have been read by title, and further reading is waived. 4.2 APPROVAL OF MINUTES Recommended Action: Approve the Minutes as submitted for the December 4, 2024 Regular Meeting. Draft Minutes - December 4, 2024 Regular Meeting 4.3 ACCOUNTS PAYABLE Recommended Action: Ratify accounts payable checks and electronic funds transfers issued between November 22, 2024, and December 19, 2024, in the amount of $1,998,474.57. 2

Staff Report Attachment 1 - Accounts Payable Report 4.4 TREASURER’S STATEMENT – NOVEMBER 2024 Recommended Action: Receive and file the November 2024 Treasurer’s Statement. Staff Report Attachment 1 - November 2024 Treasurer’s Statement 4.5 MEMORANDUM OF AGREEMENT BY AND BETWEEN CITY OF ALISO VIEJO, CITY OF LAGUNA HILLS, CITY OF LAKE FOREST, CITY OF MISSION VIEJO, AND CITY OF LAGUNA NIGUEL FOR SHARING OF EMERGENCY MANAGEMENT RESOURCES Recommended Action: Authorize the City Manager to execute the Memorandum of Agreement by and between the City of Aliso Viejo, City of Laguna Hills, City of Lake Forest, City of Mission Viejo, and City of Laguna Niguel for sharing of emergency management resources. Staff Report Attachment 1 - Memorandum of Agreement 4.6 AGREEMENT WITH TROY AND BANKS, INC. FOR COST REDUCTION CONSULTING SERVICES Recommended Action: 1. Approve an agreement with Troy and Banks, Inc. for cost reduction consulting services; and 2. Authorize the City Manager to execute a professional services agreement with Troy and Banks, Inc. in the amount not-to-exceed $49,999 through June 30, 2026. Staff Report Attachment 1 - Agreement 4.7 AUTHORIZE THE RENEWAL OF ARCTIC WOLF MANAGED DETECTION AND RESPONSE CYBERSECURITY SOLUTION Recommended Action: 1. Approve and authorize the City Manager to issue a purchase order to RedNight Consulting Inc., authorized reseller of Artic Wolf, Inc., in the amount of $34,996.45 for Fiscal Year 2024-25 for the renewal of cloud-based cybersecurity event log aggregation, threat detection and response, and Security Operations Center services; and 2. Authorize the City Manager to administratively approve up to two additional renewals of the purchase order on the same terms with an annual increase not- to-exceed 3% per year for Fiscal Years 2025-26 through 2026-27. Staff Report Attachment 1 - Agreement 4.8 FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH TYLER TECHNOLOGIES, INC. FOR THE CITY’S PERMITTING SOFTWARE Recommended Action: Approve and authorize the City Manager to execute a First Amendment to the Professional Services Agreement with Tyler Technologies, Inc. for the City’s permitting software to increase the total compensation by $73,352. 3

Staff Report Attachment 1 - Original Agreement Attachment 2 - Agreement Amendment 4.9 SPECIAL EVENT SPONSORSHIP PROGRAM Recommended Action: Approve and authorize the proposed Special Event Sponsorship Policy and Procedures. Staff Report Attachment 1 - Administrative Procedure Attachment 2 - Application Packet 5. PUBLIC HEARINGS: 5.1 CONCEPT PLAN REVIEW FOR A RESIDENTIAL COMMUNITY AT 26800-26970 ALISO VIEJO PARKWAY Recommended Action: Conduct a public hearing to review and provide initial feedback on concept plans for a development proposal involving the demolition of five existing office buildings to accommodate the construction of a 215-unit, residential community at 26800-26970 Aliso Viejo Parkway (“Project”). Staff Report Attachment 1 - Project Plans Attachment 2 - Project Description Attachment 3 - Presentation 5.2 CONCEPT PLAN REVIEW FOR A TOWNHOME COMMUNITY AT 400-700 FREEDOM LANE Recommended Action: Conduct a public hearing to review and provide initial feedback on concept plans for the construction of a townhome community at 400-700 Freedom Lane (“Project”). Staff Report Attachment 1 - Concept Plans Attachment 2 - Project Description Attachment 3 - Presentation 6. DISCUSSION: 7. CITY MANAGER' S REPORT: 8. ANNOUNCEMENTS / COUNCIL COMMENTS / COMMITTEE UPDATES: 9. ADJOURNMENT: The next regularly scheduled City Council meeting is February 5, 2025. 4

AGENDA ALISO VIEJO CITY COUNCIL WEDNESDAY, JANUARY 15, 2025 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 12 JOURNEY ALISO VIEJO, CA Mayor Tiffany Ackley Mayor Pro Tem Max Duncan Councilmember Richard Hurt Councilmember Mike Munzing Councilmember Tim Zandbergen WELCOME to the City of Aliso Viejo City Council meeting. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a “Request to Address City Council” form available at the entrance to the City Council Chambers. Speakers will be called at the appropriate time as their interested matter is heard. COMMENTS WILL BE LIMITED TO THREE MINUTES PER SPEAKER. Council proceedings are recorded. It is the City's intention to comply with the Americans with Disabilities Act (ADA). If you need special assistance to participate in the meeting, the City will make reasonable arrangements to ensure accessibility and/or accommodations. [28 CFR 35.102-35.104 ADA Title II] Please contact the City Clerk's Office at (949) 425-2505 at least 48 hours prior to the meeting. Regular meetings of the City Council are held on the first and third Wednesday of the month at the City Hall Council Chambers, 12 Journey, Aliso Viejo. Copies of the agenda are available in the lobby at City Hall on the Thursday preceding a regularly scheduled City Council meeting. All communications received by the City regarding an agenda item have been included in the agenda materials. Supplemental documents relating to specific agenda items, including communications received after agenda delivery, are presented at the dais and in the Public Copy agenda binder at the time of the meeting. Supplemental documents are also available for review in the City Clerk's office, 12 Journey, Aliso Viejo. For more information, please contact City Hall at (949) 425-2505. This meeting will be broadcast live on Cox Communications Channel 851, AT&T U-Verse Channel 99 and the City's website. By attending the City Council Meeting, you are giving your permission to be televised. The Council Meetings are rebroadcast on Wednesday at 7:00 p.m. on Cox Communications Channel 851, AT&T U-Verse Channel 99, and can be viewed on the internet at www.avcity.org. MITZI ORTIZ SCOTT C. SMITH JANET MARTINEZ CITY MANAGER CITY ATTORNEY CITY CLERK 1 1

PLEASE SILENCE ALL CELL PHONES AND OTHER ELECTRONIC EQUIPMENT WHILE CITY COUNCIL IS IN SESSION CALL TO ORDER: Regular Meeting ROLL CALL PLEDGE OF ALLEGIANCE: 1. SPECIAL PRESENTATIONS: 1.1 RECOGNITION OF ALISO VIEJO LITTLE LEAGUE - 10 & 12 YEAR OLD ALL STARS DISTRICT 55 & SECTION 10 CHAMPIONS 1.2 RECOGNITION OF 2024 MAYOR MIKE MUNZING 1.3 INTRODUCTION OF CITY CLERK JANET MARTINEZ 1.4 INTRODUCTION OF CHIEF OF POLICE SERVICES CAPTAIN RYAN BUHR 2. ADDITIONS, DELETIONS, REORDERING TO THE AGENDA: 3. COMMUNITY INPUT: Members of the public wishing to address the City Council are requested to complete and submit to the City Clerk a "Request to Address City Council" form available at the entrance to the City Council Chambers. In compliance with the Brown Act, no discussion or action may be taken on comments received at this time, except the City Council may briefly respond to statements made or questions posed. Comments are limited to three (3) minutes per speaker. 4. CONSENT CALENDAR: All matters listed on the Consent Calendar will be acted upon by one vote unless members of the City Council, or staff request a matter to be discussed and/or removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be discussed and voted upon immediately following City Council action on the remainder of the Consent Calendar. 4.1 WAIVE THE READING OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: Approve the reading by title only of all ordinances and resolutions wherein the titles appear on the public agenda; said titles shall be determined to have been read by title, and further reading is waived. 4.2 APPROVAL OF MINUTES Recommended Action: Approve the Minutes as submitted for the December 4, 2024 Regular Meeting. Draft Minutes - December 4, 2024 Regular Meeting 4.3 ACCOUNTS PAYABLE Recommended Action: Ratify accounts payable checks and electronic funds transfers issued between November 22, 2024, and December 19, 2024, in the amount of $1,998,474.57. 2 2

Staff Report Attachment 1 - Accounts Payable Report 4.4 TREASURER’S STATEMENT – NOVEMBER 2024 Recommended Action: Receive and file the November 2024 Treasurer’s Statement. Staff Report Attachment 1 - November 2024 Treasurer’s Statement 4.5 MEMORANDUM OF AGREEMENT BY AND BETWEEN CITY OF ALISO VIEJO, CITY OF LAGUNA HILLS, CITY OF LAKE FOREST, CITY OF MISSION VIEJO, AND CITY OF LAGUNA NIGUEL FOR SHARING OF EMERGENCY MANAGEMENT RESOURCES Recommended Action: Authorize the City Manager to execute the Memorandum of Agreement by and between the City of Aliso Viejo, City of Laguna Hills, City of Lake Forest, City of Mission Viejo, and City of Laguna Niguel for sharing of emergency management resources. Staff Report Attachment 1 - Memorandum of Agreement 4.6 AGREEMENT WITH TROY AND BANKS, INC. FOR COST REDUCTION CONSULTING SERVICES Recommended Action: 1. Approve an agreement with Troy and Banks, Inc. for cost reduction consulting services; and 2. Authorize the City Manager to execute a professional services agreement with Troy and Banks, Inc. in the amount not-to-exceed $49,999 through June 30, 2026. Staff Report Attachment 1 - Agreement 4.7 AUTHORIZE THE RENEWAL OF ARCTIC WOLF MANAGED DETECTION AND RESPONSE CYBERSECURITY SOLUTION Recommended Action: 1. Approve and authorize the City Manager to issue a purchase order to RedNight Consulting Inc., authorized reseller of Artic Wolf, Inc., in the amount of $34,996.45 for Fiscal Year 2024-25 for the renewal of cloud-based cybersecurity event log aggregation, threat detection and response, and Security Operations Center services; and 2. Authorize the City Manager to administratively approve up to two additional renewals of the purchase order on the same terms with an annual increase not- to-exceed 3% per year for Fiscal Years 2025-26 through 2026-27. Staff Report Attachment 1 - Agreement 4.8 FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH TYLER TECHNOLOGIES, INC. FOR THE CITY’S PERMITTING SOFTWARE Recommended Action: Approve and authorize the City Manager to execute a First Amendment to the Professional Services Agreement with Tyler Technologies, Inc. for the City’s permitting software to increase the total compensation by $73,352. 3 3

Staff Report Attachment 1 - Original Agreement Attachment 2 - Agreement Amendment 4.9 SPECIAL EVENT SPONSORSHIP PROGRAM Recommended Action: Approve and authorize the proposed Special Event Sponsorship Policy and Procedures. Staff Report Attachment 1 - Administrative Procedure Attachment 2 - Application Packet 5. PUBLIC HEARINGS: 5.1 CONCEPT PLAN REVIEW FOR A RESIDENTIAL COMMUNITY AT 26800-26970 ALISO VIEJO PARKWAY Recommended Action: Conduct a public hearing to review and provide initial feedback on concept plans for a development proposal involving the demolition of five existing office buildings to accommodate the construction of a 215-unit, residential community at 26800-26970 Aliso Viejo Parkway (“Project”). Staff Report Attachment 1 - Project Plans Attachment 2 - Project Description Attachment 3 - Presentation 5.2 CONCEPT PLAN REVIEW FOR A TOWNHOME COMMUNITY AT 400-700 FREEDOM LANE Recommended Action: Conduct a public hearing to review and provide initial feedback on concept plans for the construction of a townhome community at 400-700 Freedom Lane (“Project”). Staff Report Attachment 1 - Concept Plans Attachment 2 - Project Description Attachment 3 - Presentation 6. DISCUSSION: 7. CITY MANAGER' S REPORT: 8. ANNOUNCEMENTS / COUNCIL COMMENTS / COMMITTEE UPDATES: 9. ADJOURNMENT: The next regularly scheduled City Council meeting is February 5, 2025. 4 4

Page 1 of 6 December 4, 2024 Regular Meeting Minutes CITY OF ALISO VIEJO CITY COUNCIL MINUTES REGULAR MEETING DECEMBER 4, 2024, 7:00 PM Council Chambers, City Hall, 12 Journey Aliso Viejo, California CALL TO ORDER: Mayor Munzing called the Regular Meeting of the City Council of the City of Aliso Viejo to order at 7:04 p.m. ROLL CALL PRESENT: MAYOR MIKE MUNZING MAYOR PRO TEM TIFFANY ACKLEY COUNCILMEMBER ROSS CHUN COUNCILMEMBER MAX DUNCAN COUNCILMEMBER RICHARD W. HURT ABSENT: NONE STAFF PRESENT: MITZI ORTIZ, CITY MANAGER SCOTT SMITH, CITY ATTORNEY JANET MARTINEZ, CITY CLERK ANN EIFERT, FINANCIAL SERVICES DIRECTOR SHAUN PELLETIER, PUBLIC WORKS DIRECTOR SO KIM, COMMUNITY DEVELOPMENT DIRECTOR LIZZY MENDOZA, RECREATION & COMMUNITY SERVICES MANAGER ISAAC AZIZ, INFORMATION TECHNOLOGY MANAGER CAPT. ALAN VILLANUEVA, CHIEF OF POLICE SERVICES PLEDGE OF ALLEGIANCE: Maia Meunier led the pledge of allegiance. 1. POST ELECTION MATTERS: 1.1 CERTIFICATION OF OFFICIAL ELECTIONS RESULTS City Clerk Janet Martinez provided an overview. Recommended Action: Adopt Resolution No. 2024-31 reciting the facts of the General Municipal Election held on November 5, 2024, declaring the result and such other matters as provided by law. 5

Page 2 of 6 December 4, 2024 Regular Meeting Minutes Motion: Councilmember Chun moved and Councilmember Duncan seconded to approve the recommended action. Motion carried 5-0. 1.2 RECOGNITION OF OUTGOING COUNCILMEMBER ROSS CHUN Mayor Munzing presented a tile plaque and recognition on behalf of the City. Councilmember Chun expressed his appreciation to City staff, Council colleagues, and residents. Representatives from Senator Catherine Blakespear’s office and Soka University also presented certificates to the councilmember. RECESS AND RECONVENE Mayor Munzing recessed the meeting at 7:25 p.m. and reconvened at 7:45 p.m. 1.3 OATH OF OFFICE CEREMONY AND INSTALLATION OF DISTRICT 1 COUNCILMEMBER TIM A. ZANDBERGEN Mayor Munzing administered the Oath of Office to Councilmember Tim A. Zandbergen. Councilmember Zandbergen joined the dais for the remainder of the meeting. 1.4 OATH OF OFFICE CEREMONY AND INSTALLATION OF DISTRICT 3 COUNCILMEMBER RICHARD HURT Councilmember Hurt’s longtime friend Donny administered the Oath of Office. 1.5 OATH OF OFFICE CEREMONY AND INSTALLATION OF DISTRICT 5 COUNCILMEMBER MIKE MUNZING Anthony Beall administered the Oath of Office to Councilmember Mike Munzing. 2. ADDITIONS, DELETIONS, REORDERING TO THE AGENDA: None. 3. COMMUNITY INPUT: 1. Nancy Conley commented on the city council reorganization. 2. Julie Colombero commented on the city council reorganization. 4. CONSENT CALENDAR: Unless otherwise indicated below, the following pertains to all items on the Consent Calendar. 6

Page 3 of 6 December 4, 2024 Regular Meeting Minutes Motion: Councilmember Hurt moved and Mayor Pro Tem Ackley seconded to approve the recommended actions. Motion carried 5-0. 4.1 WAIVE THE READING OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: Approve the reading by title only of all ordinances and resolutions wherein the titles appear on the public agenda; said titles shall be determined to have been read by title, and further reading is waived. 4.2 APPROVAL OF MINUTES Recommended Action: Approve the Minutes as submitted for the November 20, 2024 Regular Meeting and the November 21, 2024 Special Meeting. 4.3 ACCOUNTS PAYABLE Recommended Action: Ratify accounts payable checks and electronic funds transfers issued between November 8, 2024, and November 21, 2024, in the amount of $512,690.15. 4.4 TREASURER’S STATEMENT – OCTOBER 2024 Recommended Action: Receive and file the October 2024 Treasurer’s Statement. 4.5 FISCAL YEAR 2023-24 ANNUAL COMPREHENSIVE FINANCIAL REPORT Finance Director Ann Eifert responded to questions regarding the June 30, 2024, financial audit, receivable functions, and auditor recommendations. Recommended Action: Receive and file the Annual Comprehensive Financial Report (ACFR) for the year ended June 30, 2024. Motion: Councilmember Hurt moved and Councilmember Duncan seconded to approve the recommended action. Motion carried 5-0. 5. PUBLIC HEARINGS: 5.1 CONDITIONAL USE PERMIT FOR AN OUTPATIENT MEDICAL USE AT 27141 ALISO CREEK ROAD (USE-2024-00009) City Manager Mitzi Ortiz introduced Community Development Director So Kim, who provided an overview. Staff and the applicant responded to questions regarding security, potential foot traffic, services offered and zoning requirements. Mayor Munzing opened the public hearing and the following persons provided comment: 1. Mindy Swank commented on volume of potential clients and safety protocols. 2. Yval Domb expressed safety concerns. 7

Page 4 of 6 December 4, 2024 Regular Meeting Minutes 3. Mitch Burkhart expressed safety and parking concerns. 4. Kristin Simmons expressed safety concerns. There were no other comments. Mayor Munzing closed the public hearing. Recommended Action: Adopt Resolution No. 2024-32 of the City Council of the City of Aliso Viejo, California, approving a Conditional Use Permit to operate an outpatient medical use at 27141 Aliso Creek Road (USE-2024-00009). Motion: Mayor Pro Tem Ackley moved and Councilmember Hurt seconded to approve the recommended action as amended to require the submittal of a security plan for the City Council’s consideration and quarterly review of operations. Motion carried 4-1, with Councilmember Duncan dissenting. 6. DISCUSSION: 6.1 CITY COUNCIL REORGANIZATION City Clerk Janet Martinez provided the staff report and opened the floor to accept nominations for Mayor. Mayor Munzing nominated Mayor Pro Tem Ackley. There were no further nominations for Mayor and nominations were closed. Motion: Nomination of Mayor Pro Tem Ackley to serve as Mayor for 2025. Motion carried 5-0. City Clerk Janet Martinez opened the floor to accept nominations for Mayor Pro Tem. Mayor Pro Tem Ackley nominated Councilmember Duncan. There were no further nominations for Mayor Pro Tem and nominations were closed. Motion: Nomination of Councilmember Duncan to serve as Mayor Pro Tem for 2025. Motion carried 5-0. 6.2 CITY COUNCIL APPOINTMENTS TO SERVE ON REGIONAL BOARDS, COMMISSIONS AND COMMITTEES City Clerk Janet Martinez presented the staff report. Recommended Action: 1. Review and update Council appointment list to regional boards, commissions, and committees; and 2. Adopt Resolution No. 2024-33 designating and appointing the City’s representative to the Orange County Fire Authority Board of Directors. Motion: Councilmember Duncan moved, and Mayor Pro Tem Ackley seconded to approve the recommended actions with the appointments as designated below. Motion carried 5-0. 8

Page 5 of 6 December 4, 2024 Regular Meeting Minutes AGENCY DELEGATE ALTERNATE Library Advisory Board Hurt Ackley San Joaquin Hills Transportation Corridor Agency Hurt Zandbergen OCFA Munzing N/A OC Vector Control District Hurt N/A California JPIA Duncan Ackley Coastal Greenbelt Authority Duncan Ackley South Orange County Watershed Management Area Ackley Public Works Staff ORGANIZATION MEMBER MEMBER Aliso Viejo Ranch Foundation Munzing Hurt 7. CITY MANAGER' S REPORT: City Manager Mitzi Ortiz congratulated the newly sworn-in councilmembers; and announced the 7th Annual All is Bright Holiday Celebration and Tree Lighting Ceremony to be held from 5:00 p.m. to 8:00 p.m. on December 5, 2024, at Aliso Viejo Town Center; Crafts with the Clauses to be held from 9:00 a.m. to 11:00 a.m. on December 14, 2024 at Aliso Viejo Ranch; Boys and Girls Club of Capistrano Valley’s Operation Holiday Homework event be held from 3:00 p.m. to 6:00 p.m. on December 13, 2024, at Aliso Viejo Ranch; and OCFA’s Spark of Love Holiday Toy Drive, accepting donations through December 13, 2024. 8. ANNOUNCEMENTS / COUNCIL COMMENTS / COMMITTEE UPDATES: Councilmember Duncan:  Expressed appreciation of fellow councilmembers Councilmember Hurt:  Expressed appreciation to residents, City staff and fellow councilmembers  Congratulated Mayor Pro Tem Ackley on her appointment to serve as Mayor in 2025  Wished residents a safe and happy holiday season Councilmember Zandbergen:  Expressed optimism about working with the city council Mayor Pro Tem Ackley:  Announced Wood Canyon Elementary School’s Winter Cometland fundraising event  Congratulated Councilmember Zandbergen on being elected to the City Council  Congratulated Councilmember Duncan on his appointment to Mayor Pro Tem  Wished residents a safe and happy holiday season 9

Page 6 of 6 December 4, 2024 Regular Meeting Minutes Mayor Munzing:  Wished residents a safe and happy holiday season  Expressed appreciation to the City Manager and staff 9. ADJOURNMENT: Mayor Munzing adjourned the meeting at 9:55 p.m. to the regularly scheduled meeting of January 15, 2025. Respectfully submitted: Approved by: ________________________ ________________________ JANET MARTINEZ MIKE MUNZING CITY CLERK MAYOR 10

City of Aliso Viejo AGENDA ITEM DATE: January 15, 2025 TO: Mayor and City Council FROM: Ann Eifert, Director of Financial Services SUBJECT: ACCOUNTS PAYABLE Recommended Action: Ratify accounts payable checks and electronic funds transfers issued between November 22, 2024, and December 19, 2024, in the amount of $1,998,474.57. Fiscal Impact: Expenditures in the amount of $1,998,474.57. Background: The City issues accounts payable checks on a bi-weekly basis and presents it to City Council for ratification at its next regularly scheduled City Council meeting. Discussion: The attached registers containing checks and electronic funds transfers issued between November 22, 2024, and December 19, 2024, for $1,998,474.57, are being presented for ratification. All payments have been made in compliance with the City’s purchasing policy and procedures. Payments have been reviewed and approved by the appropriate departmental staff. The issued accounts payable checks and electronic funds transfers have been reviewed and deemed in accordance with the fiscal year budget by the Director of Financial Services. Attachment: 1. Accounts Payable Report 11

Accounts Payable Description (Item)Vendor Name Amount 101 - GENERAL FUND JAN'25 LIFE INSURANCEUNITED OF OMAHA LIFE INSURANCE CO. 1,564.32 REF0011700584 - 11/7 PN-AVALON AV STUDY SESSIONCALIFORNIA NEWSPAPERS PARTNERSHIP 419.70 REF001170318 - 11/21 PH-27141 ALISO CRK RD (OCHCA)CALIFORNIA NEWSPAPERS PARTNERSHIP 310.00 JAN'25 DENTAL - DDCHOICE BUILDER 145.88 JAN'25 DENTAL - RCCHOICE BUILDER 145.88 JAN'25 VISION - RCCHOICE BUILDER 24.19 JAN'25 VISION - DDCHOICE BUILDER 24.19 JAN'25 DENTAL INSURANCECHOICE BUILDER 1,783.75 JAN'25 DENTAL - RHCHOICE BUILDER 96.90 JAN'25 VISION - RHCHOICE BUILDER 15.03 JAN'25 VISION INSURANCECHOICE BUILDER 276.88 CEQA PROFESSIONAL SERVICESDE NOVO PLANNING GROUP 6,411.45 NOV'24 BBK APPLICANT INITIATED REIMB (AIR)-COMMONSBEST BEST & KRIEGER 10,135.00 NOV'24 BBK APPLICANT INITIATED REIMB (AIR)-COMMONSBEST BEST & KRIEGER 100.00 OCT'24 ALISO CREEK GRADING - R.BRUNELLCHARLES ABBOTT ASSOC INC 866.25 OCT'24 PERMIT 5076 - R.BRUNELLCHARLES ABBOTT ASSOC INC 183.75 OCT'24 PERMIT 5077 - R.BRUNELLCHARLES ABBOTT ASSOC INC 997.50 OCT'24 FERREIRA - R.BRUNELLCHARLES ABBOTT ASSOC INC 157.50 OCT'24 ST. MARY'S GRADING - R.BRUNELLCHARLES ABBOTT ASSOC INC 131.25 OCT'24 SCE - R.BRUNELLCHARLES ABBOTT ASSOC INC 52.50 OCT'24 KAISER GRADING - R.BRUNELLCHARLES ABBOTT ASSOC INC 813.75 OCT'24 MNWD - R.BRUNELLCHARLES ABBOTT ASSOC INC 1,365.00 OCT'24 ATT - R.BRUNELLCHARLES ABBOTT ASSOC INC 52.50 OCT'24 CAA - ALISO CREEK GRADING - S.WILSONCHARLES ABBOTT ASSOC INC 95.00 OCT'24 CAA - KAISER GRADING - S.WILSONCHARLES ABBOTT ASSOC INC 47.50 OCT'24 CAA - ST. MARY'S GRADING - S.WILSONCHARLES ABBOTT ASSOC INC 95.00 CD-2024-00106_4 SHADY NOOK_ALFREDO VENEGASALFREDO VENEGAS 500.00 CD-2023-00075_130 VANTIS DR 110_V-CORPV-CORP CONTRACTING SERVICES INC 500.00 27,310.67 CITY COUNCIL 12/05 - TZ - COUNCIL PORTRAITSIMONSON PHOTOGRAPHY, INC 382.51 10/17/24-11/16/24 CITY COUNCIL PHONE LINESAT&T 237.43 LL 11/15 FEDEX - AB GRAPHICS/BREAUS BANK PURCHASING CARD PROGRAM 35.55 RC 10/16-10/18/24 LOCC CONFERENCE REIMBURSEMENTROSS CHUN 182.78 CITY COUNCIL TOTAL: 838.27 CITY MANAGER 10/17/24-11/16/24 CITY MANAGER PHONEAT&T 45.47 10/17/24-11/16/24 HR PHONEAT&T 50.51 CITY MANAGER TOTAL: 95.98 ECONOMIC DEVELOPMENT 2ND QTR - APR-JUN'24 SALES TAX SUBSIDY (FY23-24)HUNT & SONS LLC 378,837.90 JUL-SEP'24 SALES TAX-EFUELEFUEL LLC 140,547.00 ECONOMIC DEVELOPMENT TOTAL: 519,384.90 HUMAN RESOURCES DEC'24-KG SECURE LIVE SCAN FEESCHARLES C STILL 67.00 NOV'24 TB TESTS & EMPLOYEE EXAMSOC FAMILY MEDICINE 205.00 NOV'24-JM SECURE LIVE SCAN FEESCHARLES C STILL 67.00 JAN'25 EAP PROGRAMHEALTH AND HUMAN RESOURCE CENTER INC 102.90 JNL 11/10 MANDATED REPORTER - TRAININGUS BANK PURCHASING CARD PROGRAM 7.99 HUMAN RESOURCES TOTAL: 449.89 CITY CLERK FY24-25 REC RTNTN LEGAL REV-UPDATE & ADVICEGLADWELL GOVERNMENTAL SERVICES INC 350.00 NOV'24 CCLK OFFICE SUPPLIESSTAPLES ADVANTAGE 105.54 LL 11/6 FEDEX - E. MODEER/ALISO VIEJOUS BANK PURCHASING CARD PROGRAM 25.85 LL 10/23 MMASC MBSHP RENEWAL L. TORRESUS BANK PURCHASING CARD PROGRAM 125.00 12

Description (Item)Vendor Name Amount MO 11/06 LAZ PRKG - OCCMA GEN LUNCH GGUS BANK PURCHASING CARD PROGRAM 5.00 MO 11/05 LEAGUE OF CA CITIES - ZOOM WEBINARUS BANK PURCHASING CARD PROGRAM 25.00 MO 10/24 GRAND HYATT-CJPIA R.MGMT IW VALET REFUNDUS BANK PURCHASING CARD PROGRAM (748.08) CITY CLERK TOTAL: -111.69 CITY ATTORNEY OCT'24 BBK LITIGATION - CCBEST BEST & KRIEGER 366.90 NOV'24 BBK GENERAL RETAINER LEGAL SERVICESBEST BEST & KRIEGER 24,150.00 NOV'24 NPDES NEW PERMIT (NON-RETAINER)BEST BEST & KRIEGER 173.40 NOV'24 BBK GENERAL LITIGATIONBEST BEST & KRIEGER 204.60 CITY ATTORNEY TOTAL: 24,894.90 FINANCE JAN'25 ADMIN FEECHOICE BUILDER 30.00 FY23-24 AV CITY ANNUAL AUDIT - FINAL BILLINGDAVIS FARR LLP 4,380.00 STATE CONTROLLER'S REPORTDAVIS FARR LLP 2,600.00 AUG'24 PARS REP FEESPARS 300.00 SEP'24 PARS REP FEESPARS 300.00 OCT'24 PARS REP FEESPARS 300.00 FY24-25 GASB 75 ACTUARIAL VALUATION - ROLLFORWARDTOTAL COMPENSATION SYSTEMS, INC. 810.00 AE 10/30 GFOA TRAINING - COMPENSATED ABSENCES - NSUS BANK PURCHASING CARD PROGRAM 85.00 AE 10/30 GFOA-CONFERENCE REGISTRATION - AEUS BANK PURCHASING CARD PROGRAM 525.00 AE 10/30 GFOA - ACCOUNTING SERIES TRAINING - NSUS BANK PURCHASING CARD PROGRAM 550.00 AE 10/30 GFOA TRAINING - COMPENSATED ABSENCES - MMUS BANK PURCHASING CARD PROGRAM 85.00 FINANCE TOTAL: 9,965.00 INFORMATION TECHNOLOGY 10/22/24-11/21/24 CH AT&T CALNET ALARM/POTS LINEAT&T 3,751.87 DEC'24 ACCT#0202 CH CABLE TVCOX COMMUNICATIONS, INC 184.96 DEC'24 ACCT#8802 CH INTERNET - FIBER (600MB)COX COMMUNICATIONS, INC 1,500.00 DEC'24 ACCT#9302 LAB INTERNETCOX COMMUNICATIONS, INC 85.39 DEC'24 NETWORK SUPPORT & SECURITYNEXUS IS INC 416.67 DEC'24 CH AT&T FIBER INTERNET SERVICEAT&T 1,704.89 10/17/24-11/16/24 EOC MIFIAT&T 160.96 10/17/24-11/16/24 CITY HALL MIFIAT&T 123.72 10/17/24-11/16/24 EOC PHONES LINESAT&T 110.03 10/17/24-11/16/24 FLEET COMPLETE GPSAT&T 202.52 NOV'24 IT OFFICE SUPPLIESSTAPLES ADVANTAGE 301.03 NOV'24 ENERGOV & GISJOSE RUEL FABELLA DIRA 1,300.00 8/08/24-8/07/25 POWER QUALITY US UPS SERVICE-CHEATON CORPORATION 3,725.50 DEC'24 CH GOTO VOIP SERVICE & SUPPORTGOTO COMMUNICATIONS 1,996.68 11/23/24-12/22/24 CH O365 LICENSING AND SUPPORTTANGENT COMPUTERS INC 2,976.70 OCT'24-25 CH DOCUSIGN PREMIER SPT ENT PRO EDITIONDOCUSIGN 4,480.19 NOV'24 CH AT&T FIBER INTERNET SERVICEAT&T 1,704.89 IA 10/28 EOC YOUTUBE SUBSCRUS BANK PURCHASING CARD PROGRAM 72.99 IA 11/16 GODADDY - SSL RENEWALUS BANK PURCHASING CARD PROGRAM 99.99 IA 11/12 GODADDY-ALISOVIEJOFAMILYRESOURCECENTERUS BANK PURCHASING CARD PROGRAM 22.17 IA 11/11 GODADDY - AVCITY DOMAIN RENEWALSUS BANK PURCHASING CARD PROGRAM 129.31 IA 11/16 WAITWHILE SUBSCRIPTIONUS BANK PURCHASING CARD PROGRAM 196.00 IA 10/22 ESRI - SOFTWAREUS BANK PURCHASING CARD PROGRAM 600.00 IA 11/06 AMAZON - VERSA DESKUS BANK PURCHASING CARD PROGRAM 623.87 IA 11/08 GODADDY - ALISOVIEJOCONFERENCECENTER.COMUS BANK PURCHASING CARD PROGRAM 22.17 DEC'24 OFFSITE BACKUP STORAGELUNAVI, INC 604.25 INFORMATION TECHNOLOGY TOTAL: