Village Community Development District No. 4

Good afternoon, everybody. Welcome to the District four, October 11th, 2024. District four Board of Supervisors meeting. Uh, roll call shows that all supervisors are present first on our agendas, will stand for a place, set a flag, and then remain standing for a moment of silence for our first responders and our military personnel, and that we dodged another bullet through the spar. My belief is to of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice. All thank you. I wanna welcome all three of our attendees. Four. Another one's coming in. Uh, next attend The agenda is agenda. The, uh, public comment part of the meeting. So if you have something you'd like to present to the board, please step to the podium and state your name and address and tell us your concern. Okay. Seeing none, we'll continue. I believe that we have our Marion County Sheriff here, so we'll take his quarterly report. Thank you for coming. Thank you, Mr. Uh, Louis Update. Uh, I'd like to in everything, right? And as far as the storm, Mike, Further, further, Yeah. Maybe it's not on. Thank you. Can you hear me? There we go. Uh, as far as this storm, just to let you guys know what we, we are posted up during the storm over at the South Marine District office. We do what we call, we activate what we call an Alpha Bravo roster, which means that, um, uh, both sides of the house, uh, you know, when one section, the deputies is working, the other is off, not during a hurricane. They get activated. Everybody's working. We post up at the South Marine District, uh, there's usually, uh, somebody always there during the hurricanes. And once the, once the storm happens, uh, we go through just about every road in the South Marion district, uh, to make sure that we don't have a tree on a house, somebody trapped inside, make sure we clear the roads and, uh, identify any traffic signals that are out, or power, power lines that need to be addressed. So, uh, went through the villages yesterday and wasn't, wasn't too, wasn't too bad. So, um, yeah, we drove, we drive pretty much every road in our district. So, Mr. Brother Carrie, um, Outta curiosity, um, at what point do you pull everybody off the road? If, if it gets, uh, to where it is not gonna be safe to drive, then we will pull them up and we, we don't have a, we are not going out kind of a policy, uh, for certain things. Uh, if it's, you know, somebody calling for a wellbeing check or somebody saying, Hey, we'd like to, I'd like to get a vin verification for my, so I can register my car, I'm not gonna do that. Well, then you're gonna have to call back after the storms. But, uh, there are certain emergencies, obviously, you know, if somebody's life is in danger, we're not, we're not gonna sit at the district. So Do you have the 45 mile an hour wind where if the winds are more than 45 miles, you guys don't go out or No, No. That, uh, that's why we don't put that in policy. Uh, practice can be policy, especially in our line of work. Uh, even emails can be policy and policy can be policy. And if we say that you're not supposed to go out after 45 miles per hour and somebody does go out, something happens, or we just violate a policy and that's why we don't do that. Uh, if there was somebody's life in danger and it was an emergent situation, a lot of us, you're not gonna keep us from going. So that's, uh, that's why we don't put that in policy. I know certain counties do kind of have a rule of thumb for that, but we do not Done, We've had three, three staff working that way. All three For Helene and for, um, for this last one, yes, we activate that, that roster. And, um, actually for Helene, we did not activate the roster for that, but when we start looking at it becoming a direct hit like that, we do. And thank you very much, honor Any, any other, Jim? Good, thanks. Okay. I just have one quick question. The gas station robbery, is that all taken care of? Did you guys? We did. Okay. We did. We, uh, that guy was, uh, placed under arrest and there's actually another person that, uh, they're looking at right now that kind of knew about that. So we're not gonna let that go. Okay, good. Thank You. Thank you guys. Have a great day. Thank you. Stay safe. Okay, next on the agenda is the consent agenda. Consent agenda is a motion to approve. The consent agenda is a motion to approve all recommended actions. All matters on the consent agenda are considered routine, and no discussion is required unless desired by a board member or member of the public. So does anybody wanna pull any of the three items? Approval of adminis architecture. Architecture will review committee, primary member and amendment four for the investment advisory service, BenCorp Asset Management, Inc. If not, I'll entertain a motion. So move Second. All in favor? Aye. Aye. All opposed? Approve unanimously. New business, I believe match up resolution 2025 dash oh one travel expense reimbursement. Good afternoon Board. Mad Armstrong, director of Community Standards. So before you today, I do have resolution 2025 dash zero one Travel Experience reimbursement policy for the Architectural Review Committee volunteers. At your February 9th board meeting, you did request staff to look at, um, some form of process or policy to allow for the reimbursement of travel expenses for your primary and or alternate architectural review committee member. Um, because this is a volunteer position, you wanted to make sure that it truly, um, was an as much of an expense free, um, volunteer position as possible. So staff did check with legal counsel, budget finance, and we review what the rules were with the IRS and we can reimburse the Architectural Review committee member volunteers for their mileage, which under Florida statute, that would be one 12.061, it would be at the 44 and a half cents per mile. Staff would calculate the distance from the volunteer's home to the meeting location site and back to their property. And that is what we will use, and we will base that on 52 week period. So that's what the budget impact will be. So it is staff's recommendation that the board approve resolution 2025 dash zero one for the reimbursement of travel expenses for your architectural review committee members. And one more further note to add. This is only for your primary and your alternate. You would not be reimbursing any other architectural review committee member who may be sitting in at the meeting just for District four. So would you say what you just said last, you were saying that our, our, our primary Carl and our alternate only get mileage if they're sitting for district four at that Table? That is correct. Okay. Just wanna make sure. How would that be, uh, handled? That'd just be a check through payables. Is that how it'd be reimbursed? Correct. And the volunteer could also request automatic deposit if they wanted to. We have an a CH form that they could fill out, but Okay. Either a check or automatic deposit. Okay. Matt is there is, and I'm just throwing this out, is there a way we could just, like monthly or quarterly just know what that total is somehow? Just so we just see what we're doing? I mean, I we're the ones that brought it up to start with because I thought it was important that our representative on that board that has gonna have to drive to Brownwood, going to get paid for, because that's eight trips a month, sometimes 10, because sometimes they go five times in a month. So I just, just to keep it on the radar, just so we know I'm all for it. A hundred percent. I just don't want it to get outta hand. We can work with finance. Yeah. Okay. Any other questions, Don? Nope. Okay. Resolution 2025 dash zero one for the reimbursement expenses for the, okay. BC number four A RC, primary volunteer. Second, you need, I think you need to add, if you're gonna say primary, you need to add the alternate too, in case he goes, so, yes. Yes. Anything Second? Second, the alternate. Okay. Any discussion? All in favor? Aye. Aye. I'm sorry. I have a question. Yeah. Um, if we end up getting a hearing master for that category, this correct? That's correct. And then I should get the mileage, have to go to Franklin because that's where they meet now. Uh, okay. So that we're done. Thanks. Okay. Next. Oh, she's there already. Okay. Go ahead. Good afternoon Board, Melissa Shaw Purchasing. Good afternoon. Uh, I am requesting approval of awards to four contractors for request for proposals 24 p dash zero three eight on call services for geological anomalies in storm stormwater systems. The intent of this, uh, RFP was to establish agreements with multiple contractors to provide on demand as needed, stormwater service projects and repairs, such as, uh, to complete the, uh, ground depression or erosion work, including excavation, filling the, um, income, packing, a depression or eroded area, and, uh, remediating, naturally occurring geological anomalies. On August 15th, staff issued the RFP and four responsive and responsible proposals were received and presented to a selection committee for review. Selection committee met on September 30th to score and rank all respondents. According to the criteria set forth in the RFP during the evaluation process. The selection committee considers each respondent's experiences, uh, references, qualifications of manpower, machinery, and equipment cost, and the thoroughness of their overall proposal. Uh, this RFP did allow for multiple contractors to be awarded agreements based on the selection committee scores and rankings, as well as the district's need of having access to multiple contractors. Staff is requesting approval of awards for RFP 24 p dash zero three eight on-call services for geological anomalies and stormwater systems to hardscapes of Central Florida a SG Solutions, Dale Beasley Construction Company, and a SP Underground Solutions for as needed services at the unit price as shown in Exhibit A of their respective agreements if approved, the initial term of each agreement shall be effective today through September 30th, 2027, with the option to renew for one two year period. Pricing will remain fixed in firm for the initial term, uh, with no increase exceeding 5%. And I'm here if you have any questions on the agreement, and staff is here if you have any questions on these services. Any questions from anybody? No. Um, are these contractors all doing Workforce now? Uh, few of them I have seen. I know two of them are for sure. Yeah. And this is just another tool in our tool bank, so we don't have to go off for bid. This Is great to get these under contract. Yeah. Again, these are like emergency services and there's a lot of work that needs to go into place to get quotes, um, if they're not under contract. Um, and, uh, yeah, it is, I've said this many times before, and I'll say it again. I, I do have an issue with the selection committee. I take the three that are on top that all happen to work for DPM to Heart, and those are the ones I really look at because those are the ones that deal with these people every day. Um, I just wish that there were five people from DPM doing this, and I think I would feel better, but with that being said, uh, it is what it is. Yeah. The only other thing, uh, is there a priority how you would use these people? No. Um, no, they're not. Even though you ranked them one through four, uh, you know what, um, what's the criteria for calling on calling them hardscape instead of solutions? Is it just who is available? Uh, the end user using department would decide on which one to use. And again, they would look at their qualifications. Um, as you can see as some of the unit pricing. Some of them did not fill in all the unit pricing, so they're more kind of experts in certain areas. So I would assume they would use them depending on what the depression look like. Um, and again, availability as Well. Are, are these four gonna be pretty consistent across all the CDs and the villages? I'm taking this to every board. That's all I have. Any other questions? Don? I have a couple of questions. Um, in the short event, you question, um, the, my first question is gonna be on the other district, uh, working to the same board. These specific agreements Yes. Will be presented to all the other boards. Was there any sense to negotiate pricing on Common Hire to the same price? Yeah, we did not do that in this case. Uh, it would've been very difficult to ask them to come into the same pricing or, um, anywhere even near the same as you can see in the exhibits. Some didn't even, um, submit pricing on some of the areas, meaning they may be more qualified in a certain area than someone else. I've Heard that, Yeah. Uh, in the past, if, you know, we had problems with some of these companies that we thought were in a toolbox coming through for us and we really needed them, and they picked up left, bring the facts in the middle of a price, um, does this contract with them address that issue and make them understand clearly the, uh, penalty, something like that? Under this, you almost have the punishment would be that we're not using them. If we call them and they're consistently not responding the call, then they just may not be in that rotation to call anymore. So they just do not get the work. And, um, again, this is the initial term is three years. So when it came to renew, we would most likely not renew with that contractor. Is that state that, Uh, in the contract it does not basically promise them any work. So, or that we're, uh, using them on a rotation basis or that they will get any work. Yeah, I understand. Needed work, correct. But if they, they're dealing with the price and they, okay, we're coming work part of the day, get better office else, state us. How does that, This, this is not for disaster debris removal contracting, this is just for, um, anomalies, sinkhole, depressions, Ms. Sharp would be, is there anything in there that if they start a project, if we engage them on a project, if they fail to complete that project, would there be any repercussions for the company? Uh, we do have, let me get in here. Just our standard, um, default language that we would, um, go into effect. So as far as this is concerned, it's not necessarily, but if we actually engage them and then they fail to meet the terms of the contract, at that point, we would have recourse against them. Any other questions? I think it's fair to say that if, if you call a contractor and they're tied up on another project and they decline it, you just go to the next contract. So that's, that's, That's right. Yes. It, it's only if they commit and engage into a project and we're halfway through it and then they leave, that's when it would, because in this case, they may be busy with another one of our districts with doing something. So again, we wouldn't wanna penalize them for doing something like that. But we do wanna utilize all four of them. Any other questions? Okay. A motion would be in order, Mr. Chairman move to approve the, uh, request for proposal 24 3 dash three eight for all circuit theological anomalies system to four. Second. Second. All of favor? Aye. Aye. All opposed. Approved unanimously. Excuse me. Thank You. Next is financial statements. I see Jennifer's on her way up. Good afternoon Board Jennifer Leonor Finance here to give you your financial overview of actuals as of August 31st, 2024. So your year to date revenues are at 4,260,000. That's more than your prior year of 3,760,000. That increases due to the 25% increase that was assessed at the beginning of the year. And you've received a hundred percent of your maintenance assessment. Your investment earnings are at 249,000, which is 160% of your budget. The August overall investment earnings was 28,000. And we're hoping to have your cash flow analysis done at your next IAC meeting. So just to give you a heads up about that, uh, for your expenses, uh, district four is at 76% of your budget. So that is 2,771,000 that has been sent year to date. So that's an average spending of 197,000 a month. Uh, you are at 11 months into the year. So typically you should be around 92% of your budget and you're running a little bit lower than that. Uh, your largest budgeted item is your building landscape maintenance at a budget of 2,042,000. Uh, the district has sent 1,479,000, which is 72% of your budget. Your capital outlay, your second highest budgeted item is that 1,000,070 5,000, and you've spent 567,000 year to date. 338,000 came through in the month of August for your mill and over overlay for unit 61. And then I did some, uh, de did see some additional capital expenditures come through for your root replacement in the month of, uh, September. So it looks like you're spending those, um, dollars as planned. Um, you're still in good cash position and, um, you've reserved 700,000 for the year. And I'm here to answer any questions that you might have. Any questions for Jennifer? I think, uh, you know, you might comment on how we moved from the position we were in at the, uh, last budget year as compared to above project where we're projecting D end up at this budget year. I think, uh, looking at your, um, revenue and expenditure report, and I think the year to date balance in August of 23, uh, we were looking at a potential of being a shortfall. Looking at the chart and our year to date balance through August of this year, we're looking, we're still hanging on to $800,000. And I think, uh, that's attributed to not only the, uh, work that the staff is doing, but also, uh, what the residents had to incur with that 25% increase. And, um, without that, we would've probably been in serious trouble this year. So, rolling that over, hopefully it's gonna keep us alive coming. Your, our our investments particularly long term are still doing well. Yes, Sir. Might, might decrease a little bit as the rates go down, but it's good that, uh, the committee's looking at wise investing of, uh, money. Any other comments, Jennifer? Thank you, Jennifer. Good job as always. Okay, next is, uh, supervisor comments and I have something on there, but we'll take that last as it comes around. So we'll start with supervisor comments with Supervisor Sternberg. So Kerry, do you have any comments? Um, my only comment today is to, um, uh, thank the staff for their communication, uh, during the, uh, during, before, during, and after the hurricane. Uh, appreciate that. While you have your own things that you need to take care of, that, uh, were kept on top of as much of what's going on as possible. And, uh, certainly want to thank everybody for that. Thank you. We were getting text or emails at 11 and 12 o'clock at night. Uh, so they were up doing their job. I would thank Jennifer and Katie both because they were busy. That's for sure. Don, no, no. Supervisor comments? No, I, I, I concur. Oh, Now, um, in terms, and I would appreci I had people that worked on asking question. Good for not only information, but Thank you. Yeah. I was able to forward those to some of our groups who have a rather extensive mail list. So I was just forwarding those messages to them and then they included information that they might not have been able to get. So that was a good thing. Um, the only comment I have and uh, is my question about, um, we, I know we're gonna pick up all the big debris. We're gonna talk about that. What about all the leaves that are accumulating, you know, in our, in our drains? Is that gonna be become an issue for us? Should we be looking at biting the bullet and hundred under Carrie's, uh, district manager report? She's gonna talk about that. Okay. So we're gonna discuss it because we definitely, alright, Don, I didn't mean to pass you. Do you have any supervisor comments? Because you usually do that. We're in supervisor comments. Forget what Carrie said. Now, do you have anything you wanna bring up? Yeah, there's something else. Pardon? Is There something else you think I should Be bringing? No, I we're under supervisor comments. I don't wanna miss you. You don't have anything. Oh wow. I'm shocked. Okay. That's why I keep asking. Okay. Uh, mark. Yeah, I, I have an issue. I, I was out of state and I got an email through the district, um, Sandy and Charlie Morris, and she was complaining about a resident, and I just wanted to make sure that the district, uh, somebody has followed up on this. That's all I, I, I can tell you that I, she contacted me. She was actually at my house, okay. Three times. Um, first time she was crying because she's got the same issue she had when she appeared before us, where the one resident is harassing another resident and there's nothing we can do. And that's the same thing the sheriff told her the last time she was there, which was just the other day. I'm not sure how this is gonna play out, but, um, it's getting kind of frustrating because there doesn't seem to be any party that she can go to that can do anything to alleviate the situation. And it comes and goes, is the resident that's doing the harassing feels like doing it? I mean, it doesn't happen every day, but it happens in spurts. And, um, I mean, she's talking about moving now because she can't take it anymore. And that, that, and I understand if that's what you gotta do, that's what you gotta do, unfortunately. But that's a sad situation that we have no control over, unfortunately. Yeah. However, however, uh, adult Protective Services is supposed to be involved in this. Now to what extent? I don't know. Um, uh, the last time we had an issue, we were, we were, there was a suggestion that this be turned over to the district and let them make the referral. We don't think This is anything that the district can get involved in. I could be wrong. No, no. There is nothing that the district can do. Well, exactly that, that's the thing. It, and, and my advice the last time was contact the sheriff's department and or contact one of the county agencies that as far as the violation of law goes, uh, it's a borderline at best disorderly conduct. That's all that it is. Okay. Okay. Okay. Um, before I get into the, uh, advertisement for C two, I do have a couple things. Number one, um, this board, when the resolution was presented to us to, for the multimodal path discussion group, we never voted on it to approve it or disapprove it because we all decided to defer all districts to wait to see what PAC was going to do. And then Pew Act turned it down, so it absolutely went nowhere. So I am asking staff to put it on our agenda for next month so we could, um, approve the resolution if we so desire. So we can continue because we have a multimodal path discussion group scheduled for the 20th of January, right here in this room at two o'clock. The reason I, I, we need to do this is because I was gonna start today, but the first meeting I went to only had three supervisors there, so it wasn't gonna work. So next month I will be going to all the other boards to ask them to put it on their agenda so we can get this done before January 20th. And all boards will have met before January 20th. So, um, I believe The resolution has all of the par all of the boards that will be a party to that multimodal pass discussion group. And that's what we don't know yet. So if I put it on your agenda next month, I don't know which other boards to list because we don't have a yes or no final answer from most of the departments. We have a no final answer from PA, but from the other boards, they've, some of them will say no, but then they attend. So we don't, I don't know which districts to put a party to and that's what I was Well, I was hoping that you could. Well then how do we do this? Because, well, I I, I think you just have it put on the agenda to either approve or disapprove, approve or disapprove, uh, being part of the committee, The boards have directed, I, I believe the Southern board staff not to bring things forward to them again for that. So when I spoke with the district manager representatives for those southern boards, um, we can't put things on their agenda based on another board's direction. So I believe, um, chairman, that's why you were going to go and ask and all, all of them that said yes, we would then put on that resolution. I was hoping that District four could approve it. I will go to, I know one's gonna approve it, but they have to do it formally and probably two three is against it. But we have to have a starting point and I'm willing to go to every board to ask them to have you put it on their agenda next month. But we need to be the board to start because I'm the one that's spearheaded this thing for the last couple years. And if we don't have this resolution, we have nothing. So, So if, if you ask those boards this month and they agree to put it on next month, then yes, all of those boards that agreed on that resolution, it'll have. So you wanna put it all on the boards all at the same time? Well, I believe, and Jennifer, correct me if I'm wrong, I believe the resolution had who the parties are to the multimodal pass discussion group. Okay. So I can't put it on until we know who the parties Will be. Okay. So next month if we, if we do what we just said and then we can put it on the agenda for those. Yes sir. Okay. I'm just trying to get the process right. I spent an awful lot of time And I am comfortable with putting it on districts one and two without you asking them because they both indicated that they would in fact be a part of it. Correct. District three indicated they would not. Right. And and I know which one did because I was at most of those meetings anyway. Okay. All right. So with that being said, um, Kerry's seat will be up for, and we've talked about this before, will be up because unfortunately he had an issue where he couldn't file in time. So I need this board to decide whether or not we are going to continue to add in November. 'cause we can't do it until then. And I now know we have 90 days from November to get this done if we're going to do that, or if we are just going to take it off and we are gonna reappoint Carrie when the time comes. Right. So we can proceed. This board has worked, in my opinion, this board has worked pretty well together for the last four years. So I, I just, we just need to know how we're gonna do this because we don't wanna waste any time. So what's the legal opinion? I mean, we'll just go with whatever the guidance is. Well, we can reappoint them. Yes, you can. Whether you ask what are we gonna do in November or what's our opinion now? Are we, are we in consensus now that that's probably what we're gonna do. So we don't have to advertise, otherwise we need to advertise the seat and he could apply for it and we could appoint him or we could appoint someone else. I understood from reading the Pardon. I understand. Read the minute that you had two options but had to wait until November 8th. And one of the options was to advertise the other options was to appoint. And so motion, um, to do something. I didn't ask for a motion. It could go On the agenda of as, um, filling vac and, and then present our document for to, if we go to point area doesn't go any further, we, we, we do it, yes or no. If we, um, do the other options to advertise, then we have to start our advertising after November 8th. Correct. And so if we delay, we hear the application at December meeting and then, but uh, I think that based on what I commend we would be discussing, um, those two options. Well, all I was asking for Don is a consent agenda, is what we are planning on doing. He had, he gets to sit in that seat for 90 days after the election, after his term is up and we have 90 days to appoint somebody to that seat. That's my understanding. Is that correct? You, you can appoint, Um, as soon as the seat becomes vacant, Which would be in December, November, it becomes Vacant in November, but December is when you would appoint Correct? Correct. All I'm trying to do is find out if we are going to advertise or if we just want, because we You're asking for consent, then the question would be if you went back today, then I would say on Gary, we lawyer Or you just want, or your consent can be that we advertise in November or decide in November. I'm just trying to put this to rest once and for all. And I've, I've had my own issues, but this board has worked well together for four years and I don't see any reason to disrupt it. I'm just trying to figure out where we're gonna go. So this just takes a majority vote. It's not a, so I I I think the question, if I understand it correctly is you want to know whether in November you can put on the consent agenda or you waiting until December to put it on the consent agenda For the appointment? Well, we're going even do that. Or if this board, I mean, believe me, it Sounds like everyone's in favor of appointment based on the Last meeting we had. Well, and that's, that's what I'm getting at. If that's the case, then we just know how we're gonna go. Correct. And we can't do it until then, but we can forget about the issue of having to advertise. That's correct. That's what I'm trying to get at is, So then on, um, if I'm understanding right, on the November agenda, we will have, um, an agenda item that you'll declare the seat vacant and then in December you're going to have an agenda item to appoint appoint supervisor Sternberg Who would still be sitting there. 'cause your 90 days was not up. Right. So if if that's, if I'm understanding correctly, then those are the agenda items that staff will have on your agenda. That's fine. I, that's, that's what I'm trying to get at. Will you raise the point? Would it be as far just the consent agenda or is it, is it something that'ss gotta be voted on? Well, I guys felt about doing this. That that's what I'm asking. Do we I don't think it's a part of consent. No, we wouldn't put it on on consent. We just, if No, not in the consent agenda. If the consensus is not to just super, not to just reappoint Supervisor Sternberg, then that would change the agenda item that we put on the agenda. But if all five of you are saying that you would like to automatically appoint Supervisor Sternberg, then that's what we'll put on the agenda. That's basically what I'm saying. Thank you Carrie. So I have a Yes, yes. That's, that's, um, just basically then a majority vote, right? Yes. Somebody would make a motion to Not a requirement that it has to be all board members. No, I would just like consensus now to where I know to put that on the agenda. Alright. And I believe we have consensus. Absolutely. And, and not only that, not only has he worked well for the last four years, um, there, there's also, uh, getting a learning curve and he's always been through that. He's got a lot of history now and that he's, so Yeah. Absolutely. Okay. You have direction, we Understood? Yes. Okay. Um, advise. Don't any board member do this again. Okay. Next is, uh, uh, investment advisory committee. Jim, you have any reports? Uh, there, there's been no meeting and you did just approve in the, uh, consent agenda? The, um, reorganized, uh, group that, that does our asset management. And if you look in there, this is a major, uh, cost item to run this $134 a year. So One of the cheaper things. Okay. That, uh, mark, uh, the only thing I have is that the lieutenant was here. Uh, and as far as the uh, uh, VSPD, uh, they have not, uh, uh, Suter Community District has not met. So there is no report. You talking about the dependent board? Yes. Yeah. They have only, I believe it's six or seven meetings next month. The next meeting is in November. They meet, they're gonna meet every other month. No, not only that, the, uh, community develop, the community center district is the one that proves the, the report before goes out. Yes. And they, and they have not met because of the hurricane. It gets canceled. They won't meet until next Wednesday, I believe. Okay. Um, Don? Yes, sir. Um, since our last meeting, uh, there was another Mary County, um, dealing with the 40 acre, um, master client and I get for information, um, it was approved Master finance 40 was approved and, uh, it would include storage facilities, the first 20 acres plus sale storage. And it is going include 78, um, homicide that would be, uh, comparable to what is already on the other side of the fence is Woodbury and it'll be single family home, one story. And that, that was all through by the county commission at their second meeting in September. Um, at the first meeting here in October, uh, they approved at $5.3 million, um, budget for a new annual services facility. And, uh, mark and I had the privilege of, um, touring those, uh, current facilities and it, the good decisions they make, they're path due for upgrade. Um, they also, um, proclaimed October as breast cancer awareness month. And at the meeting they had a, a retired fire truck that is now wrapped in paint. And, uh, they were taking pictures of this before and after meeting. And, uh, it'll be on display, uh, throughout Marion County. Uh, I believe not just this month, but throughout the year. Um, the last item I have here is that, um, they, Marion County sent a first response team up to North Carolina, um, to help out, uh, were needed up there. And my understanding is that that also happened from other counties around the state. Uh, I can tell you, I have a brother who lived up there in North Carolina and his town was totally destroy. Uh, he is safe and found, but for about eight or nine days, we did not know or lot. And the communications were down. Uh, no water, no electricity. Um, shelters were pressed. Um, over 250 people were killed. And they don't know how many are missing, but they expect could even go into over a thousand. They just don't know because, um, campgrounds were totally wiped out, washed out and gone. Uh, they don't know who's missing. And uh, it's just horrible all the way from Asheville, um, to not Mitchell area. And, uh, also Tennessee Urban, uh, Tennessee got hit very hard. And that's the last town before you talked over into North Carolina at the, so anyway, they sent, I did hear a report that CIA sent someone who lost his wife up there, um, with his, and, um, I don't, I haven't heard that confirmed, but it was, uh, recorded. That's all I've got on. Okay. Um, just a question on Marion County. Uh, um, I not, I'm sorry. Yeah, Yeah. Marion County. Um, we, we have, uh, a number of housing developments that are coming in. A massive number of developments that are being built up around Bellevue and everywhere. And the question that, you know, we've asked a number of times is Marion County as far as upgrading the numbers of, uh, sheriffs as compared to other counties, has always, for some reason been way behind. And, uh, maybe in one of the conversations with these people, you can find out if they're ever gonna do anything about bringing the number of sheriffs in Marion County, uh, up to the numbers where, uh, you know, we'd have more visible, um, vision of those people. I can, I can get, give you my sense of what's going on. Uh, the Sheriff's department, uh, budget has been gradually increasing every year. Um, and you're absolutely right. Mark, um, talked about sunset points going in across from the first responders, and that's gonna have about 480 units. And those are not sale, they are rental. Um, different from what we've been seeing previously, uh, down the street, more across from, uh, lyre. Uh, it was going to be, that's a huge, yeah, about 2000 acres and over 1500 units, some townhouses, some individual families, so on. So that's gonna be huge. And unfortunately, uh, in both cases the intersections are offset. So I don't see stoplights going in there, the traffic, because considerable. Um, but I get the impression that they are preparing for when these facilities, uh, are ready to go on the market that they sheriffs will probably have the budget to have more manpower down here than have they are aware of the problem. Okay. If, if the Board has any interest, I, I would've no objection to contacting Sheriff Billy Wood and asking if you'd like to make an, an appearance at one of our meetings. Billy Wood? Yeah, might With me, you and me if you want us to show up. Okay. I think it come list, I think it come from the boys in the Right, right. Yeah. I'm fine with that if staff makes up a letter. Sure. Um, and what would you like us to ask him to discuss? Just the future of Marion County Sheriff's Office? Yeah, what, what the estimated growth potential is for the Sheriff's Department. Obviously it's gonna be based upon county budget. I mean that there's no doubt about it. Well, but what, what does he see as his need? That Type of thing. I mean, he's been for a while. What he's asking for as well as what his guess is, they'll approve. So we will draft a letter and then, um, send it to you, Mr. Chair, to review and sign. Technically you have two representatives on the board. You have Mark, who's the liaison to chair Right. As well as the, the fire and you got the liaison. Okay. Um, last is a multi motor path discussion group. And like I said, we have a meeting on the 20th of February. Of January. And in the minutes it was listed incorrectly and I called Jennifer and she corrected it. So it will be the date. Pardon? The date? The date is January 20. Yeah, the date was listed as February and in the minute, I think it was listed as 24 too instead 20. So she corrected it. So that's taken care of. Okay. I didn't Hear you. I said I, I didn't hear you. Oh, I'm sorry. Um, I didn't hear but that February It was listed, it was listed as February for the next multimodal path discussion group and it's January 25th, not February. So she corrected in a minute. So the minute should be correct. Okay. Thank you. Okay. Next is, uh, old business. Yes sir. The first one item on old business, um, has to do with the, uh, towing in villa parking areas. District three, we have been working with them and they will have a public hearing next month to adopt a towing rule that will allow them to tow, um, when vehicles are improperly parked or when they are impeding the normal use of that parking area. We are still working on finalizing the language, uh, with Mr. Brian and making sure that everything is buttoned up. Once we have that, we will send it to you, um, and give you the opportunity to review and go through it with in your meeting. We are also looking at the signage that is in district two, I'm sorry, district three and whether or not there's an opportunity to change it to where it is a little bit more, um, clear understand and less per plat book number 22. So all of that is taking place at District three and once we finalize that, we will come to you with some suggestions. If you would like to, um, do the same thing in District four. Mark, correct me if I'm wrong, um, as, as district counsel, if you're gonna do any type of a toll, you have to have a sign that indicates that under Florida statutes, right? Um, no, not necessarily. Okay. You can provide written notice to the owner of the vehicle to let them know in advance that they are parked in an area that they're not permit permitted, be parked at. Give them time to remove it. And if they fail to do so, then tow The other option is yes, you have to have the signage out. Okay. If, and I would say that if you placed one sign at the entrance to a villa, that would be adequate notice. I think you need to sign at each entrance point. Right, right. Okay. Which is why district three and all of the other center districts are doing the other option in which we're providing them notice on their vehicle directly. Okay. And, and one, one time, one time on this, I have not been able to determine one time notice is sufficient. Yes. Forever. Okay. Okay. Thank you. The next item on old business was to review if a document can be filed to identify FHA improvements. And I'll turn it over to Mr. Mr. Brianis for an update. Yes. And again, the answer to that is yes, it can be. And I am working with staff now. They've provided me with a proposed rule change, um, that I've reviewed, um, and making some revisions to, um, so that should be coming back to you soon for approval. Number three was address Villa Lights running 24 7. Um, DPM is in the process of installing astrological timers trying to address that. And Mr. Brown is available. If you have any questions on that, Just I would just like to see, See it done. The project completed once and for all. I mean, um, anything that will be done to alleviate the situation. I understand what it is and the time clocks and the, and the photo cells, the trees grow and they stay on longer and that's our issue, but that's the way stuff grows in Florida, so we just don't need the lights running. Um, so far all the ones that I gave you a list of last month have been corrected as far as I know. Um, So, so we'll follow up and see how close to completion we are with that project. Okay? Yes. Are We talking about the lights on, the Challenges for the village and the, and and the dis and, and Piedmont and Springdale. All the lights that laid up the signs. Okay. And I believe at the last meeting I gave them a list of 11 or something that we're running 24 7. So mo those have all been corrected as far as I know since we pay for electricity and it's getting expensive, just trying to make sure we're not wasting money. Okay. Number four was to consider video recording live streaming meetings. Um, so I have a very quick, um, resolution if the board would like to consider it or, um, a more extensive one. Our civic clerk, um, form that records your meetings and then it is posted online. Has the ability for us to live stream the audio right now? Right now you can direct us to start live stream the audio portion of your meeting and that will be at no additional cost to the district. The second option that you have, and this is where if you wanted to do video, would be we could reach out as was stated, um, I believe by Mr. Deacon. And I don't remember if it was in this meeting or the a a c to the audio visual group because we do not have the staff or the equipment that would be needed to do video with it. But we would be happy to reach out to the audio visual group and see if they would be willing to provide that service to the boards that are, are wanting to do that and then go from there. So at this point I just need, um, direction from the board if you'd like to just try the audio and livestream it or if your goal is more to have video, at which point we would contact the audio visual group. Well, I, I, for one live streaming, just the, the audio part I would get no benefit out of because I'm here so I can't listen to it. Um, it would be helpful for other districts, but we don't know what they wanna do. I still think I agree with Don. I still think we need to contact the audio visual group and see if they want to help us and then we can proceed to do what really needs to be done and that video record these meetings, whether we re video record 'em in, in time right now while we're meeting, or at least have it so we can post it on our website. Because listening to the audio is one thing, but watching it is something all together different. And I've listened to, when I was gone in June, I probably listened to every district meeting that was conducted while I wasn't here and there was quite a few of them and it's two, two and a half hours. And some of them are not as clear as others as we know because we have mic problems and people don't want to get close to the mic and people talk real softly and they're really kind of difficult to understand. I think we need to try to do what Don suggested and contact the audio visual group and see if they wanna help. I mean they're, they they do a lot of volunteer work and if they don't then maybe we can proceed to something else. But we, we, if we haven't tried it, we don't know what they're gonna say. Yeah. Um, the equipment we use supplied by the, We, we do not have equipment. So that's a conversation we would have to have with the audio visual group. Um, I don't know that they have their own video with it, but, um, what, what do you do with your equipment? What do we do with it? Yeah, we, we have a, we have a Mevo camera that I think I paid 250 or $300 for. Um, I will tell you this, the POA will pay for a camera if you get somebody to operate it. Yours is not street line is it? It is. It is Street. It Is. Okay. So that would be hard what you would like to see done? I I would, I'm, I'm more concerned 'cause I understand some of the issues that Kerry has. I'm more concerned with a video recording made that can be posted at a later date the next day on the website for each district. So anybody that wanted to go back and watch it could watch it and hear it. Okay. Um, there's other equipment that's involved with the PO's recording of the meetings live stream, but that's not an issue. And I, as I said before, I don't think I spent more than $500 for everything. And that's buying six mics of my own because some of the rec center's mics were not good. And we were at, like, at our, uh, town hall meeting when the white, so we don't use recreational facility mics. We use our own, um, it works better. We don't need that. They're, they're replacing 'em. I I just think we need to try to start this somewhere. Okay. And we keep talking about it, but if we don't make an attempt, we'll be talking about it next year at this time. The reason I'm asking is because their primary service, uh, is to operate at the recreation center throughout the village and all of those centers have their own audio and life equipment. Um, I don't know that they get requests for video and if they don't have their own equipment because they don't normally provide the equipment or audio and might, um, they would, the request has to indicate that we'd like for you to come and operate the audio video equipment and it will be provided by the district, uh, to ask to provide your own license. You might, I'm not asking to buy their own, I just said to you that if they were willing to do it and it operates off of an iPad or an iPhone or a smartphone, okay. Let's say operate the camera, uh, the POA will donate, will buy and donate a camera so that they can use it so that they will have one. The the other reason I mentioned that is because this is a service organization, they donate their time and effort, but they don't charge for it. So they probably don't have much in the way of funds. No, no, I understand that. So, but if they, all they need to do is donate their time, we'll make sure, we'll, we'll find a way for them to get the equipment. Yes. And they, years ago they were donating their Time. I I remember when they used to be Here. Set it up. Right Mark? Yeah. It's just a question for Don, Don, you're gonna have to make it known, um, that this could become a very laborious process because we have 15 numbered districts and, Uh, and all four, four commercial districts and uh, uh, utility districts. If you're gonna want to do that all that's, you're talking a pretty, as long as they understand that I otherwise, if you're gonna start out with one, one or two, uh uh, No, it's gotta be number districts. It's not one district. It it's all districts or no districts. Okay. Can't be district four and no other district. That's not the way it works All. None that you, you're saying that if the other districts decide they don't want it, that Well then they wouldn't, then they wouldn't do it. But each district should be given the opportunity to do it. And if it didn't cost them anything, I wouldn't understand why they would turn it down. That's, but all I'm saying is to the, when you present this to the, to the board, to your, to the, uh, audio visual board that they understand it could be very laborious. Because you were talking how how many meetings across About 25? Yeah, exactly. So I mean something, just something to think about And I can't speak to them because I'm no longer involved in the ation. I simply started, but when we started, we had over 50 members at the first meeting and then we had to certify people and we had an ongoing certification program and the last time I talked to them, they had about a hundred members who were certified. So I, my guess is that they probably to get 25 people do it, but you might get one person who does all four. Well yeah, I'm just saying that just that, just that they're aware of this, uh, dis the set could become quite a job. Sure. If it wasn't handled, All we can do is approach them and That, so now that we know live streaming is not a priority, it is just simply having video attached to the audio. Correct. Um, are supervisor Deacon, are you reaching out to the group or staff is happy to do that and start having those conversations? Yes. I would like for you to Okay. Put together the proposal. I certainly would be happy to, we can put mine anything down if they had questions or whatever or, or yours as well. We'll, we'll reach out to them and start to, um, get a meeting set up for those, um, that they think would be interested in doing this and have familiarity with it. We could start the dialogue. We can see if we're gonna go anywhere or not. I don't expect to say we give you a yes or no until they had a conversation. That's right. Um, so they fully understood what they were volunteering to do. Right. And they probably have to be served for the members to find out, You know, we're, if we're doing this, uh, for the benefit of the residents, um, do we have any idea, uh, how many residents would even utilize this service? I mean, how do you know, um, we go through all this process, uh, what are we gonna do up front to find out whether or not, uh, once this is all put in place, if anybody's even going to use it, besides maybe board members who want to know what's going on in other board meetings. But as far as residents, um, I don't have, we, are we gonna do anything to find out whether we should even be doing it? We have a record of how their Do you have any, you, I I you keep records of hits or? Yes, yes. We have had as high as 6,000 and as low. The lowest amount we've ever had is 220 that have watched that have watched it ever. Now I, I don't know that you can compare. I know that To this just because those are on like Facebook and things Like that. But the thing, well it's also on our website, but the thing is 1, 2, 3, 4, 5 people sitting in this audience and if you got 10 people to watch it, that's double all we got here. The information Okay then that we should be interested in is putting out information. Then the next, the next thing that maybe we need to revisit if we do livestream, um, is where we meet. 'cause one of the reasons that we said we wanted to meet in this area, uh, when the proposal was made by staff to meet in one location, uh, you know, was so that our, our residents could attend. But if we're gonna livestream, uh, then maybe we need to revisit that so the people who are doing the livestream, uh, don't have to go to a multiple facilities to uh, do the recording. And we go to one facility and they set the recording up and they do it all there. So Again, I refer to Cliff BOA to tell us how when you started the live streaming, the video, how did that affect your inverse attendance? It went down, but that's okay because I was more interested in putting out information than I was people sitting in an audience and we still get 175 or 200 people if we have an interesting speaker and carrie's Right. You can't compare what I do or what the POA does to this. My, my purpose in even wanting this to happen was, number one, the old audio was awful to listen to. And now when you listen to it, it's pretty good and you can hear it. So live streaming's out of the question for, for us, I think. I don't think that's important, Mike. The issue is that you have a recording of it so people can go to the website and look at district four's October, whatever today's date is meeting tomorrow or the next day or whenever they so choose to do, um, and go to district five next week and district six and seven. It's just, it gives residents the opportunity to do that. And I think that that's what our primary purpose should be. Um, we're not gonna hurt our attendance, that's for sure, because we don't get a whole lot of people anyway. Mark Kerry, I have a question. You have a government day coming up? Yes, sir. Uh, and you, you already have questionnaires correct. That for residents to fill out? Yes, sir. Is it too late to add add? Would you be interested in adding that to it or is it already been printed and everything? Um, I, I'm, it's an electronic survey, so it wouldn't be too late to add it. The thing would come in, I don't, I don't know that it would change residents opinion one way or another. With video, it's more live streaming. It's, it's, they have the ability to listen to it, having the ability to visually see it. I think that if this, that's what this board wants to do, then I think that we move in that direction, especially if we can get it done on a volunteer basis. You have to understand, and I'm not questioning the ability of the audio visual group, but you have to understand when you're doing it not on a professional level, you're not gonna get professional at the end of the way it looks. For example, we, we told you that the challenge with adding video the first time was the way the audio system is linked and it's required to, in order to post it and we have to record it under state statute, when you link a video to that, when people watch me talk, my mouth is, may not be linked up to what's coming outta my mouth. 'cause of the delay in the, in the Transmittal. That's right. In addition, when we post the, the audio onto the website, we also tag it per agenda item. So you can go to your website and you can go to old business, click on old business, and then they will hear us talk. They don't have to start at the beginning and guess where to go through. They can click on agenda items. So that's going to, again, mess up the way the, the video links with that. Now, the audio visual group may say, Carrie, no, we know exactly how to do this. You're thinking of way, the way it was 10 years ago. So I think us having a conversation with them is the right way to go because again, there may be technology out there that I know nothing about and it may be easy as as pie. So I think we start with that and then, um, it won't be a huge cost to the district, even if we have to buy, uh, the equipment, if we have them doing it on a, a volunteer basis, you would just have to know that at some point if you wanted it to all sink together and work out perfectly. My opinion now is that we would probably have to go out and have a company come in with professional equipment and do it. But I think this is the first step. We'll talk to them and I should be able to give you a pretty good update at your next meeting. That's fine. I have another Question. Yep. Currently with the audio, we can click through the audio to the agenda item that we want. Mm-hmm. Uh, can you do that with the video in your Yeah, you can move. Well, you, we don't have an agenda, but you can move it to where you want. So if it's two hours long and you know it's around an hour and 15 minutes, you can move to that spot. You don't have to go through the whole thing. See, the, the difference though, I, I believe is that when you record his meeting, you're recording it from one device that does the audio and the video in one. Correct. So it's already matched up. This won't be that. This is going to be, they're recording the audio through our system that attaches it to the agenda for public records purposes. And then you have a separate camera that is recording the visual part. And we would do our best to overlap it. I, I, I personally think you need to start the dialogue with the audio visual clip and it might be possible to do without having your mouth talking and the sound coming out differently. Yep. Times change rapidly and technology changes and you'd be surprised where they are. So until we have a conversation with somebody, we have nothing. So. Sure. There's a, there's a side. As a side point, how many locations do you actually host meetings from the district? District overall? We have four. We have Savannah Center, we have the district office, we have Everglade, and we have Sea Breeze. Okay. That covers all the CDs, right? Yes sir. Like the amenity. All, all those For your meeting, how many cameras do you have? One. And is there someone physically operating the camera and going from one site to another with the camera? Are it moving? It, It, he isn't, but it can move. Okay. The camera has the, the ability to, that's why I say it's controlled off of a phone or off of an iPad. Okay. Mary County, they had live, they have three camera press. They have podium on one side, podium on the other side and the podium on the whole board. And so someone is switching from one camera to the other. You have someone at that podium and then seat, they can go directly to them. They can go back to the board, they can go to an individual on the board, they can go back to the other cameras. So that's part of the operation process. We don't necessarily have to admit the wheel. Um, by the way, one of there county, these people lives here in the villages, but he works for in county. So I know him and we can fix his brain and they find out little bit more as well. I just think that the conversation starts and then we can go from there. Yeah. We'll set up a meeting. Okay. The next item on old business Irrigation Is to, um, yes. The irrigation heads that we're spraying on the multimodal path, um, that is routinely inspected by the contractor. Of course they do get run over on a regular basis. If you have areas, please, um, make, report them. And we also have community watch that are reporting them every night as well. I just want to say, it says here that it, they get damaged because golf carts drive over 'em. The people that are driving the golf carts over 'em and the cars and trucks and trailers are CPR in District four. 'cause they pull their trucks onto the grass. So they're the ones that are charging us fix the heads and they're the ones that are running over 'em. I just think, I just think that they need to be, the other day I drove down and there were three seat super trucks, three trailers and two utility vehicles driving over one section of Marion County on Buena Vista. So all I'm asking for, and especially now, I came here today in my golf cart and almost got sprayed. Okay. I understand it's a problem, but they get somebody that's charging us to fix 'em. And I don't think they're getting fixed enough because sometimes they last for, and it's not just Marion County. It's not just district four. Wherever I drive in the villages, they're spraying in the streets and in the, on the golf carts. I understand what we're doing. We're lowering the ponds. I'm just asking that they try to be a little bit more prudent and fixing 'em. That's why I brought it up. When they replace 'em, if they would replace them with the new style sprinklers, uh, that would eliminate the problem completely, even if they are spraying out on the, on the roadway. So my understanding is that's what they're doing and I hope that continues. Uh, what's the name of those? The ones that do the rotating sprinkler heads instead of shooting out the spray to have a different, the finer. The Finer. Yeah. I, we can confirm if they're being replaced with Those. I think they're doing that. Okay. The ne