Regular Board Meeting

4 Monday, July 17, 2023 Regular Board Meeting Crouse Education Center 780 Shoreline Drive Aurora, IL 60504 1. Meeting - 6:00 p.m. Subject A. Call to Order Meeting Jul 17, 2023 - Regular Board Meeting Type Procedural File Attachments 1. Meeting - 6:00 p.m. Subject B. Roll Call Meeting Jul 17, 2023 - Regular Board Meeting Type Procedural File Attachments 1. Meeting - 6:00 p.m. Subject C. Recess/Reconvene Meeting Jul 17, 2023 - Regular Board Meeting Type Action Recommended Action that the Board of Education recess to Executive Session for the purpose of: (A) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting, or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor in a park, recreational, or educational setting, or a volunteer of the public body or against legal counsel for the public body to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act. (B) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. File Attachments Motion & Voting that the Board of Education recess to Executive Session for the purpose of: (A) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting, or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor in a park, recreational, or educational setting, or a volunteer of the public body or against legal counsel for the public body to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act. (B) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Motion by Ms Allison Fosdick, second by Mr Justin Karubas. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick, Ms Catey Genc 2. Executive Session - 5 ILCS 120/2(c)(1), (c)(9), (c)(11) - 6:05 p.m. Subject A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting, or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor in a park, recreational, or educational setting, or a volunteer of the public body or against legal counsel for the public body to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act. Meeting Jul 17, 2023 - Regular Board Meeting Type Information, Discussion File Attachments 2. Executive Session - 5 ILCS 120/2(c)(1), (c)(9), (c)(11) - 6:05 p.m. Subject B. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Meeting Jul 17, 2023 - Regular Board Meeting Type Information, Discussion File Attachments 3. Regular Meeting - Open Session - 7:00 p.m. Subject A. Reconvene to Open Session/Call to Order Meeting Jul 17, 2023 - Regular Board Meeting Type Procedural File Attachments 3. Regular Meeting - Open Session - 7:00 p.m. Subject B. Roll Call Meeting Jul 17, 2023 - Regular Board Meeting Type Procedural File Attachments 3. Regular Meeting - Open Session - 7:00 p.m. Subject C. Pledge of Allegiance Meeting Jul 17, 2023 - Regular Board Meeting Type Procedural File Attachments 3. Regular Meeting - Open Session - 7:00 p.m. Subject D. Board Salutes Meeting Jul 17, 2023 - Regular Board Meeting Type Information Illinois Principal Association Student Awards The board salutes Brookdale Elementary fifth grade students Aria Janes and Jencarlos Recendiz, who were recently honored at the DuPage Region of the Illinois Principal Association student recognition breakfast. Recognized for making positive contributions to their schools, the students were selected by their principal for having a positive attitude towards classmates and possessing strength of character and the courage to do what is right. We congratulate these students and celebrate their success! 2023 Illinois School Counselor Association Impact Award Winner The board salutes Waubonsie Valley guidance counselor Matt Walker, who was selected as the 2023 Illinois School Counselor Association’s Rising Star award winner. This recognition is given to a promising first or second year school counselor who has made an impact on their department, school, or the profession of school counseling. Matt will be formally recognized at the Illinois School Counselor Association Annual Conference this fall. Congratulations Matt! 2023 NSPRA Golden Achievement Award The board salutes Indian Prairie School District 204 for earning a 2023 Golden Achievement Award from the National School Public Relations Association for the district’s first-ever, Strategic Plan entitled “Inspire, Innovate and Empower the Future.” This award recognizes outstanding strategic work in all aspects of school public relations, communication, marketing, and engagement. Congratulations on this stellar achievement! College-Sponsored National Merit Scholarship Winners The board salutes four Neuqua Valley high school seniors who were recently awarded 2023 National Merit Scholarships financed by U.S. colleges and universities. The scholarship winners are Emily Chiou, Nayana Gaonkar, Samuel Kovar, and Riona O’Grady. Officials of each sponsor college selected their scholarship winners from among the Finalists in the 2023 National Merit Scholarship Program who plan to attend their institution. These awards provide between $500 and $2,000 annually for up to four years of undergraduate study at the institution financing the scholarship. We congratulate all our National Merit Scholarship winners! District 204 middle school student performed at Carnegie Hall in New York City The board salutes Metea Valley rising freshman Samhitha Kamatala, who performed at Carnegie Hall in New York City in mid-June. Samhitha, who plays the oboe, was selected to be part of the Middle School Honors Junior Band selected to perform as part of the 2023 Middle School Honors Performance Series. Members were chosen based on talent and achievements demonstrated in the application and audition recording. Congratulations Samhitha on a job well done! District 204 students participate at the National eCybermission Competition The board salutes Still Middle School eighth grade students Khanak Parikh, Saanvi Thammineni, and Kartika Palani on Team Remote Reality , for making it to the national level for the North Central Region of the eCybermission Competition in Washington D.C. The team identified ways in which remote learning can be more effective in the future and to minimize its negative impacts. Congratulations on a job well done! District 204 students placed first at the National eCybermission Competition The board salutes the Metea Valley high school ninth grade students Nidhi Sagaram, Samil Sharma, Biraj Vyas on Team Urica , for placing first in the 9 th Grade National eCybermission Competition in Washington D.C. The team developed a preventative solution for hyperuricemia using plants with antioxidant, anti-inflammatory, and diuretic properties. The judges stated that the team presented a well scoped and researched problem. The number of trials was impressive, and the presentation of the data was clear. The team’s use of the scientific practices and the ability to communicate demonstrated their knowledge of what they learned. Congratulations on your well-deserved success! 2022-2023 Metra Safety Poster and Essay Contest Winners The board salutes Brookdale kindergarten student Rajat Thakur and Steck fourth grade student Kerim Usseinov, for winning first place in their grade category for the 16 th Annual Metra Safety Poster and Essay Contest. As part of the contest, the students had to take on an advocacy role and communicate the importance of safety near the tracks. The year’s theme is “Stay Safe, Stay Off Train Tracks.” Each winning student was awarded a $500 gift card. Well done Rajat and Kerim! District 204 Director of Student Services appointed to Statewide Advisory Council The board salutes District 204 Director of Student Services Dr. Kimberly Miller, on her appointment by Governor J.B. Pritzker, as a member to the State of Illinois Education of Children with Disabilities Advisory Council. Congratulations Dr. Miller on this stellar achievement! File Attachments 4. Public Comment Subject A. Procedures for Public Comment Meeting Jul 17, 2023 - Regular Board Meeting Type Information Individuals wishing to address the Board of Education must sign up by 6:57 p.m. 60 minutes is allowed for public comment, and each person is limited to three minutes. When addressing the Board, please respect the confidentiality and safety of our students and school district personnel. We also ask that those addressing the Board be cognizant that this is an open meeting and is available to all age groups and, as such, ask that you consider who the audience members are this evening and keep comments age appropriate. Public comment represents the voice and opinion of the speaker. There will be no feedback from the board members during the meeting, but follow-up will be provided by an administrator as appropriate. Although this is not required, it is helpful for the Board to know whether the comments and concerns we hear are being raised by residents, so we ask that you state if you live in the district and if you currently have children in our schools. http://board.ipsd.org/Uploads/Policies/Section%202/2230.pdf File Attachments 5. Consent Agenda and Superintendent Report Subject A. Superintendent Report Meeting Jul 17, 2023 - Regular Board Meeting Type Information File Attachments 5. Consent Agenda and Superintendent Report Subject B. Approval of Principal at McCarty Elementary School - AT Meeting Jul 17, 2023 - Regular Board Meeting Type Action Recommended Action that the Board of Education approve Sherry Fredericks as Principal at McCarty Elementary School, as presented. File Attachments Motion & Voting that the Board of Education approve Sherry Fredericks as Principal at McCarty Elementary School, as presented. Motion by Ms Allison Fosdick, second by Mr Justin Karubas. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick, Ms Catey Genc 5. Consent Agenda and Superintendent Report Subject C. Approval of Director of Student Services - AT Meeting Jul 17, 2023 - Regular Board Meeting Type Action Recommended Action that the Board of Education approve Dan Smith as Director of Student Services, as presented. File Attachments Motion & Voting that the Board of Education approve Dan Smith as Director of Student Services, as presented. Motion by Ms Supna Jain, second by Ms Catey Genc. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick, Ms Catey Genc 5. Consent Agenda and Superintendent Report Subject D. Freedom of Information Act Requests Meeting Jul 17, 2023 - Regular Board Meeting Type Information File Attachments FOIA Report 07.17.2023.pdf (107 KB) 5. Consent Agenda and Superintendent Report Subject E. Approval of Consent Agenda Items F through Q . Meeting Jul 17, 2023 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve Consent Agenda Items F through Q, as presented. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items F through Q, as presented. Motion by Mr Justin Karubas, second by Ms Allison Fosdick. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick, Ms Catey Genc 5. Consent Agenda and Superintendent Report Subject F. Approval of Board Policies - 4:40 (Incurring Debt), 4:60 (Purchases and Contracts), 5:30 (Hiring Process and Criteria), 5:90 (Abused and Neglected Child Reporting), 5:150 (Personnel Records), 5:260 (Student Teachers), 5:285 (Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers), 8:20 (Community Use of School Facilities) - AT [Policy 2:240 Board Policy Development] Meeting Jul 17, 2023 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education to approve the Board Policies Memo To: Members, Board of Education From: Dr. Adrian Talley Date: July 17, 2023 Re: Request to Approve Board Policies for First Reading BOARD MEETING DATE: July 17, 2023 APPLICABLE BOARD POLICY(S): 2:240 Board Policy Development RECOMMENDATION: We request approval of the following policies for first reading: 4:40 Incurring Debt 4:60 Purchases and Contracts 5:30 Hiring Process and Criteria 5:90 Abused and Neglected Child Reporting 5:150 Personnel Records 5:260 Student Teachers 5:285 Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers 8:20 Community Use of School Facilities File Attachments 440.pdf (40 KB) 460.pdf (48 KB) 530.pdf (52 KB) 590.pdf (54 KB) 5150.pdf (41 KB) 5260.pdf (41 KB) 5285.pdf (38 KB) 820.pdf (37 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items F through Q, as presented. Motion by Mr Justin Karubas, second by Ms Allison Fosdick. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick, Ms Catey Genc 5. Consent Agenda and Superintendent Report Subject G. Approval of 2023-2024 IASB Annual Dues Meeting Jul 17, 2023 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve the 2023-2024 IASB Annual Dues, as presented. Memo To: Members, Board of Education From: Adrian B. Talley, Superintendent Date: July 17, 2023 Re: Illinois Association of School Boards Annual Dues BOARD MEETING DATE: July 17, 2023 APPLICABLE BOARD POLICY(S): School Board, Board Member Development Policy 2:120 RECOMMENDATION: I recommend that the Board of Education approve the annual dues for the Illinois Association of School Boards, as presented. RATIONALE: Board policy sets the standard that Board members learn, understand, and practice effective governance principles. Membership in the Illinois Association of School Boards provides resources to assist Board members with effective Board governance. These dues now include the PRESS Plus subscription, which was previously a separate cost. File Attachments 23-24 IASB Membership fee.pdf (196 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items F through Q, as presented. Motion by Mr Justin Karubas, second by Ms Allison Fosdick. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick, Ms Catey Genc 5. Consent Agenda and Superintendent Report Subject H. Approval of Gifts and Donations Report 2022-2023, Second Semester/End of Year - BH, NH, LR [Board Policy 8:80 Gifts to the District] Meeting Jul 17, 2023 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approves the Gifts and Donations Report 2022-2023, Second Semester/End of Year, as presented. Memo To: Members, Board of Education Adrian B. Talley, Superintendent From: Laura Rosenblum, Assistant Superintendent, Elementary Teaching & Learning Brad Hillman, Assistant Superintendent, Middle School Teaching & Learning Dr. Nicole Howard, Assistant Superintendent, High School Teaching & Learning Date: July 11, 2023 Re: Gifts and Donations Report 2022-2023, Second Semester/End of Year BOARD MEETING DATE: July 17, 2023 APPLICABLE BOARD POLICY(S): 8:80 RECOMMENDATION: We recommend that the Board of Education approve the Gifts & Donations report for the Second semester and End of Year for the 2022-2023 school year, as presented. The Gifts & Donations Report for the second semester of the 2022-2023 school year and the End of Year Summary is included in the Board Packet this week. The front cover page indicates which items are included in the school’s totals and which items are separate. RATIONALE: The report is a comprehensive list of the Gifts and Donations received from the community. Schools and the District Office have worked together to accurately account for the generosity of the community. Our PTA groups support our buildings in many ways providing activities as well as actual items for our students use. In addition, IPEF (Indian Prairie Education Foundation) generously supports our schools. File Attachments Gifts & Donations District 2nd Semester 6-28-23.pdf (522 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items F through Q, as presented. Motion by Mr Justin Karubas, second by Ms Allison Fosdick. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick, Ms Catey Genc 5. Consent Agenda and Superintendent Report Subject I. Approval of Software Renewals over $25,000 for 2023-2024 - RM [Board Policies 4:60 - Purchases and Contracts, 6:235 - Access to Electronic Networks, 7:345 - Use of Educational Technology; Student Data Privacy & Security] Meeting Jul 17, 2023 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education will approve the Software Renewals over $25,000 for 2023-2024, as presented. Memo To: Members, Board of Education Adrian B. Talley, Superintendent From: Rod Mack, CTO Date: July 10, 2023 Re: Approval of Software Contracts and Renewals over $25,000 for 2023-2024 BOARD MEETING DATE: July 17, 2023 APPLICABLE BOARD POLICY(S): 4:60 Purchases and Contracts 6:235 Access to Electronic Networks 7:345 Use of Educational Technology; Student Data Privacy & Security RECOMMENDATION: It is recommended that the Board of Education approve the attached contracts and renewals as presented. RATIONALE: The services listed on the attached document are software contracts & renewals for products used by district staff and/or technology services staff. Contract length and term are listed along with changes from previous year/contract to current contract. Total cost for all renewals totals $1,949,007.18 and is included in the technology purchased services budget. File Attachments 23-24 Software Contracts_Renewals.pdf (57 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items F through Q, as presented. Motion by Mr Justin Karubas, second by Ms Allison Fosdick. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick, Ms Catey Genc 5. Consent Agenda and Superintendent Report Subject J. Approval to Purchase Two-way Radios for 2023-2024 school year -RM [Board Policy 4:60 Purchases and Contracts] Meeting Jul 17, 2023 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve the Purchase of Two-Way Radios for 2023-2024 school year, as presented Memo To: Members, Board of Education Adrian B. Talley, Superintendent From: Rod Mack, CTO Date: July 10, 2023 Re: Approval to Purchase Two-way Radios for 2023-2024 school year BOARD MEETING DATE: July 17, 2023 APPLICABLE BOARD POLICY(S): 4:60 Purchases and Contracts RECOMMENDATION: It is recommended that the Board of Education Approve the Purchase of Two-Way Radios as presented RATIONALE: The district uses two-way radios in each building as a communication device. Yearly replacements and refreshes are needed to keep models up-to-date and working. This quote is for replacement of 100 aging radios throughout the district. This quote is from our preferred vendor we use to handle our two-way radio communication needs. The quote includes all programming and phone support for the radios. Total cost of this purchase is $37,500.00 and is included in the technology budget. File Attachments 23-24 Radio Replacement Quote.pdf (40 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items F through Q, as presented. Motion by Mr Justin Karubas, second by Ms Allison Fosdick. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick, Ms Catey Genc 5. Consent Agenda and Superintendent Report Subject K. Approval of Authorization of Social Media Litigation Meeting Jul 17, 2023 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approves the Authorization of Social Media Litigation, as presented. Memo To: Members, Board of Education Adrian B. Talley, Superintendent From: Matt Shipley, Chief School Business Official Date: July 17, 2023 Re: Resolution Authorizing Social Media Litigation BOARD MEETING DATE: July 17, 2023 APPLICABLE BOARD POLICY(S): 2:160 School Board – Board Attorney RECOMMENDATION: The administration recommends the Board of Education approve the attached resolution authorizing commencement of litigation against the following social media companies: Meta Platforms, Inc., Facebook Holdings LLC, Snap Inc., TikTok Inc., Alphabet Inc. and other parties consistent with attached resolution. RATIONALE: The district will be seeking compensation for costs incurred and those costs expected to be incurred in the future. The district has experienced a significant increase in students dealing with various mental health issues as a result of the widespread access and use of social media platforms. File Attachments FLG Attorney Client Fee Agreement for social media litigation - Indian Prairie CUSD 204(3211979.1).pdf (161 KB) Resolution authorizing social media litigation - Indian Prairie CUSD 204(3211978.1).pdf (114 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items F through Q, as presented. Motion by Mr Justin Karubas, second by Ms Allison Fosdick. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick, Ms Catey Genc 5. Consent Agenda and Superintendent Report Subject L. Approval of Treasurer’s Bond in the Amount of $32,000,000 - MS [Board Policy 4:52 - Bonded Employees and Officers] Meeting Jul 17, 2023 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approves the Treasurer’s Bond for Matt Shipley in the amount of $32,000,000, as presented. Memo To: Members, Board of Education From: Matt Shipley, Chief School Business Official Date: July 17, 2023 Re: Approval of Treasurer’s Bond in the Amount of $32,000,000 BOARD MEETING DATE: July 17, 2023 APPLICABLE BOARD POLICY(S): Operational Services Bonded Employees and Officers Board Policy 4:52 RECOMMENDATION: That the Board of Education approves a Treasurer’s Bond for Matt Shipley in the amount of $32,000,000. RATIONALE: The Board previously approved me as the District Treasurer for the 23-24 school year. At that time, I communicated that HB3523, once signed, would not require an additional approval of the treasurer’s bond amount. That legislation has since been signed and is effective immediately. Upon further review with the DuPage ROE, the Board is still required to formally approve the Treasurer’s bond amount. I am asking for approval of an amount in compliance with the new legislation. The coverage amount was effective July 1, contingent on this approval, so the District has been in compliance with the new legislation. File Attachments tres bond resolution 2324.pdf (68 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items F through Q, as presented. Motion by Mr Justin Karubas, second by Ms Allison Fosdick. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick, Ms Catey Genc 5. Consent Agenda and Superintendent Report Subject M. Approval of Appointment of Indian Prairie School District 204 Board of Education Member to the Indian Prairie Educational Foundation Board Meeting Jul 17, 2023 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education determines that it is appropriate that the Board of Education be represented on the Board of Directors of IPEF and that the Board of Education approves the Appointment of School Board Member, Justin Karubas, to the Indian Prairie Educational Foundation's Board of Directors, effective July 1, 2023, as presented. File Attachments MOU 204 IPEF 8 04 16 Final SIGNED.pdf (363 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items F through Q, as presented. Motion by Mr Justin Karubas, second by Ms Allison Fosdick. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick, Ms Catey Genc 5. Consent Agenda and Superintendent Report Subject N. Approval of 2023-2024 Board Goals Meeting Jul 17, 2023 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve the 2023-2024 Board Goals, as presented. File Attachments district 204 board goals 2023-24 final.pdf (205 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items F through Q, as presented. Motion by Mr Justin Karubas, second by Ms Allison Fosdick. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick, Ms Catey Genc 5. Consent Agenda and Superintendent Report Subject O. Approval of Minutes from the Regular Meeting on June 5, 2023 and Executive Session on June 5, 2023 [Board Policy 2:220 School Board Meeting Procedure] Meeting Jul 17, 2023 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve the Minutes from the Regular Meeting on June 5, 2023 and Executive Session on June 5, 2023, as presented. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items F through Q, as presented. Motion by Mr Justin Karubas, second by Ms Allison Fosdick. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick, Ms Catey Genc 5. Consent Agenda and Superintendent Report Subject P. Approval of the Business and Financial Items [Board Policy 4:50 Payment Procedures] Meeting Jul 17, 2023 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve the Business and Financial Items, as presented. File Attachments July 17, 2023 Bill Listing.pdf (484 KB) June 2023 Procurement Card.pdf (843 KB) May 2023 Budget Summary.pdf (107 KB) Treasurer's Report - May 2023.pdf (143 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items F through Q, as presented. Motion by Mr Justin Karubas, second by Ms Allison Fosdick. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick, Ms Catey Genc 5. Consent Agenda and Superintendent Report Subject Q. Approval of the Personnel Report Meeting Jul 17, 2023 - Regular Board Meeting Type Action (Consent) Recommended Action that the Board of Education approve the Personnel Report, as presented. These recommendations are consistent with Board polices including: 3:40 – Superintendent 5:10 – Equal Employment Opportunity and Minority Recruitment 5:30 – Hiring Process and Criteria 5:150 – Personnel Records 5:180 – Temporary Illness or Temporary Incapacity 5:190 – Teacher Qualifications 5:200 – Terms and Conditions of Employment and Dismissal 5:210 – Resignations 5:250 – Leaves of Absence 5:270 – Employment At-Will, Compensation, and Assignment 5:280 – Duties and Qualifications 5:290 – Employment Termination and Suspensions 5:330 – Sick Days, Vacation, Holidays, and Leaves File Attachments Public Report 07-17-2023 - FINAL.pdf (237 KB) Public Report - Addendum - 07-17-2023 - FINAL.pdf (221 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting that the Board of Education approve Consent Agenda Items F through Q, as presented. Motion by Mr Justin Karubas, second by Ms Allison Fosdick. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick, Ms Catey Genc 6. Consent Agenda Items for Separate Consideration 7. Action Items Subject A. Approval of High School Math - AP Calculus Textbooks and Digital Resources - MP [Board Policy 6:210 Instructional Materials] Meeting Jul 17, 2023 - Regular Board Meeting Type Action Recommended Action that the Board of Education approve the High School Math - AP Calculus Textbooks and Digital Resources for use beginning in the 2023-2024 School Year, as presented. Memo To: Members, Board of Education Adrian B. Talley, Superintendent From: Michael Purcell, Director of Core Curriculum – HS Louis Lee, Deputy Superintendent Date: 07/3/2023 Re: High School Math– AP Calculus – Textbook Recommendation BOARD MEETING DATE: JULY 17, 2023 APPLICABLE BOARD POLICY(S): 6:210 RECOMMENDATION: Approve the following textbook and accompanying digital resources for use beginning in the 2023-2024 school year: Title : Calculus for the AP Course Including 6-year digital access Publisher : BFW ISBN: 978-131-924431-6 Copyright : 2022 Cost : $156.25 Quantity (include totals for all schools): 800 Total : $125,000 RATIONALE: At the June 5 BOE meeting we highlighted the curriculum team work to develop this course. This work was done in preparation of the evaluation of potential resources to support learning. The team then evaluated many resources and we have prepared this recommendation to the Board. These recommendations have the full support of the teachers involved in the curriculum work. These resources were evaluated through these lenses: Instructional Benefit Digital Integration Fiscal Responsibility File Attachments Motion & Voting that the Board of Education approve the High School Math - AP Calculus Textbooks and Digital Resources for use beginning in the 2023-2024 School Year, as presented. Motion by Ms Supna Jain, second by Ms Catey Genc. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick, Ms Catey Genc 7. Action Items Subject B. Approval of High School Math - Calculus Textbooks and Digital Resources - MP [Board Policy 6:210 Instructional Materials] Meeting Jul 17, 2023 - Regular Board Meeting Type Action Recommended Action that the Board approve the High School Math - Calculus Textbooks and Digital Resources for use beginning in the 2023-2024 School Year, as presented. Memo To: Members, Board of Education Adrian B. Talley, Superintendent From: Michael Purcell, Director of Core Curriculum – HS Louis Lee, Deputy Superintendent Date: 07/3/2023 Re: High School Math–Calculus – Textbook Recommendation BOARD MEETING DATE: JULY 17, 2023 APPLICABLE BOARD POLICY(S): 6:210 RECOMMENDATION: Approve the following textbook and accompanying digital resources for use beginning in the 2023-2024 school year: Title: Brief Calculus: An Applied Approach Including 6-year digital access Publisher: Norton ISBN: 978-133-746736-0 Copyright: 2017 Cost : $209 Quantity (include totals for all schools): 200 Total : $45,980 RATIONALE: At the June 5 BOE meeting we highlighted the curriculum team work to develop this course. This work was done in preparation of the evaluation of potential resources to support learning. The team then evaluated many resources and we have prepared this recommendation to the Board. These recommendations have the full support of the teachers involved in the curriculum work. These resources were evaluated through these lenses: Instructional Benefit Digital Integration Fiscal Responsibility File Attachments Motion & Voting that the Board approve the High School Math - Calculus Textbooks and Digital Resources for use beginning in the 2023-2024 School Year, as presented. Motion by Ms Allison Fosdick, second by Ms Supna Jain. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick, Ms Catey Genc 7. Action Items Subject C. Approval of Board of Education Triple I Conference Expense Preapproval [Board Policy 2:125 Board Member Compensation; Expenses] Meeting Jul 17, 2023 - Regular Board Meeting Type Action Recommended Action that the Board of Education approve the Board of Education Triple I Conference Expense Preapproval, as presented File Attachments Triple I 2023 Travel Expense PreApproval -AF.pdf (148 KB) Triple I 2023 Travel Expense PreApproval-SJ.pdf (148 KB) Motion & Voting that the Board of Education approve the Board of Education Triple I Conference Expense Preapproval, as presented Motion by Mr Justin Karubas, second by Ms Catey Genc. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick, Ms Catey Genc 7. Action Items Subject D. Approval of Equity Plan - NN [Board Policy 2:20 - Powers and Duties of the School Board, Indemnification, 3:10 - Goals and Objectives, 6:15 - School Accountability, 7:10- Equal Educational Opportunities] Meeting Jul 17, 2023 - Regular Board Meeting Type Action Recommended Action that the Board of Education approve the Equity Plan That Will Go into Effect for the Next Four Years, Starting with the 2023-2024 school year. as presented. Memo To: Members of the Board of Education Adrian B. Talley, Superintendent From: Nader Najjar, Assistant Superintendent of Equity and Innovation Date: July 12, 2023 Re: Approval of Equity Plan BOARD MEETING DATE: July 17, 2023 APPLICABLE BOARD POLICY(S): 2:20, 3:10, 4:02, 6:15, and 7:10 RECOMMENDATION: It is recommended that the Board of Education approve the equity plan that will go into effect for the next four years, starting with the 2023-2024 school year. RATIONALE: Our comprehensive Strategic Plan, shaped through the collective efforts of a diverse planning committee, set out our district's key priorities. These include a focus on Student Development, Investment in Staff, Engagement with the Community, and Optimization of Resources and Operations. The term ‘equity’ was a recurring theme throughout, pointing to its integral importance to our mission. To truly uphold this value and transform it from a recurring theme into a living commitment, we need a focused, actionable plan. The Equity Plan is designed to fulfill this role, acting as an operational addendum to our Strategic Plan. The Equity Plan details high-impact, equity-focused practices, and specific steps aimed at bringing the equity commitments in our Strategic Plan into action within our classrooms and communities. This plan continues our tradition of striving for equity, expanding our efforts from mere recognition to strategic initiatives aimed at enhancing the achievement and experiences of all students, thereby ensuring equal opportunities and reducing disparities. Therefore, I am seeking the board's approval of the Equity Plan, a vital tool that aligns with our Strategic Plan, transforming our commitment to equity into actionable strategies and concrete realities. File Attachments IPSD_EquityinAction_Final.pdf (1,229 KB) Motion & Voting that the Board of Education approve the Equity Plan That Will Go into Effect for the Next Four Years, Starting with the 2023-2024 school year. as presented. Motion by Ms Supna Jain, second by Ms Allison Fosdick. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick, Ms Catey Genc 8. Discussion Subject A. 2023-2024 Tentative Budget- MS Meeting Jul 17, 2023 - Regular Board Meeting Type Information, Discussion File Attachments IPSD 204 Tentative Budget 7.17.23 v2.pdf (1,575 KB) IPSD 204 FY 24 Legal Budget ISBE Form.pdf (209 KB) 8. Discussion Subject B. Legislative Advocacy Update - LD Meeting Jul 17, 2023 - Regular Board Meeting Type Discussion File Attachments 8. Discussion Subject C. Board of Education Update - LD Meeting Jul 17, 2023 - Regular Board Meeting Type Discussion File Attachments 9. Adjournment Subject A. Adjourn the Meeting Meeting Jul 17, 2023 - Regular Board Meeting Type Action Recommended Action that the Board of Education adjourn the meeting. File Attachments Motion & Voting that the Board of Education adjourn the meeting. Motion by Mr Justin Karubas, second by Ms Catey Genc. Final Resolution: Motion Carries Yea: Mr Justin Karubas, Ms Laurie Donahue, Ms Supna Jain, Ms Allison Fosdick, Ms Catey Genc