Regular Board of Education Meeting for West Aurora School District 129

2 Monday, October 21, 2024 Regular Board of Education Meeting for West Aurora School District 129 Board of Education Meeting Agenda District Administration Office - Room 134 1877 W. Downer Place Aurora, IL 60506 One Way Audio - Conference #: 312-626-6799 Conference ID: 83328242951 Passcode: 000129 Meeting start time 6:00 p.m. Please silence all cell phones 1. Opening Items Subject 1.1 Call to Order Meeting Oct 21, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. Opening Items Type Procedural File Attachments Subject 1.2 Roll Call Meeting Oct 21, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. Opening Items Type Procedural A roll call of all Board Members, present or absent, is conducted at the beginning of each Meeting. Board President Richard Kerns Board Vice President Melody Saperston Board Member Valerie Brown-Dykstra Board Member Ira Lathan Board Member Thomas St. Jules Board Member Julie Stone Board Member Colleen Lorenz File Attachments Subject 1.3 Pledge of Allegiance Meeting Oct 21, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. Opening Items Type Procedural File Attachments 2. Recognitions Subject 2.1 Recognition of Visitors Meeting Oct 21, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 2. Recognitions Type Recognition This section of the agenda allows for the recognition of any individuals or groups whose attendance should be appropriately acknowledged. File Attachments Subject 2.2 Public Comment: Identification of Audience wishing to address the Board Meeting Oct 21, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 2. Recognitions Type Procedural On behalf of the Board of Education I would like to thank the public for attending tonight's meeting. Residents interested in speaking to the Board this evening are asked to have completed a comment card and presented it to the Board Secretary prior to the start of the meeting. At this time the Board President will ask the secretary if we have anyone who would like to speak to the Board of Education. The Board President requests that any comments regarding a particular agenda item be held until we come to that item on the agenda. Before the item is presented, you will be called to speak. The Board President requests that any comments regarding items that are not part of tonight's agenda be held until the comments section of the meeting. At that time, you will be called to speak. When the secretary calls your name, please come to the microphone, state your name for the public record and provide your feedback. Please note that comments are limited to three (3) minutes per person and that no discussion of personnel matters, student discipline or responses to questions are permitted. The Board does not participate in discussion during public comment. Follow up to your questions or concerns will be addressed through the contact information provided on the comment card. File Attachments Subject 2.3 Those Who Make a Difference Meeting Oct 21, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 2. Recognitions Type Recognition The Board of Education will be recognizing current and former students from West High for their design work on the Craig Center door sign. File Attachments 3. Consent Agenda Subject 3.1 Approval of the Consent Agenda for October 21, 2024 Meeting Oct 21, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the items contained in the Consent Agenda for October 21, 2024. File Attachments Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for October 21, 2024. Motion by Mrs Melody Saperston, second by Mr Thomas St Jules. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone Subject 3.2 Approval of Minutes from the October 7, 2024 Open and Closed Board Meetings Meeting Oct 21, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent), Minutes Recommended Action That the Board of Education approve the minutes from the October 7, 2024 open and closed board meetings. Minutes View Minutes for Oct 7, 2024 - Regular Board of Education Meeting for West Aurora File Attachments Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for October 21, 2024. Motion by Mrs Melody Saperston, second by Mr Thomas St Jules. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone Subject 3.3 Approval of the Bill Listing for October 21, 2024 Meeting Oct 21, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve bill listing for October 21, 2024. Goals Financial Responsibility File Attachments October 4, 2024 Detail Report.pdf (5 KB) October 4, 2024 Fund Report.pdf (4 KB) October 21, 2024 Detail Report.pdf (138 KB) October 21, 2024 Fund Report.pdf (4 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for October 21, 2024. Motion by Mrs Melody Saperston, second by Mr Thomas St Jules. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone Subject 3.4 Approval of the Personnel Report for October 21, 2024 Meeting Oct 21, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the Personnel Report for 10.21.2024. The Personnel Report is not made public until approved by the Board of Education. File Attachments Personnel Report 10.21.2024 .pdf (147 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for October 21, 2024. Motion by Mrs Melody Saperston, second by Mr Thomas St Jules. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone Subject 3.5 Approval of Asset for Disposal Meeting Oct 21, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the disposal of a non-working poster printer, as previously presented. Information on the item to be disposed is attached for review. File Attachments Asset for Disposal.pdf (31 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for October 21, 2024. Motion by Mrs Melody Saperston, second by Mr Thomas St Jules. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone Subject 3.6 Approval of SEIU Custodial Memorandum of Understanding Meeting Oct 21, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the memorandum of understanding between SEUI Custodial Union and West Aurora School District. The proposed memorandum of understanding is attached for review. File Attachments HVAC MOU.pdf (23 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for October 21, 2024. Motion by Mrs Melody Saperston, second by Mr Thomas St Jules. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone 4. Information Subject 4.1 FY 2024 Annual Financial Report Meeting Oct 21, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Information Type Information The Annual Financial Report for FY2024 will be presented to the Board for information. Presented by Dr. Angie Smith, Associate Superintendent of Operations, and Crowe LLP. File Attachments HDW FY24.pdf (272 KB) WASD FY24 DRAFT.pdf (1,803 KB) Subject 4.2 Strategic Framework Update - Coordination of Grants Meeting Oct 21, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Information Type Information The coordination of grants as they apply throughout the district will be presented to the Board in relation to the district's strategic framework. Presented by Dr. Michael S. Smith, Assistant Director of School Accountability and Grants, and Mr. Dave Russell, Assistant Director of Assessment. File Attachments 102124 BOE Grants Overview Presentation.pdf (13,390 KB) All Building_ Schoolwide Title I Plan.pdf (5,207 KB) TItle Plan Information Document.pdf (844 KB) Subject 4.3 Secondary Course Change Proposals Meeting Oct 21, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Information Type Information The proposed course changes at the secondary level for 25-26 will be presented to the Board as a step 1 for information. Presented by Mrs. Liz Wendel, Executive Director of Curriculum & Instruction. File Attachments Course Pathways and Proposals.pdf (1,123 KB) Course Proposal Changes Summary for BOE 25_26 (2).pdf (258 KB) Subject 4.4 Special Education Bus Purchase Meeting Oct 21, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Information Type Information The quote and information on the district's purchase or lease of buses for special education routes will be presented to the Board. Presented by Dr. Angie Smith, Associate Superintendent of Operations. File Attachments Central States bus quote.pdf (130 KB) Subject 4.5 Overnight Trip Approval Meeting Oct 21, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Information Type Information The packet of information for a student group from the West High science department to attend the International Student Science Fair held in Thailand in January of 2025 will be presented to the Board for consideration. The information is attached for review. File Attachments Prior Trip Approval Thailand.pdf (384 KB) Subject 4.6 Asset for Disposal Meeting Oct 21, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Information Type Information The fine arts department would like the Board to consider approving the disposal of a kiln that no longer works and is outdated so cannot be used for parts. Information on the kiln is attached for review. File Attachments Asset for Disposal - Kiln.pdf (302 KB) 5. Discussion Subject 5.1 School Bus Fleet Electrification Project Meeting Oct 21, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 5. Discussion Type Discussion The bus electrification project will be brought back tot he Board for further discussion. Presented by Dr. Angie Smith, Associate Superintendent of Operations. File Attachments Bus Electrification.pdf (1,198 KB) 6. Comments Subject 6.1 Public Comments: Audience Members Wishing to Speak to the Board Regarding a Non-Agenda Item Meeting Oct 21, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Comments Type Procedural Residents interested in speaking to the Board this evening are asked to have completed a comment card and presented it to the Board Secretary prior to the start of the meeting. The Board President requests that any comments not on an agenda item speak at this time. When the secretary calls your name, please come to the microphone, state your name for the public record and provide your feedback. Please note that comments are limited to three ( 3 ) minutes per person and that no discussion of personnel matters, student discipline or responses to questions are permitted. The Board does not participate in discussion during public comment. Follow up to your questions or concerns will be addressed through the contact information provided on the comment card. File Attachments Subject 6.2 Superintendent Comments Meeting Oct 21, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Comments Type Information File Attachments Subject 6.3 Student Board Member Comments Meeting Oct 21, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Comments Type Information The Board would like to allow time for the Student Board Member to address the meeting. File Attachments Subject 6.4 Board Member Comments & Dates to Remember Meeting Oct 21, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Comments Type Information Board of Education Meeting Schedule 2024-2025 Monday November 4, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday November 18, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday December 9, 2024 Executive Session - Closed Regular Session - Public 6:00 PM There is no second meeting scheduled in December at this time. Monday January 6, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Tuesday January 21, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday February 3, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Tuesday February 18, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday March 3, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday March 17, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday April 7, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday April 21, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday May 5, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday May 19, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday June 2, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday June 16, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday July 14, 2025 Executive Session - Closed Regular Session - Public 6:00 PM *Tuesday meetings are due to Monday holidays. File Attachments 7. Adjournment Subject 7.1 Adjourn Meeting Oct 21, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 7. Adjournment Type Action, Procedural Recommended Action To Adjourn. File Attachments