Regular Board Meeting

2 Tuesday, August 22, 2023 Regular Board Meeting Santa Ana Unified School District Board of Education Board Meeting Agenda Closed Session: 5:00 - 6:00 p.m. Open Session: 6:00 p.m. Carolyn Torres: President, Alfonso Alvarez, Ed.D.: Vice President, Hector Bustos: Clerk, Katelyn Brazer Aceves: Member, Rigo Rodriguez Ph.D.: Member Jerry Almendarez: Secretary/Superintendent If special assistance is needed to participate in the Board meeting, please contact the Superintendent’s office, at (714) 558-5512. Please call prior to the meeting to allow for reasonable arrangements to ensure accessibility to this meeting, per the Americans with Disabilities Act, Title II. Mission Statement: We assure well-rounded learning experiences, which prepare our students for success in college and career. We engage, inspire, and challenge all of our students to become productive citizens, ethical leaders, and positive contributors to our community, country and a global society. Role of the Board: The Governing Board is elected by the community to provide leadership and citizen oversight of the District’s schools. The Board works with the Superintendent to fulfill its major role, including: 1. Setting a direction for the District. 2. Providing a basic organizational structure for the SAUSD by establishing policies. 3. Ensuring accountability. 4. Providing community leadership on behalf of the District and public education. Agenda Items provided to the Board of Education that include the description of items of business to be considered by the Board for approval at Board Meetings. These items contain recommendations; the Board may exercise action they believe is best for the SAUSD. Board Meeting Documentation: Any and all supporting materials are made available to the public by the Public Communication Office. They may be reached from 8:00 a.m. – 4:30 p.m. at (714) 558-5555. Public Comments at Board Meetings: The agenda shall provide members of the public the opportunity to address the Board regarding agenda items before or during the Board’s consideration of the item. The agenda also provides members of the public an opportunity to testify at regular meetings on matters which are not on the agenda but which are within the subject matter jurisdiction of the Board. Individual speakers are allowed three minutes to address the Board on agenda or non-agenda items. The Board may limit the total time for public input on each item to 20 minutes. With the Board’s consent, the Board President may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The Board President may take a poll of speakers for or against a particular issue and may ask that additional persons speak only if they have something new to add. The Board urges that complaints and derogatory remarks against a District employee be made in writing on forms available in the Office of the Superintendent. This allows the District and the Board to examine more carefully the complaint and to initiate the appropriate investigation. Persons wishing to address the Board on an item on the agenda or an item of business in the Board’s jurisdiction are requested to complete a card. This card is to be submitted to the Recording Secretary. The Request to Address the Board of Education cards are located on the table in the foyer. Televised Meeting Schedule: The Regular Board of Education meetings are broadcast live on the second and fourth Tuesdays of each month. Please see the links below. Sausd.us - https://www.sausd.us/Page/42522 Sausd.Live - https://2167921.mediaspace.kaltura.com/media/LIVES+TREAM+-+SAUSD.LIVE/0_fgwf3ijm YouTube - https://www.youtube.com/channel/UCHdIs5LUWk2rmHQF5Bvpmeg The meeting is replayed on Tuesdays at 6:00 p.m. and Saturdays at 3:00 p.m., following the Board of Education meeting. Agenda and Minutes on District Website at http://www.sausd.us 1. CALL TO ORDER 2. RECESS TO CLOSED SESSION Subject 2.1 With respect to every item of business to be discussed in Closed Session pursuant to Government Code Section 54957.6: CONFERENCE WITH LABOR NEGOTIATOR: SAEA, CSEA, SASPOA, CWA Bargaining Units Jennifer Flores, District Negotiator Unrepresented Employees: Certificated and Classified Management, Supervisory, and Confidential Employees not represented by a Union Meeting Aug 22, 2023 - Regular Board Meeting Type File Attachments 2. RECESS TO CLOSED SESSION Subject 2.2 With respect to every item of business discussed in Closed Session pursuant to Government Code Section 54957: PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/REASSIGNMENT/APPOINTMENT: Performance Evaluation - Superintendent Meeting Aug 22, 2023 - Regular Board Meeting Type Action Preferred Date Aug 22, 2023 Absolute Date Aug 22, 2023 Fiscal Impact No File Attachments 2. RECESS TO CLOSED SESSION Subject 2.3 With respect to every item of business to be discussed in Closed Session pursuant to Paragraphs (2) to (5) of Subdivision (D) (E) of Government Code Section 54956.9 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION: Case No. 30-2019-01068167-CU-WM-CSC Meeting Aug 22, 2023 - Regular Board Meeting Type File Attachments 2. RECESS TO CLOSED SESSION Subject 2.4 With respect to every item of business to be discussed in Closed Session, initiation of litigation pursuant to Government Code Section 54956.9(d)(2) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION: Two Cases Meeting Aug 22, 2023 - Regular Board Meeting Type File Attachments 2. RECESS TO CLOSED SESSION Subject 2.5 With respect to every item of business to be discussed in Closed Session pursuant to Government code Section 54956.8: CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Orin Williams, District Representative; Assessor's Parcel Numbers: District-wide Real Property Disposition or Acquisition (Assessors Parcel Numbers: 408-421-01, 988-068-97, 007-211-05, 398-151-01, 407-111-23, 403-174-06, 010-230-01, 405-121-01, 398-335-18, 412-471-01, 405-131-43, 405-233-35, 003-120-01, 109-101-02, 140-271-01, 014-161-06, 109-064-40, 010-011-05, 010-170-28, 014-431-01, 013-072-31, 016-035-12, 109-050-17, 396-023-01, 010-191-58, 404-061-38, 408-283-25, 410-111-03, 412-541-04, 404-061-40, 015-101-16, 405-293-13, 015-090-03, 398-275-20, 405-221-07, 001-111-09, 408-252-01, 013-140-01, 410-352-01, 412-341-01, 399-121-24, 396-211-11, 011-154-40, 398-583-01, 398-391-28, 014-162-07, 403-151-02, 109-611-31, 004-070-53, 405-054-04, 410-012-06, 008-202-01, 412-541-05, 408-301-01, 408-021-01, and 445-021-15) Meeting Aug 22, 2023 - Regular Board Meeting Type File Attachments 3. RECONVENE TO REGULAR MEETING 4. PLEDGE OF ALLEGIANCE 5. REPORT OF ACTION TAKEN IN CLOSED SESSION 6. SUPERINTENDENT'S REPORT 7. PUBLIC PRESENTATIONS (Pursuant to Government Code 54954.3)-Individuals or groups may make presentations or bring matters to the Board's attention that is within the Board's subject matter jurisdiction. Individual speakers are allowed three minutes to address the Board on agenda or non-agenda items. 8. APPROVAL OF CONSENT CALENDAR Subject 8.1 Approval of Regular Board Meeting Minutes - August 8, 2023 Meeting Aug 22, 2023 - Regular Board Meeting Type Action Preferred Date Aug 22, 2023 Absolute Date Aug 22, 2023 Fiscal Impact No File Attachments 8-8-2023 Regular Board Meeting Minutes.pdf (3,636 KB) Motion & Voting Approval of Regular Board Meeting Minutes - August 8, 2023. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 8. APPROVAL OF CONSENT CALENDAR Subject 8.2 Williams Settlement Legislation Fourth Quarter Report 2022-23 Fiscal Year Meeting Aug 22, 2023 - Regular Board Meeting Type Action Preferred Date Aug 22, 2023 Absolute Date Aug 22, 2023 Recommended Action Presented for information. Goals AGENDA ITEM BACKUP SHEET TITLE : Williams Settlement Legislation Fourth Quarter Report 2022-23 Fiscal Year ITEM : Consent SUBMITTED BY : Lorraine M. Perez, Ed.D., Deputy Superintendent, Educational Services ITEM SUMMARY : California Education Code Section 1240(2)(H) requires this report to be provided to the Board of Education at a regularly scheduled meeting held in accordance with public notification requirements. BACKGROUND INFORMATION : The purpose of this agenda item is to provide the Board of Education the 2022-23 Fourth Quarter Report. RATIONALE : Per Education Code section 1240(2)(H) requires this report to be provided to the Board at a regularly scheduled meeting in accordance with public notification requirements. This report represents activity conducted by the Orange County Department of Education (OCDE) during April, May, and June 2023. FUNDING : No Fiscal Impact RECOMMENDATION : Presented for information. File Attachments Williams Settlement Legislation 4th Quarter 2023.pdf (262 KB) Motion & Voting Presented for information. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 8. APPROVAL OF CONSENT CALENDAR Subject 8.3 Ratification of Continuing Master Contract and/or Individual Service Agreement with Nonpublic School and/or Agency for Student with Disabilities for 2023-24 School Year Meeting Aug 22, 2023 - Regular Board Meeting Type Action Preferred Date Aug 22, 2023 Absolute Date Aug 22, 2023 Fiscal Impact Yes Dollar Amount $270,000.00 Budgeted Yes Budget Source Special Education Recommended Action Ratify the Continuing Master Contract and/or Individual Service Agreement with Nonpublic School and/or Agency for Student with Disabilities for 2023-24 School Year Goals AGENDA ITEM BACKUP SHEET TITLE : Ratification of Continuing Master Contract and/or Individual Service Agreement with Nonpublic School and/or Agency for Student with Disabilities for 2023-24 School Year ITEM : Consent SUBMITTED BY : Gloria O. Olamendi, Ed.D., Assistant Superintendent, Special Education/SELPA PREPARED BY : Hector M. Ceniceros, Director, Special Education ITEM SUMMARY : Agreement Starts: July 1, 2023 Agreement Ends: June 30, 2024 Renewable according to students IEPs (1) student to be served Annual Cost: $270,000 Required to comply with students IEPs BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board Ratification of Continuing Master Contract and/or Individual Service Agreement with nonpublic school and/or agency for student with disabilities. This student requires services that address academic, social-emotional, and/or other unique needs as identified in the student's Individualized Education Program (IEP) or settlement agreement. RATIONALE : The District is required to provide free and appropriate education (FAPE) for all students with exceptional needs who reside within the District. If a program is not available, necessary contract services are required through a private provider. Student ID# Amount Master Contract and Individual Service Agreement for Nonpublic School/Agency 463191 $270,000 Devereux Advanced Behavioral Health Florida FUNDING : Special Education: $270,000 RECOMMENDATION : Ratify the continuing master contract and/or individual service agreement with nonpublic school and/or agency for student with disabilities for the 2023-24 school year. File Attachments 2023-2024 Devereux Florida Master Contract.pdf (822 KB) Motion & Voting Ratify the continuing master contract and/or individual service agreement with nonpublic school and/or agency for student with disabilities for the 2023-24 school year. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 8. APPROVAL OF CONSENT CALENDAR Subject 8.4 Approval of Payment and Reimbursement of Costs Incurred for Student(s) with Disabilities for 2023-24 School Year Meeting Aug 22, 2023 - Regular Board Meeting Type Action Preferred Date Aug 22, 2023 Absolute Date Aug 22, 2023 Fiscal Impact Yes Dollar Amount $70,550.00 Budgeted Yes Budget Source Special Education Recommended Action Approve the payment and reimbursement of costs incurred for student(s) with disabilities for the 2023-24 School Year Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Payment and Reimbursement of Costs Incurred for Student(s) with Disabilities for 2023-24 School Year ITEM : Consent SUBMITTED BY : Gloria O. Olamendi, Ed.D., Assistant Superintendent, Special Education/SELPA PREPARED BY : Rae Rice, Executive Director, Special Education ITEM SUMMARY : Payment of parent reimbursement for services per settlement agreement for four students with disabilities by licensed schools, providers, and/or agencies. BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of payment and reimbursement of costs incurred by parents of students with disabilities. The Individuals with Disabilities Education Act and its amendments (IDEA and IDEIA) provide due process rights to parents of students with disabilities that afford them the option of submitting claims to the California Office of Administrative Hearings (OAH). Parents most often state that school districts have not met the free and appropriate public education (FAPE) standard as provided in the law, i.e., that the student has not made adequate educational progress. This formal claim results in alternative dispute resolution sessions that involve a due process hearing officer provided by OAH. To work cooperatively with parents and to avoid costly and adversarial due process hearings that include legal representation, school districts work diligently toward the settlement of these legal claims. As provided in other civil rights legislation, this claim provides for reimbursement of parent's legal fees. RATIONALE : The parties participated in either an alternative dispute resolution or resolution session/mediation to resolve the dispute. The parties agreed to resolve the dispute by funding and/or reimbursing for educational services and attorney fees. OAH#: Amount: Expenditure: Payee: 2023040411 Resolved through Resolution $9,500 $6,700 Educational Services Attorney fees Licensed providers, and/or agencies for prospective compensatory education Counsel For Kids 2023060403 Resolved through Resolution $6,000 $7,000 Educational Services Attorney fees Licensed providers, and/or agencies for prospective compensatory education Inclusive Education Project 2023051048 Resolved through Mediation $10,000 $13,000 Educational Services Attorney fees Licensed providers, and/or agencies for prospective compensatory education Hope 4 Families 2023050626 Resolved through Mediation $8,400 $9,950 Educational Services Attorney fees Licensed providers, and/or agencies for prospective compensatory education Augustin Egelsee, LLP. FUNDING : Special Education: Not to Exceed $70,550 RECOMMENDATION : Approve the payment and reimbursement of costs incurred for student(s) with disabilities for the 2023-24 school year. File Attachments Motion & Voting Approve the payment and reimbursement of costs incurred for student(s) with disabilities for the 2023-24 school year. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 8. APPROVAL OF CONSENT CALENDAR Subject 8.5 Approval/Ratification of Listing of Agreements/Contracts with Santa Ana Unified School District for 2023-24 School Year Meeting Aug 22, 2023 - Regular Board Meeting Type Action Preferred Date Aug 22, 2023 Absolute Date Aug 22, 2023 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Approve/ratify the listing of agreements/contracts with Santa Ana Unified School District for the 2023-24 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Agreements/Contracts with Santa Ana Unified School District for 2023-24 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY: Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Agreements/Contracts for the 2023-24 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of agreements/contracts with Santa Ana Unified School District for 2023-24 school year. RATIONALE : Consultants have been requested by school sites and District staff to enhance and support educational programs and provide professional development to improve student achievement. FUNDING : Various Funds RECOMMENDATION : Approve/ratify the listing of agreements/contracts with Santa Ana Unified School District for the 2023-24 school year. File Attachments 2023-24 Consultant List.pdf (47 KB) 1. 23-24-177 COMMUNICATIONS - #SOCIALSCHOOL4EDU signed (1).pdf (9,349 KB) 2. 23-24-025 ED SVCS - LEADERSHIP ASSOC rev1 signed.pdf (486 KB) 3. 23-24-039 ED SVCS - NCEE rev1 signed.pdf (709 KB) 4. 23-24-162 BIG BROTHER BIG SISTER rev1 signed.pdf (1,558 KB) 5. FAC-474 COMPLETE ACCESS SOLUTIONS signed.pdf (381 KB) 6. 23-24-120 K-12 T&L - Center for Community Education dba XITO rev1signed.pdf (451 KB) 7. 23-24-156 K-12 T&L - COLLEGE BOARD signed.pdf (737 KB) 8. SE23-24-015 SPED - JLM PSYCH SVCS signed.pdf (420 KB) 9. 23-24-248 SUPT OFFICE - DESIGNING SCHOOLS signed.pdf (465 KB) 10. 23-24-193 SS - NEUTRAL GROUND rev1-signed.pdf (16,912 KB) 11. 23-24-172 SS - PROJECT KINSHIP rev1 signed.pdf (556 KB) 12. 23-24-239 K-12 T&L - OCDE NGSS AMENDMENT 1.pdf (1,416 KB) Motion & Voting Approve/ratify the listing of agreements/contracts with Santa Ana Unified School District for the 2023-24 school year. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 8. APPROVAL OF CONSENT CALENDAR Subject 8.6 Approval/Ratification of Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for 2023-24 School Year Meeting Aug 22, 2023 - Regular Board Meeting Type Action Preferred Date Aug 22, 2023 Absolute Date Aug 22, 2023 Fiscal Impact No Recommended Action Approve/ratify the listing of No-Cost Community Partnership agreements with Santa Ana Unified School District for the 2023-24 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for 2023-24 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : No-Cost Community Partnership Agreements for the 2023-24 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of No-Cost Community Partnership agreements with Santa Ana Unified School District for the 2023-24 school year. RATIONALE : Community Partnership Agreements have been requested by school sites and District staff to enhance and support educational programs and provide professional development to improve student achievement. The attached list identifies various community partnership agreements that will provide services throughout the District. FUNDING : No Fiscal Impact RECOMMENDATION : Approve/ratify the listing of No-Cost Community Partnership agreements with Santa Ana Unified School District for the 2023-24 school year. File Attachments 2023-2024 - No-Cost Agreements_.pdf (25 KB) 1. 23-24-058 C&CR - UC TRANSCRIPT v2 signed.pdf (278 KB) 2. 23-24-161 HEROES - OCCTAC signed.pdf (3,953 KB) 3. 23-24-140 HR - CSUSB signed pdf.pdf (1,100 KB) 4. 23-24-110 K12 TL - CHIOC signed.pdf (356 KB) 5. 23-24-060 SS - AMERICA ON TRACK signed.pdf (557 KB) 6. 23-24-043 SS - UNIV OF MASSACHUSETTS GLOBAL MFT signed.pdf (314 KB) 7. 23-24-044 SS - UMASS PSY signed.pdf (323 KB) Motion & Voting Approve/ratify the listing of No-Cost Community Partnership agreements with Santa Ana Unified School District for the 2023-24 school year. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 8. APPROVAL OF CONSENT CALENDAR Subject 8.7 Approval/Ratification of Listing of Grant Award Applications with Santa Ana Unified School District for 2022-2023 School Year Meeting Aug 22, 2023 - Regular Board Meeting Type Action Preferred Date Aug 22, 2023 Absolute Date Aug 22, 2023 Fiscal Impact No Recommended Action Approve/ratify the listing of grant applications with Santa Ana Unified School District for the 2022-2023 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Grant Award Applications with Santa Ana Unified School District for 2022-2023 School Year ITEM : Consent SUBMITTED BY : Ron Hacker , Associate Superintendent/Chief Business Official, Business Services ITEM SUMMARY : Grant Award Applications for the 2022-2023 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of grant award applications with Santa Ana Unified School District for the 2022-2023 school year. RATIONALE : Additionally, these grants will provide students with educational programs and provide professional development to improve student achievement. FUNDING : No Fiscal Impact RECOMMENDATION : Approve/ratify the listing of grant award applications with Santa Ana Unified School District for the 2022-2023 school year. File Attachments 8.22.23 Grant Award Listing.pdf (715 KB) 1. GS 328 ECE CDE $20,823,619 Start 7.01.22 End 6.30.23.pdf (126 KB) Motion & Voting Approve/ratify the listing of grant award applications with Santa Ana Unified School District for the 2022-2023 school year. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 8. APPROVAL OF CONSENT CALENDAR Subject 8.8 Approval/Ratification of Listing of Grant Award Applications with Santa Ana Unified School District for 2023-2024 School Year Meeting Aug 22, 2023 - Regular Board Meeting Type Action Preferred Date Aug 22, 2023 Absolute Date Aug 22, 2023 Fiscal Impact No Recommended Action Approve/ratify the listing of grant applications with Santa Ana Unified School District for the 2023-2024 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Grant Award Applications with Santa Ana Unified School District for 2023-2024 School Year ITEM : Consent SUBMITTED BY : Ron Hacker , Associate Superintendent/Chief Business Official, Business Services ITEM SUMMARY : Grant Award Applications for the 2023-2024 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of grant award applications with Santa Ana Unified School District for the 2023-2024 school year. RATIONALE : Additionally, these grants will provide students with educational programs and provide professional development to improve student achievement. FUNDING : No Fiscal Impact RECOMMENDATION : Approve/ratify the listing of grant award applications with Santa Ana Unified School District for the 2023-2024 school year. File Attachments 8.22.23 Grant Award Listing.pdf (682 KB) 1. GS 324 HR CDE $20,000 Start 1.01.23 End 12.31.23.pdf (540 KB) 2. GS 332 ELP CDE $3,535,000.00 Start 7.01.23 End 9.30.24.pdf (457 KB) 3. GS 331 ECE CDE $20,823,619 Start 7.01.23 End 6.30.24.pdf (86 KB) Motion & Voting Approve/ratify the listing of grant award applications with Santa Ana Unified School District for the 2023-2024 school year. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 8. APPROVAL OF CONSENT CALENDAR Subject 8.9 Approval/Ratification of Listing of Software License Agreements with Santa Ana Unified School District for 2023-24 School Year Meeting Aug 22, 2023 - Regular Board Meeting Type Action Preferred Date Aug 22, 2023 Absolute Date Aug 22, 2023 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Approve/ratify the listing of software license agreements with Santa Ana Unified School District for the 2023-24 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Software License Agreements with Santa Ana Unified School District for 2023-24 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Software License Agreements for the 2023-24 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of software license agreements with Santa Ana Unified School District for the 2023-24 school year. RATIONALE : Software License Agreements have been requested by school sites and District staff to enhance and support educational programs and provide professional development to improve student achievement. The attached list identifies various software license agreements that will provide services throughout the District. FUNDING : Various Funds RECOMMENDATION : Approve/ratify the listing of software license agreements with Santa Ana Unified School District for the 2023-24 school year. File Attachments 2023-24 Software Listing.pdf (82 KB) Motion & Voting Approve/ratify the listing of software license agreements with Santa Ana Unified School District for the 2023-24 school year. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 8. APPROVAL OF CONSENT CALENDAR Subject 8.10 Approval/Ratification of Listing of Disposal of Obsolete Unrepairable Computer Equipment and Miscellaneous Furniture Meeting Aug 22, 2023 - Regular Board Meeting Type Action Preferred Date Aug 22, 2023 Absolute Date Aug 22, 2023 Fiscal Impact No Recommended Action Approve/ratify the listing of disposal of obsolete unrepairable computer equipment and miscellaneous furniture, pursuant to Board Policy 3270. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Disposal of Obsolete Unrepairable Computer Equipment and Miscellaneous Furniture ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Jesse Ortega, Director, Logistics Beto Leal, Manager, Logistics ITEM SUMMARY : Disposal of Obsolete Unrepairable Computer Equipment and Miscellaneous Furniture Board Policy 3270 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the disposal of obsolete unrepairable computer equipment and miscellaneous furniture, pursuant to Board Policy 3270. RATIONALE : Various school administrators have submitted requests for disposal of surplus equipment and furniture that are no longer usable or needed at their site. The items are obsolete and/or unrepairable. All obsolete or non-repairable equipment and furniture will be disposed of in the most appropriate manner. Authorization by the Board is required for disposal. FUNDING : No Fiscal Impact RECOMMENDATION : Approve/ratify the listing of disposal of obsolete unrepairable computer equipment and miscellaneous furniture, pursuant to Board Policy 3270. File Attachments E-Waste Disposal List.pdf (92 KB) Disposal of Furniture List.pdf (55 KB) Motion & Voting Approve/ratify the listing of disposal of obsolete unrepairable computer equipment and miscellaneous furniture, pursuant to Board Policy 3270. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 8. APPROVAL OF CONSENT CALENDAR Subject 8.11 Approval of School Meal Support to Nonpublic Schools in Orange County through the School Nutrition Program and Child and Adult Care Food Program for 2023-24 School Year Meeting Aug 22, 2023 - Regular Board Meeting Type Action Preferred Date Aug 22, 2023 Absolute Date Aug 22, 2023 Fiscal Impact No Recommended Action Approve school meal support to nonpublic schools in Orange County through the School Nutrition Program and Child and Adult Care Food Program for the 2023-24 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of School Meal Support to Nonpublic Schools in Orange County through the School Nutrition Program and Child and Adult Care Food Program for 2023-24 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY: Josh Goddard, Director, Nutrition Services ITEM SUMMARY : Approval of vending contracts between Santa Ana Unified School District; with St. Anne School and Ocean View Non-Public School Vending meals that meet the School Nutrition Program meal requirements Term for Ocean View Non-Public School: August 24, 2023, through June 30, 2024 Term for St. Anne School: August 28, 2023, through June 30, 2024 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval to provide meal support to Orange County nonpublic schools through the School Nutrition Program (SNP) and Child and Adult Care Food Program (CACFP). St. Anne School and Ocean View Non-Public School have requested meal service for the 2023-24 school year. RATIONALE : The Nutrition Services Department vends SNP and CACFP meals to the schools according to the established agreement between the District and school site. These vending contracts would maintain an approximate annual revenue stream of $175,140 in the cafeteria fund. The revenue received for these meals covers the cost of providing these meals; no profit is generated by this contract. FUNDING : Fund 13: Cafeteria Fund; no impact; costs will be reimbursed by participating schools RECOMMENDATION : Approve school meal support to nonpublic schools in Orange County through the School Nutrition Program and Child and Adult Care Food Program for the 2023-24 school year. File Attachments St.Anne_Contract 2023-24_8.08.23.pdf (781 KB) Ocean_View_NPS_Contract_2023-24_7.25.23sig-.pdf (2,338 KB) Motion & Voting Approve school meal support to nonpublic schools in Orange County through the School Nutrition Program and Child and Adult Care Food Program for the 2023-24 school year. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 8. APPROVAL OF CONSENT CALENDAR Subject 8.12 Ratification of Purchase Order Summary and Listing of all Purchase Orders, for the Period of July 26, 2023 through August 8, 2023 Meeting Aug 22, 2023 - Regular Board Meeting Type Action Preferred Date Aug 22, 2023 Absolute Date Aug 22, 2023 Fiscal Impact No Recommended Action Ratify Purchase Order Summary Report and Detailed Purchase Order Listing of all purchase orders created during the period of July 26, 2023 through August 8, 20233 Goals AGENDA ITEM BACKUP SHEET TITLE : Ratification of Purchase Order Summary and Listing of all Purchase Orders for the Period of July 26, 2023 through August 8, 2023 ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Snapshot of purchase orders issued between July 26, 2023 through August 8, 2023 Board Policy 3300 Education Code 17604 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board ratification of the Purchase Order Summary Report and Detailed Purchase Order Listing for all purchase orders created during the period of July 26, 2023 through August 8, 2023 . The Board through individual agenda items has previously approved purchase orders for contracts over $25,000. RATIONALE : The Purchase Order Summary Report provides a summary of all purchase orders created during the period of July 26, 2023 through August 8, 2023 by funding source. The Detailed Purchase Order Listing Report lists each individual purchase order created by vendor for the period of July 26, 2023 through August 8, 2023. Board Policy 3300 and Education Code 17604 specifically authorizes the Board to delegate signature authority on behalf of the District to the District Superintendent or designee. Such delegation of signature authority serves to expedite the financial transactions or any other contract. FUNDING : No Fiscal Impact RECOMMENDATION : Ratify Purchase Order Summary Report and Detailed Purchase Order Listing of all purchase orders created during the period of July 26, 2023 through August 8, 2023. File Attachments P.O. Summary Report.pdf (262 KB) P.O. Listing.pdf (902 KB) Motion & Voting Ratify Purchase Order Summary Report and Detailed Purchase Order Listing of all purchase orders created during the period of July 26, 2023 through August 8, 2023. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 8. APPROVAL OF CONSENT CALENDAR Subject 8.13 Ratification of Expenditure Summary and Warrants Issued Over $25,000 for the Period of July 26, 2023 through August 8, 2023 Meeting Aug 22, 2023 - Regular Board Meeting Type Action Preferred Date Aug 22, 2023 Absolute Date Aug 22, 2023 Fiscal Impact No Recommended Action Ratify Expenditure Summary Report and Detailed Warrant Listing Report of all payments over $25,000 for the period of July 26, 2023 through August 8, 2023. Goals AGENDA ITEM BACKUP SHEET TITLE : Ratification of Expenditure Summary and Warrants Issued Over $25,000 for the Period of July 26, 2023 through August 8, 2023 ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Johnny Leuta , Controller, Business Services ITEM SUMMARY : Snapshot of all warrants issued for period of July 26, 2023 through August 8, 2023 All expenditures were previously approved through prior Board action Board Policy 3300 Required by Education Code 17604 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board ratification of the Expenditure Summary Report and Detailed Warrant Listing Report of all payments over $25,000. Warrants are payments of expenditures previously approved through Board action. RATIONALE : The Expenditure Summary Report provides a summary of all warrants created during the period of July 26, 2023 through August 8, 2023 by funding source. The Detailed Warrant Listing Report of expenditures $25,000 and over lists each individual warrant created by vendor for the period of July 26, 2023 through August 8, 2023. Expenditures contained in these reports have been Board approved through prior Purchase Order agenda approval submissions. The warrants listed reflect payments against these Purchase Orders. FUNDING : No Fiscal Impact RECOMMENDATION : Ratify Expenditure Summary Report and Detailed Warrant Listing Report of all payments over $25,000 for the period of July 26, 2023 through August 8, 2023. File Attachments Expenditures Summary Report.pdf (217 KB) Warrant Listing.pdf (82 KB) US Bank - CalCard - Warrant Listing_July 26, 2023 - Check No. #84319462.pdf (118 KB) Motion & Voting Ratify Expenditure Summary Report and Detailed Warrant Listing Report of all payments over $25,000 for the period of July 26, 2023 through August 8, 2023. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 8. APPROVAL OF CONSENT CALENDAR Subject 8.14 Approval of Personnel Calendar Including the Transition of Specific Staff Members with such Topics as: Hiring, Promotions, Transfers, Resignations, Retirements, and Leaves Meeting Aug 22, 2023 - Regular Board Meeting Type Action Recommended Action Approve the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. AGENDA ITEM BACKUP SHEET TITLE : Approval of Personnel Calendar Including the Transition of Specific Staff Members with such Topics as: Hiring, Promotions, Transfers, Resignations, Retirements, and Leaves ITEM : Consent SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY : Contained within the Personnel Calendar are 34 new hires for SAUSD SAUSD , including: Activity Monitor - 3 After School Instructional Provider - 1 Autism Paraprofessional - 5 Before School Instructional Provider - 1 Computer Technician II - 1 Instructional Assistant Biliterate - 2 Instructional Assistant Provider EXLD - 1 Instructional Assistant Severely Disabled - 1 Instructional Assistant Visually Impaired - 1 Library Media Technician - 2 Site Clerk - 1 Teacher - 14 Counselor - 1 Contained within the Personnel Calendar are certain Promotional Appointments that will create the following 6 new vacant positions: Administrative Secretary at College and Career Readiness - 1 Autism Paraprofessional at Washington Elementary School - 1 Computer Technician I at Davis Elementary School - 1 FACE Liaison at K-12 Teaching and Learning - 1 Pre-K Instructional Provider at Early Childhood Education - 1 School Office Assistant-Secondary at Valley High School - 1 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. RATIONALE : Board approval of the Personnel Calendar is required for all Certificated and Classified personnel reports, non-confidential leaves of absences, and effective dates of resignations and retirements. FUNDING : No Fiscal Impact RECOMMENDATION : Approve the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. File Attachments CE Personnel Calendar - August 22, 2023.pdf (436 KB) CL Personnel Calendar - August 22, 2023.pdf (256 KB) Motion & Voting Approve the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. PRESENTATION Subject 9.1 Santa Ana Unified School District Community Workforce Agreement Meeting Aug 22, 2023 - Regular Board Meeting Type Presentation Goals AGENDA ITEM BACKUP SHEET TITLE: Santa Ana Unified School District Community Workforce Agreement ITEM : Presentation SUBMITTED BY: Orin L. Williams, Assistant Superintendent, Facilities and Governmental Relations ITEM SUMMARY : Provide a program update on the District's Community Workforce Agreement Review projects that have been covered to date and the current status of our District's local hire goals BACKGROUND INFORMATION : The purpose of this agenda item is to provide a program update on the District's Community Workforce Agreement. RATIONALE : This presentation is to provide the Board with an overview of the SAUSD Community Workforce Agreement, a review of projects that have been covered to date, and the current status of our District's local hire goals. FUNDING : No Fiscal Impact RECOMMENDATION : Presented for information. File Attachments PRESENTATION - Community Workforce Agreement.final.pdf (1,799 KB) 10. REGULAR AGENDA - ACTION ITEMS Subject 10.1 Appointment of One Board Member to Serve on the Council of the Great City Schools Board of Directors for 2023-24 School Year Meeting Aug 22, 2023 - Regular Board Meeting Type Action Preferred Date Aug 22, 2023 Absolute Date Aug 22, 2023 Fiscal Impact No Recommended Action Appoint one Board Member to Serve on the Council of the Great City Schools Board of Directors for the 2023-24 School Year. AGENDA ITEM BACKUP SHEET TITLE : Appointment of One Board Member to Serve on the Council of the Great City Schools Board of Directors for 2023-24 School Year ITEM : Action SUBMITTED BY : Jerry Almendarez, Superintendent BACKGROUND INFORMATION : The purpose of this agenda item is to appoint one Board member to serve on the Council of the Great City Schools Board of Directors for the 2023-24 school year. RATIONALE : At its May 23, 2023, Regular Board meeting, the Board approved the renewal of District's membership to the Council of the Great City Schools. Membership in this organization exclusively represents the needs of urban public schools and will allow the District to join representatives from 77 of the nation's largest urban public school systems who share a wealth of information, combine political influence, and collaborate on issues and challenges facing inner-city schools. Membership includes access to the KPI Performance Management System, which provides powerful metrics for analysis of District practices and operations compared to the 77 member districts with similar challenges and demographics. The County of the Great City Schools has a Board of Directors that is composed of the Superintendent and one Board of Education member from each member district. The board meets twice a year to determine and adopt policies. FUNDING : No Fiscal Impact RECOMMENDATION : Appoint one Board Member to Serve on the Council of the Great City Schools Board of Directors for the 2023-24 School Year. File Attachments Motion & Voting Appoint Katelyn Brazer Aceves to Serve on the Council of the Great City Schools Board of Directors for the 2023-24 School Year. Motion by Rigo Dr Rodriguez, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. REGULAR AGENDA - ACTION ITEMS Subject 10.2 Approval of Superintendent's Membership with California Association of African American Superintendents and Administrators for 2023-24 School Year Meeting Aug 22, 2023 - Regular Board Meeting Type Action Preferred Date Aug 22, 2023 Absolute Date Aug 22, 2023 Fiscal Impact Yes Budgeted No Budget Source General Fund Recommended Action Approve Superintendent's Membership with California Association of African American Superintendents and Administrators for the 2023-24 School Year AGENDA ITEM BACKUP SHEET TITLE : Approval of Superintendent's Membership with California Association of African American Superintendents and Administrators for 2023-24 School Year ITEM : Action SUBMITTED BY : Jerry Almendarez, Superintendent ITEM SUMMARY : California Association of African American Superintendents and Administrators (CAAASA), a group of educational leaders committed to identifying and addressing the critical issues in education through public policy relative to the status and performance of African American students in California A goal of CAAASA is to provide health information and basic wellness services in Black and Latino communities CAAASA is also making progress toward achieving its goal to prepare and protect residents in the African American and Latino communities, especially its most vulnerable - children District membership benefit BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of Superintendent's Membership with the California Association of African American Superintendents and Administrators. RATIONALE : CAAASA works closely with the California State Department of Education and other statewide organizations to address key educational issues with administrators, by providing training, mentoring, and support. FUNDING : General Fund: $500 RECOMMENDATION : Approve Superintendent's Membership with California Association of African American Superintendents and Administrators for the 2023-24 School Year. File Attachments Motion & Voting Approve Superintendent's Membership with California Association of African American Superintendents and Administrators for the 2023-24 School Year Motion by Rigo Dr Rodriguez, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. REGULAR AGENDA - ACTION ITEMS Subject 10.3 Approval of Memorandum of Understanding with Santa Ana Educators' Association Regarding Naval Junior Reserve Officers Training Corps Instructors Meeting Aug 22, 2023 - Regular Board Meeting Type Action Preferred Date Aug 18, 2023 Absolute Date Aug 18, 2023 Recommended Action Approve Memorandum of Understanding (MOU) with Santa Ana Educators' Association regarding Naval Junior Reserve Officers Training Corps Instructors. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Memorandum of Understanding with Santa Ana Educators' Association Regarding Naval Junior Reserve Officers Training Corps Instructors ITEM : Action SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY : Memorandum of Understanding (MOU) establishes process for Naval Junior Reserve Officers Training Corps (NJROTC) placement on the Teacher Salary Schedule BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of the Memorandum of Understanding (MOU) with Santa Ana Educators' Association (SAEA) regarding Naval Junior Reserve Officers Training Corps (NJROTC) Instructors. RATIONALE : This MOU establishes that initial placement of NJROTC Instructors on the Teacher Salary Schedule shall not fall below the Navy Chief of Naval Education and Training (CNET) computation as agreed upon between the District and the Chief of CNET. The MOU is attached. FUNDING : No Fiscal Impact RECOMMENDATION : Approve Memorandum of Understanding with Santa Ana Educators' Association regarding Naval Junior Reserve Officers Training Corps Instructors. File Attachments SAEA-SAUSD MOU NJROTC 8-22-23.pdf (555 KB) Motion & Voting Approve Memorandum of Understanding (MOU) with Santa Ana Educators' Association regarding Naval Junior Reserve Officers Training Corps Instructors. Motion by Alfonso Dr Alvarez, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. REGULAR AGENDA - ACTION ITEMS Subject 10.4 Approval of Out of State Conferences for 2023-24 School Year Meeting Aug 22, 2023 - Regular Board Meeting Type Action Preferred Date Aug 22, 2023 Absolute Date Aug 22, 2023 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Approve the listing of Out of State Conferences for the 2023-24 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Out of State Conferences for 2023-24 School Year ITEM : Action SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY: Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Out of State Conferences for 2023-24 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of the listing of Out of State conferences for the 2023-24 school year. RATIONALE : Out of State conferences have been requested by school sites and District staff to enhance and support equity-focused 21 st -century learning and provide professional development to improve student achievement. The attached list identifies the Out of State Conferences for the 2023-24 school year. FUNDING : Various Funds RECOMMENDATION : Approve the listing of Out of State Conferences for the 2023-24 school year. File Attachments 2023-24 Out of State Conference List.pdf (17 KB) Motion & Voting Approve the listing of Out of State Conferences for the 2023-24 school year. Motion by Rigo Dr Rodriguez, second by Hector Bustos. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. REGULAR AGENDA - ACTION ITEMS Subject 10.5 Authorization of Response to the Grand Jury Report - The ABC's of Educating Children Experiencing Homelessness in Orange County Meeting Aug 22, 2023 - Regular Board Meeting Type Action Preferred Date Aug 22, 2023 Absolute Date Aug 22, 2023 Fiscal Impact No Recommended Action Authorize staff to submit the District's response to the Grand Jury Final Report on The ABC's of Educating Children Experiencing Homelessness in Orange County. Goals AGENDA ITEM BACKUP SHEET TITLE : Authorization of Response to the Grand Jury Report - The ABC's of Educating Children Experiencing Homelessness in Orange County ITEM : Action SUBMITTED BY : Bianca Barquin, Assistant Superintendent, K-12 Teaching & Learning PREPARED BY : David Richey, Executive Director, Support Services ITEM SUMMARY : Penal Code Sections 933 and 933.05 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board authorization to allow staff to submit a response to the Orange County Grand Jury Report based on surveys sent to all McKinney-Vento liaisons in Orange County school districts, focusing on children experiencing homelessness. RATIONALE : In accordance with California Penal Code Sections 933 and 933.05, the Orange County Grand Jury has requested that the Santa Ana Unified School District respond to findings and recommendations in the 2022-2023 Orange County Grand Jury report entitled: "The ABC's of Educating Children Experiencing Homelessness in Orange County" published on May 25, 2023. The proposed attached response letter meets the requirement . FUNDING : No Fiscal Impact RECOMMENDATION : Authorize staff to submit the District's response to the Grand Jury Report "The ABC's of Educating Children Experiencing Homelessness in Orange County." File Attachments SAUSD's Response Letter to the Grand Jury.pdf (828 KB) 2022-23 - ABC_of_Educating_Homeless_Children.pdf (1,480 KB) Motion & Voting Authorize staff to submit the District's response to the Grand Jury Final Report on The ABC's of Educating Children Experiencing Homelessness in Orange County. Motion by Alfonso Dr Alvarez, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. REGULAR AGENDA - ACTION ITEMS Subject 10.6 Authorization to Award Contract for the Heating, Ventilation, and Air Conditioning Upgrades at Lathrop Intermediate School Meeting Aug 22, 2023 - Regular Board Meeting Type Action Preferred Date Aug 22, 2023 Absolute Date Aug 22, 2023 Fiscal Impact Yes Dollar Amount $3,667,011.00 Budgeted Yes Budget Source ESSER & Maintenance Recommended Action Authorize to Award the Contract for the Heating, Ventilation, and Air Conditioning Upgrades at Lathrop Intermediate School. Goals AGENDA ITEM BACKUP SHEET TITLE : Authorization to Award Contract for the Heating, Ventilation, and Air Conditioning Upgrades at Lathrop Intermediate School ITEM : Action SUBMITTED BY : Orin L. Williams, Assistant Superintendent, Facilities and Governmental Relations PREPARED BY : Dennis Chavez, Director, Construction ITEM SUMMARY : Construction Cost Estimate: $4,588,621 Contract Start: August 23, 2023 Contract End: July 30, 2024 Funded by ESSER & Measure I Contractor selection is in compliance with Board Policy 3311(a) - Bids and Public Contract Code Sections 22030-22045 Award contract to the lowest responsive bidder BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval to award the contract for the General Construction Package for the Heating, Ventilation, and Air Conditioning Upgrades (HVAC) at Lathrop Intermediate School . RATIONALE : A legal advertisement of the notice calling for bids was placed in the Orange County Reporter on June 5 and June 12, 2023. On July 18, 2023, staff received and opened 3 bids for the HVAC Upgrades project. The lowest bidder, Spec Construction Company, Inc., listed below, represents the lowest responsive, responsible bidder. Spec Construction, Inc. has been vetted through the prequalification process. Bid Package Contractor Bid Package Base Bid 1 Spec Construction, Inc. General Construction $3,667,011 1 Inland Building Construction Companies General Construction $4,600,000 1 Kazoni, Inc. dba Kazoni Construction General Construction $4,907,000 Total Contract Amount: $3,667,011 FUNDING : ESSER & Maintenance: $3,667,011 RECOMMENDATION : Authorize to Award the Contract for the Heating, Ventilation, and Air Conditioning Upgrades at Lathrop Intermediate School. File Attachments Motion & Voting Authorize to Award the Contract for the Heating, Ventilation, and Air Conditioning Upgrades at Lathrop Intermediate School. Motion by Katelyn Brazer Aceves, second by Hector Bustos. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. REGULAR AGENDA - ACTION ITEMS Subject 10.7 Approval of Deductive Change Order No. 1 for Bid Package 10 & 12, Increment 2, for the Portable to Permanent and Multipurpose Room Project at Jefferson Elementary School Meeting Aug 22, 2023 - Regular Board Meeting Type Action Preferred Date Aug 22, 2023 Absolute Date Aug 22, 2023 Fiscal Impact Yes Dollar Amount $32,608.00 Budgeted Yes Budget Source Measure I Fund: Credit Recommended Action Approve Deductive Change Order No. 1 for Bid Packages 10 & 12, Increment 2, for the Portable to Permanent and Multipurpose Room Project at Jefferson Elementary School. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Deductive Change Order No. 1 for Bid Package 10 & 12, Increment 2, for the Portable to Permanent and Multipurpose Room Project at Jefferson Elementary School ITEM : Action SUBMITTED BY : Orin L. Williams, Assistant Superintendent, Facilities and Governmental Relations PREPARED BY : Dennis Chavez, Director, Construction ITEM SUMMARY : The initial contract was approved on September 15, 2021 The cumulative amount of the change order demonstrates project savings Request the Board's consideration to accept the change order BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of Deductive Change Order No.1 of Bid Packages 10 & 12, Increment 2, for the Portable to Permanent and Multipurpose Room Project at Jefferson Elementary School. RATIONALE : At its Sep tember 14, 2021 meeting, the Board awarded a contract for Bid Packages 10 & 12 for the Portable to Permanent and Multipurpo se Room Project at Jefferson Elementary School . The cost savings were due to unused allowances for the scope of work listed below. Bid Package Contractor Project Description Contract Amount Change Order Amount Revised Total Contract Amount 10 Whitehead Construction, Inc. Doors, Frames, & Hardware $464,000 ($7,608) $456,392 12 Stolo Cabinets, Inc. Finish Carpentry & Casework $218,500 ($25,000) $193,500 FUNDING : Measure I Fund: Credit ($32,608) RECOMMENDATION : Approve Deductive Change Order No. 1 for Bid Packages 10 & 12, Increment 2, for the Portable to Permanent and Multipurpose Room Project at Jefferson Elementary School. File Attachments Motion & Voting Approve Deductive Change Order No. 1 for Bid Packages 10 & 12, Increment 2, for the Portable to Permanent and Multipurpose Room Project at Jefferson Elementary School. Motion by Rigo Dr Rodriguez, second by Hector Bustos. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. REGULAR AGENDA - ACTION ITEMS Subject 10.8 Acceptance of Completion of Contract for Bid Packages 7 & 8 for the Modernization Project at Century High School Meeting Aug 22, 2023 - Regular Board Meeting Type Action Preferred Date Aug 22, 2023 Absolute Date Aug 22, 2023 Fiscal Impact Yes Dollar Amount $215,608.65 Budgeted Yes Budget Source Measure I Fund: Release of Retention Recommended Action Accept the Completion of Contract for Bid Packages 7 & 8 for Modernization Project at Century High School. Goals AGENDA ITEM BACKUP SHEET TITLE : Acceptance of Completion of Contract for Bid Packages 7 & 8 for the Modernization Project at Century High School ITEM : Action SUBMITTED BY : Orin L. Williams, Assistant Superintendent, Facilities and Governmental Relations PREPARED BY : Dennis Chavez, Director, Construction ITEM SUMMARY : At its May 25, 2021 meeting, the Board awarded contracts for Bid Packages 7 & 8 for the Modernization at Century High School Request Board acceptance of completed projects Request approval to release retention as established by statute BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board acceptance of the completion of the contract for Bid Packages 7 & 8 for the Modernization Project at Century High School. RATIONALE : The District has received close-out confirmation from its Construction Manager and Inspector of Record stating the work has been completed in accordance with the terms of the contract. Public Contract Code, Sections 9201 through 9203, requires the District to withhold retention from the contract price until final completion and acceptance of the projects. Upon Board approval of the completion of the contract, the District will release the contractors retention. Bid Package Contractor Project Description Contract Amount 5% Retention 7 Couts Heating and Cooling, Inc. HVAC $750,238 $37,511.90 8 Gilbert & Stearns, Inc. Electrical & Low Voltage $3,561,935 $178,096.75 FUNDING : Measure I Fund: Release of Retention $215,608.65 RECOMMENDATION : Accept the Completion of Contract for Bid Packages 7 & 8 for Modernization Project at Century High School. File Attachments Motion & Voting Accept the Completion of Contract for Bid Packages 7 & 8 for Modernization Project at Century High School. Motion by Carolyn Torres, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. REGULAR AGENDA - ACTION ITEMS Subject 10.9 Adoption of Resolution No. 23/24-3536 - Proclaiming September 15 through October 15, 2023, as National Hispanic Heritage Month Meeting Aug 22, 2023 - Regular Board Meeting Type Action Recommended Action Adopt Resolution No. 23/24-3536 - Proclaiming September 15 through October 15, 2023, as National Hispanic Heritage Month AGENDA ITEM BACKUP SHEET TITLE : Adoption of Resolution No. 23/24-3536 - Proclaiming September 15 through October 15, 2023, as National Hispanic Heritage Month ITEM : Action SUBMITTED BY : Lorraine M. Perez, Ed.D., Deputy Superintendent, Educational Services ITEM SUMMARY : Adoption of Resolution No. 23/24-3536 - Proclaiming September 15 through October 15, 2023, as National Hispanic Heritage Month BACKGROUND INFORMATION : The purpose of this agenda is to seek Board adoption of Resolution No. 23/24-3536 - Proclaiming September 15 though October 15, 2023, as National Hispanic Heritage month. RATIONALE : The District is committed to honoring and respecting the cultural diversity and many contributions made by the local Hispanic community, including the parents and students of the District. The District seeks to ensure that all students are educated as to the background, history, and contributions of Hispanics in the United States. FUNDING : No Fiscal Impact RECOMMENDATION : Adopt Resolution No. 23/24-3536 - Proclaiming September 15 through October 15, 2023, as National Hispanic Heritage Month. File Attachments RESOLUTION No. 23.24-3536 National Hispanic Heritage Month.doc.pdf (79 KB) Motion & Voting Adopt Resolution No. 23/24-3536 - Proclai