Governing Board

0 Tuesday, February 9, 2021 Regular School Board Meeting School Board of Hillsborough County 901 East Kennedy Boulevard, Tampa 4pm MISSION To provide an education and the supports that enable each student to excel as a successful and responsible citizen. VISION Preparing Students for Life Meeting Opening Subject CALL TO ORDER Meeting Feb 9, 2021 - Regular School Board Meeting Type File Attachments Meeting Opening Subject MOMENT OF SILENCE Meeting Feb 9, 2021 - Regular School Board Meeting Type File Attachments Meeting Opening Subject PLEDGE OF ALLEGIANCE Meeting Feb 9, 2021 - Regular School Board Meeting Type File Attachments Meeting Opening Subject ADOPTION OF THE AGENDA Meeting Feb 9, 2021 - Regular School Board Meeting Type File Attachments Meeting Opening Subject ROLL CALL Meeting Feb 9, 2021 - Regular School Board Meeting Type File Attachments Meeting Opening Subject APPROVAL OF MINUTES Meeting Feb 9, 2021 - Regular School Board Meeting Type File Attachments Meeting Opening Subject BOARD GUIDELINES Meeting Feb 9, 2021 - Regular School Board Meeting Type Opening Statement Read by the Board Chairman at each meeting: Let me briefly review the format of our meeting. Please silence all electronic devices. The agenda for the School Board meeting is available to the Board and to the public at least one week prior to the Board meeting. Each agenda item on the School Board agenda is supported by an agenda cover sheet that contains relevant information about the items as well as additional back-up information, all of which is available as part of the online agenda. District staff is also available to help answer any questions about agenda items. If at any time during the meeting someone leaves the dais to go to the back room, that does not mean they are no longer engaging in the meeting or showing disrespect. We have audio speakers in the back room and board members are able to hear everything that is being said at the meeting. Speakers will be granted three minutes to address the board. When 10 or more speakers wish to speak during public comment, the board may reduce the time per speaker. Speakers can sign up online or in person, all speakers must check in with the Communications staff at least 15 minutes prior to the start of public comment. The Board reserves the right to modify the speaking time based on the circumstances of any individual Board meeting. There will be a total of 30 minutes allowed for public comments prior to the business portion of the school meeting. The School Board respects the public’s right to speak to the board, but we cannot tolerate behavior intended to interrupt the orderly conduct of this meeting. Our civility policy is in effect. Guidelines for Public Comment The School Board will convene at 4:00 pm. Public comment will be heard prior to the Board’s Consent Agenda. Speakers will be granted three minutes to address the board. When 10 or more speakers wish to speak during public comment, the board may reduce the time per speaker. Speakers can sign up online or in person, all speakers must check in with the Communications staff at least 15 minutes prior to the start of public comment. The Board reserves the right to modify the speaking time based on the circumstances of any individual Board meeting. During the 30-minute time allotment, speakers who wish to address a particular agenda item will be given priority over those wishing to make general comments. September 2019 File Attachments Meeting Opening Subject PUBLIC COMMENT Meeting Feb 9, 2021 - Regular School Board Meeting Type Guidelines for Public Comment The School Board will convene at 4:00 pm. Public comment will be heard prior to the Board’s Consent Agenda. Speakers will be granted three minutes to address the board. When 10 or more speakers wish to speak during public comment, the board may reduce the time per speaker. Speakers can sign up online or in person, all speakers must check in with the Communications staff at least 15 minutes prior to the start of public comment. The Board reserves the right to modify the speaking time based on the circumstances of any individual Board meeting. During the 30-minute time allotment, speakers who wish to address a particular agenda item will be given priority over those wishing to make general comments. Last modified: September 2019 SIGN UP TO SPEAK File Attachments Meeting Opening Subject EMPLOYEE INPUT - 6 p.m. Meeting Feb 9, 2021 - Regular School Board Meeting Type File Attachments A. Recognitions and Proclamations Subject A01 Adoption of Proclamation - Career and Technical Education (CTE) Month, February 2021 (Academic Services) Meeting Feb 9, 2021 - Regular School Board Meeting Type Action (Consent) Recommended Action Adopt the Proclamation - CTE Month, February 2021. DESCRIPTION : The Association for Career and Technical Education has designated the month of February 2021 as CTE month. The theme for this year's recognition is "Celebrate Today, Own Tomorrow!” CTE serves as the foundation of a strong, continuously educated workforce, and contributes to America's leadership in the dynamic international marketplace. CTE programs provide graduates the skills to pursue all levels of postsecondary education. In addition, our workforce development programs for adults provide opportunities for updating skills, pursuing advanced career opportunities, and continuing education. The quality of Hillsborough County Public Schools CTE services and programs attracts many new industries to the Tampa Bay area which enrich our local economy. During CTE month, educators, district staff members, students, and business partners will be involved in various career awareness activities, which will highlight the numerous career pathways available to students in Hillsborough County Public Schools through CTE. GAP ANALYSIS : N/A PREVIOUS OUTCOMES: N/A EXPECTED OUTCOMES: N/A STRATEGIC PLAN GOAL: Provide a student-centered learning environment that engages every child RECOMMENDATION: That the School Board adopt the Proclamation - CTE Month, February 2021. CONTACT: Daniela Simic, Assistant Superintendent, Curriculum and Instruction, daniela.simic@hcps.net, (813) 272-4221 Warren S. Brooks, Executive Director, Career, Technical, and Adult Education, warren.brooks@hcps.net (813) 231-1860 FINANCIAL IMPACT: N/A REVIEW COMMENTS: N/A SUBMITTED BY : ________________________________________________________________________________________ Terry Connor, Deputy Superintendent for Instruction, Academic Services, (813) 272-4221 File Attachments Proclamation.pdf (286 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. A. Recognitions and Proclamations Subject A02 Adoption of Proclamation - National School Counseling Week - February 1-5, 2021 (Climate and Culture) Meeting Feb 9, 2021 - Regular School Board Meeting Type Action (Consent) Recommended Action Adoption of Proclamation - National School Counseling Week - February 1-5, 2021 DESCRIPTION : National School Counseling Week, February 1-5, 2021, sponsored by the American School Counselor Association, highlights the tremendous impact that school counselors have in preparing students for life. This special week honors school counselors who implement comprehensive school counseling programs, a vital part of the educational process for all students. GAP ANALYSIS : N/A PREVIOUS OUTCOMES: N/A EXPECTED OUTCOMES: N/A STRATEGIC PLAN GOAL: Improve the high school graduation rate Improve Student Achievement Develop a culture of respect, trust, collaboration and equity RECOMMENDATION: Adoption of Proclamation - National School Counseling Week - February 1-5, 2021 CONTACT: Tracy DiMartino, Supervisor, School Counseling Services, tracy.dimartino@sdhc.k12.fl.us , (813) 273-7346 Holly Saia, Ed.S., General Director, Student Services, Holly.Saia@sdhc.k12.fl.us , (813) 273-7136 FINANCIAL IMPACT: None REVIEW COMMENTS: SUBMITTED BY : Tracye H. Brown, Chief of Climate and Culture, (813) 272-4879 ________________________________________________________________________________________ File Attachments Proclamation for National School Counseling Week 2021 LW Commun.pdf (65 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. A. Recognitions and Proclamations Subject A03 Adoption of Proclamation - Black History Month, February 2021 (Academic Services) Meeting Feb 9, 2021 - Regular School Board Meeting Type Action (Consent) Recommended Action Adopt the Proclamation - Black History Month, February 2021 DESCRIPTION : Since 1926, Americans have recognized and widely celebrated Black History Month. Observance of Black History Month commemorates the fact that our country and community have benefited from the contributions of African Americans and celebrates their significant achievements on local, state, and national levels. During the month of February, the School Board encourages school administration and staff to thoughtfully plan schoolwide activities and lessons for students to honor the contributions of African Americans to our local community and to our nation. The Board acknowledges the importance of honoring the significant cultural and historical legacy of the African American people. In celebration, Hillsborough County Public Schools and the varying departments will recognize and honor the contributions and achievements of African Americans. GAP ANALYSIS : N/A PREVIOUS OUTCOMES: N/A EXPE CTED OUTCOMES: N/A STRATEGIC PLAN GOAL: Develop a culture of respect, trust, collaboration and equity Engage and communicate with families and stakeholders RECOMMENDATION: That the School Board adopt the Proclamation - Black History Month, February 2021. CONTACT: Daniela Simic, Assistant Superintendent, Curriculum and Instruction, daniela.simic@hcps.net, (813) 272-4221 Daryl Saunders, Executive Director, Social Studies Education, daryl.saunders@hcps.net, (813) 272-4862 FINANCIAL IMPACT: N/A REVIEW COMMENTS: N/A SUBMITTED BY : _____________________________________________________________________________ ___________ Terry Connor, Deputy Superintendent for Instruction, Academic Services, (813) 272-4221 File Attachments Proclamation - Black History Month February 2021.pdf (123 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 4.01 Personnel Consent Agenda (Human Capital) Meeting Feb 9, 2021 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the Personnel Consent Agenda DESCRIPTION : Florida Statutes, State Board Rules and Hillsborough County School Board Policies require Board notification and/or action regarding decisions and recommendations of the Superintendent related to Personnel matters. Actions regarding personnel have been recommended by Supervisors, approved by the Superintendent and are being forwarded to the Board for action or, if appropriate, for information. Instructional, Support, Out of Field Personnel Actions, and Job Descriptions. GAP ANALYSIS : These personnel actions are necessary for the effective operation of the school district. PREVIOUS OUTCOMES: The Hillsborough County School Board has approved each month a Personnel Consent Agenda which contains appointments, Instructional, Support, and Out of Field personnel actions. EXPECTED OUTCOMES: Approval of the Personnel Consent Agenda. STRATEGIC PLAN GOAL: Recruit, support, and retain a highly effective and diverse workforce RECOMMENDATION: To approve the Personnel Consent Agenda. CONTACT: Craig Horstman, General Manager of Personnel Services, craig.horstman@sdhc.k12.fl.us , (813) 840-7343 FINANCIAL IMPACT: Personnel changes involving already allocated positions will result in salary impact per the current Board-approved Salary Schedule. This also includes supplemental positions. See current backup for allocation changes for impact of new positions. REVIEW COMMENTS: N/A SUBMITTED BY : Marie E. Whelan, Ed.D., Chief Human Capital Officer, (813) 840-7328 ________________________________________________________________________________________ File Attachments Personnel Consent Agenda 2-9-2021.pdf (12,366 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 4.01a Approve Administrative Appointments/Transfers (Chief of Schools, Administration and Leadership Development) Meeting Feb 9, 2021 - Regular School Board Meeting Type Action (Consent) DESCRIPTION : School Board policy requires Board approval of administrative appointments/transfers recommended by the Superintendent. These positions are available due to the appointments/transfers and non-reappointment of administrators. GAP ANALYSIS : These positions are necessary for the effective operation of the school district. PREVIOUS OUTCOMES: N/A EXPECTED OUTCOMES: N/A STRATEGIC PLAN GOAL: * Recruit, support, and retain a highly effective and diverse workforce RECOMMENDATION: Approve the administrative appointments/transfers. CONTACT: Kim Bays, Chief of Schools, Administration and Leadership Development, kim.bays@hcps.net, (813) 272-4071 FINANCIAL IMPACT: Personnel costs are reflected in the corresponding funding source for the position. REVIEW COMMENTS: SUBMITTED BY : __________________________________________________________________________________ Kim Bays, Chief of Schools, Administration and Leadership Development, (813) 272-4071 File Attachments Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 4.02 Approve Disciplinary Action (Human Capital) Meeting Feb 9, 2021 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve Disciplinary Action DESCRIPTION : Per recommendation of the Superintendent, approve disciplinary action effective February 10, 2021, for the following: Willie Frazier Jr., Officer 2, Community School, Security and Emergency Management: Termination of employment. Tested positive during a random screening. GAP ANALYSIS : N/A PREVIOUS OUTCOMES: N/A EXPECTED OUTCOMES: N/A STRATEGIC PLAN GOAL: N/A RECOMMENDATION: Approve Disciplinary Action CONTACT: Rebecca T. Kaskeski, Ed.D., SHRM - SCP, Senior Executive Officer, Professional Standards, becky.kaskeski@sdhc.k12.fl.us , (813) 840-7135 FINANCIAL IMPACT: N/A REVIEW COMMENTS: N/A SUBMITTED BY : ________________________________________________________________________________________ Marie E. Whelan, Ed.D., Chief Human Capital Officer, (813) 840-7328 File Attachments Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 6.02 Purchase of Instructional Printed Materials and Digital Access with LearnZillion to Support the Implementation of Expeditionary Learning (EL) Education Transformation Network and Fragile C Schools (Transformation Network) Meeting Feb 9, 2021 - Regular School Board Meeting Type Action (Consent) Recommended Action Purchase of Instructional Printed Materials and Digital Access with LearnZillion to Support the Implementation of Expeditionary Learning (EL) Education Transformation Network and Fragile C Schools (Transformation Network) DESCRIPTION : LearnZillion is a third-party provider that allows us to purchase the printed Instructional Materials for the successful implementation of EL Education. Services include a user-friendly digital platform where instructional materials for the successful implementation of Expeditionary Learning (EL) Education and materials can be accessed virtually. Teachers from seven Transformation Network, and four Fragile C schools will have the option to build their weekly lesson plans based on student needs and standards. Teachers from seven Transformation Network, and four Fragile C schools will have the option to build their weekly lesson plans based on student needs and standards. LearnZillion digital access will be provided to the following schools: Transformation Network Schools Fragile C Schools Broward Bing Cleveland Bryan Foster Dover Oak Park Forest Hills Potter Robles Shaw LearnZillion will also include an online platform that teachers can access power points for lessons as well as assign students tasks and assessments to be done electronically. By offering digitized comprehensive curricula with built-in, in-the-moment supports. LearnZillion empowers teachers to spend less time building student-facing materials from scratch and more time strategizing to meet their students' needs. A high-quality curriculum no longer requires weeks of prep. Using this platform will allow teachers to: Seamlessly integrate strategic, district-wide instruction Customize to meet the district's unique initiative Capture in the moment data for data-driven instruction Access self-printed options for student workbooks Access the full, coherent curricula from any device Adapt and personalize lessons Use presentation view to see teacher notes while showing only the lesson to students Adapt or assign lessons for whole class, small group, and individual instruction LearnZillion comprehensive core curricula provides educators with the teaching instruction, analytics and strategic support to engage students in rich content and offers features and functionality that aligns with brick and mortar and eLearning students. LearnZillion also conforms to the Every Student Succeed Act (ESSA). The Schools mentioned above had the opportunity to implement and use the digital access since the beginning of the school year to provide continuity, as well as better prepare our students for brick and mortar and eLearning instruction. GAP ANALYSIS : Pior year reading data for this pilot Elementary Schools implementing the EL curriculum reflects that only 10-30% of all students are proficient in reading based on 2 years of i-Ready diagnotic assessments. PREVIOUS OUTCOMES: LearnZillion is a learning platform and third-party provider for the curricula used with EL Education. As reported by EdReports.org: The instructional materials for Grade 5 meet the expectations of alignment. The materials include high quality, rigorous texts for students to engage with questions and tasks. The materials support the development of foundational skills and provide support for teachers to attend to students' literacy growth. The materials also support building knowledge and growing academic vocabulary as students demonstrate their integrated skills. Instructional Materials Expectation Alignment Score 39 out of 42 Building Knowledge Score 30 out of 32 Usability Score 33 out of 34 The EL curricula launched in 2018 with Transformation Network Schools (previously Achievement Schools). Due to the cancelation of FSA testing in 2020, comparative data is not available. As a result, not administer FSA data is yet to be determined. EXPECTED OUTCOMES: Participating schools will be able to readily access the curriculum materials needed to continue the flow of instruction from the previous year. We are expecting to see an increase of level 3 (proficient) readers In all eleven schools that are participating in Implementing EL Education. Gains will be made In both reading and writing. STRATEGIC PLAN GOAL: Improve Student Achievement Provide a student-centered learning environment that engages every child Continuously improve process and systems RECOMMENDATION: Approve the purchase of Instructional Printed Materials and Digital Access with LearnZillion to Support the Implementation of Expeditionary Learning (EL) Education for Transformation Network and Fragile C Schools. CONTACT: Shaylia McRae, Chief of Transformation Network, shaylia.mcrae@hcps.net, (813) 272-4876 FINANCIAL IMPACT: Project 0043, Student Support and Academic Enrichment Grant Title IV $77,815 for the printed materials and $64,505 for the digital licenses. Project 0095, Title I not to exceed $60,062.50 for the printed materials and $53,370 for the digital licenses. REVIEW COMMENTS: View Quotes SUBMITTED BY : Dr. Michael Kemp, Deputy Superintendent (813) 272-4054 File Attachments LearnZillion Printed Materials quote.pdf (151 KB) LZ-EL_Hillsborough_Pricing_School Digital License-merged.pdf (233 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 6.04 Purchase of Rocketry Sets, Science, Technology, Engineering, Mathematics (STEM) Summer Camp Materials, High Altitude Weather Balloons, and Associated Professional Development from Atlantis Educational Services, Inc. (Academic Services) Meeting Feb 9, 2021 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the purchase of Rocketry Sets, STEM Summer Camp Materials, High Altitude Weather Balloons, and Associated Professional Development from Atlantis Educational Services, Inc. DESCRIPTION : The Department of Defense (DoD) supports innovative programs on mechanisms to implement STEM education, outreach, and/or workforce initiative programs through grant awards. The Federal STEM Strategy states, "The pace of innovation is accelerating globally, and with it the competition for scientific and technical talent. Now more than ever the innovation capacity of the United States and its prosperity and security depends on an effective and inclusive STEM education ecosystem." In addition, the National Defense Strategy has called for the DoD to make significant investments in science and technology modernization priority areas to meet key capability and capacity needs. The DoD is the largest employer of scientists and engineers in the United States. Therefore, the DoD must maintain a robust pipeline of STEM talent by investing in prekindergarten through undergraduate STEM activities to ensure the DoD has enduring access to the best and brightest talent. The National Defense Education Program (NDEP) enables the DoD to cultivate and access high-quality STEM personnel vital to national defense now and in the future. This solicitation seeks innovative approaches to support DoD STEM education, outreach, and workforce development that aligns with DoD and Federal STEM Strategic Plans. In 2020, Hillsborough County Public Schools (HCPS) applied for and was awarded $2.93 million to support STEM learning both in-school and out-of-school. The DoD made 12 awards in 2020 and HCPS was the only school district in the United States to receive an award. The funded project includes three programmatic pillars: lesson development for grades K-5, lesson development for grades 6-8, and complementary out-of-school time programs focused upon engagement of underrepresented groups in STEM. One portion of the funded project will focus upon space science, rocketry, and atmospheric science. Space Trek programs utilize custom-designed hardware to teach principles of robotics, rocketry, and atmospheric science in the unique setting of National Aeronautics and Space Administration's Kennedy Space Center. Professional learning from Space Trek includes the design and manufacturing rocketry components using 3D printing and laser cutting machines as well as inquiry-based pedagogical approaches to teaching STEM with equity and inclusiveness for all students. The Space Trek learning tools were specifically chosen based on the grade levels served by each school at various elementary and middle schools and provides teachers with the ability to integrate rocketry and space/atmospheric science with inquiry-based content. The summer programs encourage and enhance a discovery-based science learning environment and brings twenty-first century technology into the STEM classroom. In accordance with the Florida Department of Educational Purchasing Policy 6A-1.012(11)(b), the requirement for requesting competitive solicitations for commodities or contractual services from three or more sources is hereby waived as authorized by Section 1010.04(4)(a), F.S., for the purchase of educational services and any type of copyrighted materials including, without limitation, educational tests, textbooks, and printed instructional materials where such materials are purchased directly from the producer, publisher, or the owner of the copyright. GAP ANALYSIS : Rocketry and space science are emerging areas for science/STEM learning around the nation and in Florida. While some lessons prepared for our elementary, middle, and high school students connect to the basics of rocketry, a robust and connected framework for learning in K-8 does not yet exist. The program will allow for in-school and out-of-school time connections to maximize experiences. The NDEP DoD grant program gives high priority to underrepresented students in STEM, which includes Title I schools, as well as schools with high enrollments of military-connected students. A list of targeted schools for the rocketry program for 2020/2021 is below. Additional schools will be added in years two and three of the project. There will be 30 available openings in each of the 15 summer camps. Adams Middle School Mclane Middle School Ballast Point Elementary Memorial Middle School Barrington Middle School Monroe Middle School Belmont Elementary School Mulrennan Middle School Bevis Elementary Schools Pierce Middle School Boyette Springs Elementary Randall Middle School Burns Middle School Rampello K-8 School Chiaramonte Elementary School Rodgers Middle School Cimino Elementary School Roland Park K-8 Schhol Coleman Middle School Stewart Middle School Collins Elementary School Stowers Elementary Dawson Elementary School Summerfield Crossings Elementary School Eisenhower Middle School Tinker K-8 School Ferrell Middle School Town & Country Elementary School FishHawk Creek Elementary School Walker Middle School Franklin Middle School Webb Middle School Lanier Elementary School Westshore Elementary Lithia Springs Elementary School Williams Middle School Lockhart Elementary Sch00l Wimauma Elementary School Mabry Elementary School Young Middle School Madison Middle School Mann Middle School PREVIOUS OUTCOMES: Space Trek tools will be in the first year of implementation in the district and an analysis will follow after the 2021-2022 school year. Space Trek products have been utilized in other major districts, most notably Omaha Public Schools, which has had an established relationship with Space Trek for nearly four years. EXPECTED OUTCOMES: Atlantis Educational Service, Inc. tools offer an opportunity to develop a deeper understanding and broader set of skills that students will need to succeed in future education and careers. These skills include: Cognitive skills, ability to concentrate, problem-solve and think flexibly by learning to tackle complex tasks and build effective strategies to identify solutions. Physical skills, being physically active, understanding movement and space through practicing sensory-motor skills, developing spatial understanding, and nurturing an active and healthy body. Social skills, ability to collaborate, communicate and understand other people’s perspectives through sharing ideas, negotiating rules and building empathy. Creative skills, ability to come up with ideas and express and transform them into reality by creating associations, symbolizing and representing ideas, and providing meaningful experiences for others. Atlantis Educational Services, Inc. Professional Development supports educators in acquiring the competencies necessary to foster student success and engagement. Collaborative, hands-on courses offer educators the opportunity to learn, practice, and master new skills that will help them to deliver effective STEM experiences using space-centric and rocketry solutions. STRATEGIC PLAN GOAL: Improve student achievement. Provide a student-centered learning environment that engages every child. RECOMMENDATION: That the Board approve the purchase of Atlantis Educational Services, Inc. learning tools for use in professional learning for teachers and student learning in classrooms and summer out-of-school time opportunities. CONTACT: Terry Connor, Deputy Superintendent for Instruction, Academic Services, terry.connor@hcps.net , (813) 272-4221 Daniela Simic, Assistant Superintendent, Curriculum and Instruction, daniela.simic@hcps.net , (813) 272-4221 Larry Plank, Executive Director, Science Education, larry.plank@hcps.net , (813) 272-4622 FINANCIAL IMPACT: Funds in the amount of $76,560 are available from the NDEP budget, Project 0020 REVIEW COMMENTS: SUBMITTED BY : ________________________________________________________________________________________ Dr. Michael Kemp, Deputy Superintendent (813) 272-4054 File Attachments AES_Sole Source_Quote.pdf (381 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 6.05 Early Admission Dual Enrollment Articulation Agreement with the University of South Florida (USF) Board of Trustees (Academic Services) Meeting Feb 9, 2021 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the Early Admission Dual Enrollment Articulation Agreement with USF. DESCRIPTION : This agreement covers roles and responsibilities by USF and Hillsborough County Public Schools (HCPS) for the process of early admission options for eligible students that will begin the enrollment process for the 2021/2022 school year. Eligibility requirements for students are provided in the agreement. According to 1007.271, Florida Statutes, Subsection 10, early admission is a form of dual enrollment through which eligible secondary students enroll in a postsecondary institution on a full-time basis in courses that are creditable toward the high school diploma and the associate or baccalaureate degree. A student must enroll in a minimum of 12 college credit hours per semester or the equivalent to participate in the early admission program; however, a student may not be required to enroll in more than 15 college credit hours per semester or the equivalent. Students enrolled pursuant to this subsection are exempt from the payment of registration, tuition, and laboratory fees. GAP ANALYSIS : The Early Admission Articulation Agreement provides students with opportunities to be engaged in rigorous academic programs while in high school to ensure they will succeed in advanced-level courses in their postsecondary college and career pathways. PREVIOUS OUTCOMES : Early admissions and dual enrollment information was previously combined; therefore, this is the first Early Admission Articulation Agreement with USF. EXPECTED OUTCOMES : Currently, there are 11 HCPS seniors that are enrolled as early admission students at USF. Each student was enrolled in 12-15 credit hours in the fall semester for a total of 151 credit hours. At the end of the 2020/2021 school year, the program will be evaluated by the number of credit hours earned by participating students. STRATEGIC PLAN GOAL : Improve the high school graduation rate Provide a student-centered learning environment that engages every child RECOMMENDATION: That the Board approve the Early Admission Dual Enrollment Articulation Agreement with USF. CONTACT: Terry Connor, Deputy Superintendent for Instruction, Academic Services, terry.connor@hcps.net, (813) 272-4221 Deborah Cook, Assistant Superintendent, Teaching and Learning, deborah.cook@hcps.net, (813) 272-4221 Jazheel Lenegar, Executive Director, Instructional Support, jazheel.lenegar@sdhc.k12.fl.us, (813) 272-4559 FINANCIAL IMPACT: Funds in the amount of $60,000 will be available in the Dual Enrollment Staff budget, Project 5399. Costs are dependent on the number of students enrolled in early admission. REVIEW COMMENTS: SUBMITTED BY : ________________________________________________________________________________________ Dr. Michael Kemp, Deputy Superintendent (813) 272-4054 File Attachments Early Admission Articulation Agreement with The University of South Florida.pdf (5,354 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 6.08 Disposal of Obsolete Tangible and Intangible Personal Property (Finance Division) Meeting Feb 9, 2021 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the Disposal of Obsolete Tangible and Intangible Personal Property DESCRIPTION : Disposal will be by auction to the highest bidder or by salvaging parts. Tangible and intangible personal property requested for removal from the property records no longer serves a district purpose, is nonfunctional (obsolete), damaged beyond economical repair, or harvested for parts. There are 21 items with an acquired cost over $1,000 that have a remaining net book value of $13,129.80 and 1,554 items with a zero net book value. Assets below $1,000 are not included in financial statements and are only listed for informational purposes. The period for this report is October 1, 2020 – December 31, 2020. GAP ANALYSIS : Generally Accepted Accounting Principles require that assets, which are nonfunctional or damaged beyond economical repair, be removed from the property records. State Statute 274.05, 274.06, and 274.07 states the governmental unit shall have discretion to classify property as surplus and with consideration of what is in the best interests of the district, may lawfully dispose of it. The authority for disposal shall be recorded in the governmental unit’s minutes. PREVIOUS OUTCOMES: This information had previously been presented quarterly and helps our team document where training or paperwork is needed. EXPECTED OUTCOMES: The Board to approve the disposal of obsolete tangible and intangible personal property. STRATEGIC PLAN GOAL: Establish a strong foundation of financial stewardship. RECOMMENDATION: For the Board to approve disposal of obsolete tangible and intangible personal property. CONTACT: Jeffrey A. Robison, Property Control Manager, jeff.robison@sdhc.k12.us , (813) 744-8874 FINANCIAL IMPACT: There are no additional costs to the district; however, the Fixed Assets Master File will be reduced by $13,129.80, which is the net book value of the assets. Governmental agencies, per Government Accounting Standards Board Statement 34, are required to utilize depreciation in reporting net assets. All proceeds received from the auction will be deposited into the appropriate funding source. REVIEW COMMENTS: SUBMITTED BY : ________________________________________________________________________________________ Dr. Michael Kemp, Deputy Superintendent (813) 272-4054 File Attachments 2nd Qtr 2021 Surplus Agenda BD 2-9-2021.pdf (23 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 6.09 Disposal of Obsolete Stores Inventory Meeting Feb 9, 2021 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the Disposal of Obsolete Stores Inventory DESCRIPTION : In accordance with School Board Policy 7310, the board will approve the disposition of material and equipment that has been determined to be obsolete or is no longer usable. Disposal will be by sale to the highest bidder, or by proper waste removal. The Transportation Department continues to dispose of older model buses and as a result, has identified the attached lists of stock items as obsolete. GAP ANALYSIS : Generally Accepted Accounting Principles require that obsolete or no longer useable stock items be removed from the inventory records. PREVIOUS OUTCOMES: This information has previously been presented on an annual basis and helps manage our stock levels. EXPECTED OUTCOMES: The Board approve the disposal of obsolete stores inventory. STRATEGIC PLAN GOAL: Establish a strong foundation of financial stewardship. RECOMMENDATION: The Board approve the disposal of obsolete stores inventory. CONTACT: Jeffrey A. Robison, Property Control Manager, jeff.robison@sdhc.k12.fl.us , (813) 744-8874 FINANCIAL IMPACT: There is no additional cost to the district, however, the stores inventories in the General Ledger will be decreased by $21,151.46. All proceeds received from the auction of the items will be deposited into the General Fund. REVIEW COMMENTS: SUBMITTED BY : ________________________________________________________________________________________ Dr. Michael Kemp, Deputy Superintendent (813) 272-4054 File Attachments DIPOSAL FORM-Bus Garage 10-15-2020.pdf (157 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 6.10 Request for Proposals (RFP) #20101-MST-IV Telephone Systems: Maintenance, Repair, and Installation Services (Operations Division) Meeting Feb 9, 2021 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the Highest Ranked Proposal from Ancom Systems, Inc. - RFP #20101-MST-IV Telephone Systems: Maintenance, Repair, and Installation Services DESCRIPTION : On November 5, 2020, Procurement Services, in conjunction with the Communications and Electronics Department, issued an RFP for qualified firms to provide the installation (new or otherwise), maintenance, and repair of the District’s telephone system. Telephone services are critical to daily operations and are a necessary means of communication. Ancom Systems provides Nortel/Avaya certified technicians to maintain and service the type of telephone equipment used by Hillsborough County Public Schools (HCPS). The initial term of this agreement shall be for one year, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for one year from the effective date. This contract will be reviewed and evaluated annually and renewed by the Superintendent, per the terms of the specifications. GAP ANALYSIS : Telephone service providers are needed to provide maintenance, repair, and installation services on an as-needed basis, districtwide. PREVIOUS OUTCOMES: Contracts for telephone services have been successfully implemented during previous years. EXPECTED OUTCOMES Upon approval, we require the vendor to provide the necessary services according to the terms and conditions listed in the RFP. The awarded vendor is: Ancom Systems, Inc. STRATEGIC PLAN GOAL: Continuously improve processes and systems Establish a strong foundation of financial stewardship RECOMMENDATION: Award RFP #20101-MST-IV Telephone Systems: Maintenance, Repair, and Installation Services. CONTACT: Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374 Christopher Farkas, Chief of Operations, christopher.farkas@hcps.net, (813) 272-4004 FINANCIAL IMPACT: Funds in the amount of $600,000 will be available in Millage and transferred to the using department as needed. For tracking purposes, the project number specific to this agenda item is 8031. REVIEW COMMENTS: Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement. SUBMITTED BY : ________________________________________________________________________________________ Dr. Michael Kemp, Deputy Superintendent (813) 272-4054 File Attachments Telephone Systems Attachment - SB.pdf (1,083 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 6.11 Agreement #21008-DST-LG Retirement Plan Compliance and Administration Services (Human Capital) Meeting Feb 9, 2021 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the Agreement with TSA Consulting Group, Inc. for Retirement Plan Compliance and Administration Services DESCRIPTION: The Dis