Board of Supervisors Regular Session (2025-02-11)

NED COE 1st District SHANE STARR 2nd District KATHIE RHOADS 3rd District CASEY COCKRELL 4th District GERI BYRNE 5th District TIFFANY A. MARTINEZ CLERK OF THE BOARD OF SUPERVISORS 204 S. COURT STREET ALTURAS, CALIFORNIA 96101 PHONE: (530) 233-6201 BOARD OF SUPERVISORS MEETING REGULAR MEETING February 11, 2025 February 11, 2025 Meeting Minutes Board of Supervisors Page 1 of 12 10:00 AM Call to Order Attendee Name Title Status Arrived Ned Coe Supervisor District I Present 10:00 AM Shane Starr Supervisor District II Present 10:00 AM Kathie Rhoads Supervisor District III Present 10:00 AM Casey Cockrell Supervisor District IV Present 10:00 AM Geri Byrne Supervisor District V Present 10:00 AM Margaret Long County Counsel Present 10:00 AM Chester Robertson County Administration Officer Present 10:00 AM Tiffany Martinez Clerk of the Board/ACAO Present 10:00 AM Pledge of Allegiance Moment of Prayer Public Comment Organizer for Modoc and Lassen Service Employees International Union (SEIU) In-Home Support Services (IHSS), Jacob Hibbitts, provided a background on the last negotiations and provided an update on the upcoming negotiations. In-Home Support Services (IHSS) Provider, Julie Villasanh, provided comments on the important work that IHSS workers complete in the County of Modoc and discussed the upcoming negotiations. In-Home Support Services (IHSS) Provider, Vicki Grille, provided comments on the important work that IHSS workers complete in the County of Modoc and discussed the upcoming negotiations. Approval or Additions/Deletions to Agenda Motion to approve the agenda as presented.

February 11, 2025 Meeting Minutes Board of Supervisors Page 2 of 12 RESULT: APPROVED [UNANIMOUS] MOVER: Shane Starr, Supervisor District II SECONDER: Geri Byrne, Supervisor District V AYES: Coe, Starr, Rhoads, Cockrell, Byrne Correspondence None. Department Head Reports Assessor, Kristen DePaul, provided a background on the updated form related to business personal property tax. A discussion was held and several questions were asked of Assessor DePaul. Ronald Freise provided comments concerning the new proposal property tax on Airbnb rentals. Mr. Freise provided his comments in writing and the Board of Equalization Form 571 STR Schedule-A to the Board of Supervisors. 1. Consent Agenda Items: RESULT: APPROVED [UNANIMOUS] MOVER: Casey Cockrell, Supervisor District IV SECONDER: Shane Starr, Supervisor District II AYES: Coe, Starr, Rhoads, Cockrell, Byrne 1.a. CONSIDERATION/ACTION: Requesting approval and authorization for the Chair of the Board to sign a contract amendment between the County of Modoc and California Mental Health Services Authority (CalMHSA) for the Peer Support Specialist Certification Program, to extend the effective date to March 31, 2027. (Behavioral Health) Contract# 2025-32 1.b. CONSIDERATION/ACTION: Requesting approval and authorization for the Chair of the Board to sign a contract between Vince Minto and the County of Modoc for services regarding the Williamson Act, not to exceed $7,000.00, effective February 11, 2025 through June 1, 2025. (Assessor) Contract# 2025-33 1.c. CONSIDERATION/ACTION: Requesting approval of the Conflict of Interest Policy for Canby Community Services District, effective August 26, 2024. (County Clerk) 1.d. CONSIDERATION/ACTION: Requesting approval of the Conflict of Interest Policy for Canby Fire District, effective August 26, 2024. (County Clerk)

February 11, 2025 Meeting Minutes Board of Supervisors Page 3 of 12 1.e. CONSIDERATION/ACTION: Requesting approval of the Conflict of Interest Policy for Fort Bidwell Cemetery District, effective April 9, 2024. (County Clerk) 1.f. CONSIDERATION/ACTION: Requesting approval of the Conflict of Interest Policy for Fort Bidwell Fire District, effective February 11, 2025. (County Clerk) 1.g. CONSIDERATION/ACTION: Requesting approval of the Conflict of Interest Policy for Willow Ranch Fire District, effective January 6, 2025. (County Clerk) 1.h. CONSIDERATION/ACTION: Requesting approval of the Conflict of Interest Policy for Surprise Valley Healthcare District, effective February 11, 2025. (County Clerk) 1.i. CONSIDERATION/ACTION: Requesting permission to remove one (1) Dell Laptop Computer (Asset# 16600045) from the Modoc County Information Technology Department's controlled inventory list and allow for disposal. (Information Technology) 1.j. CONSIDERATION/ACTION: Requesting permission to transfer one (1) Megabyte Property Tax printer (Asset# 16500032) from the Data Processing controlled inventory list to the Tax Collector controlled inventory list. (Information Technology) 1.k. CONSIDERATION/ACTION: Requesting permission to transfer one (1) ID Card printer (Asset# 16600057) from the Information Technology controlled inventory list to the Administration controlled inventory list. (Information Technology) 1.l. CONSIDERATION/ACTION: Requesting permission to transfer one (1) Payroll Desk (Asset# 16600052) from the Information Technology controlled inventory list to the Payroll controlled inventory list. (Information Technology) 1.m. CONSIDERATION/ACTION: Requesting approval of the January 28, 2024 Board of Supervisors meeting minutes. (Clerk of the Board) 1.n. CONSIDERATION/ACTION: Requesting approval of the January 14, 2024 Board of Supervisors meeting minutes. (Clerk of the Board) 2. Emergency Services Items: 2.a. CONSIDERATION/ACTION: Requesting approval to ratify a Resolution confirming the existence of a local emergency in Modoc County due to flooding conditions for the month of February 2025. (Office of Emergency Services)

February 11, 2025 Meeting Minutes Board of Supervisors Page 4 of 12 Sheriff and Director of the Office of Emergency Services, Tex Dowdy, and Deputy Director of the Office of Emergency Services, Renae Sweet, provided a background on the proposed Resolution. Sheriff Dowdy reported there is an estimated $1.2 million in damages to the Modoc County road system due to flooding. A discussion was held and several questions were asked of Sheriff Dowdy. RESULT: APPROVED [UNANIMOUS] MOVER: Geri Byrne, Supervisor District V SECONDER: Kathie Rhoads, Supervisor District III AYES: Coe, Starr, Rhoads, Cockrell, Byrne FINAL CERTIFIED RESOLUTION # 2025-10 RESULT: ANNOUNCED 3. Health Services Items: 3.a. CONSIDERATION/ACTION: Requesting permission to promote one (1) Health Education Specialist, Range 233: Step-H, $4,912.00, to Health Program Manager, Range 280: Step-E, $5,365.00 effective February 11, 2025. (Public Health) Director of Health Services, Stacy Sphar, provided a background on the proposed promotion. RESULT: APPROVED [UNANIMOUS] MOVER: Kathie Rhoads, Supervisor District III SECONDER: Casey Cockrell, Supervisor District IV AYES: Coe, Starr, Rhoads, Cockrell, Byrne 4. Agriculture Items: 4.a. PRESENTATION: Presentation of the 2023 Modoc County Annual Crop Report from the Modoc County Agricultural Commissioner. (Agriculture) Agricultural Commissioner, Heather Kelly, and Agricultural Technician, Caitlyn Davis, provided a background on the 2023 Modoc County Annual Crop Report. Agricultural Commissioner Kelly provided an update on the threshold to meet a disaster declaration for specific crops. Agricultural Commissioner Kelly provided a list of the programs through the Farm Services Agency (FSA) related to livestock loss. 5. Behavioral Health Items:

February 11, 2025 Meeting Minutes Board of Supervisors Page 5 of 12 5.a. CONSIDERATION/ACTION: Requesting approval and authorization for the Chair of the Board to sign a contract amendment between the County of Modoc and the California Mental Health Services Authority (CalMHSA) for the Training and Credentialing Program, to extend the effective date to March 31, 2027. (Behavioral Health) Director of Health Services, Stacy Sphar, provided a background on the proposed contract amendment. Contract# 2025-34 RESULT: APPROVED [UNANIMOUS] MOVER: Geri Byrne, Supervisor District V SECONDER: Kathie Rhoads, Supervisor District III AYES: Coe, Starr, Rhoads, Cockrell, Byrne 6. County Clerk Items: 6.a. CONSIDERATION/ACTION: Requesting approval of a Resolution authorizing the Registrar of Voters to hold and conduct a Special Election on May 6, 2025, as requested by the Cal Pines Community Service District. (Elections) County Clerk, Stephanie Wellemeyer, provided a background on the proposed Resolution. RESULT: APPROVED [UNANIMOUS] MOVER: Geri Byrne, Supervisor District V SECONDER: Casey Cockrell, Supervisor District IV AYES: Coe, Starr, Rhoads, Cockrell, Byrne FINAL CERTIFIED RESOLUTION # 2025-11 RESULT: ANNOUNCED 7. Planning Department Items: 7.a. CONSIDERATION/ACTION: Requesting approval and authorization for the Chair of the Board and the Interim Planning Director to sign a contract between the County of Modoc and Pitney Bowes for a sixty (60) month lease of a new United States Postal Service (USPS) compliant postage meter, at the cost of $103.23 quarterly ($34.41 monthly), effective February 11, 2025. (Planning) Interim Planning Director, Sean Curtis, provided a background on the proposed lease. Contract# 2025-35

February 11, 2025 Meeting Minutes Board of Supervisors Page 6 of 12 RESULT: APPROVED [UNANIMOUS] MOVER: Kathie Rhoads, Supervisor District III SECONDER: Shane Starr, Supervisor District II AYES: Coe, Starr, Rhoads, Cockrell, Byrne 7.b. DISCUSSION/INFORMATION: Discussion regarding amendments to the rules of procedure implementing the California Land Conservation Act of 1965 (Williamson Act) approved by the Board of Supervisors on September 26, 2006. (Administrative Services) Interim Planning Director, Sean Curtis provided a background on the Williamson Act Rules of Procedure. Interim Planning Director provided a background on the new rules which apply to amended contracts and require all parcels under the contract to be merged into one parcel. A discussion was held and several questions were asked of Interim Planning Director Curtis. County Administrative Officer, Chester Robertson, provided comments on the long-term viability of agriculture. A further discussion was held on the Williamson Act Rules of Procedure and the involvement of the Planning Commission. The Chair of the Board created the Williamson Act Rules of Procedure Ad Hoc Committee and appointed Supervisor Byrne and Supervisor Starr to the committee. 8. Road/Airport Items: 8.a. CONSIDERATION/ACTION: Requesting approval to award the 2025, 2026, and 2027 calendar year propane bid to Ed Staub & Sons Petroleum with a $1.90 per gallon unit price and authorize the Chair of the Board to sign the contract, effective February 11, 2025 through December 31, 2027. (Road/Airport) Road Commissioner, Mitch Crosby, provided a background on the proposed contracts. Contract# 2025-36 RESULT: APPROVED [UNANIMOUS] MOVER: Geri Byrne, Supervisor District V SECONDER: Casey Cockrell, Supervisor District IV AYES: Coe, Starr, Rhoads, Cockrell, Byrne 8.b. CONSIDERATION/ACTION: Requesting approval to award the 2025, 2026, and 2027 calendar year kerosene bid to Harbert Oil for a unit price of $3.00 per gallon and authorize the Chair of the Board to sign the contract, effective February 11, 2025 through December 31, 2027. (Road/Airport)

February 11, 2025 Meeting Minutes Board of Supervisors Page 7 of 12 Road Commissioner, Mitch Crosby, provided a background on the proposed contracts. Contract# 2025-37 RESULT: APPROVED [UNANIMOUS] MOVER: Shane Starr, Supervisor District II SECONDER: Kathie Rhoads, Supervisor District III AYES: Coe, Starr, Rhoads, Cockrell, Byrne 8.c. CONSIDERATION/ACTION: Requesting approval to award the 2025 and 2026 calendar year gasoline and diesel bid to Ed Staub & Sons Petroleum for the gasoline unit price of $3.11 per gallon and the diesel unit price of $3.45 per gallon and authorize the Chair of the Board to sign the contract, effective February 11, 2025 through December 31, 2026 with an option for a one (1) year extension. (Road/Airport) Road Commissioner, Mitch Crosby, provided a background on the proposed contracts. Contract# 2025-38 RESULT: APPROVED [UNANIMOUS] MOVER: Kathie Rhoads, Supervisor District III SECONDER: Casey Cockrell, Supervisor District IV AYES: Coe, Starr, Rhoads, Cockrell, Byrne 8.d. CONSIDERATION/ACTION: Requesting approval to award the 2025, 2026, and 2027 calendar year diesel heating oil bid to Harbert Oil Company for a unit price of $3.27 per gallon and authorize the Chair of the Board to sign the contract, effective February 11, 2025 through December 31, 2027. (Road/Airport) Road Commissioner, Mitch Crosby, provided a background on the proposed contracts. Contract# 2025-39 RESULT: APPROVED [UNANIMOUS] MOVER: Geri Byrne, Supervisor District V SECONDER: Shane Starr, Supervisor District II AYES: Coe, Starr, Rhoads, Cockrell, Byrne 9. Resource Analyst Items: 9.a. CONSIDERATION/ACTION: Requesting approval and authorization for the Chair of the Board to sign a letter to the Forest Service Chief, Randy Moore, requesting updated timber revenue at various levels of timber harvest. (Natural Resources) Resource Analyst, Sean Curtis, provided a background on the proposed letter.

February 11, 2025 Meeting Minutes Board of Supervisors Page 8 of 12 A discussion was held and several questions were asked of Resource Analyst Curtis. RESULT: APPROVED [UNANIMOUS] MOVER: Shane Starr, Supervisor District II SECONDER: Geri Byrne, Supervisor District V AYES: Coe, Starr, Rhoads, Cockrell, Byrne 9.b. CONSIDERATION/ACTION: Request approval and authorization for the Chair of the Board to sign a letter to the Central Valley Regional Water Quality Control Board in support of a full exemption from the Irrigated Lands Regulatory Program for the Upper Pit River Watershed. (Natural Resources) Resource Analyst, Sean Curtis, provided a background on the proposed letter. A lengthy discussion was held and several questions were asked of Resource Analyst Curtis. RESULT: APPROVED [UNANIMOUS] MOVER: Shane Starr, Supervisor District II SECONDER: Casey Cockrell, Supervisor District IV AYES: Coe, Starr, Rhoads, Cockrell, Byrne 10. Administrative Services Items: 10.a. CONSIDERATION/ACTION: Requesting approval of a budget modification for Fiscal Year 2024-2025 to General Fund 001; Buildings and Grounds 1410; and Social Services Fund 105 modifying revenues in the amount of $345,000.00 and expenditures in the amount of $406,625.00. (Administrative Services) County Administrative Officer, Chester Robertson, provided a background on the proposed budget modification. Ordered on a motion by Supervisor Byrne, seconded by Supervisor Rhoads to approve as amended a budget modification for Fiscal Year 2024-2025 to General Fund 001; Buildings and Grounds 1410; and Social Services Fund 105 modifying revenues in the amount of $345,000.00 and expenditures in the amount of $406,25.00 with the amendment to several account numbers on the budget modification. Motion carried unanimously. Road Commissioner, Mitch Crosby, provided support for the budget modification and thanked County Administrative Officer Robertson for his instrumental help in the park project.

February 11, 2025 Meeting Minutes Board of Supervisors Page 9 of 12 RESULT: APPROVED AS AMENDED [UNANIMOUS] MOVER: Geri Byrne, Supervisor District V SECONDER: Kathie Rhoads, Supervisor District III AYES: Coe, Starr, Rhoads, Cockrell, Byrne 11:33 a.m. Motion for a five minute recess. RESULT: APPROVED [UNANIMOUS] MOVER: Shane Starr, Supervisor District II SECONDER: Geri Byrne, Supervisor District V AYES: Coe, Starr, Rhoads, Cockrell, Byrne 11:39 a.m. The Board reconvened with Supervisor Coe, Rhoads, Starr, Cockrell, and Byrne present. 11. Board of Supervisors Items: 11.a. CONSIDERATION/ACTION: Requesting approval and authorization for the Chair of the Board to sign a comment letter regarding the proposed change of status of coyotes by the State of California Fish and Game Commission. (Board of Supervisors) Supervisor, Ned Coe, provided a background on the proposed letter. A discussion was held on the proposed action by the State of California Fish and Game Commission. RESULT: APPROVED [UNANIMOUS] MOVER: Geri Byrne, Supervisor District V SECONDER: Kathie Rhoads, Supervisor District III AYES: Coe, Starr, Rhoads, Cockrell, Byrne 11.b. CONSIDERATION/ACTION: Requesting approval and authorization for the Chair of the Board to sign a letter of support for Superior Economic Development Corporation's (SCED) application to the United States Department of Agriculture (USDA) for funding to complete a feasibility study regarding lodging. (Board of Supervisors) Supervisor, Shane Starr, provided a background on the proposed letter. RESULT: APPROVED [UNANIMOUS] MOVER: Geri Byrne, Supervisor District V SECONDER: Kathie Rhoads, Supervisor District III AYES: Coe, Starr, Rhoads, Cockrell, Byrne 12. Comments/Reports:

February 11, 2025 Meeting Minutes Board of Supervisors Page 10 of 12 a. Public Comments Director of Sun Rays of Hope and Public Health Administrative Specialist, Adelaida Moore, provided comments on Prop 1 funding and how Behavioral Health funding is being reallocated and shared upcoming events. b. Administrative Services Report County Administrative Officer, Chester Robertson, provided an update on the following: 1) Local Response Area (LRA) map comment deadline; 2) In-Home Support Services (IHSS) negotiation meetings; 3) Americans with Disabilities Act (ADA) Improvement projects for CalTrans; 4) Animal Control/Code Enforcement Officer new employee; 5) Nor-Cal Emergency Medical Services (EMS) Joint Powers Authority update; 6) Update on electric charging vehicle station projects. c. Department Head Reports None. d. Board of Supervisors Reports Supervisor Rhoads reported on the following: 1) Modoc County Transportation Commission (MCTC) meeting; 2) Modoc Transportation Agency (MTA) meeting; 3) Forest Service Recreation meeting; 4) Winter Storm Flooding Update meeting; 5) Jail Implementation meeting; 6) Local Agency Formation Commission (LAFCo) meeting. Supervisor Byrne reported on the following: 1) Endangered Species Act (ESA) Consultation Management meeting; 2) Ore-Cal Resource Conservation District meeting; 3) Presidential Inauguration and meeting with Congressional Offices; 4) Rural County Representatives of California (RCRC) County of the Chair Planning meeting; 5) Securing Funding for Rural Counties: Navigating the Congressionally Directed Spending Process webinar; 6) California Public Utilities Commission (CPUC) meeting to provide public comment to support Golden State Connect Authority's Monterey County and Calaveras County applications; 7) Rural County Representatives of California (RCRC) Officer Zoom meeting; 8) Golden State Natural Resources (GSNR) Board meeting; 9) Tulelake Firemen's Seafood Feed. Supervisor Cockrell reported on the following: 1) Sexual Harassment Training. Supervisor Starr reported on the following: 1) Modoc County Continuum of Care (COC) meeting; 2) Secure Rural Schools meeting with Modoc County Resource Analyst; 3) Modoc County Transportation Commission (MCTC) meeting; 4) Modoc Transportation Agency (MTA) meeting; 5) Superior California Economic Development (SCED) Loan Committee meeting; 6) Winter Storm Flooding Update meeting; 7) Meeting with Superior California Economic Development (SCED) Executive Director; 8) Sierra Nevada Conservancy Board training; 9) Sierra Nevada Conservancy Planning meeting. Supervisor Coe reported on the following: 1) Online wolf town hall meeting; 2) Nor-Cal Emergency Medical Services (EMS) Joint Powers Authority (JPA) formation meeting; 3) California State Association of Counties (CSAC) Executive Committee Leadership Forum; 4) Western Interstate

February 11, 2025 Meeting Minutes Board of Supervisors Page 11 of 12 Region By-Laws Committee meeting; 5) Western Interstate Region By-Laws Board meeting; 6) Grasshopper Impacts meeting. The Chair of the Board read the closed session items into the record. 12:05 p.m. Motion to go into Closed Session. RESULT: APPROVED [UNANIMOUS] MOVER: Geri Byrne, Supervisor District V SECONDER: Shane Starr, Supervisor District II AYES: Coe, Starr, Rhoads, Cockrell, Byrne 13. Closed Session: 13.a. CLOSED SESSION: Public Employee Performance Evaluation (Pursuant to CA Government Code 54957): Title: Director of Social Services. (Board of Supervisors) Evaluation held and direction given. RESULT: EVALUATION HELD 13.b. CLOSED SESSION: Labor Negotiations (Pursuant to CA Government Code 54957.6): Conference with Deputy County Counsel, Scott McLeran and Human Resources and Risk Manager, Pam Randall. (Administrative Services) RESULT: DIRECTION GIVEN 13.c. CLOSED SESSION: Public Employee Performance Evaluation (Pursuant to CA Government Code 54957): Title: County Administrative Officer. (Board of Supervisors) RESULT: EVALUATION HELD 3:34 p.m. The Board reconvened with Supervisor Coe, Rhoads, Starr, Cockrell, and Byrne present and reported out of closed session. ADJOURNMENT Motion to adjourn. Motion to adjourn the February 11, 2025 meeting.

February 11, 2025 Meeting Minutes Board of Supervisors Page 12 of 12 RESULT: APPROVED [UNANIMOUS] MOVER: Geri Byrne, Supervisor District V SECONDER: Kathie Rhoads, Supervisor District III AYES: Coe, Starr, Rhoads, Cockrell, Byrne The meeting was adjourned at 3:34 PM There being no further business to come before the Board at this time, the meeting was adjourned to meet in regular session Tuesday, February 25, 2025 at 10:00 a.m. Tiffany A. Martinez Ned Coe Clerk of the Board Chair of the Board