January 13, 2025 City Council/Successor Agency/Public Financing Agency Regular Meeting

__________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ January 13, 2025 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 1 MINUTE BOOK NO. 69 MAYOR ELMER MARTÍNEZ SABALLOS APPROVED MINUTES VICE MAYOR KAIA EAKIN COUNCIL MEMBER ISABELLA CHU 1017 MIDDLEFIELD ROAD COUNCIL MEMBER JEFF GEE REDWOOD CITY, CA COUNCIL MEMBER DIANE HOWARD COUNCIL MEMBER MARCELLA PADILLA COUNCIL MEMBER CHRIS STURKEN JOINT CITY COUNCIL/ SUCCESSOR AGENCY/ PUBLIC FINANCE AUTHORITY REGULAR MEETING Monday, January 13, 2025 6:00 PM 1. CALL TO ORDER - Mayor Martínez Saballos called the meeting to order at 6:02 p.m. 2. ROLL CALL - Council Members Chu, Gee, Howard, Padilla, Sturken, Vice Mayor Eakin and Mayor Martínez Saballos. Staff present: City Manager Melissa Stevenson Diaz, City Attorney Veronica Ramirez and City Clerk Yessika Castro. 3. PLEDGE OF ALLEGIANCE - Council Member Chu led the Pledge of Allegiance. 4. PRESENTATIONS/ACKNOWLEDGEMENTS - None 5. PUBLIC COMMENT ON THE CONSENT CALENDAR, MATTERS OF COUNCIL INTEREST AND ITEMS NOT ON THE AGENDA The following member of the public provided comments: • Lisa Gauthier 6. CONSENT CALENDAR Motion and second, Howard and Eakin, to approve all items on the Consent Calendar, passed unanimously by electronic vote. 6.A. Review and acceptance of Development Impact Fees report for fiscal year ended June 30, 2024 (501) Reso 16271 Recommendation:

__________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ January 13, 2025 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 2 MINUTE BOOK NO. 69 Adopt a resolution accepting the Development Impact Fees report for Fiscal Year 2023- 24 and making findings as required by the Mitigation Fee Act. CEQA: This is not a project under California Environmental Quality Act (CEQA) 6.B. Enter Participation Agreement with Dell Marketing L.P. and Licensing and Enrollment Agreements with Microsoft to purchase Microsoft product licenses and support (304) Recommendation: By motion, approve and authorize the City Manager to execute a 36-month Participation Agreement with Dell Marketing L.P. and a Volume Licensing Program Agreement and Enterprise Enrollment Agreement with Microsoft to purchase Microsoft licenses and support in an amount not to exceed $1,000,000. CEQA: This is not a project under California Environmental Quality Act (CEQA) 6.C. Agreement with Granicus to procure OneMeeting, an agenda and meeting management automation and workflow system (304) Recommendation: By motion, approve and authorize the City Manager to execute a Software as a Service Procurement and Professional Services Agreement with Granicus to procure OneMeeting, an agenda and meeting management system for a term of approximately five years for a total contract amount not to exceed $310,159. CEQA: This is not a project under California Environmental Quality Act (CEQA) 6.D. Second Revised and Restated Joint Exercise of Powers Agreement San Mateo County Operational Area Emergency Services Organization (304) Reso 16272 Recommendation: Adopt a resolution approving and authorizing the City Manager or their designee to execute the Second Revised and Restated Joint Exercise of Powers Agreement San Mateo County Operational Area Emergency Services Organization. CEQA: This is not a project under California Environmental Quality Act (CEQA)

__________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ January 13, 2025 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 3 MINUTE BOOK NO. 69 6.E. Amendment No. 2 to Hyland Master Software License, Support and Services Agreement (304) Recommendation: By motion, approve and authorize the City Manager to execute Amendment No. 2 to Hyland Master Software License, Support and Services Agreement with Hyland Software, Inc. increasing the not-to-exceed amount by $52,275 and extending the term to May 31, 2025, for a total not-to-exceed contract amount of $282,275 covering the time period January 24, 2018 through May 31, 2025. CEQA: This is not a project under California Environmental Quality Act (CEQA) 6.F. Approve December 16, 2024 City Council Minutes (301) 6.G. Approve claims and checks from January 13, 2025 to January 27, 2025 and the usual and necessary payments through January 27, 2025 (303) 7. PUBLIC HEARINGS - None 8. STAFF REPORTS 8.A. Waive the first reading and introduce an ordinance amending Redwood City Municipal Code Chapter 15 to adopt new prohibitions on smoking in public places, expand and strengthen the enforcement and penalty provisions, and conform with state law (301) Assistant City Manager Patrick Heisinger introduced the item, and Economic Development Manager Amanda Anthony gave a presentation. There was no public comment. Recommendation: Waive the first reading and introduce an ordinance amending Redwood City Municipal Code Chapter 15 (Smoking Regulations) to adopt new prohibitions on smoking in public places, expand and strengthen the enforcement and penalty provisions, and conform with state law. CEQA: This is not a project under California Environmental Quality Act (CEQA) Motion and second, Sturken and Padilla, to waive the first reading and introduce an

__________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ January 13, 2025 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 4 MINUTE BOOK NO. 69 ordinance amending Redwood City Municipal Code Chapter 15 (Smoking Regulations) to adopt new prohibitions on smoking in public places, expand and strengthen the enforcement and penalty provisions, and conform with state law, with a friendly amendment to Section 15.8 (c) to issue a warning, with no fine, upon the first violation, fails 2-5 by electronic vote, with Council Members Chu, Gee, Howard, Vice Mayor Eakin and Mayor Martínez Saballos opposed. Motion and second, Eakin and Chu, to waive the first reading and introduce an ordinance amending Redwood City Municipal Code Chapter 15 (Smoking Regulations) to adopt new prohibitions on smoking in public places, expand and strengthen the enforcement and penalty provisions, and conform with state law, passed 5-2 by electronic vote, with Council Members Sturken and Padilla opposed. 8.B. Utilize exception to Public Employees’ Pension Reform Act 180-day waiting period in order to hire retired annuitants to perform duties of Interim Fire Chief and Extra Help Public Safety Communications Dispatcher (901) Reso 16273 Reso 16274 Human Resources Director Michelle Katsuyoshi gave a presentation. There was no public comment. Recommendation: 1. Adopt a resolution approving an exception to the Public Employees’ Pension Reform Act 180-day waiting period and appointing retired annuitant Ramoth Iverson as Interim Fire Chief effective February 18, 2025, or upon CalPERS approval to hire, whichever is later; and 2. Adopt a resolution approving an exception to the Public Employees’ Pension Reform Act 180-day waiting period and appointing retired annuitant Jacqueline Barberini to perform critical extra help Public Safety Communications Dispatcher duties effective January 14, 2025, or upon CalPERS approval to hire, whichever is later. CEQA: This is not a project under California Environmental Quality Act (CEQA) Motion and second, Howard and Gee, to adopt a resolution approving an exception to the Public Employees’ Pension Reform Act 180-day waiting period and appointing retired annuitant Ramoth Iverson as Interim Fire Chief effective February 18, 2025, or upon CalPERS approval to hire, whichever is later, passed unanimously by electronic vote.

__________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ January 13, 2025 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 5 MINUTE BOOK NO. 69 Motion and second, Gee and Sturken, to adopt a resolution approving an exception to the Public Employees’ Pension Reform Act 180-day waiting period and appointing retired annuitant Jacqueline Barberini to perform critical extra help Public Safety Communications Dispatcher duties effective January 14, 2025, or upon CalPERS approval to hire, whichever is later, passed unanimously by electronic vote. 9. MATTERS OF COUNCIL INTEREST 9A. City Council Member Report of Meetings and Conferences Attended A. City Council Report of Meetings/Conferences Attendance Council Member Howard reported on the January 11 childcare preview event. Vice Mayor Eakin reported on the January 10 Parks & Arts Foundation open house event. Council Member Sturken invited his colleagues to attend the January 24 Cal Cities Peninsula Division legislative event. 9.B. City Council Committee Reports - None 9.C. City Manager (Oral) Update City Manager Melissa Stevenson Diaz reported on the following: • Fire Department personnel assisting the countywide strike team in the southern California fires • Upcoming workshops regarding the Redwood Life development • January 27 public hearing on solid waste rates, and community meeting on January 22 10. CLOSED SESSION 10.A. Closed session regarding 1) Existing litigation pursuant to paragraph (1) of subdivision (d) of California Government Code Section 54956.9; 2) Anticipated litigation pursuant to California Government Code Section 54956.9(d)(4); and 3) Labor negotiations pursuant to California Government Code Section 54957.6 The following member of the public provided comments: • Ed Stancil At 8:04 p.m., the City Council convened Closed Session to discuss the following:

__________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ January 13, 2025 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 6 MINUTE BOOK NO. 69 1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Closed session regarding litigation that has been initiated formally pursuant to California Government Code Section 54956.9(d)(1): Name of Cases: Francesca Fambrough, et al. v. City of Redwood City, San Mateo County Superior Court Case No. 17CIV05387 Unlawful Detainer Proceedings, San Mateo County Superior Court Case No. 24-UDL-01570 Hannig Environmental Research Organization (HERO) v. City of Redwood City, et al., San Mateo County Superior Court Case No. 23CIV03421 2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Closed session regarding initiation of litigation pursuant to California Government Code Section 54956.9(d)(4): 1 case 3. CONFERENCE WITH LABOR NEGOTIATORS Closed session regarding labor negotiations pursuant to California Government Code Section 54957.6: City’s Negotiators: Kelly Tuffo, Liebert Cassidy Whitmore Michelle Katsuyoshi, Human Resources Director Melissa Stevenson Diaz, City Manager Employee Organizations: Redwood City Management Employees Association Service Employees International Union Local 521 Chief Officers Association Redwood City Police Supervisors' Association

__________________________________________________________________________________________ JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ January 13, 2025 PUBLIC FINANCING AUTHORITY MEETING MINUTES PAGE 7 MINUTE BOOK NO. 69 Confidential Employees There was no reportable action. 11. ADJOURNMENT – Mayor Martínez Saballos adjourned the meeting at 10:05 p.m. Respectfully submitted. Yessika Castro, CMC, CPMC, City Clerk Approved at the City Council meeting on January 27, 2025.

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