Regular Meeting of the Board of Education

2 Wednesday, May 24, 2023 Regular Meeting of the Board of Education Fremont Unified School District Education Center Board Room 4210 Technology Drive, Fremont CA 94538 May 24, 2023 Closed Session, 4:30 PM - Regular Meeting, 6:30 PM ------ PLEASE TAKE NOTICE: This Board meeting will be held in-person and allow the opportunity for members of the public to observe the Board meeting via Live Stream or view the Board Meeting via Fremont Comcast Cable, channel 26 (and 1084). The public live-stream link is located on this page and will be posted online at https://fusd-ca.schoolloop.com/boardmeetingstream. PUBLIC COMMENT: Written public comment will continue to be accepted in advance of the meeting, from those attending in person and from individuals participating remotely during the live meeting. Public Comment during Closed Session, Open Communication and Agendized Items will be accepted during the live Board meeting. If you wish to provide public comment, please complete a speaker card located at the entrance to the meeting room. Speaker cards for public comment on any agendized item will be accepted prior to the item being called by the Board President. Although the Board President may seek additional information, participation in debate on any item before the Board shall be limited to the Board and staff. For additional information on how to provide public comment from a remote location, please see Guidelines for Public Comment during Closed Session and Agendized Items under the Library tab. SPECIAL ACCOMMODATIONS: In compliance with the Americans with Disabilities Act (ADA) and upon request, Fremont Unified School District may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact Patty Sandoval at (510) 659-2542 by noon on the Monday preceding the schedule board meeting. 1. OPENING ACTIVITIES- 4:30 P.M. Subject 1.1 Call Meeting to Order Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 1. OPENING ACTIVITIES- 4:30 P.M. Type Procedural Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. Click Here to Stream the Board Meeting Live Board Meeting Written Public Comment - Comments for this meeting will be available the Tuesday (afternoon) preceding the Board Meeting. BOARD FOCUS GOALS Goal 1: Reduce the achievement gap Goal 2: Ensure Measure E is implemented as planned and develop a Facilities Master Plan Goal 3: Support personnel development to assist student learning Goal 4: Improve communications across the district Goal 5: Demonstrate responsible fiscal stewardship Goal 6: Develop Government Handbook BOARD COMMITMENTS Start meetings on-time and keep breaks on-time; Scheduling items for effective flow; Complete research, preparation and reading before the meeting; Keep comments and questions succinct; Have board president offer thanks (to presenters) for the entire board; Give presenters a set amount of time to speak, remind them and enforce respectful limits. File Attachments 2. APPROVAL OF AGENDA Subject 2.1 Approval of the Board Agenda for May 24, 2023 Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 2. APPROVAL OF AGENDA Type Action/Vote Recommended Action Approve the Board of Education Agenda. File Attachments Motion & Voting Approve the Board of Education Agenda. Motion by Sharon Coco, second by Rachel Zhang. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 3. OPEN COMMUNICATIONS - ITEMS LISTED FOR CLOSED SESSION Subject 3.1 Open Communications for Closed Session Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 3. OPEN COMMUNICATIONS - ITEMS LISTED FOR CLOSED SESSION Type Information Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. Click Here to Stream the Board Meeting Live File Attachments 4. CLOSED SESSION - 4:30 P.M. Subject 4.1 Closed Session Agenda Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 4. CLOSED SESSION - 4:30 P.M. Type The Board of Education will meet in Closed Session prior to the regular meeting to consider items listed in this agenda. If a Second Closed Session is necessary, the Board will adjourn following the open meeting. Any action taken in the Second Closed Session will be reported at the end of the Second Closed Session. 4.1.A Conference with Legal Counsel - Anticipated Litigation Significant exposure to litigation pursuant to Gov. Code, § 54956.9 (2 potential cases) 4.1.B Student Expulsion No. 20222305701 4.1.C Conference with Legal Counsel - Anticipated Litigation Significant exposure to litigation pursuant to Gov. Code, § 54956.9, subd. (d)(2) (3): 1 potential case 4.1.D Possible Public Employee Appointment, (Government Code Section 54957) - Certificated administrators (3); Classified administrator (1) 4.1.E Discuss and Give Direction to Labor Negotiator, CJ Cammack, et. al regarding FUDTA, SEIU, FSMA, CSEA 4.1.F Public Employee Performance Evaluation: Superintendent, (Government Code Section 54957) File Attachments 5. RECONVENE TO OPEN SESSION - 6:30 P.M. Subject 5.1 Pledge of Allegiance Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 6:30 P.M. Type Procedural File Attachments Subject 5.2 Roll Call - Board Trustees Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 6:30 P.M. Type Procedural Roll Call: Trustee Prasad, President Trustee Zhang, Vice President Trustee Sweeney, Clerk Trustee Jones, Member Trustee Coco, Member Student Member Ananya Balaji File Attachments Subject 5.3 Introduction of Staff Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 6:30 P.M. Type Procedural Administrative Staff CJ Cammack, Superintendent Daniel Hillman, Associate Superintendent Leticia Salinas, Assistant Superintendent, Instruction Zack Larsen, Assistant Superintendent, Human Resources Patty Sandoval, Executive Assistant to the Superintendent and Board of Education File Attachments 6. REPORT OUT CLOSED SESSION Subject 6.1 Report on Action taken in Closed Session Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 6. REPORT OUT CLOSED SESSION Type File Attachments 7. COMMUNITY LEADERSHIP Subject 7.1 Superintendent Report Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 7. COMMUNITY LEADERSHIP Type Information Click Here to Stream the Board Meeting Live Classified Employees of the Year Recognition Acknowledgement of classified employee nominees FUSD Retiree Recognition FUSD is looking forward to recognizing our Retirees for the 2022-2023 School Year - Presentation Library Awards Library Awards Recognition - Presentation File Attachments 2022-23 Library Highlights.pdf (59,265 KB) Subject 7.2 Student Member Report Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 7. COMMUNITY LEADERSHIP Type Information File Attachments 8. CONSENT CALENDAR Subject 8.1 Consent Calendar Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 8. CONSENT CALENDAR Type Action (Consent) Recommended Action Take action to approve the Consent Calendar These items are generally considered to be routine and appropriate for consent. If there are any questions about an item, that item will be removed from the Consent Calendar and considered at the end of the agenda under "Items Pulled From Consent Calendar". Consent Items are considered Action items unless otherwise stated. File Attachments Motion & Voting Take action to approve the Consent Calendar. Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 9. CONSENT CALENDAR - BOARD OF EDUCATION Subject 9.1 Minutes of the May 10, 2023 Regular Board of Education Meeting Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 9. CONSENT CALENDAR - BOARD OF EDUCATION Type Action (Consent), Minutes Recommended Action Approve the Minutes of the May 10, 2023 Regular Board of Education Meeting. Minutes View Minutes for May 10, 2023 - Regular Meeting of the Board of Education File Attachments Motion & Voting Take action to approve the Consent Calendar. Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Subject 10.1 Approve Study Trips Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date May 24, 2023 Absolute Date May 24, 2023 Recommended Action Approve study trips as listed. Background Board Policy and Administrative Regulation 6153 define these study trips requiring Board approval. Overnight trips comply with all Alameda County and State of California requirements put in place to ensure protections from Covid-19. Current Status There are (2) study trips currently needing Board approval. The Washington High School study trip is being brought forward as a formality due to per BP/championship needing Superintendent's signature. Washington High School (1) Blacow Elementary School (1) Staff recommends approval of the study trips. Policy Implications This proposed action is consistent with Board Policy 6153. Prepared by: Dr. Jesus A. Jimenez, Director of Secondary Education File Attachments Overnight Trips for Board Approval 2022-2023 - May 24, 2023.pdf (39 KB) Motion & Voting Take action to approve the Consent Calendar. Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 10.2 Authorize Staff to Approve Additional Funding for Non-Public Schools / Non-Public Agencies for 2022-2023 School Year Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date May 24, 2023 Absolute Date May 24, 2023 Fiscal Impact Yes Dollar Amount $24,472.00 Budgeted Yes Budget Source Non-Public Agencies / Non-Public Schools Recommended Action Authorize staff to approve additional funding for Non-Public Schools / Non-Public Agencies for 2022-2023 school year. Background At the August 24, 2022 Board Meeting Special Education requested authorization to enter into agreements with Non- Public Schools (NPS) and Non-Public Agencies (NPA). We also stated that we would return to the Board to request authorization for increases in prior contracts or for new contracts if the need for service support providers increases and/or additional Non-Public School placements are agreed upon through the IEP process. Current Status We currently have 2 students who will be placed in a Non-Public School setting. At this time, Special Education is requesting an authorization to enter into an agreement with the NPS listed on the attached report. Funding was previously approved at the June 29, 2022 Board Meeting. The cost of this new request is included in spring budget projections. Even with additional contracts coming to the Board, we do not anticipate that we will exceed 2022/23 NPS/NPA projected costs. As a point of reference and perspective, pending approval of tonight's agenda item, we will still be under the budget allocation for this year. The chart below shows the estimated totals. For NPA/NPSs this year, the following budgeting information is provided: Adopted Budget Encumbrances Expenditures Balance $15,184,190.00 $4,702,422.00 $9,193,119.00 $1,288,649.00 Policy Implications The proposed action is consistent with Board Policy 6170. Prepared by: Fran English, Director of Special Education File Attachments NPS Total 5-24-2023.pdf (122 KB) Motion & Voting Take action to approve the Consent Calendar. Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 10.3 Approve Second Read of New Board Policy 5131.8, Mobile Communication Devices, And Review Administrative Regulation; Retire Obsolete Board Policy and Administrative Regulation 5114.11, Electronic Signaling Devices And Laser Pointers Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Recommended Action Approve second read of new Board Policy 5131.8, Mobile Communication Devices, and review Administrative Regulation; retire obsolete Board Policy and Administrative Regulation 5114.11, Electronic Signaling Devices And Laser Pointers. Background Board Policies are periodically reviewed and updated to reflect changes to current language, laws, and practices. Board Policy and Administrative Regulation 5114.11, Electronic Signaling Devices and Laser Pointers, was established on June 11, 2003. Current Status Updates to Board Policies and Administrative Regulation should reflect changes in government and education codes, as well as Board bylaws and policies. On May 10, 2023 , the Board of Education approved the first reading of revised Board Policy 5131.8, Mobile Communication Devices, and reviewed Administrative Regulation. Staff recommends Board approve the second reading of new Board Policy 5131.8, Mobile Communication Devices, and review Administrative Regulation; retire obsolete Board Policy and Administrative Regulation 5114.11, Electronic Signaling Devices And Laser Pointers. Policy Implications This action is in alignment with BP 9310, Board Bylaws, Board Policies. Prepared by: Greg Bailey, Director of Student Support Services File Attachments 2nd Read_AR 5131.8 Mobile Communication Devices_5.24.2023.pdf (121 KB) 2nd Read_BP 5131.8 Mobile Communication Devices_5.24.2023.pdf (157 KB) RETIRE AR 5114.11 Electronic Signaling Devices.pdf (130 KB) RETIRE BP 5114.11 Electronic Signaling Devices.pdf (58 KB) Motion & Voting Take action to approve the Consent Calendar. Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 11. CONSENT CALENDAR - FINANCE/FACILITIES Subject 11.1 Quarterly Investment Report Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Information Background In compliance with Government Code Section 53646, the Fremont Unified School District presents the investment report to the Board of Education on a quarterly basis. The Government Code 53646 (b)(1) cites: The treasurer or chief fiscal officer may render a quarterly report to the chief executive officer, the internal auditor, and the legislative body of the local agency. The quarterly report shall be so submitted within 30 days following the end of the quarter covered by the report. This report shall include the type of investment, issuer, date of maturity, par and dollar amount invested on all securities, investments and moneys held by the local agency, and shall additionally include a description of any of the local agency's funds, investments, or programs, that are under the management of contracted parties, including lending programs. With respect to all securities held by the local agency, and under management of any outside party that is not also a local agency or the State of California Local Agency Investment Fund, the report shall also include a current market value as of the date of the report, and shall include the source of this same valuation. Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury “to be placed to the credit of the proper fund of the district." School districts in Alameda County deposit all of their funds to the Alameda County Treasury. The County Treasurer makes investment decisions for the school districts, which is a common practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County “investment pool”, called Pooled Money Investment Account (PMIA) and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Current Status The attached exhibits show the quarterly report of investments by PMIA. The table below shows Fremont Unified School District's share of these investment pools: Instrument FUSD Investment Market Value as of January 31, 2023 Average Maturity of the Portfolio (days) Annualized Rate of Return Pooled Money Investment Account (PMIA) - EXHIBIT A-1 $ 401,254,682.35 477 1.860% The 1.860% annualized rate of return represents the average earnings (annualized) of the Fremont Unified School District cash in the pool. The amount generated from the pool has been accounted for in the District's budget under local revenue (Interest Income) for each fund. Policy Implications As per Government Code Section 53646 Prepared by: James Arcala, Director of Budget, Audit, and Attendance File Attachments Exhibit 1 - January 2023.pdf (1,678 KB) Subject 11.2 Accept Gifts to Fremont Unified School District Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date May 24, 2023 Absolute Date May 24, 2023 Recommended Action Staff recommends acceptance of the listed gifts to Fremont Unified School District. Background Education Code §35160 authorizes school district Governing Boards to initiate and carry on any program, activity or act otherwise in any manner that is consistent with or not preempted by any law and that is not in conflict with the purpose for which school districts are established. Acceptance of gifts to the school district is within the permissive authority granted to Boards of Education in the permissive code embodied in Education Code §35160. Current Status DONATED TO DONATED BY DESCRIPTION District Office-Secondary Education Don Jamieson Various Old Photographs & Watercolor Painintings Policy Implications Donation of equipment and items accepted as allowed in Board Policies 3521, Technology Operations and 3280, Gifts, Grants, and Bequests Prepared by: Daniel Hillman, Associate Superintendent File Attachments Motion & Voting Take action to approve the Consent Calendar. Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.3 Approve Second Reading to Retire Obsolete Board Policy 3330 through 3330.55 and Administrative Regulations Associated with 3330 through 3330.55 Under Section 3000 Business and Non-Instructional Operations Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date May 24, 2023 Absolute Date May 24, 2023 Recommended Action Approve second reading to retire obsolete Board Policy 3330 through 3330.55 and Administrative Regulations associated with 3330 through 3330.55 under section 3000 Business and Non-Instructional Operations. Background Board Policy (BP) and Administrative Regulations (AR) 3330 through 3330.55 under section 3000 Business and Non-Instructional Operations were established on March 19, 1986, and references an Awards Programs for Fremont Unified School District (FUSD) Employees who recommend cost saving ideas. The consecutive BPs and associated ARs are listed as such: 3330- Establishment of Program 3330.2- Suggestions Award Committee 3330.3- Eligibility of Submission of Suggestions 3330.4- Eligibility of Monetary Awards 3330.6- Board Approval; Payment of Award 3330.51- Preliminary and Supplementary Monetary Award 3330.52- Monetary Award Where Impracticable to Estimate Savings 3330.53- Monetary Award Where Suggestion Leads to Improvements 3330.54- Certificate of Award 3330.55- Commendation Current Status At the May 10, 2023 Board Meeting, Trustees approved the first reading to retire Board Policy and Administrative Regulation 3330 through 3330.55. Staff recommends the Board of Education approve the second reading to retire obsolete Board Policy 3330 through 3330.55 and Administrative Regulations associated with 3330 through 3330.55 under section 3000 Business and Non-Instructional Operations. Policy Implications This action is in alignment with BP 9310, Board Bylaws, Board Policies. Prepared by: Daniel Hillman, Associate Superintendent File Attachments BP and AR 3330-3330.55 Combined_Second Read.pdf (121 KB) Motion & Voting Take action to approve the Consent Calendar. Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.4 Adopt Amended Resolution #040-2223 Authorizing Staff to Submit Application for Carl Moyer Program School Bus Replacement Grant for Fiscal Year (FY) 2023 Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date May 24, 2023 Absolute Date May 24, 2023 Recommended Action Adopt amended Resolution #040-2223, authorizing staff to submit an application for the Carl Moyer Program School Bus Replacement Grant for Fiscal Year (FY) 2023. Background On May 10, 2023 , the Board approved staff to apply for grant funding to replace fourteen (14) diesel school buses with fourteen (14) new electric school buses and associated infrastructure through the Carl Moyer Program (CMP) offered by the Bay Area Air Quality Management District (BAAQMD). It has since been determined that additional vehicles would qualify for replacement through this grant opportunity. Current Status The District owns a total of thirty-five (35) diesel school buses that would qualify for grant opportunities under this program. The District will apply to replace the diesel buses with thirty-five (35) new electric school buses and related infrastructure. If approved, this grant opportunity will pay for one hundred percent (100%) of each vehicle, up to a maximum of four hundred thousand dollars ($400,000) per electric bus. The grant will also fund one hundred percent (100%) of any infrastructure cost for charging stations for electric buses. It is anticipated that there is additional potential positive fiscal impact for reduction in maintenance costs due to new vehicles being under warranty. This grant opportunity requires a Board resolution to apply. Resolution #040-2223 has been amended to reflect the revised number of vehicles. Staff recommends that the Board authorizes the submission of the Carl Moyer Program School Bus Replacement Grant and adopt amended Resolution #040-2223. Policy Implications Board Policy (BP) 3301 - Delegation of Authority BP 3280 - Gifts, Grants, and Bequests Prepared by: Ernest Epley, Director of Transportation File Attachments Resolution 040-2223 Carl Moyer Amended.pdf (12 KB) Motion & Voting Take action to approve the Consent Calendar. Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.5 Ratify the Contingency Expenditure Directives for the New Construction and Modernization Project at Thornton Middle School Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date May 24, 2023 Absolute Date May 24, 2023 Fiscal Impact No Dollar Amount $175,444.57 Budgeted Yes Budget Source Fund 21 Measure E Bond Program Recommended Action Ratify the Contingency Expenditure Directives (CEDs) with Blach Construction (Blach) for the New Construction and Modernization Project at Thornton Middle School (Thornton). Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities Blach Construction (Blach) was awarded the construction contract for the new construction and modernization project at Thornton Junior High. The first four increments of the project have been completed and increment five is still in progress. When awarding the contract to Blach, the Board also approved the budget for the project, which included two contingencies, one for the developer and one for the district. These contingencies were established to facilitate the processing of change orders by district staff and the project team up to a certain dollar amount. Once approved, change orders are to be presented to the Board for ratification in order to officially update the construction contract. Unless otherwise noted, the change orders presented in this item are covered under the existing project budget as shown in the tables below. In most cases, the work outlined in the following change orders has already been completed. Current Status The Board previously ratified district contingency directives #1-21 and the details of District contingency directives #22, 23 are attached to this item for reference. The Board previously ratified the developers contingency directives #1-13 and the details of Developer contingency directive #14 is attached to this item for reference. The table below summarizes the change order directives by type. This is a ratification of change orders rather than an approval. The Board delegated the allocation of these funds to District staff as part of the original project budget approval. CED Developer Error Design Error Design Omission Unforeseen Condition Developer Omission Owner Request CED TOTAL DEV-14 $6,059.00 $0.00 $0.00 $0.00 $0.00 $0.00 $6,059.00 DIST-22 $0.00 $1,163.94 $37,520.86 $19,707.44 $0.00 $73,457.03 $131,849.27 DIST-23 $0.00 $2,495.00 $20,916.30 $0.00 $0.00 $14,125.00 $37,536.30 TOTALS $6,059.00 $3,658.94 $58,437.16 $19,707.44 $0.00 $87,582.03 $ 175,444.57 Contract Total Previous Current Total Expenditures Balance Remaining Developers Contingency $2,309,526.59 $568,015.97 $6,059.00 $574,074.97 $1,735,451.62 District Contingency $4,281,157.41 $1,715,570.27 $169,385.57 $1,884,955.84 $2,396,201.57 Total $6,590,684.00 $2,283,586.24 $175,444.57 $2,283,586.24 $4,131,653.19 Staff requests the Board's approval to ratify contingency directives for the new construction and modernization project at Thornton Middle School in the amount of $ 175,444.57 . These costs will be paid from the contract contingency amount and will not impact the overall budget of the project at this time. Policy Implications Board Policy 3301 - Delegation of Authority Prepared by: Daniel Hillman, Associate Superintendent File Attachments Motion & Voting Take action to approve the Consent Calendar. Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.6 Ratify the Change Orders for the New Construction and Modernization Project at Hopkins Middle School Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date May 24, 2023 Absolute Date May 24, 2023 Fiscal Impact No Dollar Amount $173,876.31 Budgeted Yes Budget Source Fund 21 Measure E Bond Program Recommended Action Ratify the Change Order (CO) with Lathrop Construction Associates (Lathrop) for the New Construction and Modernization project at Hopkins Middle School (Hopkins). Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. When awarding the contract to Lathrop Construction the Board also approved the budget for the project which included a project contingency. This contingency was established to facilitate the processing of change orders by district staff and the project team up to a certain dollar amount. Once approved, change orders are to be presented to the Board for ratification in order to officially update the construction contract. Unless otherwise noted, the change orders presented in this item are covered under the existing project budget as shown in the tables below. In most cases, the work outlined in the following change orders has already been completed. Current Status The Board previously ratified the change orders #1-17 and the details of change order #18 is attached to this item for reference. The table below summarizes the change order directives by type. This is a ratification of change order rather than an approval. The Board delegated the allocation of these funds to District staff as part of the original project budget approval. CO# Owner Request Unforeseen Condition Contract Document Error Contract Document Omission Other CO Total CO #18 $61,339.91 $63,823.59 $4,026.25 $41,601.32 $3,085.24 $ 173,876.31 Total $61,339.91 $63,823.59 $4,026.25 $41,601.32 $3,085.24 $ 173,876.31 Contract Total Amount Previously Applied Current Amount Balance Remaining Contingency $4,862,600.00 $4,384,713.42 $173,876.31 $304,010.27 Policy Implications Board Policy 3301 - Delegation of Authority Prepared by: Daniel Hillman, Associate Superintendent File Attachments Motion & Voting Take action to approve the Consent Calendar. Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.7 Ratify the Contingency Expenditure Directives for the New Construction and Modernization Project at Centerville Middle School Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date May 24, 2023 Absolute Date May 24, 2023 Fiscal Impact No Dollar Amount $88,465.26 Budgeted Yes Budget Source Fund 21 Measure E Bond Program Recommended Action Ratify the Contingency Expenditure Directives (CEDs) with Rodan Builders (Rodan) for the New Construction and Modernization Project at Centerville Middle School (Centerville). Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. Rodan Builders (Rodan) was awarded the construction contract for the new construction and modernization project at Centerville Junior High. The first two phases of the project have been completed and phase 3 is still in progress. When awarding the contract to Rodan, the Board also approved the budget for the project, which included two contingencies, one for the developer and one for the district. These contingencies were established to facilitate the processing of change orders by district staff and the project team up to a certain dollar amount. Once approved, change orders are to be presented to the Board for ratification in order to officially update the construction contract. Unless otherwise noted, the change orders presented in this item are covered under the existing project budget as shown in the tables below. In most cases, the work outlined in the following change orders has already been completed. Current Status The Board previously ratified District contingency directives #1-17 , 19 and the details of District directives #18, 20, 21 are attached to this item for reference. The Board previously ratified the Developer contingency directives #1-14 and the details of Developer directive #15 is attached to this item for reference. The table below summarizes the contingency directives by type. This is a ratification of change orders rather than an approval. The Board delegated the allocation of these funds to District staff as part of the original project budget approval. CED Owner Request Unforeseen Condition Contract Document Error Contract Document Omission Other CED Total DEV-15 $0.00 $0.00 $18,009.22 $8,925.00 $0.00 $ 26,934.22 DIST-18 $5,699.40 $0.00 $0.00 $0.00 $0.00 $5,699.40 DIST-20 $45,729.95 $0.00 $4,958.95 $4,303.95 $0.00 $54,992.85 DIST-21 $838.79 $0.00 $0.00 $0.00 $0.00 $838.79 Totals: $52,268.14 $0.00 $22,968.17 $13,228.95 $0.00 $88,465.26 PHASE 3 Contract Total Amount Previously Applied Amount Proposed Balance Remaining Developers Contingency $2,765,461 $245,600.62 $26,934.22 $2,492,926.16 District Contingency $2,765,461 $1,136,553.53 $61,531.04 $1,567,376.43 Phase 3 Total $5,530,922 $1,382,154.15 $88,465.26 $4,060,302.59 Staff requests the Board's approval to ratify contingency directives for the new construction and modernization project at Centerville Middle School in the amount of $88,465.26. These costs will be paid from the contract contingency amount and will not impact the overall budget of the project at this time. Policy Implications Board Policy 3301 - Delegation of Authority Prepared by: Daniel Hillman, Associate Superintendent File Attachments Motion & Voting Take action to approve the Consent Calendar. Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.8 Approval of New and Closed Positions Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date May 24, 2023 Absolute Date May 24, 2023 Fiscal Impact Yes Budgeted No Budget Source Various Funds Recommended Action The Board is asked to approve of the new and closed positions. Background Staff frequently analyzes and assesses the staffing needs across the district. As a result, position changes are requested to meet the requirements of existing programs. Position changes are first brought forth to the Executive Cabinet for review and approval, and then to the Board for review and approval. Current Status Mid-Year Staffing Changes for General Funds: The Elementary Education Department and Blacow Elementary School is requesting the closure of a 1.0 FTE TK teacher because the position is not needed in the 2022-23 school year. The Transportation Department is requesting to increase a Bus Driver 1 position by 0.0625 FTE. The Child Nutrition Department is requesting to increase a Cook position by 0.125 FTE due to the need for increased workload at Irvington High School. The Purchasing/Warehouse Department is requesting to close a 10 month 1.0 FTE Warehouse Delivery Driver position and open a new 12 month 1.0 FTE Warehouse Delivery Driver. Centerville, Hopkins and Thornton Middle Schools will receive additional Custodians due to the middle school conversions and increased enrollment. Fund 01 Fund 13 - Child Nutrition Job Classification Action FTE Unrestricted - Estimated Budget (including Statutory Benefits) Restricted - Estimated Budget (including Statutory Benefits) Restricted - Estimated Budget (including Statutory Benefits) TK Teacher - Blacow ES Close 1.0000 ($125,664) Bus Driver 1 - Transportation Increase 0.0625 $4,801 Warehouse - Delivery Driver: Close 10 month & Open 12 Month Position Close & New 1.0000 $21,863 Cook - Child Nutrition Increase 0.1250 $9,198 Custodian 1 - Centerville New 2.0000 $153,640 Custodian 1 - Hopkins New 1.0000 $76,820 Custodian 1 - Thornton New 1.0000 $76,820 Total Projected Cost $181,616 $4,801 $31,061 Staff recommends that the Board approves the new and closed positions as requested by the department and school site. Policy Implications The agenda item follows our internal policy and procedures of receiving board approval on all new and closed FTEs. Prepared by: James Arcala File Attachments Motion & Voting Take action to approve the Consent Calendar. Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.9 Consideration of Approval of Contracts and Purchases Over $25,360 Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date May 24, 2023 Absolute Date May 24, 2023 Fiscal Impact Yes Budgeted No Budget Source Multiple Budget Sources Recommended Action Authorize staff to execute contracts and purchases over $25,360. Background All contracts and purchases over $25,360 are routinely brought to the Board for approval. Copies of the contracts are available to the Board and public upon request. Current Status The below list consists of contracts and purchases over $25,360. Vendor Description Contract/Quote Amount Funding Source Business Services CNG Mechanical Increase open purchase order for vehicle supplies and service Not to exceed $100,000 General Fund Goodyear Commercial Tire & Service Centers Increase open purchase order for vehicle supplies and service Not to exceed $100,000 General Fund Waters Moving & Storage Moving services for non-curriculum items from elementary to middle schools Quote $30,460 Fund 21 - Measure E Glumac Extending commissioning services for the New Construction and Modernization project at Hopkins Middle School CTC Amendment #2 $15,950 Fund 21 - Measure E Verde Design Provide additional services for DSA processing & accessibility compliance for the Turf Field Replacement at Tak Fudenna Stadium CTC Amendment #1 $72,800 Fund 21 Non-Measure E RGM Kramer, Inc. Provide construction management support services for the Turf Field Replacement project at Tak Fudenna Stadium CTC Amendment #4 $51,000 Fund 21 Non-Measure E Anixter Open PO for 23/24 for Security Supplies Not to exceed $45,000 Routine Restricted Maintenance (RRM) Arrow Fire Open PO for 23/24 for servicing fire extinguishers throughout the District Not to exceed $50,000 Routine Restricted Maintenance (RRM) Bay Alarm Open PO for 23/24 for Alarm Monitoring Not to exceed $40,000 Routine Restricted Maintenance (RRM) Aquasource Open PO for 23/24 for Pool Supplies Not to exceed $90,000 Routine Restricted Maintenance (RRM) Central Coast Open PO for 23/24 for Intrusion Alarm Monitoring Not to exceed $28,000 Routine Restricted Maintenance (RRM) Dale Hardware Open PO for 23/24 for Tools & Supplies Not to exceed $90,000 Routine Restricted Maintenance (RRM) Brightly (Dude Solutions) 23/24 Annual Software Service Agreement Brightly Agreement $31,580.91 Routine Restricted Maintenance (RRM) Ferguson Enterprises Open PO for 23/24 for Plumbing supplies Not to exceed $50,000 Routine Restricted Maintenance (RRM) Amazon.com Open purchase order for 22/23 kitchen supplies $45,000.00 Fund 13 Myers Foodservice Equipment Supply & Design Elementary Salad bars Quote $57,219.75 Fund 13 County Restaurant Supply Heated Holding and transport cabinets Quote $88,932.17 Fund 13 Instructional Services Seesaw Approve the Renewal of the Seesaw Learning Management System (LMS) License for Grades TK-6 and Glankler Students Seesaw Agreement $84,330 ELOG edpuzzle Approve the Renewal of the edpuzzle Softrware License for Secondary Schools Edpuzzle Agreemen t $36,750 ELOG Screencastify Approve the Renewal of the Screencastify Software License for Grades TK-12 Screencastify Agreement $35,000 ELOG Holonomy Education LLC Authorize Staff to Enter into Agreement with Holonomy Education LLC to Provide Cognitive Coaching Foundations Holonomy Education LLC Agreement $28,000 LCAP TeachMore Authorize staff to Renew Agreement with TeachMore for 2023-24 the school year TeachMore Agreement $35,000 Secondary Ed Discretionary Funds IIRP Authorize Staff to Enter into an Agreement with International Institute for Restorative Practices (IIRP) to Provide Restorative Practices Training on June 7 & 8 IIRP Quote 00000185_June 7 and 8 Training (1).pdf $54,800 LCAP GLAD Authorize Staff to Enter an Agreement with Be GLAD (Guided Language Acquisition Design) for our Spanish Dual Immersion Teachers 2023-2024 GLAD Quote $28,800 EEBG (Educator Effectiveness Block Grant) Edmentum Authorize Staff to Renew Agreement with Edmentum for Courseware Program Licenses for Vista Alternative for 2023-24 Edmentum Quote $15,300 LCAP G3A3 and ESSER III funds Policy Implications This proposed action is consistent with existing Board of Education Policy 3301 Prepared by: Daniel Hillman, Associate Superintendent File Attachments Motion & Voting Take action to approve the Consent Calendar. Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Subject 12.1 Approve Certificated Personnel Actions Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve certificated personnel actions. Background All personnel activities including new hires, resignations, Assistant Superintendent approved leaves, and retirements are routinely submitted for Board approval. Current Status The activities summarized on the attached worksheet reflects recommended action on certificated personnel actions. Policy Implications All assignments, or changed assignments, and actions conform with Board Policy and the Collective Bargaining Agreement (CBA). Prepared by: Zachary Kahn, Director, Certificated Personnel File Attachments Certificated Personnel Actions_05.24.23.pdf (101 KB) Motion & Voting Take action to approve the Consent Calendar. Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.2 Approve Classified Personnel Actions Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve classified personnel actions. Background The Board of Education has delegated authority to the District staff to take certain actions on its behalf related to Classified Personnel activities such as appointments, change of status, resignations, requests for leaves and retirement. All such actions must conform to the Rules and Regulations of the Classified Services as established by the Fremont Unified School District Personnel Commission. Current Status The activities summarized on the attached page(s) reflect recommended action on classified personnel activities. Policy Implications All assignments and changes conform to Board Policy and Personnel Commission Rules. Prepared by: Angela Bianchini, Executive Director, Human Resources File Attachments Classified Personnel Action_05.24.23.pdf (47 KB) Motion & Voting Take action to approve the Consent Calendar. Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.3 Approved revised Career/College Specialist Job Description Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve revised Career/College Specialist job description as attached. Background The Career/College Specialist job description was created in 1972, with the last revision in 2003. A recent vacancy in the classification prompted a review of the job description. The proposed changes align with the current essential functions of the job. The revised job description includes the most recent equal employment opportunity and non-discrimination in employment language as well as physical demands. CSEA provided input on the proposed revision. Current Status The revised job description was approved by the Personnel Commission on May 11th and by CSEA on May 15th. Policy Implications There are no policy implications. All changes conform to Board policy and the Personnel Commission Rules and Regulations. Prepared by: Angela Bianchini, Executive Director, Human Resources File Attachments Career College Specialist job description for Board docs.pdf (302 KB) Motion & Voting Take action to approve the Consent Calendar. Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.4 Addendum to Memorandum of Understanding (MOU) between Fremont Unified School District (FUSD) and Fremont Unified District Teachers Association (FUDTA) for Extended Day Kindergarten Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve Addendum to the MOU between FUSD and FUDTA for Extended Day Kindergarten. Background The Fremont Unified School District (FUSD) and the Fremont Unified District Teachers Association (FUDTA) worked collaboratively to provide clarity regarding working conditions for the establishment of Extended Day/Full Day Kindergarten in Fremont Unified School District. The Board of Education had previously taken action to approve the MOU during the March 9, 2023 regular meeting of the Board of Education. This MOU Addendum will be in effect starting with the 2023/2024 school year and, following the sunshining of impacted Articles for successor negotiations, will be incorporated into the Collective Bargaining Agreement during the next full negotiations cycle. Current Status The current Collective Bargaining Agreement (CBA) between FUSD and FUDTA shall be followed in all cases except for the specific areas outlined in the attached MOU. Staff recommends the Board approve the Addendum to the MOU for Extended Day Kindergarten. Policy Implications There are no policy implications. All actions conform with board policy, government code, Ed code, and the collective bargaining agreement. Prepared by: Zack Larsen, Assistant Superintendent, Human Resources File Attachments Adendum - Extended Day Kindergarten - May 2023 Signed.pdf (212 KB) Motion & Voting Take action to approve the Consent Calendar. Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 13. ITEMS PULLED FROM CONSENT CALENDAR 14. OPEN COMMUNICATIONS Subject 14.1 Open Communications begins at approximately 7:00-7:30 p.m. Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 14. OPEN COMMUNICATIONS Type Information Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. Click Here to Stream the Board Meeting Live File Attachments 15. REGULAR AGENDA ITEMS Subject 15.1 Memorandum of Understanding with the City of Fremont for School Resource Officer Services for July 1, 2023 – June 30, 2026 Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 15. REGULAR AGENDA ITEMS Type Action/Vote Preferred Date May 24, 2023 Absolute Date May 24, 2023 Fiscal Impact Yes Dollar Amount $3,265,117.00 Budgeted Yes Budget Source General Fund - Amount listed equals estimated three year total Recommended Action Renew the Memorandum of Understanding (MOU) with the City of Fremont for School Resource Officer services for July 1, 2023 – June 30, 2026. Background The City of Fremont and the Fremont Unified School District have a long history of working collaboratively to provide safe and secure school facilities. Collaborative efforts focus on ensuring that schools are safe for students, staff, and the community. The School Resource Officer (SRO) program has been a cornerstone of the cooperative efforts between the City of Fremont and the Fremont Unified School District to provide safe and secure facilities. Recently the School Resource Officer Unit was nominated and received the National Association of School Resource Officers (NASRO) 2022 Model Agency Award. On June 28, 2017 , the Board of Education authorized the Superintendent to enter into a Memorandum of Understanding with the City of Fremont for School Resource Officer Services for seven years, 2017-2024, which also outlined the District's 50% annual share of the cost of the School Resource Officer program, and that such costs may be adjusted based on the outcome of the City of Fremont employee negotiations and that such adjustments would be reported to the Board in a future consent agenda item. The SRO program was terminated by the Board in November of 2020 and reinstated with a revised MOU and Handbook in July 2021 ; the MOU, effective 2021-2023, was further updated to reflect necessary legal language in November 2021 . In addition to on-site officers at high schools, the Fremont Police Department provides a variety of services to schools and staff, including supervision of sports and athletic activities, response to emergencies, and supervision of special events. Current Status The existing MOU expires at the end of June 2023, and staff is recommending renewal of the MOU for an additional three years of SRO services. In addition to the input received last year by the Fremont Police Department from the NAACP and Evident Change, FUSD staff sought input this year from the following groups: TK-12 site principals, the FUSD/ FUDTA Discipline Committee, and the FUSD Equity Team. The feedback generally fell into three categories, 1) Cost, 2) Clarification of MOU terms, and 3) Operational feedback for the program. The feedback provided by FUSD site principals and committees, along with anticipated feedback during the end-of-the-year presentation, inclusive of data trends, will be carefully reviewed and discussed by District Administration and the SRO Command Staff to ensure that our practices and continued program development best meet the needs of all FUSD students and staff. Both the SRO Unit and the FUSD Leadership Team have a shared commitment to continually improve the SRO program in service of our schools and community. This is a multi-year agreement between the Fremont Unified School District and the City of Fremont for SRO services that acknowledges the comprehensive set of laws and regulations that each agency must follow in their respective scope of work to support students, staff, and the community. The MOU outlines the District pays for half of the annual operational costs of providing the SROs’ salaries and benefits, with the City paying the other half of the SROs' salaries and benefits in addition to the full cost of the SRO Sergeant’s salary and benefits, as well as the costs to fund overtime, vehicles, and equipment. The MOU provides that either party may, without penalty, cancel the agreement with 30 days' notice. Attached for review and reference are the proposed MOU and the examples of feedback received. Policy Implications BP5161 Prepared by: Leticia Salinas, Assistant Superintendent and Greg Bailey, Director of Student Support Services File Attachments MOU - SRO's_FUSD_City of Fremont 2023-26.docx.pdf (126 KB) Examples of feedback.pdf (37 KB) Motion & Voting Renew the Memorandum of Understanding (MOU) with the City of Fremont for School Resource Officer services for July 1, 2023 – June 30, 2026. Motion to approve MOU as is and continue conversation with the City of Fremont on the cost of the program; to gain itemization of its costs; further include updated language with regard to a clause added that the MOU follows the law. Student Board Member Anaya Balaji votes not in favor of the motion. Motion by Larry Sweeney, second by Rachel Zhang. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Sharon Coco Nay: Dianne Jones Subject 15.2 Fremont Unified School District: Sustainability Update Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 15. REGULAR AGENDA ITEMS Type Information, Presentation Background Since the 2018/2019 school year FUSD has brought forward resolutions highlighting and committing steps towards addressing our district wide work in sustainability. Our most recent resolutions include Resolution 021-1819: Commitment to Climate Change Action; Resolution 030-2021 Educational Response to the Climate Emergency; and Resolution 025-2122 Transition to a Zero-Waste to Landfill Entity. Resolution, 030-2021 Educational Response to the Climate Emergency, was brought forward on behalf of a group of students in various Fremont Unified School District (FUSD) high schools, through a service project, MEGA and FIERCE, in support of the SF Bay Area chapter of Sierra Club to implement climate literacy as part of the school curriculum at FUSD. Current Status This evening's presentation will serve as an update for the Board of Education as to the work to date. This presentation is a collaboration across divisions and departments within the Fremont Unified School District. We will hear from the Curriculum and Instruction Department, the Transportation Department, and the Nutrition Department. Policy Implications None Prepared by: Leticia Salinas, Assistant Superintendent of Instructional Services and Corey Brown, Director of Curriculum and Instruction File Attachments Board Update- Environmental Initiatives.pdf (4,365 KB) Subject 15.3 Receive Presentation on Long-Range Facilities Plan Update Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 15. REGULAR AGENDA ITEMS Type Discussion, Information, Presentation Background The Fremont Unified School District’s current Long Range Facilities Plan (LRFP or Plan) was adopted by the Board of Education on January 29, 2014 . The Plan identified approximately $1.6 billion in facility projects at that time. On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative. On October 28, 2020 , the Board authorized staff to enter into an agreement with AE3 Partners (AE3) to assist the District with updating the 2014 Plan. This work includes a facilities assessment and condition report along with a prioritization of potential projects. AE3 was forced to suspend some of their work while schools engaged in distance learning during the pandemic​, and this was further delayed when the focus of all staff was geared toward reopening schools for August of 2021. Along with the work being performed by AE3, District staff supported the Facilities Advisory Committee (FAC) in their effort to draft a set of goals and priorities for the final version of the Plan​, which is still in development. Current Status Tonight, staff would like to present the Board and the Community with an update on the​ work accomplished thus far and the current focus areas for staff and the FAC on the​ Long Range Facilities Plan. As part of tonight's update, the Board will be provided with information on the following: ​ ​Update on ​AE3 data collection and​ draft formatting of school site-level information. Between now and the end of July, District Staff from Facilities and Maintenance are visiting all of the school sites to verify that the work that is listed in the dataset from AE3 still needs to be performed as presented. Attached to this agenda item, AE3 has provided a draft school site summary so the Board can see what the LRFP will look like. FAC Chair Bryan Gebhardt will provide the Board with a summary of FAC’s advisory input on the goals and priorities the FAC believes should be considered in the final LRFP. The Board is asked to provide feedback to staff and the FAC on the following: Feedback on the goals and priorities important to the Board on the continued work of the Plan. Feedback for the FAC, if needed, on their advisory input regarding goals and priorities Feedback on suggested changes, if any, related to goals and priorities of the Plan. This feedback will guide the final phase of work for AE3, staff, and the remaining conversations with FAC as the Plan moves toward the completion of the full draft. As the final draft version of the Plan is completed, the Board will again be presented with information and an opportunity to provide further feedback and direction for AE3, staff, and, as needed, the FAC. Policy Implications Board Policy 7010.1 - Goal Statements for Facilities Master Facilities Plan Prepared by: Daniel Hillman, Associate Superintendent File Attachments Master Plan Update 5.24.23.pdf (544 KB) LRFP Goals and Rubric presentation for 5-24-23.pptx.pdf (310 KB) Subject 15.4 State Budget Update 2023-2024 Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 15. REGULAR AGENDA ITEMS Type Information, Presentation Background On January 10, 2023 the Governor announced the State budget proposal for the fiscal year 2023-24. On January 23, 2023, t he Board of Education and community were presented with the highlights of the Governor's proposal. Current Status The Governor announced the revision to the January Budget proposal on May 12, 2023. Staff attended the School Services of California May Revise workshop on May 19, 2023, and analyzed the updated information. Staff will provide the Board of Education with an update at the May 24, 2023, Board of Education meeting and will continue to update the Board and public as further information becomes available. Given the timing between the May Revise workshop and the posting deadline for this Board meeting agenda, a presentation that provides the highlights of the State budget proposal will be attached once it is completed. Policy Implications Board Policy 3110, Budget Board Policy 3112, Budget Planning Prepared by: Daniel Hillman, Associate Superintendent File Attachments 2023-24 May Revise.pdf (2,874 KB) Subject 15.5 Approve the Two-Year License Renewal for the Lexia Suite of Programs for Grades TK-12 Meeting May 24, 2023 - Regular Meeting of the Board of Education Category 15. REGULAR AGENDA ITEMS Type Action/Vote Preferred Date May 24, 2023 Absolute Date May 24, 2023 Fiscal Impact Yes Dollar Amount $610,050.00 Budgeted Yes Budget Source Expanded Learning Opportunity Grant (ELOG) and Elementary and Secondary School Emergency Relief Grant (ESSER) Recommended Action Approve the two-year license renewal for the Lexia Suite of programs for grades TK-12. Background Lexia is a suite of reading programs that includes three components: Core5 for students in grades TK-5, Power Up for students in grades 6-8, and Reading Plus for students in grades 6-12. The Lexia suite is designed to empower educators by providing a personalized approach to learning, ongoing data to drive instruction, resources for face-to-face ins