February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM

1 Tuesday, February 2, 2021 February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM AGENDA SCHOOL BOARD OF WALTON COUNTY, FLORIDA “Preparing the Whole Child for a Life of Success" 145 Park Street, Suite 3, DeFuniak Springs, FL 32435 - Tivoli Complex/Board Room 5:00 PM 1. Opening Agenda Items Subject 1.01 Announcements: Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 1. Opening Agenda Items Type File Attachments Subject 1.02 Approval of February 2, 2021 Regular Meeting Agenda (A. R. Hughes) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 1. Opening Agenda Items Type Action Preferred Date Feb 02, 2021 Absolute Date Feb 02, 2021 Recommended Action Approval of February 2, 2021 Regular Meeting Agenda File Attachments Motion & Voting Approval of February 2, 2021 Regular Meeting Agenda Motion by Kim Kirby, second by Bill Eddins. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith Subject 1.03 Approval of Minutes: January 19, 2021 Regular Meeting (A. R. Hughes) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 1. Opening Agenda Items Type Action, Minutes Preferred Date Feb 02, 2021 Absolute Date Feb 02, 2021 Recommended Action Approval of Minutes Minutes View Minutes for Jan 19, 2021 - JANUARY 19, 2021 REGULAR MEETING - 5:00 PM - SOUTH File Attachments Motion & Voting Approval of Minutes Motion by Jeri Michie, second by Tammy Smith. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith Subject 1.04 CITIZEN INPUT NOTE: Citizens opportunity to address the Board to comment on agenda items only. Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 1. Opening Agenda Items Type Information File Attachments 2. Consent Agenda Item: PURCHASE ORDERS & TRIP (BUS/VAN) REQUEST Subject 2.01 Approval of February 2, 2021, Consent Agenda Items (A. R. Hughes) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 2. Consent Agenda Item: PURCHASE ORDERS & TRIP (BUS/VAN) REQUEST Type Action (Consent) Preferred Date Feb 02, 2021 Absolute Date Feb 02, 2021 Recommended Action Approval of February 2, 2021, Consent Agenda File Attachments Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval of February 2, 2021, Consent Agenda Motion by Bill Eddins, second by Jeri Michie. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith Subject 2.02 Approval of Freeport High School Robotics Students to Travel to Apopka, Florida on February 19-20, 2021 to Participate in the RECF Aerial Drone Competition Tournament. (D. Simmons) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 2. Consent Agenda Item: PURCHASE ORDERS & TRIP (BUS/VAN) REQUEST Type Action (Consent) Preferred Date Feb 02, 2021 Absolute Date Feb 02, 2021 Budgeted Yes Budget Source Grants. Recommended Action Freeport High School requests Board approval for Robotics students to travel to Apopka, FL on February 19-20, 2021 to participate in the RECF Aerial Drone Competition Tournament. * Mileage will be deducted from annual allotment. * List of students/chaperones and itinerary attached. * Permission slips/Hold Harmless agreements on file. * All expenses paid by grants. File Attachments FHS - FT Request Drone Competition Feb. 19-20, 2021.pdf (256 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval of February 2, 2021, Consent Agenda Motion by Bill Eddins, second by Jeri Michie. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith Subject 2.03 Approval of Freeport High School Annual Senior Trip to Orlando, Florida on April 17-21, 2021. (D. Simmons) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 2. Consent Agenda Item: PURCHASE ORDERS & TRIP (BUS/VAN) REQUEST Type Action (Consent) Preferred Date Feb 02, 2021 Absolute Date Feb 02, 2021 Budgeted Yes Budget Source Senior Class fund and student payments. Recommended Action Freeport High School requests Board approval for the Senior Class to travel to Orlando, FL on April 17-21 for their annual Senior trip. * Mileage will be deducted from annual allotment. * List of students/chaperones attached. * Itinerary attached. * Permission slips/Hold Harmless agreements on file. * All expenses paid by Senior Class fund and student payments. File Attachments FHS 2021 Senior Trip Request.pdf (235 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval of February 2, 2021, Consent Agenda Motion by Bill Eddins, second by Jeri Michie. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith Subject 2.04 Approval of South Walton High School 2020-2021 Varsity Tennis Schedule. (A. Tibbetts) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 2. Consent Agenda Item: PURCHASE ORDERS & TRIP (BUS/VAN) REQUEST Type Action (Consent) Preferred Date Feb 02, 2021 Absolute Date Feb 16, 2021 Fiscal Impact No Budgeted Yes Budget Source Athletic fund. Recommended Action South Walton High School requests blanket Board approval for the 2020-2021 Varsity Tennis schedule. * Mileage will be deducted from annual allotment. * List of students/coaches attached. * Schedule attached. * All expenses paid from athletic fund. File Attachments Tennis.pdf (1,012 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval of February 2, 2021, Consent Agenda Motion by Bill Eddins, second by Jeri Michie. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith Subject 2.05 Approval of South Walton High School 2020-2021 Track and Field Schedule. (A. Tibbetts) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 2. Consent Agenda Item: PURCHASE ORDERS & TRIP (BUS/VAN) REQUEST Type Action (Consent) Preferred Date Feb 02, 2021 Absolute Date Feb 16, 2021 Fiscal Impact No Budgeted Yes Budget Source Athletic fund. Recommended Action South Walton High School requests blanket Board approval for the 2020-2021 Track and Field schedule. * Mileage will be deducted from annual allotment. * List of students/coaches attached. * Schedule attached. * All expenses paid from athletic fund. File Attachments Track and Field.pdf (919 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval of February 2, 2021, Consent Agenda Motion by Bill Eddins, second by Jeri Michie. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith Subject 2.06 Approval of South Walton High School 2020-2021 Baseball Schedule. (A. Tibbetts) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 2. Consent Agenda Item: PURCHASE ORDERS & TRIP (BUS/VAN) REQUEST Type Action (Consent) Preferred Date Feb 02, 2021 Absolute Date Feb 16, 2021 Fiscal Impact No Budgeted Yes Budget Source Athletic fund. Recommended Action South Walton High School requests blanket Board approval for the 2020-2021 Baseball schedule. * Mileage will be deducted from annual allotment. * List of students/coaches attached. * Schedule attached. * All expenses paid from athletic fund. File Attachments Baseball.pdf (1,077 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval of February 2, 2021, Consent Agenda Motion by Bill Eddins, second by Jeri Michie. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith Subject 2.07 Approval of South Walton High School 2020-2021 Girls Lacrosse Schedule. (A. Tibbetts) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 2. Consent Agenda Item: PURCHASE ORDERS & TRIP (BUS/VAN) REQUEST Type Action (Consent) Preferred Date Feb 02, 2021 Absolute Date Feb 16, 2021 Fiscal Impact No Budgeted Yes Budget Source Athletic fund. Recommended Action South Walton High School requests blanket Board approval for the 2020-2021 Girls Lacrosse schedule. * Mileage will be deducted from annual allotment. * List of students/coaches attached. * Schedule attached. * All expenses paid from athletic fund. File Attachments Girls Lacrosse.pdf (1,009 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval of February 2, 2021, Consent Agenda Motion by Bill Eddins, second by Jeri Michie. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith Subject 2.08 Approval of Purchase Order Exceeding $25,000 - Freeport Transportation Facility (J. Smith) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 2. Consent Agenda Item: PURCHASE ORDERS & TRIP (BUS/VAN) REQUEST Type Action (Consent) Preferred Date Feb 02, 2021 Absolute Date Feb 02, 2021 Fiscal Impact Yes Dollar Amount $121,135.00 Budgeted Yes Budget Source Freeport Transportation Project #9400318 Recommended Action Approval to generate Purchase Order to Air-Tech of Pensacola for Freeport Transportation Facility. Approval to generate Purchase Order to Air-Tech of Pensacola for Freeport Transportation Facility. File Attachments FT-16 Air-Tech of Pensacola.pdf (944 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval of February 2, 2021, Consent Agenda Motion by Bill Eddins, second by Jeri Michie. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith Subject 2.09 Approval of Purchase Order Exceeding $25,000 - Freeport Elementary Classroom Addition (J. Smith) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 2. Consent Agenda Item: PURCHASE ORDERS & TRIP (BUS/VAN) REQUEST Type Action (Consent) Preferred Date Feb 02, 2021 Absolute Date Feb 02, 2021 Fiscal Impact Yes Dollar Amount $26,435.00 Budgeted Yes Budget Source Freeport Elementary Classroom Addition Project #9399321 Recommended Action Approval to generate Purchase Order to Air Tech of Pensacola for Freeport Elementary Classroom Addition. Approval to generate Purchase Order to Air Tech of Pensacola for Freeport Elem. Classroom Addition. File Attachments FES AD-01 Air Tech of Pensacola.pdf (1,034 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval of February 2, 2021, Consent Agenda Motion by Bill Eddins, second by Jeri Michie. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith Subject 2.10 Approval of Purchase Order Exceeding $25,000 to ClassLink (H. Martin) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 2. Consent Agenda Item: PURCHASE ORDERS & TRIP (BUS/VAN) REQUEST Type Action (Consent) Preferred Date Feb 02, 2021 Absolute Date Feb 02, 2021 Fiscal Impact Yes Dollar Amount $27,302.00 Budgeted Yes Budget Source E-Rate Funds - 9193119 Recommended Action Approval to generate P.O. top ClassLink for districtwide use File Attachments ClassLink.pdf (178 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval of February 2, 2021, Consent Agenda Motion by Bill Eddins, second by Jeri Michie. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith Subject 2.11 Approval of Purchase Order Exceeding $25,000 to Dell (H. Martin) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 2. Consent Agenda Item: PURCHASE ORDERS & TRIP (BUS/VAN) REQUEST Type Action (Consent) Preferred Date Feb 02, 2021 Absolute Date Feb 02, 2021 Fiscal Impact Yes Dollar Amount $31,485.52 Budgeted Yes Budget Source Capital Outlay - 9015320 Recommended Action Approval to generate P.O. to Dell to upgrade servers at the following Schools: Emerald Coast Middle School, West DeFuniak Elementary School, Maude Saunders Elementary School and Walton High School File Attachments Servers.pdf (385 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval of February 2, 2021, Consent Agenda Motion by Bill Eddins, second by Jeri Michie. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith Subject 2.12 Approval of Purchase Order Exceeding $25,000 - South Walton High School Athletic Complex Renovations (J. Smith) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 2. Consent Agenda Item: PURCHASE ORDERS & TRIP (BUS/VAN) REQUEST Type Action (Consent) Preferred Date Feb 02, 2021 Absolute Date Feb 02, 2021 Fiscal Impact Yes Dollar Amount $238,980.00 Budgeted Yes Budget Source South Walton Athletic Complex Project #94503** Recommended Action Approval to generate Purchase Orders to ACME Brick & Tile and Qualite Sports Lighting for South Walton Athletic Complex Renovations. Approval to generate Purchase Orders to ACME Brick & Tile and Qualite Sports Lighting for South Walton Athletic Complex Renovations. File Attachments AF AD-36 ACME Brick & Tile.pdf (473 KB) AF AD-37 Qualite Sports Lighting LLC.pdf (880 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval of February 2, 2021, Consent Agenda Motion by Bill Eddins, second by Jeri Michie. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith Subject 2.13 Approval of purchase order exceeding $25,000.00 - (C. Brown) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 2. Consent Agenda Item: PURCHASE ORDERS & TRIP (BUS/VAN) REQUEST Type Action (Consent) Preferred Date Feb 02, 2021 Absolute Date Feb 02, 2021 Fiscal Impact Yes Dollar Amount $140,428.44 Budgeted Yes Budget Source CARES - CTE/Technology Recommended Action Approval of purchase order exceeding $25,000.00 for DELL quote#3000076369221.1 261 Latitude 3310 laptops totaling $140,428.44 from CARES CTE/Technology (C. Brown) File Attachments Dell quote (3).pdf (809 KB) Requisition - DELL.pdf (14 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Approval of February 2, 2021, Consent Agenda Motion by Bill Eddins, second by Jeri Michie. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith 3. ACTION AGENDA Subject 3.01 School Board Permission to Advertise Amendments to School Board Rules/Policies (M. Doggett) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 3. ACTION AGENDA Type Action Preferred Date Feb 02, 2021 Absolute Date Feb 02, 2021 Recommended Action School Board Permission to Advertise Amendments to School Board Rules/Policies The School Board's rules and policies must be updated to reflect changes in conditions, as well as, changes in pertinent rules and statutes. These updates must be made in public hearings in accordance with applicable state statute FS 120.54. The advertisements for rules/policies 3.68; 5.41; 5.301; 5.305; 6.11; 6.17; 8.50; and 8.502 were prepared in accordance with applicable state statutes and reviewed by North East Florida Educational Consortium (NEFEC), Human Resources Department, School Safety Specialist, Curriculum Department, Facilities Department, and Policy Review Team. File Attachments Policy 3.68 - Background Screening for Contractors.pdf (80 KB) Notice of Rule Dev - 3.68-5.41-5.301-5.305-6.11-6.17-8.50-8.502 -revised 3-2-21.pdf (10 KB) Policy 5.41 Children of Military Families - 2020 Revisions.pdf (45 KB) Policy 5.301 - Bullying and Harassment - Revised Fall 2020.pdf (150 KB) Policy 5.305 - Dating Violence and Abuse - Revised Fall 2020.pdf (125 KB) Policy 6.11 - Employment Defined - Revised 1-26-21.pdf (90 KB) Policy 6.17 - Appointment or Employment Requirements - Revised 1-26-21.pdf (128 KB) Policy 8.50 - School Construction Bids - Revised 1-26-21.pdf (81 KB) Policy 8.502 - Prequalification of Contractors for Educational Facilities Construction - Revised Fall 2020.pdf (96 KB) Notice of Intent - Policies 3.68-5.41-5.301-5.305-6.11-6.17-8.50-8.502 - Revisions Fall 2020- revised 3-2-21.pdf (100 KB) Motion & Voting School Board Permission to Advertise Amendments to School Board Rules/Policies Motion by Tammy Smith, second by Kim Kirby. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith 4. SAFETY & SECURITY 5. TRANSPORTATION 6. FINANCE DEPARTMENT Subject 6.01 Approval of Seaside Neighborhood School and Foundation Financial Report for December 2020 (S. Hofheinz) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 6. FINANCE DEPARTMENT Type Action Preferred Date Feb 02, 2021 Absolute Date Feb 02, 2021 Recommended Action Approval of Seaside Neighborhood School and Foundation Financial Report for December 2020 File Attachments Dec 20 SNS District Reports.pdf (115 KB) Dec 20 SFD Format District Reports.pdf (72 KB) Motion & Voting Approval of Seaside Neighborhood School and Foundation Financial Report for December 2020 Motion by Kim Kirby, second by Jeri Michie. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith 7. HUMAN RESOURCES DEPARTMENT Subject 7.01 Approval of Facilities and Maintenance Specialist Job Description (C. Bodie) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 7. HUMAN RESOURCES DEPARTMENT Type Action Preferred Date Feb 02, 2021 Absolute Date Feb 02, 2021 Recommended Action Revise Facilities and Maintenance Specialist job description to correct hours per day. File Attachments Facilities and Maintenance Specialist.pdf (76 KB) Motion & Voting Revise Facilities and Maintenance Specialist job description to correct hours per day. Motion by Bill Eddins, second by Tammy Smith. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith Subject 7.02 Approval of February 2, 2021 Personnel Recommendations & Personnel Addendum (C. Bodie) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 7. HUMAN RESOURCES DEPARTMENT Type Action Preferred Date Feb 02, 2021 Absolute Date Feb 02, 2021 Recommended Action Approval File Attachments 02022021 Personnel Recommendations.pdf (1,842 KB) 02022021 Personnel Addendum.pdf (2,563 KB) Motion & Voting Approval Motion by Tammy Smith, second by Bill Eddins. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith Subject 7.03 Approval of Extension of Emergency Paid Sick Leave for Confidential Managerial and Administrative Staff (C. Bodie) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 7. HUMAN RESOURCES DEPARTMENT Type Action Preferred Date Feb 02, 2021 Absolute Date Feb 02, 2021 Fiscal Impact Yes Dollar Amount $258,631.00 Budgeted Yes Budget Source General Operating Recommended Action Approval The intent of this extension is to allow for an extension of the Emergency Paid Sick Leave benefits portion of the Families First Coronavirus Response Act (FFCRA) that provides up to ten (10) days of paid sick leave for certain COVID-19 related issues for Confidential Managerial and Administrative Staff. Terms: Employees who have already taken Emergency Paid Sick Leave under FFCRA are not eligible for an additional ten (10) days of paid leave. The ten (10) days are cumulative from April 1, 2020. Employees who have used a portion of the leave under FFCRA but did not use all ten (10) days may be eligible to use the balance of the ten (10) days not used. All Emergency Paid Sick Leave used must be for qualifying reasons, and documentation must be submitted to the Human Resources Department for each day. Employees who need to isolate or quarantine and have already used all ten (10) days of Emergency Paid Sick Leave will be required to use accrued sick leave, annual leave, compensatory time or unpaid leave. If a qualifying COVID-19 issue arises, employees who have not yet been allocated the ten (10) days of Emergency Paid Sick Leave must submit an Emergency Paid Sick Leave Request and required documentation to the Human Resources Department in order to be allocated Emergency Paid Sick Leave. This extension will be retroactive to January 4, 2021. This extension will be in effect until June 30, 2021. $258,631 is the total estimated budget impact for all classifications of Board hired employees and is not limited to Confidential Managerial and Administrative Staff. File Attachments Motion & Voting Approval Motion by Jeri Michie, second by Kim Kirby. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith 8. CURRICULUM AND INSTRUCTION DEPARTMENT Subject 8.01 Approval of 2020-2021 Data-Informed Supports Application (CARES Act) (M. Chandler) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 8. CURRICULUM AND INSTRUCTION DEPARTMENT Type Action Preferred Date Feb 02, 2021 Absolute Date Feb 02, 2021 Fiscal Impact Yes Dollar Amount $88,000.00 Budgeted No Budget Source Federal CARES Act Recommended Action Approval of 2020-2021 Data-Informed Supports Application (CARES Act) File Attachments 660.1240F-1C001 Walton SIGNED Data Scientist.pdf (645 KB) Motion & Voting Approval of 2020-2021 Data-Informed Supports Application (CARES Act) Motion by Kim Kirby, second by Kim Kirby. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith Subject 8.02 Approval of Add-On Autism Spectrum Disorder K-12 Endorsement Inservice Program (M. Chandler) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 8. CURRICULUM AND INSTRUCTION DEPARTMENT Type Action Preferred Date Feb 02, 2021 Absolute Date Feb 02, 2021 Fiscal Impact No Recommended Action Approval of Add-On Autism Spectrum Disorder K-12 Endorsement Inservice Program File Attachments ASD Endorsement for Board approval.pdf (406 KB) Motion & Voting Approval of Add-On Autism Spectrum Disorder K-12 Endorsement Inservice Program Motion by Tammy Smith, second by Bill Eddins. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith Subject 8.03 Approval of Add-On Gifted Endorsement Inservice Program (M. Chandler) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 8. CURRICULUM AND INSTRUCTION DEPARTMENT Type Action Preferred Date Feb 02, 2021 Absolute Date Feb 02, 2021 Fiscal Impact No Recommended Action Approval of Add-On Gifted Endorsement Inservice Program File Attachments Gifted Endorsement for Board approval.pdf (406 KB) Motion & Voting Approval of Add-On Gifted Endorsement Inservice Program Motion by Jeri Michie, second by Kim Kirby. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith 9. TECHNOLOGY DEPARTMENT Subject 9.01 Approval of Copier Lease (H. Martin) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 9. TECHNOLOGY DEPARTMENT Type Action Preferred Date Feb 02, 2021 Absolute Date Feb 02, 2021 Fiscal Impact No Dollar Amount $630.40 Budgeted Yes Budget Source General Operating - 100/7900/360/9880121 Recommended Action Approval to lease copiers from Panama Business Machines, Inc. utilizing the NASPO Contract associated with the State of Florida Agreement No. 44000000-NASPO-19-ACS File Attachments 1565754533_Konica Master Agreement_exe 08.08.2019 (10).pdf (3,775 KB) 1596543387_Copier_MPS_Konica_Minolta_FL_PA (2).pdf (490 KB) Copier Quotes.pdf (1,378 KB) Motion & Voting Approval to lease copiers from Panama Business Machines, Inc. utilizing the NASPO Contract associated with the State of Florida Agreement No. 44000000-NASPO-19-ACS Motion by Bill Eddins, second by Tammy Smith. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith 10. FACILITIES/CONSTRUCTION DEPARTMENT Subject 10.01 Approval of Freeport Transportation Facility Change Order #1 (J. Smith) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 10. FACILITIES/CONSTRUCTION DEPARTMENT Type Action Preferred Date Feb 02, 2021 Absolute Date Feb 02, 2021 Fiscal Impact Yes Dollar Amount $121,947.00 Budgeted Yes Budget Source Freeport Transportation Facility Recommended Action Approval of Freeport Transportation Facility Change Order #1 for Add Alternate #1 Approval of Freeport Transportation Facility Change Order #1 for Add Alternate #1 for brick and stucco in lieu of metal wall panels for the west elevation and north entrance per alternate drawings. File Attachments Transportation CO #01- Childers.pdf (1,794 KB) Motion & Voting Approval of Freeport Transportation Facility Change Order #1 for Add Alternate #1 Motion by Kim Kirby, second by Tammy Smith. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith Subject 10.02 Approval of A/E Fee for Maude Saunders Elementary School Roof Repairs (J. Smith) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 10. FACILITIES/CONSTRUCTION DEPARTMENT Type Action Preferred Date Feb 02, 2021 Absolute Date Feb 02, 2021 Fiscal Impact Yes Dollar Amount $209,084.00 Budgeted Yes Budget Source *92533- HVAC and Roof Renovation Recommended Action Approval of A/E Fee for Maude Saunders Elementary School Roof Repairs with Caldwell and Associates Approval of A/E Fee for Maude Saunders Elementary School Roof Repairs with Caldwell and Associates File Attachments 20039 WCSD Maude Saunders ES - Roof Repairs - Fee Memo with Attachments (2021 01 Jan14).pdf (411 KB) G802-2017 - Final - 003.pdf (149 KB) Motion & Voting Approval of A/E Fee for Maude Saunders Elementary School Roof Repairs with Caldwell and Associates Motion by Tammy Smith, second by Bill Eddins. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith Subject 10.03 Approval and Discussion of Walton Middle School Retaining Wall Guaranteed Maximum Price (GMP) (J. Smith) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 10. FACILITIES/CONSTRUCTION DEPARTMENT Type Action, Discussion Preferred Date Feb 02, 2021 Absolute Date Feb 02, 2021 Fiscal Impact Yes Dollar Amount $794,227.00 Budgeted Yes Budget Source Capital Outlay Projects Recommended Action Approval and Discussion of Walton Middle School Retaining Wall Guaranteed Maximum Price (GMP) Approval and Discussion of Walton Middle School Retaining Wall Guaranteed Maximum Price (GMP) with Culpepper Construction. File Attachments GMP Proposal - Walton MS Retaining Wall (002).pdf (1,270 KB) Motion & Voting Approval and Discussion of Walton Middle School Retaining Wall Guaranteed Maximum Price (GMP) Motion by Kim Kirby, second by Tammy Smith. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith 11. SCHOOL BOARD 12. ADMINISTRATION Subject 12.01 COVID-19 UPDATE: The Florida Department of Education (FLDOE) Office, Employee Update, Instruction and Food Distribution (A. R. Hughes) Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 12. ADMINISTRATION Type Information File Attachments 13. ITEMS REMOVED FROM CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION 14. CLOSING ITEMS Subject 14.01 PUBLIC COMMENTS NOTE: Any person addressing the Board is reminded that the name of the student, other than the children of the person addressing the Board, should not be mentioned or disclosed in the person's comments. Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 14. CLOSING ITEMS Type Procedural File Attachments Subject 14.02 Attorney Report Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 14. CLOSING ITEMS Type Procedural File Attachments Subject 14.03 Board Comments Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 14. CLOSING ITEMS Type Procedural File Attachments Subject 14.04 Chairperson's Report Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 14. CLOSING ITEMS Type Procedural File Attachments Subject 14.05 Superintendent's Report Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 14. CLOSING ITEMS Type Procedural File Attachments 15. ADJOURNMENT Subject 15.01 Adjournment Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 15. ADJOURNMENT Type Action Recommended Action Motion to Adjourn at pm File Attachments Motion & Voting Motion to Adjourn at 5:47 pm Motion by Bill Eddins, second by Tammy Smith. Final Resolution: Motion Carried Ayes: Bill Eddins, Jason Catalano, Kim Kirby, Jeri Michie, Tammy Smith Subject 15.02 JASON CATALANO - CHAIRPERSON OF THE BOARD Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 15. ADJOURNMENT Type Procedural File Attachments Subject 15.03 A. RUSSELL HUGHES - SECRETARY TO THE BOARD Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 15. ADJOURNMENT Type Procedural File Attachments Subject 15.04 NOTE: If a person decides to appeal any decision made by the School Board with respect to any matter considered at such meeting or hearing, such person will need a record of the proceedings and for such purpose, such person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Meeting Feb 2, 2021 - February 2, 2021, REGULAR MEETING - 5:00 PM - TIVOLI COMPLEX/BOARD ROOM Category 15. ADJOURNMENT Type Procedural File Attachments