10-06-15 Regular School Board Meeting

SIMI VALLEY UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION MINUTES OF THE REGULAR BOARD MEETING TUESDAY, OCTOBER 6, 2015 CALL TO ORDER The regular meeting of the Board of Education was called to order by Trustee OPEN SESSION White at 5:05 p.m. in the City Hall Chambers located at City Hall, 2929 Tapo Canyon Road, Simi Valley. PRESENT Board Members: Dan White, Scott Blough, Rob Collins, Bill Daniels & Debbie Sandland Staff Members: Dr. Jason Peplinski, Superintendent Dan Houghton, Assistant Superintendent Ron Todo, Assistant Superintendent Hani Youssef, Assistant Superintendent FLAG SALUTE The Flag salute was let by Trustee White. PUBLIC COMMENTS None CLOSED SESSION The Board adjourned to closed session at 5:06 p.m. to conduct the following: 3.1. CONSIDERATION OF STUDENT DISCIPLINE – EXPULSION, pursuant to California Education Code §48918, Discuss Recommendation of Waiver of Student Expulsion Hearing Case #1 (Resolution #06-15/16) 3.2. CONSIDERATION OF STUDENT DISCIPLINE – EXPULSION, pursuant to California Education Code §48918, Discuss Recommendation of Waiver of Student Expulsion Hearing Case #2 (Resolution #07-15/16) 3.3. CONSIDERATION OF STUDENT DISCIPLINE – EXPULSION, pursuant to California Education Code §48918, Discuss Recommendation of Waiver of Student Expulsion Hearing Case #3 (Resolution #19-15/16) 3.4. CONFIDENTIAL STUDENT MATTERS: The Board will meet in closed session to discuss confidential student matters protected by state and federal law, including, but not limited to the Family Education Rights and Privacy Act (FERPA), California Education Code 49060 et.seq.,49073 et.seq., and California Constitution Article 1 section 1 to consider special education Settlement Agreement No. A16.166 3.5. CONFERENCE with LABOR NEGOTIATORS pursuant to Government Code §54957. SEA, Dan Houghton, District Negotiator 3.6. CONFERENCE with LABOR NEGOTIATORS pursuant to Government Code §54957. CSEA, Dan Houghton, District Negotiator 3.7. The Board of Education will meet in closed session in accordance with provisions in Government Code Section 54957, Public Employment Matters – Discipline, Dismissal, Release

3.8. The Board of Education will meet in closed session in accordance with provisions in Government Code Section 54956.95 – insurance pooling, tort liability losses; public liability losses; workers’ compensation liability; Compromise & Release settlement request for SIMP-005712, SIMI-005570, SIMQ-005773 3.9. The Board of Education will meet in closed session in accordance with provisions in Government Code Section 54956.95 – insurance pooling, tort liability losses; public liability losses; workers’ compensation liability; Compromise & Release settlement request for SIMI-006906, SIMI-007037 3.10. CONFERENCE with REAL PROPERTY NEGOTIATORS, pursuant to Government Code §54956.8. Two Properties: Belwood School Site (3050 Kadota St. Simi Valley, CA), District Offices (875 E. Cochran St. Simi Valley, CA); District Negotiator: Assistant Superintendent Ron Todo; Property Negotiator: Joel Kirschenstein; Under Negotiation: Price and Terms CLOSED SESSION MSCU, Sandland/Collins, (5/0), adjourned the closed session at 6:53 p.m. ADJOURNMENT Motion #673 Vote: Ayes: Daniels, Collins, Sandland, Blough, White Noes: None Absent: None Abstained: None RECONVENE The Board reconvened in City Hall Chambers at 7:00 p.m. for open session. OPEN SESSION Board President White reported the following action(s) taken in closed session: STUDENT MSCU, Daniels/Collins, (5/0), the Board of Education approved waiver of MATTERS (3.1.) Student Expulsion Hearing Case #1 (Resolution #06-15/16) Student will attend GATEWAY until June 30, 2016 Motion #674 Vote: Ayes: Daniels, Collins, Sandland, Blough, White Noes: None Absent: None Abstained: None STUDENT MSCU, Sandland/Blough, (5/0), the Board of Education approved waiver of MATTERS (3.2.) Student Expulsion Hearing Case #2 (Resolution #07-15/16) Student will attend White Oak Elementary until June 6, 2016 Motion #675 Vote: Ayes: Daniels, Collins, Sandland, Blough, White Noes: None Absent: None Abstained: None STUDENT MSCU, Blough/Collins, (5/0), the Board of Education approved waiver of MATTERS (3.3.) Student Expulsion Hearing Case #3 (Resolution #19-15/16) Student will attend GATEWAY until June 30, 2016 Motion #676 Vote: Ayes: Daniels, Collins, Sandland, Blough, White Noes: None Absent: None Abstained: None STUDENT MSCU, Blough/Daniels, (5/0), the Board of Education approved to consider MATTERS (3.4.) special education Settlement Agreement No. A16.166 Motion #677 Vote: Ayes: Daniels, Collins, Sandland, Blough, White Noes: None Absent: None Abstained: None

SEA (3.5.) (No Action) CSEA (3.6.) (No Action) PUBLIC (No Action) MATTERS (3.7.) COMPROMISE MSCU, Blough/Collins, (5/0), the Board of Education approved the & RELEASE (3.8.) Compromise & Release Settlement SIMP-005712, SIMI-005570, SIMQ-005773 Motion ##678 Vote: Ayes: Daniels, Collins, Sandland, Blough, White Noes: None Absent: None Abstained: None COMPROMISE MSCU, Blough/Daniels, (5/0), the Board of Education approved the & RELEASE (3.9.) Compromise & Release Settlement SIMI-006906 & SIMI-007037 Motion #679 Vote: Ayes: Daniels, Collins, Sandland, Blough, White Noes: None Absent: None Abstained: None PROPERTY (No Action) NEGOTIATORS (3.10.) APPROVAL OF MSCU, Daniels/Collins, (5/0), the Board approved the agenda. THE AGENDA Motion #680 Vote: Ayes: Daniels, Collins, Sandland, Blough, White Noes: None Absent: None Abstained: None MINUTES MSCU, Collins/Sandland, (5/0), the Board approved the Minutes of the 09-22-15 Special Board Meeting September 22, 2015 as presented. Motion #681 Vote: Ayes: Daniels, Collins, Sandland, Blough, White Noes: None Absent: None Abstained: None COMMUNICATIONS: OPENING OF The Board shall open, examine, and review for completeness all Belwood School Site BIDS-BELWOOD Proposals in compliance with Education Code Section 17466. Joel Kirschenstein read the names of the companies that submitted sealed bids to Simi Valley Unified School District. The opening bids were as follows: • Stratham Company – $6.5M • D2 Development - $6.0M • Hufsdar Investors, LLC – $5.0M • Jem Street Properties - $5.5M • City Ventures - $4.0M • KB Homes California, LLC – $4.0M • Community Investment, LLC - $4.5M • CalAtlantic Homes - $4.5M • Ridge Crest Real Estate, LLC - $4.5M • Aldersgate Investment, LLC - $4.5M

The proposals were then reviewed for completeness while the Board continued on with items on the agenda. PUBLIC Clerk of the Board Blough reported that no blue cards (individuals requesting to speak to COMMENTS the Board) was received. There were no yellow cards (individuals stating their opinion and not wanting to speak to the Board) received. At this point in the meeting visitors and employee organizations may address items that are NOT on the agenda) PUBLIC HEARING Sufficiency of Instructional Materials (Action #1) and Use of Textbook and Instructional Materials Fund (Action #2) • Trustee White opened the public hearing Action #1 at 7:15p.m. • no public speakers • Trustee closed the public hearing at 7:15 p.m. • Trustee opened the public hearing Action #2 at 7:16p.m. • no public speakers • Trustee closed the public hearing at 7:16 p.m. STUDENT BOARD The Student Board Report was presented by Morgan Sciumbato, from Royal High REPORT School read the following report: “Good evening President White, Clerk of the Board Blough, Trustees Collins, Daniels, Sandland, and Dr. Peplinski” Royal High School is currently thriving. Back to School night was a huge success. Food trucks were present, all of Royal’s clubs had tables set up to talk to parents about what programs Royal has to offer, and The Royal Highland Brigade, Varsity Cheer, Choir, and the JR ROTC Program performed. Because of the large amount of parents that attended Back to School Night, Royals students were rewarded with an extended lunch and tacos! Royal has started our weekly Brown Bag Lunches in our amazing CSI room. We have had speakers such as School Board Member Scott Blough and our Principal Keith Derrick come and talk to our students and we look forward to future speakers. Royal’s Leadership Class has been hard at work preparing for Beat Simi Week and Homecoming week. We have planned two full spirit weeks in a row! Royal has a lunch Rally this Friday, October 9, in preparation for the Royal vs Simi game that night. Royal is looking forward to hosting one of the best high school football games of the season this Friday on our new turf field! The week of October 12 begins Homecoming week. Royal’s Homecoming theme is Battle of the Decades and the Leadership class will be putting on a Rally and Football Game halftime show on October 16 and the Homecoming dance on October 17. Royal has been visiting local elementary schools and inviting the students to attend a home football game for free! The students also get to run through the helmet and cheer on the players as they enter the game. Reasha Sharma reports that this month has been quite successful at Santa Susana High School. Parents attended the annual back to school night to meet the teachers and staff of the school. The following day, we had an Under the Sea themed Club Rush, where more than forty clubs participated in order to get students to join their clubs.

The Troubadours had their very own homecoming dance on September 25th, selling over 350 tickets! A spirit week was planned during the week of the dance (September 21st-25th) in order to promote the event, and the reviews of the dance were all round very positive. Currently, ASB is beginning to work on Red Ribbon Week, as well as a Halloween inspired reading night being introduced, in which teachers and students share their favorite Halloween stories while carving pumpkins. In addition, many other clubs, such as Mock Trial and Thespian Club, are working on Halloween themed events - Mock Trial will be selling their popular Halloween buttons and Thespians will be hosting a Haunted House. Julianna Brown reports that Simi Valley High School is continuing their epic journey to success in the new school year. Homecoming was an immense success with a high volume of ticket sales for their dance and a great turn out of alumni at the football game. Homecoming weekend was a big responsibility for Simi High's leadership class but because of their hard work, the homecoming rally, dance and halftime show turned out with amazing results. As they head into the Simi vs. Royal week the students and staff are extremely happy to see the spirit and participation throughout the school! Teachers and students have put in hours of time and effort to decorate their campus to encourage the football team and boost the attendance at the game. They hope that everyone from the community comes to the game this Friday at Royal to support both of the city’s teams. Simi Valley high School is really proud of their athletes who are training hard and their students who are kicking brain in the classroom. Thank you to everyone who continues to support Simi Valley High School, and they cannot wait to see everyone at the game this Friday! Go Simi! Beat Royal! Emily Shapiro reports that Apollo High School’s first quarter is almost over with just a few days left! Most of the students have already met with their counselors and set up their schedule for 2 nd quarter. Next quarter, we added another PE class to our master schedule due to the high demand from our students. Though Apollo does not receive a budget for the physical education department, our teacher, Joe Marshall, does his best to create new and exciting activities for our students based on the very limited resources we have. Also new to our master schedule, Apollo will now be offering a career education course (CEC) in environmental horticulture. This class will expose students to careers in that field as well as provide additional credit recovery. Later this month, a select group of students will be going to Royal High School for a two day Safe School Ambassador Training where they will learn how to resolve conflicts on campus in a positive way. In addition, the counselors will be taking interested students on a field trip to Adult Education to tour the welding and machine shop program. We are also making connections with the Reagan Library. Students will be attending a lecture from two Holocaust speakers on October 16 th at the Reagan Library and will be attending the event with students from Royal High School. Another exciting partnership for Apollo students is with Royal High School. We have been invited to bring students to their Brown Bag lunches. We will be bringing students to hear Todd Huber speak. We are excited about these new partnerships. Leadership will honor Red Ribbon week with lunchtime activities ending the week in the annual Halloween Carnival. From everyone at Apollo, we wish you a safe yet spooky October. Sarah Chaffin reports that Monte Vista's Back-to-School Night on October 1st was a cheerful and successful event. Monte Vista recently had a booth at the Green Expo at the Simi Valley Town Center. Also, the school garden has been planted and is serving as a wonderful way for students to do hands-on learning. One of the most recent highlights at

Monte Vista was Box Day, in which K-6 students transformed boxes into whatever their imaginations desired to create. These students had access to any classroom supplies they wanted and had such a fun time with no limits on what they could make. The PSAT - which will take place on October 14th - is subsidized so that students only have to pay $5 to take it. An upcoming field trip to the Getty museum will be on October 19th in which all students can participate. Another extracurricular activity for all students is harvest craft day which will be in late October. There are many positive developments at Monte Vista and there are an increasing number of ways for students to grow and be involved. EMPLOYEE None ORGANIZATION-SEA EMPLOYEE Jim Jarrard, CSEA President, stated the following: ORGANIZATION-CSEA Good evening President White, Clerk Blough, Trustees and Superintendent Peplinski. I am sure that many people here tonight, that have made a presentation or given a report to the board, ponders what information would be the most important to convey. In my case, what topics most fairly represent the widest range of concerns for classified employees and try to report common concerns that have been sent to myself or our executive board. It occurred to me that there may be a better way to secure more input by soliciting information through our Site Reps at our schools. I am designing a form that will be posted on each CSEA bulletin board that will ask for input from classified employees as to what they feel is important for the board to know. Hopefully, as time goes by, people will use this resource on a regular basis and let us know what is happening at their site or what issues need to be conveyed. This may be good news, a compliment, a thank you or perhaps a recommended change. The idea is to get more voices involved so both our local chapter and the board know what more people are thinking. Since our support staff works so closely with teachers, administrators, students and their families, it is important to hear from them. If we can increase communication to share information and work together to better resolve issues, our district will be stronger and our employees will feel more productive and appreciated in their workplace. I look forward to hopefully reporting back to you next month with feedback as a result of this approach. Thank you. SUPERINTENDENT Dr. Peplinski stated the following: COMMENTS Good evening and welcome to everyone. Thank you, Morgan for your student report. We have a busy night with several items on the agenda that I am thrilled about. Tonight the board will consider a contract with Zeste, a marketing firm that will help position our district well in a competitive market place for students. Michellene DeBonis will be giving a presentation later on in the evening on what her firm will bring to the district's marketing efforts. Additionally, tonight we will see plans for the curb appeal project at Royal High School and Sinaloa. The renderings are beautiful and I am excited about these projects commencing this winter. I also want to discuss our district's first testing results under the new metric. I am very pleased with our initial efforts that find us ahead of most districts in Ventura County and above the county and state average. Having said that, there is a lot of work to do and I believe our teachers and students are up for the challenge. Our goal is to become the top scoring district in our area, even though our community has a different demographic than other communities. The fact that we have, what some would consider, a more challenging

demographic to educate in Simi Valley, will not be an excuse for us to reach all students. Our challenge is greater than others, but again, I know we can do it. My research indicates that poverty and access to educational rich environments is the determining factor in student success in all academic endeavors, including high stakes testing. I am often asked, what can our community do to assist teachers in their efforts to prepare top scholars and this is a great question. Parents at home can partner with schools by prioritizing reading at home and a consistent schedule and expectation at home for study. Even when the content surpasses the parent’s ability to help at home, their persistence in prioritizing academics is crucial for reaching our goals. If you no longer have students in our schools, you clearly still have a vested interest in the success of our students. Community members can stay informed on the programs that exist in schools so that we share accurate information about our schools. Business owners can provide internships for our many pathways, and anyone with a love of service and learning can volunteer in our schools or at PTA/PTSA events. Test scores are just one measure of a districts success, but unfortunately, it is a very public measurement of our districts and others. We need the entire community's support in encouraging our test takers to do their best for themselves, their school, their district, and for the pride of the community. We finally have district scores after a three year absence and this new data is our new benchmark. We now must work to improve annually, but still take some time to celebrate our first attempt at this much more rigorous exam. I wish to thank our teachers and principals for their hard work on hitting this moving target our first year. I have done deep analysis of this data and would like to share some interesting findings. In our elementary 3rd grade, the top 10 students in math or language arts come from 7 different elementary schools. This trend is the same for 4th, and 6th grade as well. In 5th grade, the top 10 students come from 8 different elementary schools. I also think it is important to note that of these top students in elementary, some attend Title Schools, Fundamental Schools, and traditional neighborhood schools. This supports what we say often, "our students can achieve in any of our schools because we have great programs and teachers across the district.” Our top students rival the top students across the state and they come from a diverse list of schools. In our secondary schools, the top 25 students in math and language arts come from all three middle schools and all three of our more traditional high schools. Again, we mustn't use testing results as the sole factor for evaluating schools, but we must acknowledge that they will be used by the public to compare our schools to the next. It is important that we understand the inequity in doing that as the data shows us that students can be one of the top 10 students in our entire district at a grade level and not attend the highest performing school on the list. Teachers, we are off to a great start with our new testing system and I challenge you to dig into this data and move your students as far as possible, plus another inch! Finally, I would like to welcome the community out to the Simi vs Royal football game this Friday held at Royal High School and sponsored by the Simi Valley Hospital. I grew up in the Midwest where the community activity revolved around the school activity. I hope that we can create a community pride in our athletic and performing arts programs that fills the games, concerts, and performances with community members that are prideful of victories and outstanding performances, not necessarily because their kid is on the field, but because they are members of the community with outstanding schools. Let’s create a movement towards our schools being the center of our city's activity and unwavering pride and support of the educators, students, and programs within them.

Thank all our employees! Trustee White thanked Dr. Peplinski for his report. ICOC REPORT (None) COMMENTS BOARD COMMUNICATION Due to the length of the agenda the board trustees kept their comments brief. Trustee Sandland shared the following: • Stated it is a pleasure to be here tonight. • Thanked Morgan for her student report. • Stated her regrets about missing the SVHS/RHS football game. Trustee Collins shared the following: • Visited schools with Dr. Peplinski – thanked the principals of Atherwood, Township, Santa Susana High School, and Sinaloa for the tours. • Encouraged people to go on the SVUSD website (www.simivalleyusd.org) and review the SVUSD success plan. Trustee Blough shared the following: • Attended Simi Valley Days and walked in the parade with Trustee Daniels. • Visited Wood Ranch Elementary – PTA hard at work with a shoe drive. • Attended a Brown Bag Lunch at RHS – had the opportunity to speak about the role of the board to students and how public service affects our neighbors/community. • Joined the Twitter Chat with Simi Valley teachers – topics included homework and best practices. • Acknowledged the Laramie Project at Santa Susana High School (examining hate, pity, tolerance and acceptance). • Looking forward to the RHS/SVHS game on Friday night. Trustee Daniels shared the following: • Attended Simi Valley High School’s back to school night. • Visited Big Springs Elementary. • Attended SVHS football game. • Attended the Reagan Library event. • Participated in the Simi Valley Ed Foundation golf tournament. • Participated in the Simi Valley Days parade with Trustee Blough; both agree to expand the districts role next year to include students and staff. • Attended PTA/PTSA meeting at Valley View Middle School. • Attended RHS football game. • Attended the Budget Sub-Committee meeting. • Shared that the district is heading in the right direction. Trustee White shared the following: • Attended the Simi Valley Ed Foundation golf tournament – great event • Attended the Simi Valley Hospital 50th anniversary celebration at the Reagan Library; acknowledged Jennifer Swenson the new President and CEO of Simi Valley Hospital and Steve Sojka, a great supporter!

• Thanked Simi Valley Hospital for sponsoring the local high school football games and partnering with SVUSD in the implementation of the AEDs. • Agreed with Trustee Sandland, there is a need to expand the wellness program. • Appreciated Dr. Peplinski’s comments on our test results; excellent opportunity for collaboration. • Acknowledged his appreciation of both high schools and looks forward to the game on Friday night (Go RHS!) • Acknowledged Joanna Santor and the new dance program offered at Royal High School. • Stated his excitement about our future and what we are doing at SVUSD. BOARD Clerk of the Board Blough reported there was no Board Correspondence CORRESPONDENCE (Note: The Superintendent or his designee will respond to the correspondence when appropriate.) CONSENT The consent items listed below will be approved by the Board in one action. However, CALENDAR a Board member may remove an item for individual discussion and action. Trustee Daniels pulled 1.2, 2.3, 2.4, 2.5 items – employee contracts for Assistant Superintendents and Superintendent – car allowances. Trustee Daniels stated for transparency purposes, the pulled items are not adding a new benefit and the total compensation remains the same for the three assistant superintendents and the superintendent. There is a small fiscal impact caused by additional retirement fees collected on the amount. Furthermore, the terms of the contracts remain the same. For legislative purposes it pulls the car allowance into the administrative salary. If approved this allows the board, in the future, the ability to not offer a car allowance to new hires. If not approved then any new administrator would be offered a car allowance in addition to their salary. 1.2. Approval of Employment Agreement A16.150 for the Assistant Superintendent, Personnel Services 2.3. Approval of Employment Agreement A16.149 for the Superintendent 2.4. Approval of Employment Agreement A16.151 for the Assistant Superintendent, Business & Facilities 2.5. Approval of Employment Agreement A16.152 for the Assistant Superintendent, Educational Services Motion #682 MSCU, Daniels/Blough, (5/0), approved items 1.2., 2.3., 2.4., 2.5. Vote: Ayes: Daniels, Collins, Sandland, Blough, White Noes: None Absent: None Abstained: None Motion #683 MSCU, Blough/Daniels, (5/0), approved the Consent Calendar as presented. Roll-Call-Vote Vote: Ayes: Daniels, Collins, Sandland, Blough, White Noes: None Absent: None Abstained: None

1. BOARD/ADMINISTRATION 1.1. Approval of Scheduling Annual Organizational Meeting of the Governing Board for December 8, 2015 at 6:00 P.M. 1.2. Approval of Employment Agreement A16.150 for the Assistant Superintendent, Personnel Services 2. PERSONNEL SERVICES 2.1. Approval of Certificated Personnel Report 2.2. Approval of Classified Personnel Report 2.3. Approval of Employment Agreement A16.149 for the Superintendent 2.4. Approval of Employment Agreement A16.151 for the Assistant Superintendent, Business & Facilities 2.5. Approval of Employment Agreement A16.152 for the Assistant Superintendent, Educational Services 2.6 Second Reading and Adoption of New board Policy and Revised Administrative Regulation 4121-Temporary/Substitute Personnel 2.7. Second reading and Adoption of Revised Board Policy 4200-Classified Personnel 2.8. Appointment of CSEA’s Nominee to the Personnel Commission 2.9. Approval of Agreement No. A16.144 – Student Teaching/Intern Agreement with Valdosta State University 3. EDUCATIONAL SERVICES 3.1. Acceptance of Gifts for Simi Valley Unified School District 2015-2016 3.2. Approval and Ratification of Educational Field Trips 3.3. Approval of High School Booster Organization for 2015-2016 3.4. Approval of Out of State Travel, National Career Pathways Annual Conference 3.5. Approval of Renewal Agreement A16.142 Between Simi Valley Adult School And Career Institute No-Cost Agreement and Los Robles Hospital and Medical Center 3.6. Approval of Renewal Agreement A16.143 Between Simi Valley Adult School And Career Institute No-Cost Agreement with Los Robles Hospital and Medical Center

3.7. Approval of California Healthy Kids Survey (CHKS) and the California School Climate Survey (CSCS) to be administered during the 2015-2016 School Year 3.8. Approval of Out of State Travel, Secondary Education 3.9. Second Reading and Adoption of Revised Administrative Regulation 6158.1 (Independent Study Program – Private Instruction) 3.10. Approval of Agreement No. A16.104 Memorandum of Understanding Between Simi Valley Unified School District and Equal Opportunity Schools 4. STUDENT SUPPORT SERVICES 4.1. Approval of Agreement No. A16.139 Between Simi Valley Unified School District and The Ventura County Special Education Local Planning Area (SELPA) 2015 Local Plan 4.2. Approval of Agreement No. A16.140 Authorizing the Superintendent and/or his Designee to Contract with Gambassa for 2015-2016 4.3. Approval of Agreement No. A16.159 Authorizing the Superintendent and/or his Designee to Contract with EBS (Educational Based Services) for 2015-2016 5. BUSINESS & FACILITIES 5.1. Approval of Warrants – September 1, 2015 through September 30, 2015 5.2. Approval of Purchase Orders B16-00295 through P16-00922, in the Amount of $2,236,001.25 5.3. Approval of Transfer of Funds for the Month of September 2015 5.4. Ratification of Agreement No. A16.133 between Simi Valley USD and Starnet Data Design, Inc. to Provide Technology Consultant Services 5.5. Ratification of Agreement No. A16.132 between Simi Valley Unified School District and Ardalan Construction Company, Inc. to Provide and Install new Carpet at Valley View Middle School 5.6. Procurement of LED Light Bulbs for Various Schools 5.7. Ratification of Compromise and Release or Stipulated Award 5.8. Approval of Agreement No. A16.153 between Simi Valley Unified School District and Total Compensation Systems (TCS) for Actuarial Study of Future Retiree Benefits (GASB 45) 5.9. Approval of 2015/2016 Rates for Insurance Policies

5.10. Adoption of Resolution Numbers 10-15/16 through 18-15/16, Authorized Bank Accounts and Signatories of the Simi Valley Unified School District for the 2015/2016 School Year 5.11. Approval of Agreement A16.157 between Simi Valley Unified School District and Terra Firma Enterprises to Provide Technical Assistance for Emergency Management Services 5.12. Approval of Change Order No. 4, White Oak ES Modernization Project 5.13. Approval of Change Order No. 1, Site Gas & Water for Berylwood ES 5.14. Approval of Change Order No. 1, Site Gas, Water and Sewer for Simi ES 5.15. Approval of Change Order No. 1, HVAC Equipment Replacement at Hollow Hills Fundamental School 5.16. Approval of Change Order No. 1, Site Preparation for Playground Equipment Summer 2015 5.17. Approval of Change Order No. 1 for the Four Relocatable Classroom Buildings Vista Fundamental School Project 5.18. Approval to Use CMAS Contract to Purchase Storage and Back-Up Systems for the District Student Information System ACTION CALENDAR: BUSINESS & FACILITIES: BELWOOD MSC, Daniels/Blough, (4/1/0), the Board decision to accept the highest bid to BIDS (5.1.) purchase the Belwood Elementary School Site Resolution No. 05-15/16 was awarded to (Out of order Motion) City Ventures for $7,960,000.00 with additional terms. Motion #690 On June 30, 2015, the Board of Education adopted Resolution No. 79-14/15 and 80-14/15 authorizing the public sale of 11.7 ± acres, commonly referred to as Belwood Elementary School, located at 3050 Kadota Street, Simi Valley, California 93063 and calling for the opening of bids on September 8, 2015, later extended to October 6, 2015. At this meeting the Board must review the written bids submitted and then call for oral bids. Resolution No. 05- 15/16 is included for setting for the terms and conditions of the award of the bid. The District has fulfilled the requirements of the Education Code: calling for a formal resolution to declare surplus property, notifying other public agencies, publishing public notice, posting of intent to sell property and the invitation to bid. Sealed bids have been accepted. It is recommended that the Board of Education call for oral bids and, if acceptable bids are received, accept a bid at this meeting.

Joel Kirschenstein began the process of oral bids after qualifying the proposals. The highest bid was $6.5M. Oral bids will be accepted beginning at 5% over $6.5M, next a 3% increase, and then in increments of $100K: Bidders were given 5 minutes to decide to continue bidding. The Board decided not to go into closed session and waited for the oral bidding to begin. Joel Kirschenstein stated that Stratham Company had submitted the highest conforming bid of $6.5M (a non-contingent offer, closing in 18 months or soon; scheduled term payments over 12 months, with a very specific deposit and payment schedule). Call for additional bids: • $6,825,000 – Hufsdar Investors • $7,029,750 – next increment; KB Homes • $7,179,750 – next increment; Hufsdar Investors • $7,329,750 – next increment KB Homes • $7,429,750 – next increment – Hufsdar Investors • $7,529,750 – next increment – KB Homes • $7,629,750 – next increment – Hufsdar Investors • $7,729,750 – next increment – City Ventures (with conforming deposit schedule over a period of time; 18 months; “verbally stating now”) • $7,829,750 – next increment – No bid The board adjourned to closed session to discuss awarding the highest bids. When the board returned to open session it was announced by Joel Kirschenstein that the final highest bid was submitted by City Venture with a final bid of $7,960,000; with terms, $250,000 deposit, another $250,000 in 6 months, all cash at close of escrow or 18 months following buyers due diligence. Mr. Kirschenstein also stated there would be two back up bidders: Hufsdar and KB Homes. Trustee White asked for a motion to approve the resolution. Trustee Sandland thanked all the bidders and Joel Kirschenstein and his team. She stated her concern that the board has an obligation to solicit more bidders. Furthermore she stated she was delighted with the bids and questioned the original evaluation and reminded the board that real estate will only increase over time and the district may need that space in the future. In closing she stated she respects the process, but wanted to explain why she would vote against the resolution. Vote: Ayes: Daniels, Collins, Blough, White Noes: Sandland Absent: None Abstained: None EARTHQUAKE MSCU, Daniels/Sandland, (5/0), the Board considered purchasing earthquake INSURANCE (5.2.) insurance and the decision was made not to purchase earthquake insurance. Motion #684 FEMA requires that school districts obtain earthquake insurance coverage for possible reimbursement for future earthquake damage. In order to meet the requirements of FEMA, quotes must be obtained for the coverage. If the Board of Education rejects the cost of the coverage; the District will request a waiver from the California Insurance Commission in the event earthquake damage occurs for buildings previously covered by FEMA.

The District is using an Indication Quote from our Insurance Broker as a reasonable estimate of what the actual premium, terms and conditions may be if we were to seek this required coverage. This quote is based on a $25,000,000 loss limit per occurrence and annual aggregate, covering Simi Valley Unified School District buildings and contents valued at $399,605,465.00. The deductible would be a minimum of 5% of the loss or $1,000,000.00. The annual premium is estimated at $439,566.00. Payment of this premium would be a considerable impact on the General Fund of the District. Additional information is available through the Office of Business Services. Staff recommends not to purchase earthquake insurance. Vote: Ayes: Daniels, Collins, Sandland, Blough, White Noes: None Absent: None Abstained: None BOARD/ADMINISTRATION: ZESTE Consulting MSCU, Blough/Daniels, (5/0), the Board approved the Agreement A16.158 A16.158 (2.1.) for Zeste Consulting to provide brand development and marketing services. Motion #685 Dr. Peplinski introduced Michellene DeBonis owner of Zeste Consulting: Simi Valley Unified School District needs a strategic program to inform, educate, and inspire its audiences, with the goal of turning perceptions around and eventually creating advocates who can evangelize the district’s gains, reinforce positive progress, and become ambassadors of key messages and initiatives. Ms. DeBonis greeted the board and reviewed her presentation to the Board Trustees. Zeste Consulting has proposed a program that includes the following: • An audit and synthesis of where the district is today from multiple prospectives (internal stakeholders, community, parents) and the board’s vision and goals for the future • Defining a brand roadmap and promise, which will become a galvanizing message for all stakeholders • Introduce a professionalized, modern identity (district logo) • Develop an overarching, unifying campaign theme and marketing plan and calendar The proposed Scope of work and deliverables: • Phase 1: Discovery and Brand Roadmap (September – November 2015) • Phase 2: Creative Development (November 2015 – January 2016) • Phase 3: Marketing Plan, Calendar & Support (September 2015 – TBD) Questions: Trustee Blough inquired about Ms. DeBonis past experience, how much listening to schools/community and what the roll out timeframe is. Ms. DeBonis responded in order, that she has worked for herself, private companies and for non-profits corporations: she is a UCLA graduate; she plans to use surveys and personal interviews with a wide variety of

stakeholders, to understand the perception of business/city/prospective residents/parents/employees; the schedule will be an aggressive plan to cover a six month period, tangible deliverables by the end of the year and a soft launch in the new year. Trustee Daniels inquired how was the marketing plan going to cover the singular entity (district in whole) versus the twenty-eight 28 campuses. Ms. DeBonis responded it is her plan to create a stage on which the schools can thrive; the district plays a supportive role; with the main focus on where the district wants to go in the future. Trustee Collins stated the board has been marketing how great is our schools are for a very long time. He inquired what Ms. DeBonis’ strategy is to sell the parents into the neighborhood school. Ms. DeBonis responded, though leadership; analytics; educating parents about neighborhood schools; yet so many programs are available for every learner. Prospective parents need to know all the programs that are available; communication will be part of the marketing plan. Trustee Sandland inquired how do you reach all the parents? Ms. DeBonis responded, much like the LCAP survey results, her goal is to do a survey; mindful to pull a quality response; we are not going to survey 100% of all parents. Vote: Ayes: Daniels, Collins, Sandland, Blough, White Noes: None Absent: None Abstained: None PERSONNEL SERVICES: (None) EDUCATIONAL SERVICES: INSTRUCTIONAL MSCU, Blough/Daniels, (5/0), the Board adopted Resolution No. 08-15/16 MATERIALS on sufficiency of instructional materials. RES. 08-15/16 (4.1.) Motion #686 Education Code 60119 requires the Governing Board of every local educational agency to hold an annual public hearing. At the public hearing, the Board of Education must make a determination of the adequacy of textbooks or instructional materials consistent with the state adopted standards and framework to be held each year. A public hearing will be held on October 6, 2015. It is a requirement that students be provided textbooks or other instructional materials in the core academic areas; English/Language arts, Mathematics, History/Social Science, and Science. The Board of Education of the Simi Valley Unified School District supports this requirement. The Board is required to adopt a resolution regarding the sufficiency of instructional materials in the District in order to receive instructional materials funds for textbooks and instructional materials. Sufficiency of textbooks means that each student has access to standards-aligned textbooks or instructional materials during the instructional day as well as for required homework. It does not require that students have two sets of textbooks; one set for school and one set for home. All materials are available for viewing in the Curriculum Center.

A public hearing is required and is on this agenda under Section 2.2, Public Hearings. Notice of the public hearing was posted in accordance with District procedures. Vote: Ayes: Daniels, Collins, Sandland, Blough, White Noes: None Absent: None Abstained: None INSTRUCTIONAL MSCU, Blough/Daniels, (5/0), the Board approved the use of the Pupil MATERIALS Textbook and Instructional Materials Funds to provide adequate textbooks and FUNDING (4.2) materials for students. Motion #687 Education Code 60119 specifies that each school district hold a public hearing each year and action of the Board of Education for determination of the adequacy of textbooks or instructional materials consistent with the content and cycles of the curriculum frameworks adopted by the state board for mathematics, science, history/social science and English language arts. A public hearing will be held on October 6, 2015. Funds for textbooks and instructional materials must be expended on materials that have been approved by the State Board of Education for Grades K-8. Grades 9-12 do not have this restriction. In preparation for the 2015-2016 school year, books and materials were purchased in mathematics, science, history/social science, English language arts for students in Grades K-12. These materials have been approved by the Board of Education and will be used to assist in the instruction of the Board approved California State content standards in each of the curriculum areas. Instructional funds will be used to purchase materials in the stated content areas that are consistent with the adoption cycles content and are required for growth and need. A public hearing is required and is on this agenda under Section 2.2 Public Hearings. Notice of the public hearing was posted in accordance with District procedures. Vote: Ayes: Daniels, Collins, Sandland, Blough, White Noes: None Absent: None Abstained: None SAFE SCHOOLS MSCU, Sandland/Blough, (5/0), the Board adopted Resolution No. 09-15/16 RES. 09-15/16 (4.3.) on Safe Schools. Motion #688 Recent events have placed school safety in the national and state spotlight, underscoring the importance of schools and communities engaged in addressing the conditions of children. In an era of limited resources, collaboration with local law enforcement and other government agencies will be required to maintain safe schools. The following resolution ensures the Simi Valley community of the priority Simi Valley Unified School District places on student and staff safety and its advocacy efforts to encourage the Legislature to provide the necessary resources to increase the number of trained adults on campus, the security of school facilities and collaboration with local agencies. There are four components that are important to making sure SVUSD is safe for students and staff as recommended by the Council of Educational Facilities Planners International, Safe Schools: Best Practices Guide (Spring 2013):

• INFRASTRUCTURE - Reconciling the need for a true community school, built for creativity and exploration – and interaction by community members – the goal is to ensure that emergency preparedness and response are woven into the very construct of the learning space; to narrow risk from a plethora of threats by creating concentric circles of protection. • CRISIS COMMUNICATIONS - When time is crucial, ensuring that the built environment aids in crisis communication is essential. The goal is to ensure that emergency contact is readily available to building occupants for reaching one another and emergency first responders. In a dire emergency, simple and direct communication is critical. • STAFFING - The issue of safety and security of students involves more than just local law enforcement…it involves mental healthcare providers, building security and maintenance personnel, trained teachers and office staff, and a comprehensive campus emergency plan. • PROCEDURES - When an emergency occurs within the school, staff and students must know how to effectively respond within mere moments. Practiced procedures produce effective results. The built environment must accommodate such response; namely, evacuation, lockdown, lockout, and shelter responses. Trustee Daniels inquired on what the district is doing to mitigate issues, working with the SVPD, developing a plan that everyone understands. Dr. Peplinski responded that there is a plan and that it could be discussed at a future meeting. Vote: Ayes: Daniels, Collins, Sandland, Blough, White Noes: None Absent: None Abstained: None STUDENT SUPPORT SERVICES: (None) INFORMATION CALENDAR: BOARD/ ADMINISTRATION: FUTURE LEGAL At the September 8, 2015, Board of Education meeting trustees SERVICES (1.1.) were given proposals from four law firms. Fagen, Friedman & Fulfrost, LLP and Thurbon & McHaney, LP submitted information for comparison. Proposals received: • Garcia, Hernandez, Sawhney & Bermudez, LLP • Myers, Widders, Gibson, Jones & Feingold, LLP • Orbach, Huff, Suarez & Henderson, LLP • Richards, Watson, Gershon Upon evaluation of the proposals, the Board may agree to invite one or more firms to a future board meeting to present their qualifications and respond to questions from panel members.

With the addition of legal counsel, or use of legal consultants, added resources will create the opportunity for Simi Valley Unified School District Board Members and Administrative Staff to utilize alternative legal resources in addition to the current legal firms being used. With the addition of legal counsel, or use of legal consultants, additional retainer fee(s) will need to be funded. Trustee Daniels and Trustee Blough look forward to hearing from the legal firms in the future. PERSONNEL SERVICES: (None) EDUCATIONAL SERVICES: BP/AR 6184 First Reading of Revised Board Policy and Administrative Regulation 6184 (1.1.) (Continuation Education) CLASS SIZE Information on Class Sizes Grades K-12 for the 2015-2016 School Year K-12 (2.1.) In accordance with Article XII of the contract between the Simi Valley Unified School District and the Simi Educators Association, principals are to make every reasonable effort to keep academic class sizes grades K-3 no higher than twenty-eight (28) students, grades 4- 6 no higher than thirty-six (36) students. After the fourth week of each semester, principals are required to report to the Superintendent any classes which exceed this class size. Also included is a summary of secondary classes which have an enrollment of less than twenty-two (22) students and a rationale for maintaining the classes as well as a summary of instructors with more than 190 student contacts in academic classes. STUDENT SUPPORT SERVICES: (None) BUSINESS & FACILITIES: LEGAL Legal Claim Rejected by Operation of Law CLAIM (5.1.) C4 BOND C4 Projects Update – In an effort to keep the Board of Education more informed UPDATE (5.2.) regarding the expenditures of the remaining C4 Bond funds, a report will be prepared reflecting the status of projects that the Board approved allocations towards, dating back to 2013. Trustee Blough inquired about the $29m available (non-allocated). Mr. Todo responded that the total monies available include approximately $2m which has been made available for re- allotment from completed projects. Trustee White requested the listing of needs from schools. Mr. Todo responded on October 20, at the Special Board meeting and Budget Study

Workshop, focus could be on Bond strategy. Trustee White agreed that both the C4 bond monies and Future Bond strategy should be discussed. BREAK Pause meeting: 8:25 p.m. to go back to Action #1.2. PRESENTATION Presentation by Jordan, Gilbert & Bain for Landscape Design Services at LANDSCAPE Royal High School and Sinaloa Middle School DESIGN (5.3.) Paul Jordan greeted the board members. His company has worked very diligently preparing preliminary plans starting with Sinaloa Middle School. His presentation included changes to the campus with would be removing and replacing trees, adding seat walls, raised planters, pavers and water tolerate plants as well as some artificial turf. This preliminary plan can be modified per direction from staff. The second part of the presentation was about Royal High School which included shifting parking areas, creating new plaza space, enhancing the look of the fencing and entrances facing Royal Avenue by adding pilasters, adding trees and shrubs. Both schools would have much better curb appeal, landscape would be more economical (water conservation and maintenance), and provide more seating for students. Trustee Sandland stated she likes the added seating and the planned pilasters which will enhance Royal High School’s curb appeal. She hopes tree removal will be minimal. Mr. Jordan responded the current plans included removal of the redwoods; but those trees would be replaced. Principal Derrick would like to see a combination of adding pilaster every 30 feet (with the current fencing) and the enhanced plan for the entrance pilasters. Trustee Daniel voiced his concern over the choice of Crepe Myrtle trees as they may be a maintenance issue in the future. Mr. Jordan responded that the choice of trees can be revisited. Pedro Avila requested approval by the board to move forward with pilasters on the fence and at the entrance on the Royal High School campus. The consensus of the board was to approve going forward with plans to include pilaster on the fence and at the entrance of Royal High School. BREAK Trustee White paused the discussion to extend the meeting beyond 10:00 p.m. Motion#689 MSCU, Blough/Daniels, (5/0), the Board agreed to extend the meeting. Vote: Ayes: Daniels, Collins, Sandland, Blough, White Noes: None Absent: None Abstained: None PRESENTATION Presentation by Amador Whittle Architects, Inc. for Lunch Shelters at Royal LUNCH High, Sinaloa Middle and Valley View Middle Schools SHELTERS (5.4.) Jean Amador has been working on various projects with Simi Valley Unified School District for 5 years. The presentation included plans to enhance seating and shade areas for Sinaloa Middle School, Royal High School and Valley View Middle School. The enhancements would include kite structures, low seating walls, planter walls giving students a protected and pleasant place to sit out of the sun and wind. The plans would provide seating for more students: • Royal High School - 192-384 • Sinaloa Middle School – 208

• Valley View - 120 Ms. Amador also shared some quick option to get through state architecture approval for shade structures. Dr. Peplinski and Trustee Sandland like the presentations. CONSIDERATION, Screening, discussion, clarification, prioritization, and preliminary DISCUSSION OF information regarding the following agenda items previously proposed by PROPOSED ITEMS board members or others pursuant to Board Bylaw 9322. FOR FUTURE MEETINGS: (Note: This format will allow board members to screen and clarify proposed items on the agenda, and give direction to staff to bring an item forward as an information, consent or action item the following month; prioritizing items and using staff as efficiently as possible.) Note: It was agreed to not discuss any items on the list until the October 20 meeting. 1. Pending Items: Further discussion needed prior to moving forward. 1.1. Green Initiative – CSBA policy language - Trustee Blough 1.2. Discussion: Outside Counsel/Local – Trustee Daniels 1.3. Continue At-large to district election boundaries (Jan 2016) – Trustee Collins 1.4. Status of marketing component (Oct 2015) – Trustee Daniels 1.5. Status of trees on campuses/inventory/maintenance – Trustee Daniels 1.6. Propose a discussion about athletic programs overlapping with academic programs (Ms. Salgado will meet with high school staff on September 11) – Trustee White 1.7. A report and more presentations by students about the Arts and Music programs offered at our schools. – Trustee Sandland 1.8. Scheduled Maintenance Program - Trustee Daniels 1.9. An update on the one-to one program (year 3) – Trustee Blough 1.10. Create an Accountability Task Force - Trustee Collins 1.11. Measured Progress/School City – Trustee Blough

NEW PROPOSED ITEMS FOR FUTURE MEETINGS: 1. Review the School Safe document - Trustee Daniels 2. Trustee Daniels – discussion on current district wide enrollment of individual schools. ANNOUNCEMENTS 1. October 20, 2015 – 5:30 pm, Closed Session/Special Board Meeting, Budget Work shop – City Hall, Council Chambers 2. October 27, 2015 – 5:30 pm, Tri-Agency Public Meeting – Sinaloa Middle School, MPR 3. November 17, 2015 – 5:30 pm, Closed Session/Regular Board Meeting - City Hall, Council Chambers ADJOURNMENT MSCU, Daniels/Blough, (5/0), to adjourn the meeting at 10:38 p.m. Motion #691 Approved on October 20, 2015 MSCU=Motion, Seconded, Carried, Unanimous ___________________________ ______________________________ Dan White, Board President Dr. Jason Peplinski, Superintendent

P L E A S E P O S T

SIMI VALLEY UNIFIED SCHOOL DISTRICT

BOARD OF EDUCATION AGENDA

Date: TUESDAY, OCTOBER 6, 2015

Closed Session: 5:00 PM

Regular Session: Immediately following Closed Session

Public Hearing: Convening approximately 6:00-6:30 PM

Location: SIMI VALLEY CITY HALL - COUNCIL CHAMBERS

2929 Tapo Canyon Road, Simi Valley, CA 93063

NOTICE: Regular meetings of the Board of Education are held monthly in the City Hall Council Chambers during the months of August through June. The meetings are scheduled on Tuesday evenings. The Board may meet in closed session to consider items in Agenda Section A1.

The narrative agenda for regular Board meetings is posted 72 hours prior to the meeting, 24 hours prior to a special Board meeting, and ten days prior to a public hearing on the web at http://www.simivalleyusd.org at the entrance to the District Office Educational Services Center and all school sites. Individuals may contact the Superintendent's Office at 805-306-4500 X4002 or visit during business office hours to review agenda materials prior to a meeting. Forty-eight hour advance notice is required to meet special needs for individuals with disabilities and, upon written request, materials in alternative formats will be provided for public meetings.

B.

CALL TO ORDER REGULAR MEETING (*City Hall Chambers)

1.

Flag Salute

2.

The Board President will report any action taken in closed session.

A.

OPENING ACTIVITIES

1.

CALL TO ORDER (Time: 5:00 p.m. *Community Conference Room)

2.

Public Comments on Closed Session Note: Public comments on Open Session Items may be given under Agenda sections F; or G

3.

ADJOURN TO CLOSED SESSION

3.1.

CONSIDERATION OF STUDENT DISCIPLINE - EXPULSION, pursuant to California Education Code §48918, Discuss Recommendation of Waiver of Student Expulsion Hearing Case #1 (Resolution #06-15/16)

3.2.

CONSIDERATION OF STUDENT DISCIPLINE - EXPULSION, pursuant to California Education Code §48918, Discuss Recommendation of Waiver of Student Expulsion Hearing Case #2 (Resolution #07-15/16)

3.3.

CONSIDERATION OF STUDENT DISCIPLINE - EXPULSION, pursuant to California Education Code §48918, Discuss Recommendation of Waiver of Student Expulsion Hearing Case #3 (Resolution #19-15/16)

3.4.

CONFIDENTIAL STUDENT MATTERS: The Board will meet in closed session to discuss confidential student matters protected by state and federal law, including, but not limited to the Family Education Rights and Privacy Act (FERPA), California Education Code 49060 et.seq.,49073 et.seq., and California Constitution Article 1 section 1 to consider special education Settlement Agreement No. A16.166

3.5.

CONFERENCE with LABOR NEGOTIATORS pursuant to Government Code §54957. SEA, Dan Houghton, District Negotiator

3.6.

CONFERENCE with LABOR NEGOTIATORS pursuant to Government Code §54957. CSEA, Dan Houghton, District Negotiator

3.7.

The Board of Education will meet in closed session in accordance with provisions in Government Code Section 54957, Public Employment Matters - Discipline, Dismissal, Release

3.8.