City Commission Regular Meeting (2025-03-04)

AGENDA FERNANDINA BEACH CITY COMMISSION REGULAR MEETING MARCH 4, 2025 6:00 PM CITY HALL COMMISSION CHAMBERS 204 ASH STREET FERNANDINA BEACH, FL 32034 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE / INVOCATION Invocation by Pastor Chris Thomas of Macedonia AME Church. 4. PRESENTATIONS 4.1 PRESENTATION - NASSAU HUMANE SOCIETY - Nassau Humane Society Executive Director Chantel Scherer will present the "City Commission Dog of the Month." 4.2 PRESENTATION - FERNANDINA BEACH MAIN STREET - Fernandina Beach Main Street Interim Executive Director Ms. Lulu Huppmann will provide a synopsis of projects occurring within each of the four Main Street Councils (Promotions, Economic Vitality, Organization, and Design). 5. PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA OR CONSENT AGENDA 6. CONSENT AGENDA 6.1 AUTHORIZATION TO DEFEND - MERCHELL JONES - RESOLUTION 2025-36 AUTHORIZING THE CITY ATTORNEY PRO TEM TO DEFEND THE CITY IN THE MATTER OF MERCHELL JONES V. CITY OF FERNANDINA BEACH; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the City's approved legal counsel to defend in the matter of Merchell Jones v. City of Fernandina Beach, Case No: 25-CA-21, in the Fourth Judicial Circuit Court in and for Nassau County, Florida. 6.2 AGREEMENT AMENDMENT - NATIONWIDE TRUST COMPANY, FSB - RESOLUTION 2025-37 APPROVING AN AMENDMENT TO THE AGREEMENT WITH NATIONWIDE TRUST COMPANY, FSB, AS CUSTODIAN, TO ADD CHARLES SCHWAB PERSONAL CHOICE RETIREMENT ACCOUNT (PCRA) SELF-DIRECTED BROKERAGE OPTION TO THE FERNANDINA BEACH 457(B) PLAN AND TRUST; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFECTIVE DATE. Synopsis: Approves the amendment to the Agreement with Nationwide Trust Company, FSB, as Custodian to add Charles Schwab Self-Directed Brokerage Services to the Fernandina Beach 457(b) Plan and Trust. 6.3 VOLUNTARY ANNEXATION AGREEMENT - 515 SUNSET ROAD - RESOLUTION 2025-38 APPROVING THE EXTENSION OF WATER AND WASTEWATER SERVICES OUTSIDE THE CORPORATE LIMITS; ACCEPTING THE VOLUNTARY ANNEXATION PETITION FOR ONE PARCEL CONTAINING APPROXIMATELY 0.33 ACRES OF LAND LOCATED AT 515 SUNSET

ROAD; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the extension of water and wastewater services to the property owner identified whose property is located at 515 Sunset Road, Parcel Number: 00-00-30-0880-0002-0000 and also approves the Voluntary Annexation Petition. 6.4 AWARD OF INVITATION TO BID 25-07 - BUDGET TRANSFER - R&M SERVICE SOLUTIONS, LLC. - RESOLUTION 2025-39 AWARDING INVITATION TO BID (ITB) 25-07 TO R&M SERVICE SOLUTIONS, LLC. FOR INSTALLATION OF A SANITARY SEWER FORCE MAIN ON SIMMONS ROAD; AUTHORIZING A BUDGET TRANSFER; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Awards ITB 25-07 to R&M Service Solutions, LLC for installation of a sanitary sewer force main on Simmons Road and the associated budget transfer in the amount of $224,842.00. 6.5 AWARD OF INVITATION TO BID 25-08 - BUDGET TRANSFER - SOUTHERN EARTHWORKS, LLC. - RESOLUTION 2025-40 AWARDING INVITATION TO BID (ITB) 25-08 TO SOUTHERN EARTHWORKS, LLC. FOR INSTALLATION OF A WATER MAIN AND SEWER FORCE MAIN ON FRIENDLY ROAD; AUTHORIZING BUDGET TRANSFER; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Awards ITB 25-08 to Southern Earthworks, LLC for installation of a water main and sewer force main on Friendly Road and approves the associated budget transfer in the amount of $347,386. 7. RESOLUTIONS 7.1 FULL-TIME STAFF INCREASE - CITY MANAGER'S OFFICE - RESOLUTION 2025-41 APPROVING THE ADDITION OF A FULL-TIME POSITION IN THE CITY MANAGER’S OFFICE AND THE ASSOCIATED BUDGET TRANSFER; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves increasing the budgeted full-time headcount in the City Manager's Office to include a budget transfer to allocate funds for the Project Manager position in the amount of $14,000. 7.2 CHANGE ORDER APPROVAL - KIMLEY-HORN AND ASSOCIATES, INC. - RESOLUTION 2025-42 APPROVING KIMLEY-HORN AND ASSOCIATES, INC. CHANGE ORDER NO. 2 FOR THE REVITALIZATION OF THE CITY’S DOWNTOWN DISTRICT FOR DESIGN AND CONSTRUCTION DOCUMENTS FOR NORTH AND SOUTH 2ND STREET IN THE AMOUNT OF $44,750; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves Kimley Horn and Associates, Inc. Change Order No. 2 for design and construction documents for North and South 2nd Street in the amount of $44,750. 8. ORDINANCE - FIRST READING 8.1 MASTER FEE SCHEDULE AMENDMENT - ORDINANCE 2025-02 ESTABLISHING AND AMENDING FEES FOR FIRE, MARINA, PARKS AND RECREATION, PLANNING AND CONSERVATION, SANITATION, WATER AND WASTEWATER, (EXCLUDING WATER AND WASTEWATER CAPACITY FEES), FOR FY 2024/2025; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends the Master Fee Schedule established by Ordinance 2024-17. 9. BOARD APPOINTMENTS 9.1 HISTORIC DISTRICT COUNCIL - One appointment: one applicant (Ms. Heather Sherstad- Schaller). 10. CITY MANAGER REPORTS 11. CITY ATTORNEY PRO TEM REPORTS

12. CITY CLERK REPORTS 13. MAYOR/COMMISSIONER COMMENTS 14. ADJOURNMENT __________________________________________________________________________________________________ • A THREE (3) MINUTE TIME LIMIT MAY BE IMPOSED FOR ALL SPEAKERS (EXCEPT IN A QUASI-JUDICIAL HEARING). A “REQUEST TO SPEAK” FORM IS AVAILABLE ON THE COUNTER AT THE ENTRANCE TO THE COMMISSION CHAMBERS. THE FORM SHOULD BE GIVEN TO THE CITY CLERK UPON COMPLETION. • THE MAYOR WILL DETERMINE THE ORDER OF THE SPEAKERS AND MAY IMPOSE MORE RESTRICTIVE TIME LIMITS. • ONE PERSON WILL SPEAK AT A TIME AND ADDRESS COMMENTS TO THE MAYOR, NOT INDIVIDUAL CITY COMMISSION MEMBERS. • THE CITY COMMISSION MAY ASK QUESTIONS OF SPEAKERS WHO WILL HAVE ONE MINUTE TO RESPOND. ADDITIONAL TIME MAY BE GRANTED AT THE DISCRETION OF THE MAYOR OR BY A MOTION BY THE CITY COMMISSION. • SPEAKERS MAY FILE COPIES OF THEIR REMARKS WITH THE CITY CLERK WHO WILL MAKE THEM AVAILABLE TO THE COMMISSION. • MULTI-MEDIA PRESENTATIONS MUST BE SUBMITTED TO THE CITY CLERK NO LATER THAN THE FRIDAY BEFORE THE MEETING. • FERNANDINA BEACH CITIZENS WILL SPEAK BEFORE NONRESIDENTS AND SPEAKERS WILL LIMIT REMARKS TO THE SPECIFIC SUBJECT MATTER. • DISCUSSION – DIRECTION - ACTIONS ITEMS MAY BE ACTED UPON BY THE CITY COMMISSION BY EITHER A MOTION AND VOTE IN ACCORDANCE WITH ROBERTS RULES OF ORDER, OR BY A CONSENSUS OF THE CITY COMMISSION. • PURSUANT TO RESOLUTION 95-32, IF AN ITEM IS NOT ON THE AGENDA IT REQUIRES A FOUR-FIFTHS VOTE OF THE CITY COMMISSION DECLARING THE ITEM AN EMERGENCY BEFORE ACTION CAN BE TAKEN. • QUASI-JUDICIAL - DENOTES THAT THE ITEM MUST BE CONDUCTED AS A QUASI-JUDICIAL HEARING IN ACCORDANCE WITH CITY COMMISSION ESTABLISHED PROCEDURE AND FLORIDA STATUTES. ANY PERSON WISHING TO APPEAL ANY QUASI-JUDICIAL DECISION MADE BY THE COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS, AND, FOR SUCH PURPOSES, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS MADE. • AT THE DISCRETION OF THE MAYOR, A RECESS MAY BE SCHEDULED EVERY NINETY MINUTES. _____________________________________________________________________________________________________________ Persons with disabilities requiring accommodations in order to participate should contact the City Clerk at (904) 310-3115 or TTY/TDD 711 (for the hearing or speech impaired).