City Commission Meeting

DATE: Monday, May 12, 2025, 6:00 p.m. LOCATION: City Hall - John Fuller Auditorium 451 Third Street NW Winter Haven, FL 33881 1. CALL TO ORDER - Nathaniel J. Birdsong, Jr., Mayor 2. ROLL CALL - Vanessa Castillo, MMC, City Clerk 3. INVOCATION - Pastor Cesar Perez, Good Samaritan Christian Church of Winter Haven 4. PLEDGE OF ALLEGIANCE - Vanessa Castillo, MMC, City Clerk 5. PRESENTATIONS 5.A "National Public Works Week " Proclamation - Brittany Hart, Public Works Director 5.B "Police Week" Proclamation - Charlie Bird, Assistant City Manager - Public Safety 5.C Presentation of International Institute of Municipal Clerks (IIMC) Certified Municipal Clerk Designation Plaque and Pin to Deputy City Clerk LaTonya Harris - Dawn Wright, City of Eagle Lake and Florida Association of City Clerks (FACC) Central West Director 5.D 2025 Sun n Fun Recap - Troy Heidel, Airport Director & Collin Davis, Airport Operations Supervisor 5.E Florida Municipal Communications Association (FMCA) Certificate of Excellence - T. Michael Stavres, City Manager 6. DEVELOPMENTS OF NOTE 7. MINUTES CITY COMMISSION MEETING Staff Contact: Brittany Hart , Public Works Director, bhart@mywinterhaven.com Proclamation Staff Contact: Charlie Bird, Assistant City Manager - Public Safety, cbird@mywinterhaven.com Proclamation Staff Contact: Vanessa Castillo, MMC, City Clerk, vcastillo@mywinterhaven.com Staff Contact: Troy Heidel, Airport Director, theidel@mywinterhaven.com Staff Contact: T. Michael Stavres, City Manager, mstavres@mywinterhaven.com CITY COMMISSION MEETING – MAY 12, 2025 1

7.A April 23, 2025, City Commission Agenda Review Session Meeting Minutes 7.B April 28, 2025, Regular City Commission Meeting Minutes 8. COMMENTS FROM THE AUDIENCE 9. ORDINANCE(S) - SECOND READING - PUBLIC HEARING 10. CONSENT AGENDA 10.A Library Board Reappointment of Jonathan Owen 11. RESOLUTION(S) 11.A R-25-19 - Approval of a Public Transportation Grant Agreement with the Florida Department of Transportation (FDOT) for the Airport Master Plan Update 11.B R-25-21 - Approval of a Public Transportation Grant Agreement Extension with the Florida Department of Transportation (FDOT) for Digital Remote Air Traffic Control Tower 11.C R-25-22 - Renaming Coon Lake Road lying between Eloise Loop Road/Thompson Nursery Road on the north/east to County Road 653 on the south/west to Lake Ruby Drive West 11.D R-25-23 - Request by Forestar (USA) Real Estate Group, Inc., to release the subdivision Performance Bond and confirming acceptance of improvements, infrastructure, and dedications in favor of the Public/City of Winter Haven for the Harmony on Lake Eloise Phase Four Subdivision Staff Contact: Vanessa Castillo, MMC, City Clerk, vcastillo@mywinterhaven.com 2025-04-23 DRAFT Agenda Review Session Minutes with Link Staff Contact: Vanessa Castillo, MMC, City Clerk, vcastillo@mywinterhaven.com 2025-04-28 DRAFT Regular City Commission Meeting Minutes with Link and Attachment Staff Contact: Jane Martin, Library Director, jmartin@mywinterhaven.com Summary - Library Advisory Board Reappointment Board Reappointment Letter - Jonathan Owen Letter of Recommendation from Library Advisory Board Board Application - Cecilia Leonard Board Application - Shawntise Brown Staff Contact: Troy Heidel, Airport Director , theidel@mywinterhaven.com Summary - Resolution R-25-19 Approval of a Public Transportation Grant Agreement with the Florida Department of Transportation FDOT R-25-19 with Exhibit A Public Transportation Grant Agreement Staff Contact: Troy Heidel, Airport Director , theidel@mywinterhaven.com Summary - Resolution R-25-21 Approval of a Public Transportation Grant Agreement Extension with the Florida Department of Transportation FDOT R-25-21 with Exhibit A Amendment for Extension of Public Transportation Grant Agreement Staff Contact: Sean Byers, Planning Manager, sbyers@mywinterhaven.com Summary - Resolution R-25-22 R-25-22 CITY COMMISSION MEETING – MAY 12, 2025 2

11.E R-25-24 - Renaming Pomelo Lane located in the Harmony on Lake Eloise Phase 2 Subdivision, as recorded in Plat Book 205, Pages 26 through 32; of the Public Records of Polk County, Florida to Pomelo Drive 11.F R-25-25 - Request by Shoppes at CC, LLC for final plat approval of the Shoppes at Country Club Commercial Subdivision 12. ORDINANCE(S) - FIRST READING 13. NEW BUSINESS 13.A Approval of Design/Permitting Proposal, Contract, and Guaranteed Maximum Price for the Redevelopment of the Old Fire Station Number One (Request for Qualifications RFQ-24-38) 14. CITY COMMISSIONERS/LIAISON REPORTS 15. CITY ATTORNEY REPORT 16. CITY MANAGER REPORT 17. DEPUTY CITY MANAGER REPORT 18. CITY CLERK REPORT 19. EMERGENCY MATTERS NOT RECEIVED FOR THE AGENDA 20. ADJOURNMENT Staff Contact: Chris Young, Senior Planner, cyoung@mywinterhaven.com Summary - Resolution R-25-23 Resolution R-25-23 Staff Contact: Chris Young, Senior Planner, cyoung@mywinterhaven.com Summary - Resolution R-25-24 Resolution R-25-24 Staff Contact: Chris Young, Senior Planner, cyoung@mywinterhaven.com Summary - Resolution R-25-25 Resolution - R-25-25 Staff Contact: Eric Labbe, Director of Economic Opportunity & Community Investment, elabbe@mywinterhaven.com Summary - Design-Build Proposal, Contract, and GMP Whitehead Construction Design Phase Proposal Design-Build Contract Exhibit A Exhibit B If a person decides to appeal any decision made by the Commission with respect to any matter considered at such meeting or hearing, they will need a record of the proceedings, and that, for such purpose, they may need to ensure that a verbatim record of the proceeding is made which record includes the testimony and evidence upon which the appeal is to be based (FS 286.0105). In accordance with the Americans with Disabilities Act and Florida Statutes, Section 286.26, persons with disabilities needing special accommodations to participate in this proceeding, should contact the City Clerk's Office, 451 Third Street, NW, Winter Haven, Florida 33881, in writing, not later than 48 hours prior to the proceeding; if not in writing, then not later than four (4) days prior to the proceeding at (863) 291-5600. Vision or hearing impaired please call (800) 955-8771 for assistance. CITY COMMISSION MEETING – MAY 12, 2025 3

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CITY COMMISSION AGENDA REVIEW SESSION MINUTES DATE: Wednesday, April 23, 2025, 5:30 p.m. LOCATION: City Hall – John Fuller Auditorium 451 Third Street NW, Winter Haven, FL 33881 NOTE: PowerPoint slides of certain agenda items were also presented during this meeting. Link to PowerPoint here: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:1aded760-d9a2-4489-bddc-038bd329797f A hard copy of the PowerPoint will be attached to the original signed minutes. 1. CALL TO ORDER - Mayor Birdsong called the meeting to order at 5:30 p.m. 2. ROLL CALL - Vanessa Castillo, MMC, City Clerk Commissioners Present: Mayor Nathaniel J. Birdsong, Jr.; Mayor Pro Tem Brian Yates; Commissioner Tracy Mercer; and Commissioner Clifton E. Dollison. Commissioner Absent: Commissioner Bradley T. Dantzler Staff Present: City Manager T. Michael Stavres; Deputy City Manager Michael “M.J.” Carnevale; City Attorney John Murphy; City Clerk Vanessa Castillo; Assistant City Manager for Public Safety Charlie Bird; Economic Opportunity and Community Investment Director Eric Labbe; Public Affairs and Communications Director Katrina Hill; Chief Financial Officer Colleen “C.J.” Scott; Public Works Director Brittany Hart; Police Chief Vance Monroe; and Fire Chief Drew Neubrand. 5. PRESENTATION(S) A. "Girls Inc. Week" Proclamation - Peggy Threlkel, Executive Director, Girls Incorporated of Winter Haven B. "All Saints Academy National Ethics Bowl Competition" Proclamation - All Saints Academy Team C. "Mental Health Awareness Month" Proclamation - Morgan Volpe, M.S., CTP, Mental Health Coordinator, Public Safety D. "Municipal Clerks Week" Proclamation - Vanessa Castillo, MMC, City Clerk and LaTonya Harris, CMC, Deputy City Clerk E. Presentation of Audit Results for the Annual Comprehensive Financial Report Fiscal Year Ending September 30, 2024 - Daniel Anderson, Maudlin & Jenkins, CPA City Manager Stavres said items 5A through 5E would be presented at the April 28, 2025, Regular City Commission Meeting. There were no questions or discussion on these items. 6. DEVELOPMENTS OF NOTE - None 6

CITY COMMISSION AGENDA REVIEW SESSION – April 23, 2025 Page 2 of 4 7. MINUTES A. April 9, 2025, City Commission Agenda Review Session Meeting Minutes B. April 14, 2025, Regular City Commission Meeting Minutes There were no questions or discussion for items 7A and 7B. 8. COMMENTS FROM THE AUDIENCE – N/A 9. ORDINANCE(S) – SECOND READING – PUBLIC HEARING A. O-25-11 - Request by PTP Real Estate Enterprises, LLC to assign Neighborhood Support Future Land Use to an annexed parcel (75 Sage Road) B. O-25-12 - Request by PTP Real Estate Enterprises, LLC to assign Commercial- Highway (C-3) zoning district to an annexed parcel (75 Sage Road) C. O-25-17 - Amending O-24-44 appropriating funds for the fiscal year ending September 30, 2025 City Manager Stavres said there had been no changes to items 9A through 9C since first reading. There were no questions or discussion. 10. CONSENT AGENDA A. Acceptance of the Annual Comprehensive Financial Report (ACFR) and CRA City Manager Stavres gave an overview of this item. There were no questions or discussion. B. Digimation Advanced Range Training (DART) City Manager Stavres gave an overview of this item. There were no questions or discussion. C. Winter Haven Professional Firefighters, International Association of Firefighters Local 4967 Collective Bargaining Agreement - Addendum B City Manager Stavres gave an overview of this item and asked Fire Chief Neubrand if there were any other agencies in Polk County that were operating on a “one and seven” Kelly Day. Fire Chief Neubrand said the City of Lakeland Fire Department was the only one and that pay wise, he felt that having this made the City of Winter Haven more competitive and attractive, which he explained in more detail. He also discussed the incentivized program that would encourage employees and also assist in optimizing staffing levels. Discussion ensued. Mayor Birdsong commented that it looked like they would come back at this in another month. City Manager Stavres confirmed that in less than a month they would be back to begin negotiations between the City and the IAFF for a full contract renewal. D. Interlocal Agreement for the interconnection of potable water between the City of Winter Haven, Florida, and the City of Eagle Lake, Florida City Manager Stavres gave an overview of this item. There were no questions or discussion. E. Emergency Vehicle Repair of #4151 with Pats Pump and Blower City Manager Stavres gave an overview of this item. There were no questions or discussion. 7

CITY COMMISSION AGENDA REVIEW SESSION – April 23, 2025 Page 3 of 4 F. Parking Garage Maintenance Repairs City Manager Stavres gave an overview of this item and inquired if there was an estimated window for how long Whitehead Construction anticipated the project would take to be completed. Community Redevelopment Agency (CRA) Manager Angie Hibbard said that they were prepared to start May 12 if everything went [through] in the approval process and estimated 45 days for completion. She added that the garage could remain open during that time, however, if an area needed to be closed off, it was necessary to coordinate that ahead of time. Commissioner Yates asked if there were still closed off spaces now or could they be opened up. City Manager Stavres said no, not until the work was completed. Commissioner Mercer inquired what had caused the water to go through. City Manager Stavres said that his understanding of it had to do with caulking and sealing of the gap space between the precast deck and how to best maintain them on a routine basis, which he explained further. Manager Hibbard said it was similar to the caulked area where the wall and tub meet where it weathers, ages, and cracks and needs to be replaced. She added that they now had a recommendation from them on things to check on more frequently. Commissioner Dollison asked if the integrity of the structure or parts of it were compromised. Manager Hibbard said it was structurally sound, which was confirmed by the contractor, and it allowed the water to come through. Discussion ensued regarding the cosmetic edge of the beams. Deputy City Manager Carnevale explained the spaces where water would go through that caused concrete to come off that were now closed. 11. RESOLUTION(S) - None 12. ORDINANCE(S) - FIRST READING A. O-25-15 - PUBLIC HEARING - Request by Cassidy Land Development, LLC to assign Neighborhood Suburban Future Land Use to four (4) annexed parcels City Manager Stavres gave an overview of this item. Economic Opportunity and Community Investment Director Labbe gave additional information and showed a Potable Water and Wastewater Utilities (As of February 28, 2025) PowerPoint slide (see link/attached) to better communicate what they had compared to concurrency. He noted that the negative number did not mean the City was over pumping or running out of water, which he explained further. Discussion ensued regarding water permitting capacity, additional water, adopted level of service versus actual demand, when checks and balances occur and a potential for denials. Mayor Birdsong asked whether when concurrency for water was being evaluated, was it was based on actual capacity at that time and not on what was projected. Director Labbe said it was actually for both. Discussion ensued. Mayor Birdsong asked when would the permit for additional capacity be submitted. Winter Haven Water Assistant Director Mark Bombard said they had spoken to David McIntyre, President and Chief Engineer of AquaSciTech Consulting, PLLC, who would be doing the permit work for the City, and they hoped to have it submitted to Southwest Florida Water Management District (SWFWMD). He said they planned to have it to the Commission likely next month and hoped to have the permit in approximately eight months to be under review, which he did not know how long it would take. Discussion ensued about SWFWMD and the Polk Regional Water Cooperative (PRWC). City Attorney Murphy added that he believed that the City was applying for a 50-year [water] permit instead of a 30-year or 20-year permit. Discussion ensued. The Commission would vote to transmit this Ordinance to FloridaCommerce for review. B. O-25-16 - Request by Cassidy Land Development, LLC to assign Multi-Family Residential-Low Density (R-3) zoning district to four (4) annexed parcels City Manager Stavres reminded the Commission that they were not approving a plat for this item, but instead assigning land use and zoning to a property that had been recently annexed There were no further questions or discussion. 13. NEW BUSINESS 14. CITY COMMISSIONERS/LIAISON REPORTS – No report 8

CITY COMMISSION AGENDA REVIEW SESSION – April 23, 2025 Page 4 of 4 15. CITY ATTORNEY REPORT – No report 16. CITY MANAGER REPORT – No report 17. DEPUTY CITY MANAGER REPORT – No report 18. CITY CLERK REPORT – No report 19. EMERGENCY MATTERS NOT RECEIVED FOR THE AGENDA – None 20. ADJOURNMENT – 6:13 p.m. ATTEST: CITY OF WINTER HAVEN, FLORIDA ___________________________ _________________________ Vanessa Castillo, MMC Nathaniel J. Birdsong, Jr. City Clerk Mayor 9

REGULAR CITY COMMISSION MEETING MINUTES DATE: Monday, April 28, 2025 6:00 p.m. LOCATION: City Hall – John Fuller Auditorium 451 Third Street NW, Winter Haven, FL 33881 NOTE: PowerPoint slides of certain agenda items were also presented during this meeting. Link to PowerPoint here: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:eb340d32-5f42-4acf-832b-17d312c3fa6c A hard copy of the PowerPoint will be attached to the original signed minutes. 1. CALL TO ORDER - Mayor Birdsong called the regular meeting to order at 6:00 p.m. 2. ROLL CALL - Vanessa Castillo, MMC, City Clerk Commissioners Present: Mayor Nathaniel Birdsong; Mayor Pro Tem Brian Yates; Commissioner Brad Dantzler; Commissioner Tracy Mercer; and Commissioner Clifton Dollison. Staff Present: City Manager T. Michael Stavres; City Attorney John Murphy; Deputy City Manager Michael “M.J.” Carnevale; City Clerk Vanessa Castillo; Assistant City Manager for Public Safety Charlie Bird; Human Resources Director Shawn Dykes; Economic Opportunity and Community Investment Director Eric Labbe; Winter Haven Water Director Gary Hubbard; Parks, Recreation and Culture Director Julie Adams; Public Affairs and Communications Director Katrina Hill; Chief Financial Officer Colleen “C.J.” Scott; Police Chief Vance Monroe; and Fire Chief Drew Neubrand. 3. INVOCATION – Pastor Mark Hodges, Winter Haven Baptist Church 4. PLEDGE OF ALLEGIANCE – Vanessa Castillo, MMC, City Clerk 5. PRESENTATION(S) A. "Girls Inc. Week" Proclamation - Peggy Threlkel, Executive Director, Girls Incorporated of Winter Haven City Manager Stavres read a proclamation aloud recognizing “Girls Inc. Week” in the City of Winter Haven. Ms. Threlkel accepted the proclamation, along with her board members and thanked the City Commission. B. "All Saints Academy National Ethics Bowl Competition" Proclamation - All Saints Academy Team City Manager Stavres read a proclamation aloud recognizing “All Saints Academy Ethics Bowl Team Day” in the City of Winter Haven. Head of School Elizabeth Hardage, along with Faculty Member Geoffrey Smith and three students, accepted the proclamation and thanked the City Commission. 10

CITY COMMISSION MEETING – April 28, 2025 Page 2 of 5 C. "Mental Health Awareness Month" Proclamation - Morgan Volpe, M.S., CTP, Mental Health Coordinator, Public Safety Deputy City Manager Carnevale read a proclamation aloud recognizing “Mental Health Awareness Month” in the City of Winter Haven. Mental Health Coordinator Volpe accepted the proclamation and thanked the City Commission. D. "Municipal Clerks Week" Proclamation - Vanessa Castillo, MMC, City Clerk and LaTonya Harris, CMC, Deputy City Clerk Deputy City Manager Carnevale read a proclamation aloud recognizing “Municipal Clerks Week” in the City of Winter Haven. City Clerk Castillo and Deputy City Clerk Harris accepted the proclamation and thanked the City Commission. E. Presentation of Audit Results for the Annual Comprehensive Financial Report Fiscal Year Ending September 30, 2024 - Daniel Anderson, Maudlin & Jenkins, CPA Mr. Anderson gave an Annual Comprehensive Financial Report - For the Period Ended September 30, 2024 (see link/attached) PowerPoint presentation and went over the slides in more detail. City Manager Stavres commended Chief Financial Officer Scott, Assistant Financial Services Director Debbie Tate, and the entire Financial Services team. 6. DEVELOPMENTS OF NOTE – None 7. MINUTES A. April 9, 2025, Regular City Commission Meeting Minutes B. April 14, 2025, City Commission Agenda Review Session Meeting Minutes Motion by Mayor Pro Tem Yates to approve the minutes as presented. Mayor Birdsong stated that anyone wishing to speak to the minutes could make comments now by coming to the podium and stating their name and address for the record and make comments. No one spoke for or against. Motion carried 5:0. 8. COMMENTS FROM THE AUDIENCE – None 9. ORDINANCE(S) – SECOND READING – PUBLIC HEARING A. O-25-11 - Request by PTP Real Estate Enterprises, LLC to assign Neighborhood Support Future Land Use to an annexed parcel (75 Sage Road) City Attorney Murphy read Ordinance O-25-11 by title only. City Manager Stavres said there had been no changes since first reading. Motion by Commissioner Mercer to approve Ordinance O-25-11 on second reading – public hearing. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Ordinance may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. B. O-25-12 - Request by PTP Real Estate Enterprises, LLC to assign Commercial- Highway (C-3) zoning district to an annexed parcel (75 Sage Road) City Attorney Murphy read Ordinance O-25-12 by title only. City Manager Stavres said there had been no changes since first reading. 11

CITY COMMISSION MEETING – April 28, 2025 Page 3 of 5 Motion by Commissioner Mercer to approve Ordinance O-25-12 on second reading – public hearing. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Ordinance may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. C. O-25-17 - Amending O-24-44 appropriating funds for the fiscal year ending September 30, 2025 City Attorney Murphy read Ordinance O-25-17 by title only. City Manager Stavres said there had been no changes since first reading. Motion by Commissioner Mercer to approve Ordinance O-25-44 on second reading – public hearing. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Ordinance may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. 10. CONSENT AGENDA A. Acceptance of the Annual Comprehensive Financial Report (ACFR) and CRA B. Digimation Advanced Range Training (DART) C. Winter Haven Professional Firefighters, International Association of Firefighters Local 4967 Collective Bargaining Agreement - Addendum B D. Interlocal Agreement for the interconnection of potable water between the City of Winter Haven, Florida, and the City of Eagle Lake, Florida E. Emergency Vehicle Repair of #4151 with Pats Pump and Blower F. Parking Garage Maintenance Repairs Motion by Mayor Pro Tem Yates to approve the Consent Agenda as presented. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to the Consent Agenda could come to the podium and state their name and address for the record. No one spoke for or against. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. 11. RESOLUTION(S) – None 12. ORDINANCE(S) - FIRST READING A. O-25-15 - PUBLIC HEARING - Request by Cassidy Land Development, LLC to assign Neighborhood Suburban Future Land Use to four (4) annexed parcels City Attorney Murphy read Ordinance O-25-15 by title only and City Manager presented. Discussion ensued regarding number of lots, timelines, and concurrency. 12

CITY COMMISSION MEETING – April 28, 2025 Page 4 of 5 Motion by Mayor Pro Tem Yates to approve Ordinance O-25-15 on first reading – public hearing for transmittal to FloridaCommerce for review. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Ordinance may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. B. O-25-16 - Request by Cassidy Land Development, LLC to assign Multi-Family Residential- Low Density (R-3) zoning district to four (4) annexed parcels City Attorney Murphy read Ordinance O-25-16 by title only. City Manager Stavres said this was a companion to Ordinance O-25-15. Mayor Birdsong reported this item would come back for a second reading and public hearing for a date to be determined. 13. NEW BUSINESS Commissioner Dantzler explained how the Florida Senate wanted to eliminate all Tourist Development Tax (TDT) which the Florida House of Representatives had already passed [via House Bills 1221 and 7033] and the Senate was considering passing today. He said that the Polk County Tourist Development Council (TDC) wanted the City to talk to [President of the Florida Senate] Ben Albritton to advocate to oppose this legislation. Copies of a draft Request to Halt Further Action on Tourist Development Tax Legislation letter (see attached) prepared by City Manager Stavres, were distributed to the Commission for their review and signature if they were all favorable. Discussion ensued regarding the unmitigated devastation on local economies if TDCs were eliminated, etc. Discussion ensued and there was unanimous consensus of the Commission to execute the letter and support the Request to Halt Further Action on Tourist Development Tax Legislation. 14. CITY COMMISSIONERS/LIAISON REPORTS Commissioner Dantzler reported the following: attended the Polk County City Clerks Association (PCCCA) Luncheon Meeting at Sauvage [restaurant] hosted by the City Clerk’s Office; attended the City’s Strategic Momentum Sessions; attended the Polk State College (PSC) [A Night of Legacy, A 60th Diamond Anniversary] fundraiser; attended the Urban Forestry Advisory Board (UFAB) Meeting; met with a high school student from the Tobacco Free Florida Organization and was glad to report that the Commission had passed an ordinance regarding this [prohibiting smoking and vaping in public parks and public beaches owned and/or leased by the City of Winter Haven]; and noted that over 70 former [Chain of Lakes] Stadium seats were being donated in order to be installed at a baseball field in Charleston, South Carolina, which was a worthy cause. Commissioner Mercer reported the following: attended events mentioned by Commissioner Dantzler, attended Winter Haven High School (WHHS) Basketball Championship Celebration Parade; attended the State of the County address; and attended the Firefighters’ and Police Officers’ Pension Board Meetings where they discussed “tariff tantrums”. Commissioner Dollison reported the following: attended most of the events that already had been mentioned; attended the PCCCA Luncheon Meeting at Sauvage and said the food was good; attended the Strategic Momentum Sessions, which he really enjoyed; invited everyone to attend the First Missionary Baptist Church Heritage Day Unity in the Community Celebration on Saturday, May 3, 2025, from 10:30 a.m. to 4:00 p.m. Mayor Pro Tem Yates reported the following: attended an Airport Advisory Committee (AAC) Meeting where they did a recap of the SUN ‘n FUN event and said he assumed they would be giving a presentation to the Commission. Mayor Birdsong reported the following: attended the City’s Strategic Momentum planning retreat; attended the PCCCA Lunch Meeting at Sauvage and enjoyed the food; attended the [Night of Legacy] event at PSC, which was good; attended a General Employees’ Pension Board Meeting where they talked about the “smoothing effect” on the Pension Fund investment returns; attended the WHHS Basketball Championship Celebration Parade; and attended the State of the County address, which was different because it was done through video. 15. CITY ATTORNEY REPORT – None 13

CITY COMMISSION MEETING – April 28, 2025 Page 5 of 5 16. CITY MANAGER REPORT City Manager Stavres reminded the Commission that Mayor Birdsong, Mayor Pro Tem Yates, Commissioner Dollison, Public Affairs and Communications Director Hill, himself and Deputy City Manager Carnevale would be leaving to go to Washington, D.C. to have meetings with representatives of several agencies such as the Federal Aviation Administration (FAA), Environmental Protection Agency (EPA), the U.S. Department of Housing and Urban Development (HUD), etc. He noted that other Polk County staff would be there at the same time. City Manager showed photos and a video of the Rowdy Gaines Pool and said it had been reopened today. He also complimented Parks, Recreation and Culture Director Adams, Parks, Recreation and Culture Assistant Director Scott Eilers, Aquatics Recreation Supervisor Adam Butler, and Parks, Planning and Strategic Initiatives Manager Andy Palmer who worked on this project and did a great job delivering it and making sure it was ready for the summer. 17. DEPUTY CITY MANAGER REPORT – None 18. CITY CLERK REPORT – None 19. EMERGENCY MATTERS NOT RECEIVED FOR THE AGENDA – None 20. ADJOURNMENT – 7:14 p.m. ATTEST: CITY OF WINTER HAVEN, FLORIDA ___________________________ _________________________ Vanessa Castillo, MMC Nathaniel J. Birdsong, Jr. City Clerk Mayor 14

N- liCityof Winter Haven City Commission BEN ALBRITTON, PRESIDENT, FLORIDA SENATE Suite 409, The Capitol 404 South Monroe Street Tallahassee, FL 32399- 1100 APRIL 28, 2025 RE: REQUEST TO HALT FURTHER ACTION ON TOURIST DEVELOPMENT TAX LEGISLATION Dear President Albritton, As the elected leadership of the City of Winter Haven, we are reaching out to respectfully urge you to stop the further advancement of legislation that would undermine the Tourist Development Tax( TDT) and the vital work of Tourist Development Councils( TDCs). You know better than most the positive impact tourism has had on Polk County and our region. Tourism is not a burden to our communities— it is a self- funded economic engine that creates jobs, boosts local businesses, builds public spaces, and helps maintain lower taxes for residents while providing an alternative funding source for new capital facilities. The changes as proposed, while presented as an immediate tax savings for Floridians, would not meaningfully help local citizens. In fact, the estimated property tax reduction would be less than $ 50 per household( less than $ 1 per week), while the negative impacts would be profound. N Importantly, TDT revenue is not paid by local residents. It is funded by visitors and reinvested directly into our communities, benefiting local residents far more than the$ 48 each household in Polk County would receive via the proposed ad valorem tax rebate. In Winter Haven alone, funding through our TDC supports more than 75 events every year. These events sustain restaurants, shops, hotels, and small businesses across our city—spreading positive economic impact throughout the year, far beyond the historical seasonal concentration of Spring Training. These events, and the venues that make them possible—such as the AdventHealth Fieldhouse& Conference Center and the ongoing Chain of Lakes Baseball Facility renovations—are direct results of strategic TDT investment. Weakening TDT would jeopardize these opportunities and create long- term harm to our community' s economic resilience. Here' s what's at risk in Polk County alone: 4.52 billion in annual economic impact and more than 41, 000 jobs supported by tourism Over$ 200 million annually in sports and event- driven economic activity More than $ 1. 6 million annually in arts and culture grants that enrich our communities Major private investments, from LEGOLAND to Avelo Airlines to nine new hotel developments A strong pipeline of public- private partnerships and infrastructure enhancements fueled by TDT revenue MYWINTERHAVEN. COM 15

Neighboring counties within your district like Hardee, DeSoto, Charlotte, and Lee are equally at risk. Tourism doesn' t just bring visitors; it builds stability. It buffers our economy against downturns and provides a foundation that benefits every resident. Governor DeSantis recently celebrated another record- breaking year for Florida tourism, describing it as a cornerstone of our state' s economic success. Weakening TDT and eliminating TDCs would risk the very momentum that has made Florida, and Polk County, a model for tourism- driven prosperity. Stripping away TDT funding doesn' t cut taxes— it cuts jobs, economic growth, and community opportunity. We respectfully ask for your leadership in protecting the Tourist Development Tax and the Councils that responsibly steward these funds. Our communities, our businesses, and our residents are counting on it. Thank you for your consideration, your leadership, and your continued support of Polk County and the future of Florida' s economy. Sincerely, Nathaniel J. Birdsong, Jr. Brian Yates MAYOR MAYOR PRO TEM Tracy Mercer Brad Dantzler Clifton E. Dollison COMMISSIONER COMMISSIONER COMMISSIONER CC: T. Michael Stavres, City Manager, City of Winter Haven M. J. Carnevale, Deputy City Manager, City of Winter Haven Julie Adams, Director of Parks, Recreation& Culture, City of Winter Haven John Murphy, City Attorney, City of Winter Haven Katrina Hill, Director of Public Affairs& Communication, City of Winter Haven Mark Jackson, Director of Tourism& Sports, Visit Central Florida Casey Cook, Director of Legislative Affairs, Florida League of Cities MYWINTERHAVEN. COM 16

CITY COMMISSION MEETING MAY 12, 2025 FACT SHEET M Y WIN T ER H A V EN. C OM PAGE 1 OF 2 DATE: April 29, 2025 TO: Honorable Mayor and City Commissioners VIA: T. Michael Stavres, City Manager M.J. Carnevale, Deputy City Manager FROM: Julie Adams, Parks, Recreation & Culture Director Jane Martin, City Librarian SUBJECT: Library Advisory Board Reappointment BACKGROUND The Winter Haven Library Board has been in existence since 1939, serving in an advisory capacity to the City Commission, the City Manager and staff. The Board provides recommendations in the following areas of concern:  Library rules and regulations  Expenditure of moneys collected or donated  Development of Library facilities  Supervision/maintenance of facility grounds and structures  Appointment/removal of City Librarian  Imposing of fines/penalties for damage or misuse of Library facilities, grounds, or property The Board is comprised of five members appointed by the City Commission for three-year terms. Commissioner Dollison is the Commission Liaison to the Board. One (1) seat on the Library Board expired January 31, 2025. In accordance with City protocols, a public advertisement for the position was placed in the Ledger. A letter of intent for reappointment was received from Jonathan Owen, and two (2) additional applications were received. All applications/letters were reviewed by the Library Board during their March 11, 2025 meeting. The Library Advisory Board voted to recommend reappointing Jonathan Owen for a three-year term expiring January 31, 2028. FINANCIAL IMPACT There is no financial impact associated with this action 17

CITY COMMISSION MEETING MAY 12, 2025 FACT SHEET M Y WIN T ER H A V EN. C OM PAGE 2 OF 2 STRATEGIC PLAN ALIGNMENT This is a routine action associated with normal operations of the City not specifically defined as a goal or strategy within the Strategic Plan. However, it is aligned with the Responsible Government Strategic Pillar. RECOMMENDATION Staff recommends the City Commission reappoint Jonathan Owen to the Winter Haven Library Board for a three-year term to expire January 31, 2028. ATTACHMENTS  Board/Committee Reappointment Letter – Jonathan Owen  Letter of Recommendation from the Library Advisory Board  Board Application – Cecillia Leonard  Board Application – Shawntise Brown 18

City Clerk’s Office 451 Third Street NW Winter Haven, FL 33884 M Y WIN TE R H A VE N. C OM 1 Mr. Jonathan Owen SENT VIA EMAIL 1158 Interlochen Boulevard jonathan.owen.cu2r@statefarm.com Winter Haven, FL 33884 DE CEM BER 9, 2024 Dear Mr. Owen, Thank you for having served on the City of Winter Haven’s Library Board. Your term expired on September 30, 2024. Please let us know if you would like to continue serving on this Committee (2-year term) by completing the following: 1. Check () one: ☒ I wish to be reappointed ☐ I do not wish to be reappointed 2. Submit a new Board/Committee Appointment Information application (if applicable – ex: any information has changed and/or is being added) 3. Select one of the following: a. If not submitting via email, print this letter, sign & date (required): ______________________________ Date: 4/17/2025 b. If submitting via email with no signature, check () here:  4. Return this letter (and Board/Committee Appointment Information application if applicable) in any of the following ways: a. Email: vcastillo@mywinterhaven.com and lharris@mywinterhaven.com b. Drop off: City Hall, 451 Third Street NW, Winter Haven, FL 33881 c. Mail: City Clerk’s Office, 451 Third Street NW, Winter Haven, FL 33881 Please contact me if you have any questions. Sincerely, Vanessa Castillo, MMC CI TY CLE R K P 863.291.5627 C 863.287.7521 vcastillo@mywinterhaven.com 19

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CITY COMMISSION MEETING MAY 12, 2025 FACT SHEET M Y WIN T ER H A V EN. C OM PAGE 1 OF 2 DATE: April 21, 2025 TO: Honorable Mayor and City Commissioners VIA: T. Michael Stavres, City Manager M.J. Carnevale, Deputy City Manager FROM: Troy Heidel, Airport Director SUBJECT: R-25-19 Approval of a Public Transportation Grant Agreement with the Florida Department of Transportation (FDOT) for the Airport Master Plan Update BACKGROUND Winter Haven Regional Airport is seeking approval for a Florida Department of Transportation (FDOT) grant to fund an update to the Airport Master Plan. The airport’s current Master Plan was initiated in 2014 and completed in 2016. Since that time, numerous improvements have been completed, and the airport has experienced significant growth and change, making it essential to revisit and refine future development strategies. This updated planning effort will allow the airport to reassess its priorities and ensure that future development aligns with current and projected aviation needs, economic opportunities, and community goals. The study will focus on identifying opportunities to maximize land leases across the airport property, evaluating potential locations for additional hangar development, and exploring options to expand the terminal apron to accommodate more aircraft. In addition, the plan will review possibilities for redevelopment along the adjacent highway corridor and carefully assess the financial feasibility of all proposed development projects to ensure long-term, sustainable growth. By securing this FDOT grant, Winter Haven Regional Airport will ensure that its Master Plan reflects the airport’s evolving needs, optimizes land use, and supports safe, efficient, and economically sound growth well into the future. FINANCIAL IMPACT The estimated cost of the project is $592,000. The Florida Department of Transportation (FDOT), through this Public Transportation Grant Agreement (PTGA), will fund 5% of the total cost, amounting to $29,600. The City will also contribute 5%, or $29,600, while the Federal Aviation Administration (FAA) will cover the remaining 90%, providing $532,800. This project has been included in the City’s Fiscal Year 2025 budget. 25

CITY COMMISSION MEETING MAY 12, 2025 FACT SHEET M Y WIN T ER H A V EN. C OM PAGE 2 OF 2 STRATEGIC PLAN ALIGNMENT  Pillar: Infrastructure  Goal: 3.2 – Take a comprehensive approach to transportation planning and maintenance of transportation assets. RECOMMENDATION Staff recommends the City Commission approve Resolution R-25-19 and authorize the City Manager or his designee to execute the subject Grant Agreement with the Florida Department of Transportation (FDOT), Grant No. G3B00 and take all other necessary actions incidental to the implementation of same. ATTACHMENTS  R-25-19 with Exhibit A  Public Transportation Grant Agreement 26

RESOLUTION NO. R-25-19 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF WINTER HAVEN, FLORIDA, APPROVING A PUBLIC TRANSPORTATION GRANT AGREEMENT BETWEEN THE CITY OF WINTER HAVEN AND THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) UNDER CONTRACT NUMBER G3B00 AND FINANCIAL PROJECT NUMBER 453789-1-94-01 FOR UPDATING THE MASTER PLAN AT THE WINTER HAVEN REGIONAL AIRPORT - GILBERT FIELD AND AUTHORIZING THE CITY MANAGER AND APPROPRIATE CITY OFFICIALS TO EXECUTE SAID AGREEMENT AND TO TAKE ALL OTHER NECESSARY ACTIONS REGARDING SAID PROJECT AND AGREEMENTS RELATED THERETO; PROVIDING FOR SEVERABILITY, CONFLICTS AND AN EFFECTIVE DATE. WHEREAS, it is in the best interests of the residents and citizens of the City of Winter Haven for the City to enter into a Public Transportation Grant Agreement with the Florida Department of Transportation to provide funds for the updating of the master plan at the Winter Haven Regional Airport - Gilbert Field as authorized by Chapter 332 of the Florida Statutes, in the form attached hereto as Exhibit “A” and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WINTER HAVEN, FLORIDA: 1. The above recitals are incorporated herein and form a factual basis for the passage of this Resolution. 2. That the Public Transportation Grant Agreement with the Florida Department of Transportation under Contract Number G3B00 for funding the updating of the master plan at the Winter Haven Regional Airport - Gilbert Field, under Financial Project Number 453789-1-94-01, a copy of which is attached hereto as Exhibit “A” and incorporated herein by reference, is approved. 3. That the City Manager, T. Michael Stavres, or his designee, and all other appropriate City officials are authorized to execute on behalf of the City of Winter Haven, the Public Transportation Grant Agreement under Contract Number G3B00 and Financial Project Number 453789-1-94-01 with the Florida Department of Transportation for the purposes set forth hereinabove and any necessary amendments and to take all other necessary actions relating to the referenced Public Transportation Grant Agreement with FDOT and the Project. 4. The provisions of this Resolution are severable. If any word, sentence, clause, phrase or provision of this Resolution for any reason is declared by any court of competent jurisdiction to be void, unconstitutional or unenforceable, then all remaining provisions and portions of this Resolution shall remain in full force and effect. 27

5. All Resolutions in conflict with this Resolution are repealed to the extent necessary to give this Resolution full force and effect. 6. This Resolution shall take effect immediately upon its passage. INTRODUCED AND PASSED by the City Commission of the City of Winter Haven, Florida, in Regular Session, on this 12th day of May, 2025. CITY OF WINTER HAVEN, FLORIDA BY: _________________________ MAYOR - COMMISSIONER ATTEST: ____________________________ CITY CLERK Approved as to form: ____________________________ CITY ATTORNEY 28

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION GRANT AGREEMENT Form 725-000-01 STRATEGIC DEVELOPMENT OGC 03/25 Financial Project Number(s): (item-segment-phase-sequence) Fund(s): DPTO FLAIR Category: 088719 453789-1-94-01 Work Activity Code/Function: 215 Object Code: 740100 Federal Award Identification Number (FAIN) – Transit only: N/A Org. Code: 55012020129 Vendor Number: VF596000453002 Contract Number: G3B00 Federal Award Date: N/A CFDA Number: N/A Agency UEI Number: N/A CFDA Title: N/A CSFA Number: N/A CSFA Title: N/A THIS PUBLIC TRANSPORTATION GRANT AGREEMENT (“Agreement”) is entered into _ __ _, by and between the State of Florida, Department of Transportation, (“Department”), and City of Winter Haven, (“Agency”). The Department and the Agency are sometimes referred to in this Agreement as a “Party” and collectively as the “Parties.” NOW, THEREFORE, in consideration of the mutual benefits to be derived from joint participation on the Project, the Parties agree to the following: 1. Authority. The Agency, by Resolution or other form of official authorization, a copy of which is attached as Exhibit “D”, Agency Resolution and made a part of this Agreement, has authorized its officers to execute this Agreement on its behalf. The Department has the authority pursuant to Section(s) 332.007, Florida Statutes, to enter into this Agreement. 2. Purpose of Agreement. The purpose of this Agreement is to provide for the Department’s participation in Winter Haven Airport Master Plan Update, as further described in Exhibit "A", Project Description and Responsibilities, attached and incorporated into this Agreement (“Project”), to provide Department financial assistance to the Agency, state the terms and conditions upon which Department funds will be provided, and to set forth the manner in which the Project will be undertaken and completed. 3. Program Area. For identification purposes only, this Agreement is implemented as part of the Department program area selected below (select all programs that apply): Aviation Seaports Transit Intermodal Rail Crossing Closure X Match to Direct Federal Funding (Aviation or Transit) (Note: Section 15 and Exhibit G do not apply to federally matched funding) Other 4. Exhibits. The following Exhibits are attached and incorporated into this Agreement: X Exhibit A: Project Description and Responsibilities X Exhibit B: Schedule of Financial Assistance *Exhibit B1: Deferred Reimbursement Financial Provisions *Exhibit B2: Advance Payment Financial Provisions *Exhibit B3: Alternative Advanced Pay (Transit Bus Program) *Exhibit C: Terms and Conditions of Construction X Exhibit D: Agency Resolution X Exhibit E: Program Specific Terms and Conditions X Exhibit E1: Prohibition Based on Health Care Choices Exhibit E2: Exterior Vehicle Wrap, Tinting, Paint, Marketing and Advertising (Transit) X Exhibit F: Contract Payment Requirements Page 1 of 32 Exhibit "A" to Resolution R-25-19 29

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION GRANT AGREEMENT Form 725-000-01 STRATEGIC DEVELOPMENT OGC 03/25 *Exhibit G: Audit Requirements for Awards of State Financial Assistance *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance *Exhibit I: Certification of Disbursement of Payment to Vehicle and/or Equipment Vendor *Additional Exhibit(s): *Indicates that the Exhibit is only attached and incorporated if applicable box is selected. 5. Time. Unless specified otherwise, all references to “days” within this Agreement refer to calendar days. 6. Term of Agreement. This Agreement shall commence upon full execution by both Parties (“Effective Date”) and continue through December 31, 2026. If the Agency does not complete the Project within this time period, this Agreement will expire unless an extension of the time period is requested by the Agency and granted in writing by the Department prior to the expiration of this Agreement. Expiration of this Agreement will be considered termination of the Project. The cost of any work performed prior to the Effective Date or after the expiration date of this Agreement will not be reimbursed by the Department. a. If this box is checked the following provision applies: Unless terminated earlier, work on the Project shall commence no later than the day of , or within days of the issuance of the Notice to Proceed for the construction phase of the Project (if the Project involves construction), whichever date is earlier. The Department shall have the option to immediately terminate this Agreement should the Agency fail to meet the above-required dates. 7. Amendments, Extensions, and Assignment. This Agreement may be amended or extended upon mutual written agreement of the Parties. This Agreement shall not be renewed. This Agreement shall not be assigned, transferred, or otherwise encumbered by the Agency under any circumstances without the prior written consent of the Department. 8. Termination or Suspension of Project. The Department may, by written notice to the Agency, suspend any or all of the Department’s obligations under this Agreement for the Agency’s failure to comply with applicable law or the terms of this Agreement until such time as the event or condition resulting in such suspension has ceased or been corrected. a. Notwithstanding any other provision of this Agreement, if the Department intends to terminate the Agreement, the Department shall notify the Agency of such termination in writing at least thirty (30) days prior to the termination of the Agreement, with instructions to the effective date of termination or specify the stage of work at which the Agreement is to be terminated. b. The Parties to this Agreement may terminate this Agreement when its continuation would not produce beneficial results commensurate with the further expenditure of funds. In this event, the Parties shall agree upon the termination conditions. c. If the Agreement is terminated before performance is completed, the Agency shall be paid only for that work satisfactorily performed for which costs can be substantiated. Such payment, however, may not exceed the equivalent percentage of the Department’s maximum financial assistance. If any portion of the Project is located on the Department’s right-of-way, then all work in progress on the Department right-of-way will become the property of the Department and will be turned over promptly by the Agency. d. In the event the Agency fails to perform or honor the requirements and provisions of this Agreement, the Agency shall promptly refund in full to the Department within thirty (30) days of the termination of the Agreement any funds that were determined by the Department to have been expended in violation of the Agreement. Page 2 of 32 Exhibit "A" to Resolution R-25-19 30

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION GRANT AGREEMENT Form 725-000-01 STRATEGIC DEVELOPMENT OGC 03/25 e. The Department reserves the right to unilaterally cancel this Agreement for failure by the Agency to comply with the Public Records provisions of Chapter 119, Florida Statutes. 9. Project Cost: a. The estimated total cost of the Project is $592,000. This amount is based upon Exhibit "B", Schedule of Financial Assistance. The timeline for deliverables and distribution of estimated amounts between deliverables within a grant phase, as outlined in Exhibit "B", Schedule of Financial Assistance, may be modified by mutual written agreement of the Parties and does not require execution of an Amendment to the Public Transportation Grant Agreement. The timeline for deliverables and distribution of estimated amounts between grant phases requires an amendment executed by both Parties in the same form as this Agreement. b. The Department agrees to participate in the Project cost up to the maximum amount of $29,600 and, the Department’s participation in the Project shall not exceed 5.00% of the total eligible cost of the Project, and as more fully described in Exhibit “B’’, Schedule of Financial Assistance. The Agency agrees to bear all expenses in excess of the amount of the Department’s participation and any cost overruns or deficits involved. 10. Compensation and Payment: a. Eligible Cost. The Department shall reimburse the Agency for allowable costs incurred as described in Exhibit “A”, Project Description and Responsibilities, and as set forth in Exhibit “B”, Schedule of Financial Assistance. b. Deliverables. The Agency shall provide quantifiable, measurable, and verifiable units of deliverables. Each deliverable must specify the required minimum level of service to be performed and the criteria for evaluating successful completion. The Project and the quantifiable, measurable, and verifiable units of deliverables are described more fully in Exhibit “A”, Project Description and Responsibilities. Modifications to the deliverables in Exhibit “A”, Project Description and Responsibilities requires a formal written amendment. c. Invoicing. Invoices shall be submitted no more often than monthly by the Agency in detail sufficient for a proper pre-audit and post-audit, based on the quantifiable, measurable, and verifiable deliverables as established in Exhibit “A”, Project Description and Responsibilities. Deliverables and costs incurred must be received and approved by the Department prior to reimbursement. Requests for reimbursement by the Agency shall include an invoice, progress report, and supporting documentation for the deliverables being billed that are acceptable to the Department. The Agency shall use the format for the invoice and progress report that is approved by the Department. d. Supporting Documentation. Supporting documentation must establish that the deliverables were received and accepted in writing by the Agency and must also establish that the required minimum standards or level of service to be performed based on the criteria for evaluating successful completion as specified in Exhibit “A”, Project Description and Responsibilities has been met. All costs invoiced shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers evidencing in proper detail the nature and propriety of charges as described in Exhibit “F”, Contract Payment Requirements. e. Travel Expenses. The selected provision below is controlling regarding travel expenses: X Travel expenses are NOT eligible for reimbursement under this Agreement. Travel expenses ARE eligible for reimbursement under this Agreement. Bills for travel expenses specifically authorized in this Agreement shall be submitted on the Department’s Page 3 of 32 Exhibit "A" to Resolution R-25-19 31

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION GRANT AGREEMENT Form 725-000-01 STRATEGIC DEVELOPMENT OGC 03/25 Contractor Travel Form No. 300-000-06 and will be paid in accordance with Section 112.061, Florida Statutes, and the most current version of the Department’s Disbursement Handbook for Employees and Managers. f. Financial Consequences. Payment shall be made only after receipt and approval of deliverables and costs incurred unless advance payments are authorized by the Chief Financial Officer of the State of Florida under Chapters 215 and 216, Florida Statutes, or the Department’s Comptroller under Section 334.044(29), Florida Statutes. If the Department determines that the performance of the Agency is unsatisfactory, the Department shall notify the Agency of the deficiency to be corrected, which correction shall be made within a time- frame to be specified by the Department. The Agency shall, within thirty (30) days after notice from the Department, provide the Department with a corrective action plan describing how the Agency will address all issues of contract non-performance, unacceptable performance, failure to meet the minimum performance levels, deliverable deficiencies, or contract non- compliance. If the corrective action plan is unacceptable to the Department, the Agency will not be reimbursed. If the deficiency is subsequently resolved, the Agency may bill the Department for the amount that was previously not reimbursed during the next billing period. If the Agency is unable to resolve the deficiency, the funds shall be forfeited at the end of the Agreement’s term. g. Invoice Processing. An Agency receiving financial assistance from the Department should be aware of the following time frames. Inspection or verification and approval of deliverables shall take no longer than 20 days from the Department’s receipt of the invoice. The Department has 20 days to deliver a request for payment (voucher) to the Department of Financial Services. The 20 days are measured from the latter of the date the invoice is received or the deliverables are received, inspected or verified, and approved. If a payment is not available within 40 days, a separate interest penalty at a rate as established pursuant to Section 55.03(1), Florida Statutes, will be due and payable, in addition to the invoice amount, to the Agency. Interest penalties of less than one (1) dollar will not be enforced unless the Agency requests payment. Invoices that have to be returned to an Agency because of Agency preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the Department. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for Agency who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 413-5516. h. Records Retention. The Agency shall maintain an accounting system or separate accounts to ensure funds and projects are tracked separately. Records of costs incurred under the terms of this Agreement shall be maintained and made available upon request to the Department at all times during the period of this Agreement and for five years after final payment is made. Copies of these records shall be furnished to the Department upon request. Records of costs incurred include the Agency's general accounting records and the Project records, together with supporting documents and records, of the Contractor and all subcontractors performing work on the Project, and all other records of the Contractor and subcontractors considered necessary by the Department for a proper audit of costs. i. Progress Reports. Upon request, the Agency agrees to provide progress reports to the Department in the standard format used by the Department and at intervals established by the Department. The Department will be entitled at all times to be advised, at its request, as to the status of the Project and of details thereof. Page 4 of 32 Exhibit "A" to Resolution R-25-19 32

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION GRANT AGREEMENT Form 725-000-01 STRATEGIC DEVELOPMENT OGC 03/25 j. Submission of Other Documents. The Agency shall submit to the Department such data, reports, records, contracts, and other documents relating to the Project as the Department may require as listed in Exhibit "E", Program Specific Terms and Conditions attached to and incorporated into this Agreement. k. Offsets for Claims. If, after Project completion, any claim is made by the Department resulting from an audit or for work or services performed pursuant to this Agreement, the Department may offset such amount from payments due for work or services done under any agreement that it has with the Agency owing such amount if, upon written demand, payment of the amount is not made within 60 days to the Department. Offsetting any amount pursuant to this paragraph shall not be considered a breach of contract by the Department. l. Final Invoice. The Agency must submit the final invoice on the Project to the Department within 120 days after the completion of the Project. Invoices submitted after the 120-day time period may not be paid. m. Department’s Performance and Payment Contingent Upon Annual Appropriation by the Legislature. The Department’s performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. If the Department's funding for this Project is in multiple fiscal years, a notice of availability of funds from the Department’s project manager must be received prior to costs being incurred by the Agency. See Exhibit “B”, Schedule of Financial Assistance for funding levels by fiscal year. Project costs utilizing any fiscal year funds are not eligible for reimbursement if incurred prior to funds approval being received. The Department will notify the Agency, in writing, when funds are available. n. Limits on Contracts Exceeding $25,000 and Term more than 1 Year. In the event this Agreement is in excess of $25,000 and has a term for a period of more than one year, the provisions of Section 339.135(6)(a), Florida Statutes, are hereby incorporated: "The Department, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this subsection is null and void, and no money may be paid on such contract. The Department shall require a statement from the comptroller of the Department that funds are available prior to entering into any s