City Council Study Session

Saratoga City Council Minutes ~ March 5, 2025 ~ Page 1 of 5 MINUTES WEDNESDAY, MARCH 5, 2025 SARATOGA CITY COUNCIL REGULAR MEETING At 5:00 p.m. the City Council held interviews for the Planning Commission. PAGE/FITZSIMMONS MOVED TO APPOINT ZAHEER HASSAN AND BADRINATH SRIDHARAN TO THE PLANNING COMMISSION FOR FULL-TERMS ENDING MARCH 31, 2029. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. At 6:00 p.m., the City Council held a Study Session to receive a report from the City’s design consultant on design concept options for the Village Sidewalk Expansion Pilot Program. Mayor Aftab invited public comment. The following individuals spoke at this time: Jill Hunter, Nick Miller, John Keller, Paul Hernandez, Jennifer, Clyde, Maetra, Glenda, Mahshid Maleki, Jackie, Roderick Mayor Aftab called the Regular Session to order at 7:05 p.m. ROLL CALL PRESENT: Mayor Belal Aftab, Vice Mayor Chuck Page, Council Members Kookie Fitzsimmons, Tina Walia, Yan Zhao ABSENT: None ALSO PRESENT: Matt Morley, City Manager Richard Taylor, City Attorney Leslie Arroyo, Assistant City Manager John Cherbone, Public Works Director Bryan Swanson, Community Development Director Ryan Hinchman, Administrative Services Director Britt Avrit, City Clerk REPORT ON POSTING OF THE AGENDA The City Clerk reported the agenda for this meeting was properly posted on February 27, 2025. REPORT FROM STUDY SESSION Mayor Aftab stated the City Council held a Study Session at 6:00 p.m. to receive a report from the City’s design consultant on design concept options for the Village Sidewalk Expansion Pilot Program and provided a brief summary of the Study Session. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; IN-PERSON ATTENDEES No one requested to speak.

Saratoga City Council Minutes ~ March 5, 2025 ~ Page 2 of 5 ANNOUNCEMENTS Mayor Aftab shared information about Let’s Work Saratoga, St. Paddy’s Day in the Village, SED Talks (Youth Commission), and the Community Iftar at Prospect Center. Vice Mayor Page shared information about Hanami Season at Hakone. CEREMONIAL ITEM Appointment of Traffic Safety Commissioner Recommended Action: Adopt the Resolution appointing Dory Albert to the Traffic Safety Commission and direct the City Clerk to administer the Oath of Office. RESOLUTION 25-004 ZHAO/WALIA MOVED TO ADOPT THE RESOLUTION APPOINTING DORY ALBERT TO THE TRAFFIC SAFETY COMMISSION AND DIRECT THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. The City Clerk administered the Oath of Office. Proclamation, March 2025 Youth Arts Month Recommended Action: Declare March 2025 as Youth Arts Month. The City Council declared March 2025 as Youth Arts Month. No one requested to speak. 1. CONSENT CALENDAR Mayor Aftab invited public comment. The following individuals spoke at this time: JoJo Choi, Michael Burry Council Member Zhao requested Item 1.4 be pulled for separate discussion. Recommended Action: Approve the Minutes for the February 19, 2025, City Council Meeting. FITZSIMMONS/PAGE MOVED TO APPROVE THE MINUTES FOR THE FEBRUARY 19, 2025, CITY COUNCIL MEETING. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.

Saratoga City Council Minutes ~ March 5, 2025 ~ Page 3 of 5 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 02/12/2025 and 02/19/2025 accounts payable vendor payment check registers. FITZSIMMONS/PAGE MOVED TO REVIEW AND ACCEPT THE 02/12/2025 AND 02/19/2025 ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.3. Treasurer’s Report for the Month Ended January 31, 2025 Recommended Action: Review and accept the Treasurer’s Report for the month ended January 31, 2025. FITZSIMMONS/PAGE MOVED TO REVIEW AND ACCEPT THE TREASURER’S REPORT FOR THE MONTH ENDED JANUARY 31, 2025. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.4. Ordinance Amending Chapter 15 (Zoning Regulations) Articles 15-06, 15-12, 15-21, 15-29, 15-45, 15-46, 15-57, 15-65 and 15-80, and Adding Article 15-59 to the Saratoga City Code to Implement Policies of the 2023-2031 Housing Element Recommended Action: Waive reading and adopt the ordinance amending Chapter 15 (Zoning Regulations) Articles 15-06, 15-12, 15-21, 15-29, 15-45, 15-46, 15-57, 15-65 and 15-80, and Adding Article 15- 59 to the Saratoga City Code to Implement Policies of the 2023-2031 Housing Element. ORDINANCE 406 PAGE/AFTAB MOVED TO WAIVE READING AND ADOPT THE ORDINANCE AMENDING CHAPTER 15 (ZONING REGULATIONS) ARTICLES 15-06, 15-12, 15- 21, 15-29, 15-45, 15-46, 15-57, 15-65 AND 15-80, AND ADDING ARTICLE 15-59 TO THE SARATOGA CITY CODE TO IMPLEMENT POLICIES OF THE 2023-2031 HOUSING ELEMENT. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, PAGE, AFTAB. NOES: ZHAO. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2. PUBLIC HEARING 2.1. Introduce and waive first reading of an Ordinance Amending the Saratoga Municipal Code by adding Article 7-12 (Stormwater Pollution Control), deleting Sections 6-15.070, 6- 15.080, and 6-15.085, and amending Section 17-05.010. Recommended Action: Following the Public Hearing, introduce and waive the first reading of an ordinance adding Article 7-12 (Stormwater Pollution Control), deleting Sections 6-15.070, 6-15.080, and 6- 15.085, and amending Section 17-05.010 of the Saratoga Municipal Code to implement National Pollutant Discharge Elimination System requirements applicable in Saratoga. Mainini Cabute, Environmental Programs Manager, presented the staff report.

Saratoga City Council Minutes ~ March 5, 2025 ~ Page 4 of 5 Mayor Aftab invited public comment. No one requested to speak. ZHAO/PAGE MOVED TO INTRODUCE AND WAIVE THE FIRST READING OF AN ORDINANCE ADDING ARTICLE 7-12 (STORMWATER POLLUTION CONTROL), DELETING SECTIONS 6-15.070, 6-15.080, AND 6-15.085, AND AMENDING SECTION 17-05.010 OF THE SARATOGA MUNICIPAL CODE TO IMPLEMENT NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM REQUIREMENTS APPLICABLE IN SARATOGA. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 3. GENERAL BUSINESS 3.1. Community Event and Street Closure Grant Program for Fiscal Year 2025/26 Recommended Action: Approve the proposed funding for Fiscal Year 2025/26 Community Event and Street Closure Grant Program including: 1. Secured funding recipients and allocations as well as total funding amount. 2. Secured funding recipient and allocation for the Street Closure Grant Program. 3. Competitive Event Grant funding allocation for Fiscal Year 2025/26. Leslie Arroyo, Assistant City Manager, presented the staff report. Mayor Aftab invited public comment. The following individuals spoke at this time: Meredith Lee, Jim Cargill, Jill Hunter, Glenda ZHAO/WALIA MOVED TO APPROVE THE PROPOSED FUNDING FOR FISCAL YEAR 2025/26 COMMUNITY EVENT AND STREET CLOSURE GRANT PROGRAM INCLUDING SECURED FUNDING RECIPIENTS AND ALLOCATIONS AS WELL AS TOTAL FUNDING AMOUNT, SECURED FUNDING RECIPIENT AND ALLOCATION FOR THE STREET CLOSURE GRANT PROGRAM, AND COMPETITIVE EVENT GRANT FUNDING ALLOCATION FOR FISCAL YEAR 2025/26. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 3.2. Discussion of Housing Element Progress & Future Assessment of Housing Opportunities Recommended Action: Accept the Report and provide direction to staff. Cindy McCormick, Development Manager, presented the staff report. Mayor Aftab invited public comment. No one requested to speak.

Saratoga City Council Minutes ~ March 5, 2025 ~ Page 5 of 5 COUNCIL ASSIGNMENTS Council Member Yan Zhao Saratoga Ministerial Association – stated she attended the meeting with nothing to report. Council Member Kookie Fitzsimmons Nothing to report Council Member Tina Walia Cities Association of Santa Clara County Executive Meeting – stated she attended the meeting with nothing to report. Silicon Valley Clean Energy Authority Board of Directors – stated she attended the meeting with nothing to report. Santa Clara County Emergency Operational Area Council – stated the Council received presentations from the Office of Emergency Management and the Santa Clara County Fire Department related to 2025 Southern California wildfires; stated the current flu season is the worst in many years. Vice Mayor Chuck Page Hakone Foundation Board of Trustees – stated the Board discussed events at Hakone and the upcoming Hanami event. Mayor Belal Aftab West Valley Mayors and City Managers Association – stated the Association will focus on emergency preparedness for the upcoming year. CITY COUNCIL ITEMS None COUNCIL COMMUNICATIONS None CITY MANAGER’S REPORT None CITY ATTORNEY'S REPORT None ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES The following individual spoke at this time: Glenda discussed single route fire zones. ADJOURNMENT Mayor Aftab adjourned the meeting at 8:19 p.m. Minutes respectfully submitted: Britt Avrit, City Clerk City of Saratoga

Saratoga City Council Meeting Agenda – March 5, 2025 - Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING MARCH 5, 2025 AMENDED AGENDA • 03/03/2025 STUDY SESSION SUPPLEMENTAL MEMO ADDED • 03/05/2025 STUDY SESSION WRITTEN COMMUNICATIONS ADDED • 03/05/2025 STUDY SESSION PRESENTATION SLIDES ADDED • 03/05/2025 ITEM 1.4 WRITTEN COMMUNICATIONS ADDED • 03/05/2025 ITEM 3.1 STAFF REPORT AMENDED • 03/06/2025 STUDY SESSION WRITTEN COMMUNICATIONS ADDED • 03/06/2025 STUDY SESSION SUPPLEMENTAL MATERIAL ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 5:00 p.m. Commission Interviews by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070 2. Accessing the meeting through Zoom: • Webinar URL: https://us02web.zoom.us/j/82342704483 • Webinar ID 823 4270 4483 OR • Call In: 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 6:00 p.m. Study Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/86846057855 • Webinar ID 868 4605 7855 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 OR • Call In: 1.408.638.0968 or 1.669.900.6833; OR

Saratoga City Council Meeting Agenda – March 5, 2025 - Page 2 of 5 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 5:00 PM COMMISSION INTERVIEWS City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Time Name Commission Vacancies Incumbent 5:00 p.m. Zaheer Hassan Planning 2 full term No 5:10 p.m. Samir Khericha Planning 2 full term No 5:20 p.m. JoJo Choi Planning 2 full term Yes 5:30 p.m. Badrinath Sridharan Planning 2 full term No 6:00 PM STUDY SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Village Sidewalk Expansion Pilot Program Recommended Action: Receive a report from the City’s design consultant on design concept options for the Village Sidewalk Expansion Pilot Program. Staff Report Attachment A - Option 1 Attachment B - Option 2 Supplemental Memo (added 03-03-2025) Supplemental Memo - Written Communications (added 03-05-2025) Presentation Slides (added 03-05-2025) Supplemental Memo - Written Communications (added 03-06-2025) Supplemental Material (added 03-06-2025) 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE

Saratoga City Council Meeting Agenda – March 5, 2025 - Page 3 of 5 ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on February 27, 2025. REPORT FROM STUDY SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Appointment of Traffic Safety Commissioner Recommended Action: Adopt the Resolution appointing Dory Albert to the Traffic Safety Commission and direct the City Clerk to administer the Oath of Office. Staff Report Attachment A -Resolution, Traffic Safety Commission Appointment Proclamation, March 2025 Youth Arts Month Recommended Action: Declare March 2025 as Youth Arts Month Youth Arts Month Proclamation 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the February 19, 2025, City Council Meeting. Staff Report Attachment A - Minutes for the February 19, 2025 City Council Meeting 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 02/12/2025 and 02/19/2025 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register Reports Dated 02-12-2025 Attachment B - Check Register Reports Dated 02-19-2025

Saratoga City Council Meeting Agenda – March 5, 2025 - Page 4 of 5 1.3. Treasurer’s Report for the Month Ended January 31, 2025 Recommended Action: Review and accept the Treasurer’s Report for the month ended January 31, 2025. Staff Report 1.4. Ordinance Amending Chapter 15 (Zoning Regulations) Articles 15-06, 15-12, 15-21, 15-29, 15-45, 15-46, 15-57, 15-65 and 15-80, and Adding Article 15-59 to the Saratoga City Code to Implement Policies of the 2023-2031 Housing Element Recommended Action: Waive reading and adopt the ordinance amending Chapter 15 (Zoning Regulations) Articles 15-06, 15-12, 15-21, 15-29, 15-45, 15-46, 15-57, 15-65 and 15-80, and Adding Article 15- 59 to the Saratoga City Code to Implement Policies of the 2023-2031 Housing Element. Staff Report Attachment A - Ordinance Amending Chapter 15 (Zoning Regulations) of the City Code Supplemental Memo - Written Communications (added 03-05-2025) 2. PUBLIC HEARING 2.1. Introduce and waive first reading of an Ordinance Amending the Saratoga Municipal Code by adding Article 7-12 (Stormwater Pollution Control), deleting Sections 6-15.070, 6- 15.080, and 6-15.085, and amending Section 17-05.010. Recommended Action: Following the Public Hearing, introduce and waive the first reading of an ordinance adding Article 7-12 (Stormwater Pollution Control), deleting Sections 6-15.070, 6-15.080, and 6- 15.085, and amending Section 17-05.010 of the Saratoga Municipal Code to implement National Pollutant Discharge Elimination System requirements applicable in Saratoga. Staff Report Attachment A- Ordinance Attachment B- PLDA Inspection Program Plan Attachment C -Saratoga PLDA Inventory 3. GENERAL BUSINESS 3.1. Community Event and Street Closure Grant Program for Fiscal Year 2025/26 Recommended Action: Approve the proposed funding for Fiscal Year 2025/26 Community Event and Street Closure Grant Program including: 1. Secured funding recipients and allocations as well as total funding amount. 2. Secured funding recipient and allocation for the Street Closure Grant Program. 3. Competitive Event Grant funding allocation for Fiscal Year 2025/26. Staff Report (Revised 03-05-2025) Attachment A - Community Event Grant Program Policy 3.2. Discussion of Housing Element Progress & Future Assessment of Housing Opportunities Recommended Action: Accept the Report and provide direction to staff. Staff Report Attachment A - 2023-2031 Housing Element Policy Program

Saratoga City Council Meeting Agenda – March 5, 2025 - Page 5 of 5 COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on February 27, 2025 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 27th day of February 2025 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]