Board of Education Regular Meeting

2237 D 05/12/2020 San Juan Unified School District Board of Education 3738 Walnut Avenue, Carmichael, California 95608 Board of Education Minutes April 28, 2020 Regular Meeting Board of Education 6:30 p.m. Open Session/Call to Order/Pledge of Allegiance (A) In the interest of public health, in compliance with California Governor Gavin Newsom’s recently issued Executive Orders N-25-20 and N-35-20, the California State Public Health Officer’s order that included social-distancing guidelines and avoiding group gatherings, the order issued by the Sacramento County Health Officer, directing all individuals to stay at home or at their residence and prohibiting all non-essential gatherings of any number and all applicable provisions of federal and state law, the April 28 regular meeting was conducted telephonically via the Zoom video conferencing platform. At 6:30 p.m., the meeting was called to order by the president, Paula Villescaz. After the Pledge of Allegiance, Ms. Villescaz explained the two methods (via email or on Zoom) available to submit public comments for tonight’s meeting. Roll Call Present (via Zoom from separate locations): Paula Villescaz, president Michael McKibbin, Ed.D., vice president Zima Creason, clerk Pam Costa, member Saul Hernandez, member Minutes Approved (B) It was moved by Dr. McKibbin, seconded by Ms. Creason, that the minutes of the April 14 regular meeting be approved. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Employee Organizations (C-3) Karen Smith, president of California School Employees Association Chapter 127, shared information she received related to the positive work that instructional assistants are doing during distance learning. Visitor Comments (D) Visitor Comments: [received via email before/during the meeting] Katie Sanchez inquired about the current enrollment, transfer and wait list process. Consent Calendar Approved (E-1 through E-4, E-6, E-7) Ms. Villescaz pulled item E-5. It was moved by Ms. Creason, seconded by Dr. McKibbin, that the consent calendar items E-1 through E-4, E-6 and E-7 be approved. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Personnel (E-1) Appointments and separations — approved as submitted. Purchasing Report (E-2) Purchase orders and service agreements, change orders and construction and public works bids — approved as submitted.

2238 Business/Financial Report (E-3) Warrants and payroll — approved as submitted. Cell Tower Temporary Site License Agreement (E-4) Approval of the temporary site license agreement between AT&T and SJUSD for the cell tower site located at 6135 Sutter Avenue, Carmichael, California. Resolution No. 2989: Mira Loma High School Lease Amendment for Gymnasiums Upgrades (E-6) Adoption of Resolution No. 2989, approving the first amendment to the lease agreement for the Mira Loma High School gymnasiums HVAC and roofing upgrades, Project No. 205-9390-P1 between SJUSD and Clark & Sullivan Builders, Inc. dba Clark/Sullivan Construction. Resolution No. 2990: San Juan High School Lease Amendment for Gymnasiums Upgrades (E-7) Adoption of Resolution No. 2990, approving the first amendment to the lease agreement for the San Juan High School gymnasiums HVAC and roofing upgrades, Project No. 204-9390-P1 between SJUSD and Clark & Sullivan Builders, Inc. dba Clark/Sullivan Construction. Consent Calendar, Continued (F) Resolution No. 2988: Cal OES 130 Designation of Applicant’s Agent Resolution (E-5) Ms. Villescaz explained that she would refrain from voting on this item in order to avoid any potential conflict of interest related to her employment. It was moved by Dr. McKibbin, seconded by Ms. Costa, to adopt Resolution No. 2988, approving the submission of Cal OES 130 Designation of Applicant’s Agent Resolution for non-state agencies. MOTION CARRIED 4-0-1 [AYES: McKibbin, Creason, Costa, Hernandez; NOES: none; ABSTAIN: Villescaz]. Early Learning Update (G-1) Senior Director of Elementary Education Amberlee Townsend-Snider, English Language Arts Program Specialist Nicole Kukral and Early Learning Support Resource Teacher Arlynn Goode provided an update on early learning in the district related to literacy. The report included specifics about the newest literacy bridges (between transitional kindergarten and kindergarten and early childhood education and kindergarten) and reading instruction (specifically, phonological awareness). Virtual field trips into classrooms were shared via video. After the presentation, staff answered questions from the board. California Voting Rights Act (G-2) General Counsel Linda Simlick introduced Michelle Cannon, an attorney from Lozano Smith Attorneys at Law, who provided information regarding the California Voting Rights Act (CVRA). Ms. Cannon discussed information related to a recent letter received from attorney Scott Rafferty, then gave a presentation, which included a review of the CVRA timeline and Governor Newsom’s executive orders related to COVID-19. Ms. Cannon also explained Resolution No. 2991, which would temporarily postpone the CVRA process until the governor’s orders are lifted. After a 45-minute recess to address technology concerns, Ms. Villescaz made comments on the reasons why this resolution is being considered at this time, rather than moving forward with the CVRA process. Ms. Villescaz stated that the board is committed to moving to by-trustee area elections, as evidenced by the passage of a prior resolution, and will engage in community input once the COVID-19 restrictions allow for this, as the health and safety of the community is of utmost importance at this time. Visitor Comments: [via Zoom] Amy Kassouni encourages urgently moving forward with by-district elections in order to provide all students and communities with electoral equity. David Balla-Hawkins urged the board to change to by-trustee area elections and increase from a five-member to a seven- member board this fall when voter turnout is historically high. Juan Yniguez expressed support for a seven-member board and continuing with the process. Scott Rafferty made comments regarding the lack of community outreach efforts, alleged Brown Act violations and the importance of having a lawful election.

2239 Magali Kincaid urged the board to continue with the adopted timeline, comply with the CVRA in time for the November 2020 elections, and supports having a seven-member board. Clarissa Alva stated she supports moving to by-trustee area elections, but acknowledged it is important to wait in order to be able to do more community outreach before making this big decision. Visitor Comments: [received via email before/during the meeting] Timothy Irvine supports moving to by-district elections and a seven-member board this year rather than continuing to wait. Patricia Johnson is opposed to delaying the implementation of by-district elections. Tom Nelson shared comments supporting the move to by-trustee area elections. Robert Bernstein expressed opposition to this agenda item. Edward Franco supports compliance with CVRA in time for the November 2020 elections. Damaris Canton expressed concerns about reneging on the CVRA timelines. Sam Alavi supports moving to by-district elections in 2020 instead of continuing to wait. Aaron Miner supports complying with CVRA in time for the November 2020 elections. Robert Longer supports complying with CVRA in time for the November 2020 elections. Kerri Asbury implores the board to reconsider the delay and instead move forward with implementing by-district areas. Amar Shergill, a board member of several organizations representing Sikhs in the Sacramento area and in the district, objects to the efforts to halt compliance with CVRA. Holly Ramsay supports neighborhood representation, so parent and student voices can be heard and understood. Mariana Corona Sabeniano, president of Latinx Young Democrats of Sacramento County, requests the board move forward and act swiftly in order to comply with CVRA. After visitor comments, Ms. Villescaz invited board members to speak. Mr. Hernandez stated that, due to COVID-19, these are not normal times, and attaining community input during a pandemic is not right. Ms. Costa commented that while she supports by-trustee area elections, moving forward now to get community input would make people choose between the democratic process and their health and safety; so she supports pausing the process and moving forward at a later date. Ms. Creason asked clarifying questions regarding the exposure to litigation and the process to change to a seven-member board, which Ms. Cannon answered; and Ms. Creason also made comments related to the challenges of conducting an effective community outreach plan at this time. Dr. McKibbin stated that he, too, looks forward to moving ahead with the CVRA process, but recognizes that, during COVID-19, there is not the same opportunity for thoughtful discussions and ample outreach. Ms. Villescaz stated she agrees with the comments made by other board members, and she noted that the idea of moving to a seven-member board did not come up until well after the process had started. It was moved by Dr. McKibbin, seconded by Mr. Hernandez, to adopt Resolution No. 2991, declaring an intent to temporarily postpone hearings related to the board’s transition to by-trustee area elections until such time as neither state nor local public health officials recommend or impose social-distancing measures due to the COVID-19 pandemic. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Board Reports (H) Ms. Costa shared that she and Dr. McKibbin have participated in several CSBA Region 6 meetings via Zoom, which have included discussions with numerous elected officials. She also acknowledged the passing of Joe Ferrara, a former San Juan USD associate superintendent. Ms. Villescaz acknowledged the passing of former Mira Loma High School teacher Guy Roberts. Future Agenda (I) No items were added to the future agenda.

2240 Adjournment (K) At 9:38 p.m., there being no further announcements or business, the regular meeting was adjourned. ________________________________ ___________________________________ Paula Villescaz, President Kent Kern, Executive Secretary Approved: _________ :sc 05/12/2020

- I call the meeting of the San Juan Unified School District Board of Education to order. Due to the executive orders issued by Governor Newsom due to the COVID-19 outbreak, tonight's meeting is being conducted via the Zoom platform. The meeting is being audio and video recorded, and the recording may capture sounds and images of those attending this meeting. The recording will be posted on the district website. To help manage bandwidth and ensure a smooth experience, we ask that attendees leave their video cameras disabled unless they're offering a public comment. You will be invited to start your video during public comment. We thank you for joining us, and ask for your patience as we use this format in an effort to maximize access and participation during this time of social distancing and other restrictions. Please stand and join me in the Pledge of Allegiance, led by Dr. McKibbin. - [All] I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. - Thank you. Good evening and welcome. I'm Paula Villescaz, board president. Joining me tonight is Dr. Michael McKibbin, board vice president, Ms. Zima Creason, board clerk, and Ms. Pam Costa and Mr. Saul Hernandez, board members. Superintendent Kern and other staff members are also in attendance. Before we begin, I'd like to review the two methods that are available to submit public comments for tonight's meeting. You may send an email to boardcomment@sanjuan.edu. Again, that's boardcomment, all one word, @sanjuan.edu. Comments that were emailed before six p.m. today have already been shared with all board members. Comments emailed after six p.m. tonight, including those submitted during the meeting, may be read during the meeting depending on time restrictions. Comments may only be submitted on an agenda item up until the time that the agenda item has been discussed. The second option is on the Zoom platform where you may use the raise your hand feature. When you are called on, you may share a comment via audio during the meeting. Please note that all comments are subject to a two minute limit, or approximately 300 words, for written comments. And at the time that's appropriate, Mr. Allen will also be going over the raise your hand feature for those of us here on the Zoom platform. With that, we are on item B, approval of the minutes. Are there any corrections to the minutes? Seeing none. Is there a motion to approve the minutes for April 14th? - [Micheal And Zima] So moved. (both laugh) - It's been moved by Dr. McKibbin, seconded by Ms. Creason. All those in favor, please indicate by saying aye. - [All] Aye. - That was unanimous. We are at item C, organizations and announcements. Mr. Allen, do we have any reports from staff, board appointed district committees, employee organizations, or other district organizations? - [Trent] We have one comment from an employee organization, Ms. Karen Smith with CSEA, give me one moment. Ms. Smith, your microphone is unmuted if you would like to begin. - Good evening, President Villescaz, members of the board, Mr. Kern and Ms. Cunningham. Just wanted to share with the board an email that was forwarded to me today. This was from Larry Doney, he's a special education department chair. And he said, "I just need to say, again, just a bit louder, "our I Aides are going above and beyond "the support of our students. "I cannot say enough about "the incredible work they're all doing." So, I just thought it was important to share that, 'cause I know a lot of people had concerns about what IA aides could be doing from home remotely. And a lot of them are doing the Zoom calls with the students one-on-one. So, they're getting a lot of individualized attention. So that's all I had to say. I just wanted to share that email that I got today. - Thank you very much for sharing and for joining us. It's lovely to see you. - Thanks. (laughs) - [Paula] Have a great afternoon. - You, too. - We're at item D, visitor comments. Mr. Allen, will you please give instructions to those in attendance via Zoom on how they can raise their hand if they have a comment at this time. Oh, actually, were there any other comments for the previous section? I realized I just kind of went over, no other staff reports or employee organizations, correct? - [Trent] There are not. - [Paula] Then we are on visitor comments indeed, thank you. - [Trent] Yeah, and I'd be happy to give instructions. To our attendees, this portion of the meeting is for public comment on topics that do not appear on tonight's agenda. If you'd like to offer thoughts about an item that is on tonight's agenda, we would ask that you hold your comment until that agenda item is called. If you'd like to make a comment on a topic that is not on the agenda, we would ask that you raise your hand at this time. The raise hand button can be found in different locations depending on how you have joined the meeting tonight. And, let's see if I can... So if you-- - I don't see any raised hands at the moment, sorry. Oh, there you go. Oh, you're sharing screen and everything, well done! Take it away, sorry. (laughs) - [Trent] So, if you have joined us tonight via the Zoom app for a desktop computer or web browser, please locate the participants button down below on your toolbar. When you click that, it will give you your participants list, typically off to the right. It can be in a new window, as well. And on that participants list you will see the raise hand button. That is how you will raise your hand. If you are on a Zoom app for a cell phone or other mobile device, it will look more like this area over here to the right, and you will look for the raise hand button down on your toolbar directly. Sometimes, on some phones, you will also have to click the little More button, and that will be in there, as well. If you click that raise hand button, that will let us know that you would like to speak. And finally, if you've joined us tonight by dialing in via phone, you may raise your hand by dialing star nine on your keypad. If you'd like to offer a comment on an item that is not on tonight's agenda, please raise your hand now. We will call on you, your microphone will be unmuted, and you may display your video feed, if you desire, for your comment of up to two minutes. - So we do have one raised hand from Holly. And before Holly begins, Mr. Allen, are you in receipt of any comments at this time that need to be read? Or are we just using the raise hand function at this time? - [Trent] Let me double check. I believe all of our comments we've received via email are for one of our agenda items. - Okay, that matches mine, as well. Let me know if that's any different. So, we'll start with Holly, and then if anybody else would like to speak, please indicate so by raising your hand. Holly, go on. - [Holly] I'm sorry, I actually didn't read the agenda items, so, that's my bad. - That's okay, we're all learning with the platform. Do you wanna wait for the item or did you wanna give comment here? - [Holly] Is the subject of the voting for board members on a neighborhood basis on the agenda? - Yeah, so, that's item G-2. That's one of our business items that we will be taking up at a later time during this meeting. Do you wanna speak at that moment? - [Holly] Yeah, I'll speak then. - Okay, sounds good. Okay, no worries. I'll give folks one more moment. I'm not seeing anybody else raising their hands. But we'll wait a moment to see if anyone comes forward. - [Trent] President Villescaz? - [Paula] Yes? - [Trent] We have had one email come in that is of a general nature. It's actually just a very short question that I will certainly have staff get back to this person on, from Katy Sanchez, who is asking, "What is the enrollment process now "for incoming kindergarten students, "including students on the transfer waiting list "for the 2020-2021 school year?" - Okay, thank you very much, Mr. Allen. I'm gonna pause a couple more beats and wait for another raised hand. And after that, we will move on. Going once. Going twice. Okay, with that, we will move forward with our agenda. We are now at item E, the consent calendar. Mr. Allen, do we have any public comments for items that are on the consent calendar? - [Trent] We have had no emails for comment on consent items. Again, if there's anybody who has joined us via the Zoom meeting today and you would like to comment on a consent item, we would ask that you raise your hand at this time. - Okay, seeing no raised hands. Do any board members wish to remove any items from the consent calendar? I would actually like to pull item E-5, Resolution No. 2988 to submit a FEMA request for public assistance. Is there a motion to approve items E-1 through E-4, and items E-6 and E-7? - So moved. - Thank you, Ms. Creason. Is there a second? - Okay. - Thank you, Dr. McKibbin. It's been moved by Ms. Creason and seconded by Dr. McKibbin. All those in favor, please indicate by saying aye. - [All] Aye. - That was unanimous. Item E-5 was pulled from the consent calendar. I pulled this item out of an abundance of caution, and during the course of my regular employment, I am charged with reviewing some of the FEMA public assistance requests, and wanted to make sure that there was absolutely no conflict there. So I will be refraining from voting on this item. Is there a motion to approve item E-5? - So moved. - Moved by Dr. McKibbin. Is there a second? - [Pam] Second. - Seconded by Ms. Costa. All those in favor, please say aye. - [All] Aye. - Any opposed? None. Any abstentions? I will be abstaining. The vote was four to zero to one, thank you. We are now at our first business item, G-1, early learning update. Ms. Townsend-Snider, please begin when you're ready. - [Amberlee] Nicole, you can go ahead and screen share. - [Nicole] I need access to screen share, Trent. There we go. - [Amberlee] Thanks, Nicole. Good evening, Board President Villescaz, members of the board, and Superintendent Kern. Thank you so much for allowing us to share with you tonight this early learning update. We're super excited to share our newest journey which was born out of our continued work in literacy as we support reading for our youngest learners. We will also share with you, as a part of this presentation, an exciting new journey about a literacy bridge we are beginning to build from ECE to TK to K. As we planned this presentation for you, we had not yet experienced this COVID school closure, so we thought it would be helpful to add a few things and share with you updates as to how this work is continuing in our virtual classroom environment, in addition to our professional learning plans, even now, after only one week of distance learning in our elementary division. Joining me tonight for this presentation are the folks who have been heavily involved in the journey of this work, Nicole Kukral, Program Specialist, Arlynn Goode, Early Learning Support Resource Teacher, Mark Fleming, kindergarten teacher. And also joining us tonight are two of our amazing TOSAs, Esterlyn Murray and Jenny Rikkers. Our presentation this evening is a small little pivot from a typical early learning update that we share with you. And we hope you thoroughly enjoy a little glimpse into our future hopes, our current work, and what we've learned along the way. Okay, Nicole. Each year, we share with you our progress in guided reading, by sharing our growth specific related to the K-2 running record data. So in September, we presented running record data which showed that 58% of our students were reading at or above grade level, while 30% were not. And at that time, we shared that these data points were stable for the past three years. At the end of trimester two of this year, which is when we collected our most recent running record data, and also the last day of school prior to shutdown, we saw that 52% of our K-2 students were at or above standard, and this, too, is stable over the past three years, meaning, looking exactly the same. Due to the COVID interruption, we will not have trimester three data to share with you on the running records. Another important piece of data that we typically present is the number of schools that we have engaged in the guided reading professional learning work. We now have 38 of our 42 schools in guided reading professional learning for grades K through two. And of those 38 schools, all but four have completed their cycles of PD, and those remaining four will finish within the next two years. So the work in guided reading is continuing to play in the background as an important component of teaching reading. Guided reading, as you know, has been one of our guiding lights for much of the literacy work we've been doing for the past seven years. Also continuing to play alongside guided reading, is our literacy work with Benchmark, as our English language arts adoption, as you know. We continue to support teachers in both of these endeavors, and with Benchmark, by folding in the use of materials into what we call our Benchmark and beyond professional learning cohorts, where cohorts of teachers gather to study best practices and materials for the implementation of the adoption. Our look at the historical running record data that I've just shared with you, over those past three years, really served as a quantitative check engine light. And it was the catalyst for us to pursue our next journey in teaching reading. The running record data also was one of the components that prompted practitioners and our team to dig a lot deeper and gather information as we continue to ask questions through our continuous improvement lens. And what we learned from them was that the teachers recognized a few gaps in the work that they were doing, and they noticed that their kids really needed an additional layer of support. And you'll hear us tonight refer to that layer of support as another thread to the rope of becoming a skilled reader. This information that we heard, and learned from the teachers, quickly served as another data point for us, and it was our second authentic but qualitative check engine light. So with these two check engine lights signaling, we knew we needed to ask more questions and get right to work. So as our team continued to listen and implement book studies and learning opportunities to gain more knowledge together, it became even more clear that what was missing was the strong phonological awareness component to our reading instruction. So this move to distance learning and the model that we're in right now has really given us an opportunity to exist with a sharpened focus on continuous improvement, where planning with our end users in mind has shifted not only to listening to their input and getting feedback, but letting them be a large part of our decision making and a critical part of our process and planning. We believe that what we're learning right now in distance learning will truly make us stronger when we're all back together in our classrooms. This work is amazing. We akin it to a volcano, where, it's been quietly bubbling underneath the surface, and now it seems to be exploding, and we're so excited to share what we know with you as of now. Go ahead, Nicole. So what makes this newest work in phonological awareness such a powerful addition to our work in guided reading in Benchmark is really how it began with this expressed need by the teachers based on what they were seeing in their students' success. This newest move is not a program, it's not an initiative, it is a grassroots movement that is impacting professional practice and student learning quite profoundly. Our check engine lights, both the qualitative and the quantitative that I mentioned earlier, did lead us to ask questions about the work we were doing. So we began to ask ourselves, what's working? What's missing? How are we supporting these gaps, and our youngest, most vulnerable learners? How can we build on the work we have already started with Benchmark and guided reading? And now especially, in this distance learning model, how can we support our students and teachers through distance learning? As we share more about our very, very humble beginnings in this work, you will hear about a brand new bridge that is being built between preschool, so our ECE division, TK, and K teachers. And while this work is brand new and seems little at the moment, it is really one of the most profound components that we'll share with you tonight. We also hope that phonological awareness is a visible thread in the rope of reading, and that we give you some context to what it looks like in classrooms tonight. You will have an opportunity to hear from teachers and administrators alike around their thoughts and questions that we asked them. So with that, I'd like to pass to Nicole Kukral to share with you more about our journey in this work and how we're improving upon the model that we currently exist in. Nicole. - [Nicole] Thank you, Amberlee. As Amberlee mentioned, data is, and always has been, a really critical and central part of this work. And when we had the opportunity to reflect on our data, both current year data, and also data trends across time, we really noticed that, despite our best efforts with Benchmark and guided reading, and all the deep, meaningful work that was occurring there, we still had students that weren't making progress in the way that we hoped. And so, of course, that led us to reflect on our practice, and on our process, and ask ourselves questions. Most specifically, we wanted to understand what was working for the students who were making progress, and what was the missing piece for students who remained at the same level, sometimes even after a year or two. And at the same time that we were reflecting on these questions, our practitioners were, as well. And they wanted to know how could they either leverage pieces of Benchmark to support more forward movement with students where they hadn't seen the kind of progress that they hoped, or, what additional pieces of instruction, what additional practices could they enter into their practice in order to move students forward and help them make progress? And of course, all of this is under the most meaningful question that we ask ourselves, which is, how are we interrupting predictable patterns of failure for our most vulnerable learners? So what we knew, based on preliminary conversations with teachers, as we engaged in this reflective process, is that they really needed support with foundational skills. That was an area of the standards that our teachers had felt they hadn't been putting as much attention on it in recent years. And our professional learning hadn't been highlighting it as much in recent years. And so, though we had been engaging in some early research around foundational skills based on these conversations, and some really early work around foundational skills with teachers across the grade levels, not just in TK-2 but also in TK-5, the work began to gain momentum in the spring of 2018, when a group of TK-2 teachers came together in a professional book study around a text by Wiley Blevins. As they engaged in that reflective process, through their research and their reading of that text, it really uncovered the need for a more explicit focus on phonological awareness for our TK-2 teachers. And so that's where we decided to move forward in terms of a professional learning focus. So as we responded to those needs, and all of the learning that our entire team was doing, really, three paths began to emerge in terms of the actions that we needed to take. So, number one was an instructional path. Number two was a path related to instructional materials. And then number three was a leadership path. In terms of the instructional path, that was where we engaged in continued reading research through book studies, and again, even though the focus, of course, tonight, is on early reading, that was really occurring with the entire elementary span of TK through five. And we had two organized professional learning cohorts of practitioners, where they not only read research, but also applied that research to their instructional practice, and then came together with data and artifacts from their classroom, to really look and reflect with each other about the changes that that learning was making on not only their instructional practice, but also on their student learning. Through those opportunities that teachers had to collaborate and learn together, another path emerged, and that was one around materials. So, some of our teachers had shared some ideas about resources that they had been using in the classroom to teach phonological awareness with some success. And these are teachers that had been using these materials for quite some time. And so, of course, as the rest of our practitioners kind of learned the importance of phonological awareness, everybody was really excited to hear more about these materials. And all of a sudden, what started as like a couple people sharing these resources at a professional learning setting turned into sites wanting to study the materials together, wanting their administrators to buy them, wanting to figure out how to use them in the classroom. And so, professional learning communities started to pop up all over the district. And that's really where the leadership came in. So certainly, we continue to offer district level support through professional learning cohorts, and also supporting sites in their learning, but what was really exciting, is that at at least 20 different schools, teachers began leading professional learning with their colleagues, based on what they were learning, in the professional learning that they engaged in with us. So that was something thing that created much more enthusiasm, and it grew this work even faster. And it created this grassroots movement feel that Amberlee expressed to you at the beginning. What's even more exciting is that, even in this climate of distance learning, when we are changing everything about the way that we do our work, this work has continued. Anecdotally, we've already heard that teachers are adapting these practices to their distance learning environments, either through their virtual classrooms or through synchronous opportunities to engage in students. And this week, we are beginning professional learning again, around phonological awareness, and offering opportunities for teachers to collaborate and learn together to figure out what some very promising practices are in terms of engaging students in phonological awareness activities, even though they're not in the classroom together. So that's been something unexpected and also very exciting, and it really speaks to the excitement and energy around the work. In a few moments, Amberlee is going to take you on a virtual field trip into some classrooms. And before she does that, we really wanted to make sure that we contextualize that work for you. So, what you have in front of you is a graphic that we share with all of our teachers as they begin this work, and as they begin to understand research. This is a graphic called Scarborough's Rope. You'll see it is divided into two sections. The top part is language comprehension, the bottom part, word recognition. Language comprehension are really the skills that drive meaning-making of text. And when we think about the work that we've been engaged in for the last several years, Benchmark and guided reading sit primarily within this language comprehension area. The work that we've been engaged in around phonological awareness, really sits within this word recognition area. So, this work helps students become automatic, fluent decoders of words on the page, so that they're able to see the words and automatically recognize w

1 San Juan Unified School District Regular Meeting of the Board of Education 3738 Walnut Avenue, Carmichael, California 95608 Paula Villescaz, President Michael McKibbin, Ed.D., Vice President Zima Creason, Clerk Pam Costa, Member Saul Hernandez, Member COVID-19 PUBLIC PARTICIPATION GUIDELINES Please be advised the Board of Education meeting will be conducted telephonically only. NOTICE is hereby given that a telephonic meeting of the Board of Education of the San Juan Unified School District is hereby called by the board president and will be held at 6:30 p.m. on Tuesday, April 28, 2020. The district is taking all necessary steps to prevent and mitigate the effects of COVID-19 on our community. Therefore, in the interest of public health, in compliance with California Governor Gavin Newsom’s recently issued Executive Orders N-25-20 and N-35-20, the California State Public Health Officer’s Order that included social distancing guidelines and avoiding group gatherings, the Order issued by the Sacramento County Health Officer directing all individuals to stay at home or at their residence and prohibiting all non-essential gatherings of any number, and all applicable provisions of federal and state law, this Board of Education meeting will be held telephonically. All board members, staff and others presenting at the meeting will be calling in via the Zoom video conferencing platform from separate locations. Given the above identified orders and the need to ensure the health and safety of the staff and the public as a whole, physical attendance by the public cannot be accommodated; however, the district is making significant efforts to ensure public participation during this Board of Education meeting, and has taken the following steps to assist the public in accessing the meeting: 1. Email Submission of Public Comment. Public Comments may be emailed to boardcomment@sanjuan.edu. If you are commenting on an agendized item, please identify the agenda item the comment addresses, including the agenda item number and title in the subject line. If you wish to submit a public comment on more than one agenda item, please send a separate email for each item on which you are commenting. Comments received by 6:00 p.m. on April 28, 2020, will be provided to the members of the board in writing prior to the meeting. Comments received after 6:00 p.m. on April 28, 2020, will be read on the record during this meeting. All public comments via email submission will be limited to two (2) minutes or approximately 300 words. Any portion of a comment extending past two (2) minutes or the approximate 300-word limit may not be read aloud due to time restrictions. All written comments that are not read into the record will be provided to the board members for review, provided that such comments are received prior to the end of the meeting. Please be aware that written public comments, including your name, may become public information. Under the Ralph M. Brown Act, the board is unable to respond to any individual comments or questions regarding items not on the agenda; however, the board listens carefully to all public comments and appreciates community input and participation. 2. Zoom Video Conferencing. Members of the public can make public comments via the Zoom conferencing platform. Members of the public can access Zoom from a computer, mobile device or tablet at http://www.sanjuan.edu/april28. All public comments will be limited to two (2) minutes. 3. Translation/Interpretation. Translation and interpretation services will be made available upon request with advance notice. If you wish to utilize these services, please notify the district at (916) 971-7111, or stephanie.cunningham@sanjuan.edu by noon on April 27, 2020. This allows for the scheduling of appropriate translation staff and other resources. 4. Disability Accommodations. A person with a disability may contact the Board of Education office at (916) 971-7111 or email stephanie.cunningham@sanjuan.edu at least 48 hours before the scheduled board meeting to request receipt of an agenda and other distributed writings in an appropriate alternative format or to request disability-related modifications or accommodations, including auxiliary aids or services, in order to participate in the public board meeting.

2 Thank you in advance for your cooperation. Our community’s health and safety is our highest priority. The business to be considered at this board meeting is on the following agenda: Board of Education Agenda April 28, 2020 A. OPEN SESSION/CALL TO ORDER/PLEDGE OF ALLEGIANCE – 6:30 p.m. B. APPROVAL OF THE MINUTES – April 14, 2020, regular meeting, pages 2233-2236. C. ORGANIZATIONS/ANNOUNCEMENTS – 6:35 p.m. 1. Staff Reports 2. Board-appointed/District Committees 3. Employee Organizations 4. Other District Organizations D. VISITOR COMMENTS – 6:40 p.m. Board Bylaw 9323 limits visitor comments to two (2) minutes per speaker, with no more than 30 minutes per single topic. Time will be extended for any speaker who uses an interpreter. E. CONSENT CALENDAR – E-1/E-7 – 7:10 p.m. Action: The administration recommends that the consent calendar, E-1 through E-7, regarding regular business items, be approved. Any item may be removed for further discussion and separate action following consideration of remaining agenda items. 1. *Personnel – appointments and separations. 2. *Purchasing Report – purchase orders and service agreements, change orders and construction and public works bids. 3. *Business/Financial Report – warrants and payroll. 4. *Approval of the temporary site license agreement between AT&T and SJUSD for the cell tower site located at 6135 Sutter Avenue, Carmichael, California. 5. *Adoption of Resolution No. 2988, approving the submission of Cal OES 130 Designation of Applicant’s Agent Resolution for non-state agencies. 6. *Adoption of Resolution No. 2989, approving the first amendment to the lease agreement for the Mira Loma High School gymnasiums HVAC and roofing upgrades, Project No. 205-9390-P1 between SJUSD and Clark & Sullivan Builders, Inc. dba Clark/Sullivan Construction. 7. *Adoption of Resolution No. 2990, approving the first amendment to the lease agreement for the San Juan High School gymnasiums HVAC and roofing upgrades, Project No. 204-9390-P1 between SJUSD and Clark & Sullivan Builders, Inc. dba Clark/Sullivan Construction. *Material provided. F. CONSENT CALENDAR (continued, if necessary) Discussion and action on the items removed from the consent calendar. G. BUSINESS ITEMS 1. Continuous Improvement Series: Early Learning – 7:15 p.m. (Townsend-Snider) Material provided. Report: regarding an update on early learning as part of the continuous improvement series.

3 2. California Voting Rights Act – 7:45 p.m. (Simlick) Material provided. Action: The superintendent is recommending that the board adopt Resolution No. 2991, declaring an intent to temporarily postpone hearings related to the board’s transition to by-trustee area elections until such time as neither state nor local public health officials recommend or impose social distancing measures due to the COVID-19 pandemic. H. BOARD REPORTS – 8:05 p.m. I. FUTURE AGENDA – 8:15 p.m. The board may wish to identify items to be discussed at future meetings and the reasons therefore. J. VISITOR COMMENTS – 8:20 p.m. K. ADJOURNMENT – 8:25 p.m. The Board of Education welcomes and encourages the public’s participation at the board meetings and has devoted time throughout the meeting for that purpose. You may comment on items included on this agenda; however, we ask that you limit your comments to two (2) minutes, so that as many people as possible may be heard (Education Code section 35145.5, Government Code section 54954.3). When an item indicates “material provided,” the additional information is available prior to the meeting in the Information and Communication Office, 3738 Walnut Avenue, Carmichael, (916) 979-8281, or on the district website at www.sanjuan.edu. A person with a disability may contact the Board of Education office at (916) 971-7111 or email stephanie.cunningham@sanjuan.edu at least 48 hours before the scheduled board meeting to request receipt of an agenda and other distributed writings in an appropriate alternative format, or to request disability-related modifications or accommodations, including auxiliary aids or services, in order to participate in the public board meeting. NOTE: The times indicated are approximate. Mission Statement Valuing diversity and excellence, the San Juan Unified School District’s mission is to educate and inspire each student to succeed and responsibly contribute to a radically evolving world by providing innovative, rigorous, student-focused instruction and programs in a safe, caring and collaborative learning community.

2233 B 04/28/2020 San Juan Unified School District Board of Education 3738 Walnut Avenue, Carmichael, California 95608 Board of Education Minutes April 14, 2020 Regular Meeting Board of Education 5:30 p.m. Call to Order (A) The April 14 regular meeting was called to order by the president, Paula Villescaz. Roll Call Present (via Zoom from separate locations): Paula Villescaz, president Michael McKibbin, Ed.D., vice president Zima Creason, clerk Pam Costa, member Saul Hernandez, member Recess: Closed Session (B) The meeting was immediately recessed, with the board convening in closed session to consider student expulsions in three cases (Education Code section 48918[f]), and to conference with legal counsel – potential litigation pursuant to Government Code section 54956.9, significant exposure to litigation pursuant to paragraph 5 of Government Code section 54956.9(e): one case related to threatened California Voting Rights Act action. Reconvene Open Session/Pledge of Allegiance (C) In the interest of public health, in compliance with California Governor Gavin Newsom’s recently issued Executive Orders N-25-20 and N-35-20, the California State Public Health Officer’s order that included social distancing guidelines and avoiding group gatherings, the order issued by the Sacramento County Health Officer directing all individuals to stay at home or at their residence and prohibiting all non-essential gatherings of any number, and all applicable provisions of federal and state law, the April 14 regular meeting was conducted telephonically via the Zoom video conferencing platform. At 6:30 p.m., the meeting was called back to order by the president, Paula Villescaz. After the pledge of allegiance, Ms. Villescaz explained the two methods (via email or on Zoom) available to submit public comments for tonight’s meeting. Minutes Approved (D) It was moved by Ms. Creason, seconded by Mr. Hernandez, that the minutes of the March 31 special meeting be approved. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Employee Organizations (E-3) Bill Simmons, president of the San Juan Teachers Association (SJTA), spoke about distance learning and the recent passing of retired music specialist Russ Abraham. Closed Session/Expulsion Action (E-5) Ms. Creason reported that the board voted unanimously to accept a hearing panel’s recommendation of one suspended expulsion in case number M-10 and one expulsion in case number S-27, and also to accept as written one stipulated suspended expulsion in case number M-13.

2234 Visitor Comments (F) Visitor Comments: [via Zoom] Gianna Nocetti, student at Rio Americano High School, spoke regarding the Spring 2020 grading policy, proposing that students are allowed to choose between credit/no credit or letter grades. Tom Puglia expressed his concerns regarding the Spring 2020 credit/no credit grading policy, stating that the policy harms high-achieving students. Elle Easley stated that she supports postponing graduation ceremonies, rather than canceling them. Kasey Muraoka spoke regarding the Spring 2020 credit/no credit grading policy and provided reasons why it is not in the best interest of all students. Ann Montgomery made comments regarding the Spring 2020 credit/no credit grading policy, stating that she supports allowing students to choose between credit/no credit or letter grades. Ted expressed his concerns regarding the Spring 2020 credit/no credit grading policy, which he said is not a no-harm system for high-achieving students. Jay spoke in favor of allowing students to choose either credit/no credit or letter grades. Visitor Comments: [received via email before/during the meeting] Heather Sanchez inquired if the district will be switching to another distance learning platform in light of recent security concerns with Zoom. Kim Cardwell would like actual distance from the school used as a consideration for boundary maps. Heather Goodman opposes the Spring 2020 credit/no credit grading policy and supports allowing students to choose either the letter grade or credit/no credit option. Theodore Goodman supports having the option to select either credit/no credit or traditional grading for the remainder of the school year. Colleen Diedrich opposes the Spring 2020 credit/no credit grading policy and supports allowing students to choose either the letter grade or credit/no credit option. Joyce Gallagher inquired if students can elect to have their letter grades rather than the credit/no credit option. Tom Puglia encourages following the lead of surrounding school districts by allowing students to get the letter grade they earned or higher when schools closed. Melissa Burnett is in favor of the Spring 2020 credit/no credit grading policy. Carrie Wheeler Engh supports allowing students to choose between credit/no credit or a letter grade. Steven Teeters shared that his two students prefer to receive the grades they earned on their report cards. John Hartman suggested a hybrid alternative to the Spring 2020 credit/no credit grading policy. Gabriela Gomez-Baranda de Moreno pleaded for graduation ceremonies to be postponed, not canceled. Consent Calendar Approved (G-1/G-4) It was moved by Ms. Costa, seconded by Dr. McKibbin, that the consent calendar items G-1 through G-4 be approved. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Personnel (G-1) Appointments, separations and reassignments/change in work year — approved as submitted. Purchasing Report (G-2) Purchase orders and service agreements, change orders and construction and public works bids — approved as submitted.

2235 Business/Financial Report (G-3) Notices of completion — approved as submitted. Resolution No. 2987 Social Distancing Protocols (G-4) Adoption of Resolution No. 2987 implementing social distancing protocols and delegating authority to the district superintendent regarding continuity of essential public works construction projects in the district. COVID-19 Update (I-1) Superintendent Kern and staff provided an update on the district’s response to COVID-19 and the development of a distance learning plan. Superintendent Kern reviewed the timeline of events, which began with discussions in January 2020. Deputy Superintendent of Schools and Student Support Melissa Bassanelli updated the board on the Spring 2020 goals and provided details related to technology and nutrition distribution. Superintendent Kern introduced Melanie Armella who shared examples of what distance learning is like from a student perspective. Ms. Bassanelli spoke regarding the ongoing work related to school counselors, English language learners, special education services and student support services. Senior Director of Professional Learning and Innovation Kristan Schnepp explained specifics about cross-functional support teams, professional development for practitioners and The HUB -- a central repository for all distance learning information. A video of teacher Kimberli Heck was presented, which exhibited the work practitioners have embraced with the new distance learning platform. Senior Director of Community Relations Trent Allen spoke regarding the outreach efforts related to regular home communication and the Family Resource HUB, and he also shared examples of parent and community voice. Superintendent Kern discussed next steps, including future discussions related to graduation ceremonies, summer school and the reopening of school in August 2020. Visitor Comment: [received via email before/during the meeting] Lance Christensen inquired when teachers and students would be able to retrieve materials from the classroom. After visitor comment, Ms. Villescaz invited board members to speak. Mr. Hernandez thanked staff for all their work, stating that San Juan has really stepped up to the plate. Mr. Hernandez also commended Melanie Armella and the work of the Kids Helping Kids organization. Ms. Costa stated that she is proud to be a part of San Juan, that she is impressed with the work that has been accomplished in such a short period of time, and she thanked staff for the fabulous job. Ms. Creason shared that she is thankful that so much has been done so fast, and inquired about internet access for students. Superintendent Kern stated there appears to be less of a need for hotspots since many internet companies have opened up their services. Ms. Bassanelli stated that staff is monitoring distance learning attendance and will follow up with students who are absent to see if connectivity is a barrier. Ms. Creason also expressed appreciation for the district’s quick responsiveness to the many social media posts, that she is excited about having conversations related to graduation ceremony options and that she hopes to continue to explore competency-based learning going forward. Dr. McKibbin stated that he was impressed with the number of teachers who took part in the numerous training courses that were offered and inquired about the status of Chromebooks. Dr. McKibbin also noted that even though campuses are physically closed, schools are still open with distance learning. Ms. Villescaz thanked Melanie Armella for sharing her student perspective, and Kids Helping Kids for their recent efforts. Ms. Villescaz asked how distance learning participation is being measured. Ms. Bassanelli said that teachers will be working with school administration to follow up with students who are not participating. Ms. Villescaz recognized staff for the tremendous amount of work that went into each component of the Family Resource HUB and expressed thanks to the district’s essential services staff for their work. California Voting Rights Act Public Hearing No. 2: Potential Composition of By-Trustee Areas Pursuant to Elections Code section 10010, subdivision (a)(1) (I-2) General Counsel Linda Simlick introduced Michelle Cannon, an attorney from Lozano Smith attorneys at law, who provided information regarding California Governor Gavin Newsom’s recently issued Executive Order N-48-20. Ms. Cannon provided an overview of Executive Order N-48-20, which temporarily suspends Elections Code section 10010, subdivisions (a) and (e), and will pause, but not restart, the by-trustee area timeframe until the COVID-19 physical distancing restrictions are lifted. Ms. Villescaz stated that at this time it is not possible to safely seek meaningful input from the community on such an important elections-related issue. Superintendent Kern stated that based on the information provided in Executive Order N-48-20, item I-2 is pulled from the agenda, and information will be provided at the April 28 board meeting detailing the next steps in the process.

2236 Williams Report (I-3) General Counsel Linda Simlick explained that the district must report on the status of Williams-type complaints filed with the district per Education Code section 35186(d), which requires each school district to publicly report, on a quarterly basis, summarized data on the nature and resolution of all Williams-type complaints. Ms. Simlick stated that, during the time period from January through March 2020, there were no Williams-type complaints filed. 2020-2021 Board Meeting Dates (I-4) It was moved by Dr. McKibbin, seconded by Ms. Costa, to approve the board meeting dates for the 2020-2021 school year. MOTION CARRIED UNANIMOUSLY [Villescaz, McKibbin, Creason, Costa, Hernandez]. Board Reports (J) Ms. Costa paid tribute to retired music specialist Russ Abraham who recently passed away, noting that he was an exemplary human being with a love for music. Ms. Creason offered condolences to Mr. Abraham’s family and the community who was touched by him. Dr. McKibbin commented that the safety of teachers, students and the community is of utmost importance, and encouraged everyone to stay home and stay safe. Ms. Villescaz sent her warmest thoughts to Mr. Abraham’s family and others in the community who have been affected by COVID-19. Future Agenda (K) No items were added to the future agenda. Visitor Comments (L) Visitor Comment: [received via email before/during the meeting] Magali Kincaid requested that the board consider a seven-member district map. Visitor Comment: [via Zoom] Juan Yniguez asked the board to read the email comments and data he sent related to by-trustee area elections. Adjournment (M) At 8:18 p.m., there being no further announcements or business, the regular meeting was adjourned. ________________________________ ___________________________________ Paula Villescaz, President Kent Kern, Executive Secretary Approved: _________ :sc

SAN JUAN UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION AGENDA ITEM: _E-1__ MEETING DATE: 04/28/2020 APPROVED: HUMAN RESOURCES The following reports are submitted for board approval Personnel Pages Page # Appointments Management 1 Certificated Classified 1 Leaves of Absence Management Certificated Classified Separations Management 1 Certificated 1 Classified 1 Pre-Retirement Reduced Workload Reassignments/Change in Work Year Errata Job Description/Salary Range Change Management Certificated Classified Unrepresented Cabinet Contracts/Extension of Contract Recommendation to Extend A District Intern Credential Certificated Credential Approval Recommendations Certificated Charter School Personnel Actions Choices

Agenda for the April 28, 2020 Board Meeting 1. APPOINTMENTS CERTIFICATED SUPERVISORY Type Name Status Assignment Location Effective Date (s) Promotion Day, Joann Temp Assist Director, Special Ed Special Education – Kenneth 07/01/20 06/30/21 Promotion Levis, David Prob Principal, Alternative Learning Meraki 04/29/20 CLASSIFIED Type Name Status Assignment Location Effective Date (s) New Hire Davidson, Patricia Prob Intermediate Clerk Typist Rio Americano 04/13/20 New Hire Duca, Samantha Prob Instructional Assistant III Legette 04/13/20 New Hire Edgar, Rebecca Prob Intermediate Clerk Typist Rio Americano 03/23/20 New Hire Lane, Eva Prob Instructional Assistant II Cameron Ranch 04/13/20 New Hire Popp, Janice Prob Nutrition Services Worker I Lichen 03/13/20 New Hire Rasoli, Shazia Prob IA-Bilingual-Farsi Sunrise Tech 04/13/20 Rehire Luna, Natanael Prob IA-Bilingual-Spanish Encina 04/13/20 Rehire Purvis, Erin Prob Instructional Assistant III General Davie Jr. 04/13/20 2. SEPARATIONS MANAGEMENT Type Name Status Assignment Location Effective Date (s) Retirement Brown, Debra Perm ECE Administrator Early Childhood Education 06/30/20 Retirement Mancina, Nina Perm Program Spec, Spec Projects Encina 06/30/20 Retirement Nichols, Richard Perm Vice Principal 9/12 Rio Americano 06/19/20 Retirement Stephens-Klipp, Carol Perm Principal K/6 Dewey 06/19/20 CERTIFICATED Type Name Status Assignment Location Effective Date (s) Retirement Andrews, Jacqueline Perm District Resource Teacher Early Childhood Education 06/30/20 Retirement Appleton, Donna Perm Preschool Teacher Early Childhood Education 06/10/20 Retirement Barnes, Michele Perm Tch-English Lang Develop Skycrest 06/10/20 Retirement Buckley, Matthew Perm Teacher Grade 9/12 Casa Roble 06/10/20 Retirement Bustamante, Debra Perm Kindergarten Teacher Thomas Kelly 06/10/20 R