THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING

4 Thursday, March 14, 2024 THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING LOCATION: IN-PERSON: DISTRICT OFFICE BOARD ROOM 1234 ARCADIA AVE VISTA, CA 92084 AND LIVE STREAM: https://live.myvrspot.com/st?cid=ZDE5YW (English) https://live.myvrspot.com/st?cid=N2IyYT (Spanish) ---------------------------- CLOSED SESSION AT 5:00PM OPEN SESSION AT 6:00PM OR WHEN CLOSED SESSION ADJOURNS IF THAT OCCURS AFTER 6:00PM. ---------------------------- To view the full packet and agenda visit us at BoardDocs an On Line-Agenda System at www.boarddocs.com/ca/vusd/board.nsf Enter through the PUBLIC SITE --------------------------------------- *IMPORTANT NOTICE: Members of the public who would like to address the Board can attend the meeting in person or attend virtually. See below for specific requirements * ------------------------------------------------------ IMPORTANT NOTICE: This meeting will be held In Person and Virtually/Live Streamed. PUBLIC COMMENTS/COMMUNITY MEMBERS: Members of the public who would like to address the Board may choose to attend the meeting in person and request a hold card OR may choose to speak virtually. For members choosing to speak in person, the hold card request must be received the day of the meeting BEFORE ITEM 1.A. OR BEFORE THE MEETING BEGINS. For members choosing to speak virtually, the hold card request must be emailed to christinalupola@vistausd.org the day of the meeting beginning at 5:00pm and BEFORE ITEM 1.A. OR BEFORE THE MEETING BEGINS to receive specific instructions on accessing the virtual meeting in order to make their public comment virtually. For virtual participants, your name as submitted on your email request must be clearly listed on the attendee list. When the Board President invites you to speak, the moderator will unmute your device. Please state your name for the record. In an effort to gain as much public input as possible, individual speakers will be limited to THREE MINUTES OR LESS. The total amount of time for the public on any agenda item shall be limited to twenty minutes, unless this time is waived or changed by the majority of the Board. --------------------------------------- OUR DISTRICT'S VISION, CORE VALUES, AND PORTRAITS VISION: Every student graduates from Vista Unified as a resilient, agile learner and creative problem solver who navigates the world with confidence and kindness and eagerly embraces local and global challenges. Learner Portrait: Kind and Confident; Curious and Connected; Capable and Knowledgeable Adult Portrait: Compassionate Champion; Flexible and Innovative Facilitator; Open-Minded and Equity-Centered Learner System Portrait: Inclusive Culture Focused on Growth; Joyful, Innovative, Rigorous, and Equitable Learning Environments; Future-Oriented, Forward Thinking; Family and Community Partnerships CORE VALUES: • Respect: Knowing, valuing, and treating all with dignity. • Trust: Focusing every decision on the best interests of our learners through transparency, honest communication, and integrity. • Collaboration: Creating a culture of continuous improvement, working in partnership with students, families, staff, and the community. • Equity: Valuing diversity and providing equitable access and resources across the district for all students and adults to reach their full potential. • Kindness: Developing a compassionate, nurturing, and kind learning and working environment. --------------------------------------- BOARD BYLAW 9323 - MEETING CONDUCT: The board asks all members of the public who speak during public comments to respect the Board's Joint Statement Promoting Civil Discourse and Following our District Values. How we treat each other sets the example for the students we serve. The board president will follow the meeting conduct procedures outlined in Board Bylaw 9323. --------------------------------------- 1. Closed Session 5:00 P.M. Subject A. CALL TO ORDER IN OPEN SESSION Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 1. Closed Session 5:00 P.M. Type Procedural Government Code Section 54963 provides that any person (including employees or Board Members) shall not disclose confidential information acquired by being present during a Closed Session to a person not entitled to receive such information, unless the Board authorizes disclosure of that information. A. PUBLIC COMMENTS B. ANNOUNCEMENT OF ITEMS TO BE DISCUSSED IN CLOSED SESSION ADJOURN TO CLOSED SESSION 5:00 P.M. File Attachments Subject B. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government Code 54957) Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 1. Closed Session 5:00 P.M. Type File Attachments Subject C. LABOR NEGOTIATIONS UPDATE (GOVERNMENT CODE 54957.6 LABOR NEGOTIATOR(S) Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 1. Closed Session 5:00 P.M. Type File Attachments Subject D. STAFF'S RECOMMENDATION FOR EXPULSION ON CASE NUMBER B17-2023/24 Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 1. Closed Session 5:00 P.M. Type Action SUBMITTED BY: DR. CHEREE MCKEAN ISSUE/BACKGROUND: FISCAL IMPACT/FUNDING SOURCE File Attachments Subject E. GOVERNMENT CODE §54957 - PUBLIC EMPLOYEE PERFORMANCE EVALUATION - SUPERINTENDENT Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 1. Closed Session 5:00 P.M. Type SUBMITTED BY: ISSUE/BACKGROUND: FISCAL IMPACT/FUNDING SOURCE File Attachments 2. Open Session/Regular Meeting 6:00 P.M. Subject A. CALL TO ORDER - ROLL CALL - PLEDGE OF ALLEGIANCE Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 2. Open Session/Regular Meeting 6:00 P.M. Type Procedural BOARD MEMBERS Martha Alvarado, President Julie Kelly, Vice President (Teleconferencing) Rena Marrocco, Clerk Rosemary Smithfield, Member Cipriano Vargas, Member DISTRICT STAFF Dr. Matt Doyle, Superintendent Rachel D'Ambroso, Assistant Superintendent, Human Relations Ami Shackelford, Assistant Superintendent, Business Services Dr. Christine Olmstead, Assistant Superintendent, Ed Excellence & Innovation Dr. Shawn Loescher, Chief Operations Officer Christina Lupola, Recording Secretary STUDENT BOARD MEMBERS Analiyah Castillo, Rancho Buena Vista High School B. Sofia Jaimes, Vista High School Brandon Burton, Major General Murray High School Meghan Taft, Mission Vista High School File Attachments 3. Public Report of Actions Taken in Closed Session 4. Approval of Agenda 5. District Announcements Subject A. SUPERINTENDENT COMMENTS Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 5. District Announcements Type SUBMITTED BY: ISSUE/BACKGROUND: FISCAL IMPACT/FUNDING SOURCE File Attachments 6. PRESENTATION BY COMMUNITY MEMBERS: PUBLIC COMMENTS/COMMUNITY MEMBERS: Any member of the audience who wishes to hold and speak to an agenda item (or at the appropriate time, speak to an item not on the agenda) SHOULD COMPLETE A HOLD CARD AND PRESENT IT TO THE BOARD SECRETARY BEFORE ITEM 2.A. OR BEFORE THE MEETING BEGINS. In an effort to gain as much public input as possible, individual speakers will be limited to THREE MINUTES OR LESS. A TOTAL of 20 minutes will be held for public comments under Item 6.A. The remainder of public comments will be continued after completion of Discussion/Action items if necessary. Subject A. PUBLIC COMMENTS - ITEMS NOT ON THE AGENDA / ITEMS FOR FUTURE DISCUSSION Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 6. PRESENTATION BY COMMUNITY MEMBERS: PUBLIC COMMENTS/COMMUNITY MEMBERS: Any member of the audience who wishes to hold and speak to an agenda item (or at the appropriate time, speak to an item not on the agenda) SHOULD COMPLETE A HOLD CARD AND PRESENT IT TO THE BOARD SECRETARY BEFORE ITEM 2.A. OR BEFORE THE MEETING BEGINS. In an effort to gain as much public input as possible, individual speakers will be limited to THREE MINUTES OR LESS. A TOTAL of 20 minutes will be held for public comments under Item 6.A. The remainder of public comments will be continued after completion of Discussion/Action items if necessary. Type Information In an effort to gain as much public input as possible, individual speakers will be limited to THREE MINUTES OR LESS 20 minutes total will be allotted after 20 minutes. The Remainder of Public Comments will be heard before the conclusion of Board Business. File Attachments 7. Discussion/Action Items Subject A. APPROVE THE 2ND INTERIM BUDGET REPORT AND RESOLUTION #24-19 IDENTIFYING BUDGET REDUCTIONS NEEDED IN THE 2024-25 SCHOOL YEAR Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 7. Discussion/Action Items Type Action, Discussion SUBMITTED BY: AMI SHACKELFORD, ASSISTANT SUPERINTENDENT, BUSINESS SERVICES ISSUE/BACKGROUND: AB1200 requires local school districts to file interim reports of their annual budget as of October 31 (First Interim) and as of January 31 (Second Interim), respectively. Districts must collect the financial data for these reporting periods and prepare appropriate interim reports for Governing Board review, approval and submission within 45 days of the close of these periods. A projection of two subsequent years must also be completed. The reported financial data for the Second Interim must adhere to the Criteria and Standards as set forth by the California Department of Education (CDE) and be submitted to San Diego County Office of Education no later than March 15, 2024. The Second Interim Report indicates that the Vista Unified School District will meet its financial obligations for the current and for the subsequent two fiscal years resulting in Positive Certification for the District. A copy of the State SACS document has been provided under separate cover and is available in the Fiscal Services Office and on the District website at https://vistausd.org. (Select Departments > Business Services > Fiscal Services > Financial Reports) This report reflects the financial status of Vista Unified School District as of January 31, 2024 using the State information known to be true at that time. The Second Interim Report incorporates the Local Control Funding Formula (LCFF) calculator in preparing the revenue projections. The funded Cost of Living Adjustment (COLA) for 2023-2024 is 8.22%. The Governor's January Budget Proposal is projecting a reduced COLA for 2024-2025 of 0.76% which is applied to all the LCFF base grants and for each grade span including Supplemental & Concentration funding grants. For 2025-2026, the projected funded COLA is 2.73% based on School Services of California (SSC) projections ("SSC Dartboard"). As a result, the district is bringing to the Board for approval tonight Resolution #24-19: Budget Reductions Needed. Average Daily Attendance (ADA) is still the main driver in funding for LCFF. LCFF distributes the funding based on grade spans and targeting high needs student populations. 2023-2024 funded ADA is benefitting from the three-year average methodology, which allows districts to use the higher of current year, prior year or three prior-year average ADA. As a result, 2023-2024 will be funded at 18,310.62 ADA. For subsequent years, the District is projecting funded ADAs of 17,524.50 and 16,977.22 respectively. The District is also including an assumption that attendance rates will remain at recent historical levels, close to 93% of total enrollment. Current year rate is projected at 93.40%. For Second Interim, the District is projecting Total General Fund Revenues of $365,124,887; and Total General Fund Expenditures of $378,475,297. The District is projecting a deficit of -$13,350,410. The District's ending fund balance is projected to be $108,337,274 and includes the 3% Reserve for Economic Uncertainties of $11,354,259. All other funds have a positive ending fund balance. FISCAL IMPACT/FUNDING SOURCE: File Attachments 2023-24 Second Interim PPT 03_06_2024.pdf (1,589 KB) Resolution 24-19 - Budget Reduction Needed.pdf (188 KB) 2023-24 2nd Interim Report.pdf (9,385 KB) 8. Reports from School Related Organizations (3-5 Minutes) Subject A. VISTA TEACHERS ASSOCIATION (VTA) Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 8. Reports from School Related Organizations (3-5 Minutes) Type Report File Attachments Subject B. CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION (CSEA) Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 8. Reports from School Related Organizations (3-5 Minutes) Type Report File Attachments Subject C. DISTRICT ENGLISH LEARNER ADVISORY COMMITTEE (DELAC) Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 8. Reports from School Related Organizations (3-5 Minutes) Type SUBMITTED BY: ISSUE/BACKGROUND: FISCAL IMPACT/FUNDING SOURCE File Attachments 9. Board Member Report Out (3-5 minutes) Subject A. BOARD MEMBERS TO REPORT OUT FROM RECENT MEETINGS Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 9. Board Member Report Out (3-5 minutes) Type SUBMITTED BY: ISSUE/BACKGROUND: FISCAL IMPACT/FUNDING SOURCE File Attachments 10. Staff Committee Reports to the Board Subject A. STUDENT BOARD MEMBER REPORT: VHS Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 10. Staff Committee Reports to the Board Type SUBMITTED BY: ISSUE/BACKGROUND: FISCAL IMPACT/FUNDING SOURCE File Attachments Subject B. GUIDED LANGUAGE ACQUISITION DESIGN (GLAD) PROGRAM UPDATE Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 10. Staff Committee Reports to the Board Type Report SUBMITTED BY : Dr. Christine Olmstead, Assistant Superintendent of Educational Excellence and Innovation ISSUE/BACKGROUND : Provide update to Guided Language Acquisition Design (GLAD) program. FISCAL IMPACT/FUNDING SOURCE: None. File Attachments VISTA UNIFIED SCHOOL DISTRICT GLAD STRATEGIC PLAN (2021 - 2029).pdf (2,268 KB) Subject C. MEASURE LL FACILITY BOND MICRO WORKSHOP Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 10. Staff Committee Reports to the Board Type Information, Report SUBMITTED BY: Dr. Shawn T. Loescher, Chief Operations Officer, and Ms. Grace Chan (PPC) ISSUE/BACKGROUND: Continuous updates on the Measure LL Bond Facility Projects. FISCAL IMPACT/FUNDING SOURCE: Measure LL File Attachments Measure LL Facility Bond Micro Workshop 3-14-2024.pdf (913 KB) 11. Consent Calendar (Agenda Items 11-16) - All matters listed on the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion in the form listed below. There will be no discussion on these items prior to the time the Board votes on the motion unless members of the Board, the staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. The Superintendent and staff recommend APPROVAL OF ALL Consent Calendar items. Subject A. APPROVE BOARD MEETING MINUTES: FEBRUARY 15, 2024 REGULAR MEETING AND FEBRUARY 28, 2024 SPECIAL MEETING Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 11. Consent Calendar (Agenda Items 11-16) - All matters listed on the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion in the form listed below. There will be no discussion on these items prior to the time the Board votes on the motion unless members of the Board, the staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. The Superintendent and staff recommend APPROVAL OF ALL Consent Calendar items. Type Action (Consent) SUBMITTED BY: ISSUE/BACKGROUND: FISCAL IMPACT/FUNDING SOURCE File Attachments 02.15.24 UN RegularMeetingMinutes.pdf (185 KB) 02.28.24 UN SpecialMeetingMinutes.pdf (127 KB) 12. Human Relations Subject A. APPROVE CERTIFICATED PERSONNEL REGISTER Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 12. Human Relations Type Action (Consent) SUBMITTED BY: Rachel D 'Ambroso, Assistant Superintendent HR ISSUE: Personnel needs in the district have been provided for your information and approval. Justification of these needs include additional personnel, resignations, retirements, leaves of absence, releases, on loan agreements, education code options authorizing the assignment of teachers to teach outside their credentialed area thereby bringing the teacher assignment into compliance. Appendix A-4 of the VTA contract set stipends for Extra Duty Pay/Student Activities assignments. It states, “the district administration will determine on an annual basis what assignments will be filled and unit members, upon selection, will be notified within ten (10) days of their selection by the site administrator”. New Hire/Appointments: Name Position Site Eff. Date Bracamonte, Breeana CTE Hrly Instructor-Culinary Adult Ed TBD Phillip, Kari Teacher-Science RBVHS 2/21/2024 Leave of Absence Name Position Site Eff. Date Ed Code Options: (2023-2024): Name EC Option Subject Area Eff. Date Resignation Name Position Site Eff. Date Baeza Cervantes, Kevin Teacher Maryland 6/05/2024 Balch, Ryan Teacher RMS 6/05/2024 Bess, Cynthia Teacher Alamosa 6/05/2024 Castro-Lopez, Jennifer Counselor VHS 6/05/2024 Davis, Laura Counselor RMMS 6/05/2024 DeSanto, Christina Principal RMMS 3/06/2024 Edwards, Serene Teacher Grapevine 6/05/2024 Gendron, Julia Teacher Maryland 6/05/2024 Hart, Cedric Ed Specialist-M/M Mission Meadows 6/05/2024 Hernandez, Jerardo Teacher MVHS 6/05/2024 Jabro,Steven Ed Specialist-M/S Madison 6/05/2024 Kennedy, Sara Ed Specialist-M/M RMMS 6/05/2024 Leish, Joshua Teacher RBVHS 6/05/2024 Mendez Moro, Alan Teacher VHS 6/05/2024 Rowe, Theresa Teacher VHS 3/29/2024 Thrift, Sandra Ed Specialist-M/M Hannalei 3/15/2024 Zarshenas, Andrea Teacher Grapevine 6/05/2024 Retirement Name Position Site Eff. Date Ault, Robert Teacher RMS 6/05/2024 Davis, Steven Coordinator, Measure/Monitoring EE&I 6/28/2024 Lowe, Debbie Teacher Grapevine 6/05/2024 Santos, Ed Teacher Mission Meadows 6/05/2024 Stipends NAME POSITION AMOUNT BUDGET SITE COMMENT Burris-Woodward, Theresa Grade Level Lead A 3% 6 Eddy, Jordan AVID Coordinator C 7.5% 4142.70 Gen. Fund RMMS 2023-2024 Budget Conley, Brent Head Varsity Baseball F 10% 5523.60 Gen. Fund MVHS 2023-2024 Budget Ramirez, Giovanni JV Assistant Baseball B 5% 2761.80 Gen. Fund MVHS 2023-2024 Budget Schall, Alex Novice Baseball Coach C 7.5% 4142.70 Gen. Fund MVHS 2023-2024 Budget Esquibel, Andres Varsity Baseball - Boys C 10% 5523.60 Gen. Fund VHS 2023-2024 Budget Esquibel, Julian Varsity Baseball C 7.5% 4142.70 Gen. Fund VHS 2023-2024 Budget Faatuiese, David JV Track & Field - Girls C 9% 4971.24 Gen. Fund VHS 2023-2024 Budget Hale, Nathan JV Track & Field - Boys E 9% 4971.24 Gen. Fund VHS 2023-2024 Budget Isbell, James Head Varsity Golf - Boys F 10% 5523.60 Gen. Fund VHS 2023-2024 Budget Rogers, Blaze Head Boys JV Golf C 7.5% 4142.70 Gen. Fund VHS 2023-2024 Budget Smethurst, Ryan JV Swim - Boys C 7.5% 4142.70 Gen. Fund VHS 2023-2024 Budget Spence, David Head Varsity Swim - Boys F 10% 5523.60 Gen. Fund VHS 2023-2024 Budget Woods, Robert Varsity Lacrosse F 10% 5523.60 Gen. Funds VHS 2023-2024 Budget FISCAL IMPACT / FUNDING SOURCE: Budgeted within site funds. RECOMMENDATION: Approve the Certificated Personnel Register. File Attachments Subject B. APPROVE CLASSIFIED BOARD REGISTER Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 12. Human Relations Type Action (Consent) SUBMITTED BY: Grant Leggette II, Director of HR ISSUE/BACKGROUND: FISCAL IMPACT/FUNDING SOURCE File Attachments March 14, 2024 Board Register.pdf (76 KB) 13. Student Support Services Subject A. STAFF'S RECOMMENDATION FOR EXPULSION ON CASE NUMBER B17-2023/24 Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 13. Student Support Services Type Action (Consent) SUBMITTED BY: Dr. Cheree McKean, Executive Director, Student Support Services ISSUE/BACKGROUND: The Administrative Hearing Panel met to review charges against students in the Vista Unified School District. The charges are serious enough to warrant expulsion. (Note: Due to the confidentiality of this matter, the Board may review these cases in closed session.) Background: Case Number Birthdate Grade School B17-2023/24 6/28/2007 11 Vista High School FISCAL IMPACT/FUNDING SOURCE: Possible loss of ADA File Attachments 14. Special Education 15. Educational Excellence and Innovation Subject A. THE SCHOOL PLAN FOR STUDENT ACHIEVEMENT (SPSA) - PLAN AMENDMENTS Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 15. Educational Excellence and Innovation Type Action (Consent) SUBMITTED BY : Dr. Christine Olmstead, Assistant Superintendent of Educational Excellence and Innovation ISSUE/BACKGROUND : Education Code Section 64001 specifies that schools and districts that receive state, federal or other applicable funding through the district’s Consolidated Application (ConApp) process prepare a SPSA for any recipient school. The SPSA is a blueprint designed to improve student outcomes. To accommodate and accurately account for site mid-year program modifications in the action steps and/or funding adjustments, SPSA Plan Amendments are collaboratively developed with the School Site Council (SSC). Amendments are required to be approved by the SSC and the District Board of Trustees. SPSA Plan Amendments to be approved at this meeting are from the following site(s): Mission Meadows Elementary FISCAL IMPACT/FUNDING SOURCE None File Attachments 23-24 Mission Meadows SPSA Amendment.pdf (90 KB) Subject B. APPROVE 2nd QUARTER WILLIAMS REPORT Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 15. Educational Excellence and Innovation Type Action (Consent) SUBMITTED BY : Dr. Christine Olmstead, Assistant Superintendent, Educational Excellence and Innovation ISSUE/BACKGROUND : In accordance with Education Code section 35186 (d), a school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district. The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district. The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints. The complaints and written responses shall be available as public records. There have been no Williams Uniform Complaints filed for any school for the period October 1, 2023 to December 31, 2023. FISCAL IMPACT/FUNDING SOURCE None. File Attachments 2nd Quarter Signed 2023-2024 Williams Report.pdf (56 KB) Subject C. APPROVE NEW AND REVISED HIGH SCHOOL COURSES FOR THE 2024-25 SCHOOL YEAR Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 15. Educational Excellence and Innovation Type Action (Consent) SUBMITTED BY : Dr. Christine Olmstead, Assistant Superintendent of Educational Excellence and Innovation ISSUE/BACKGROUND : Approval of the Board of Trustees is requested for the new high school courses. New high school courses and course content revisions require Board approval before they can be offered to students. Course offerings are reviewed at the site and district level prior to submission to the Board of Trustees. In addition to being reviewed by the VUSD Educational Excellence and Innovation department, the following groups have reviewed the courses listed below. Subject area departments and department chairs, High School Curriculum Council (department chairs including counseling, assistant principals, principals, and district administrators from all high schools), and the District Parent Advisory Committee (parent representatives from each school site council in the district). The Governing Board has received a detailed course outline for each of the following proposed courses. Course descriptions are available for public review in the Curriculum and Instruction Department of the Vista Unified School District Offices. Approved courses may be offered at any high school in the district. New High School Elective Course Proposals : Mythology, Legend, and Folklore IB SL Sports, Exercise, and Health Science AP PreCalculus Palomar Dual Enrollment: Calculus with Analytic Geometry, Third Course PE Beginning Ballet Folklorico PE Advanced Ballet Folklorico Yoga for Wellness Revised High School Elective Course Proposa l PE Soccer FISCAL IMPACT/FUNDING SOURCE: New courses typically require textbooks and/or instructional materials. Because these are elective courses and not core (English Language Arts, Math, Science, English Language Development, History/Social Studies, or World Languages), textbooks or instructional materials shall be purchased using site Lottery funds. File Attachments Mythology, Legend, and Folklore.pdf (823 KB) IB SL Sports, Exercise, and Health Science.pdf (1,734 KB) AP PreCalculus.pdf (543 KB) Palomar Dual Enrollment- Calculus with Analytic Geometry, Third Course.pdf (477 KB) PE Beginning Ballet Folklorico.pdf (436 KB) PE Advanced Ballet Folklorico.pdf (449 KB) PE Yoga for Wellness.pdf (507 KB) PE Soccer.pdf (448 KB) Subject D. APPROVE NEW HIGH SCHOOL TEXTBOOKS/INSTRUCTIONAL MATERIALS FOR 2024-25 SCHOOL YEAR Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 15. Educational Excellence and Innovation Type Action (Consent) SUBMITTED BY : Dr. Christine Olmstead, Assistant Superintendent of Educational Excellence and Innovation ISSUE/BACKGROUND : New high school textbooks/instructional materials, both primary and supplemental, require Board approval. Supplemental textbooks/instructional materials are used for instruction in elective courses or to supplement instruction in core classes (ELA, Math, Science, History/Social Studies, ELD, and World Languages). Supplemental textbooks/instructional materials may be provided to students either digitally, as a hard copy, or both. Supplemental Textbook/Instructional Material: Environmental Science : Rutherford, J. & Williams, G., (2024) Environmental Systems and Societies Course Companion , 2024 Edition. Oxford University Press English Language Arts : Black, H., (2018) The Cruel Prince , Little Brown Books for Young Readers Clayton, M., (2021) Norse Mythology: Captivating Stories of the Gods, Sagas, and Heroes , Sirius Publishing Riordan, R., (2015) Magnus Chase and the Gods of Asgard: The Sword of Summer, Walt Disney/Hyperion Matthews, J., (2008) King Arthur: Dark Age Warrior and Mythic Hero , Rosen Publishing Group Deon, Tracy., (2020) Legendborne , McElderry Books Albert, L., Greek Mythology: The Gods, Goddesses, and Heroes Handboo k, Adams Media Mallory, T., retold by Ackryod, P., (2012) Death of King Arthur: The Immortal Legend , Penguin Classics Clayton, M., (2018) Celtic Mythology: Captivating Celtic Myths of Celtic Gods, Goddesses, Heroes, and Legendary Creatures , (2018) Create Space Independent Publishing Platforms Saint, J., (2021) Ariadne , Flatiron Books FISCAL IMPACT/FUNDING SOURCE Fiscal Impact: Environmental Science: $2,970, ELA: $4,860 Funding Source: School Site Lottery allocation (6300) File Attachments Environmental Systems and Societies Course Companion.pdf (173 KB) The Cruel Prince.pdf (254 KB) Norse Mythology - Captivating Stories of the Gods, Sagas, and Heroes.pdf (232 KB) Magnus Chase and the Gods of Asgard- The Sword of Summer.pdf (270 KB) King Arthur- Dark Age Warrior and Mythic Her.pdf (221 KB) Legendborne.pdf (282 KB) Greek Mythology - The Gods, Goddesses, and Heroes Handbook.pdf (227 KB) Death of King Arthur- The Immortal Legend.pdf (252 KB) Celtic Mythology- Captivating Celtic Myths of Celtic Gods, Goddesses, Heroes, and Legendary Creatures.pdf (231 KB) Ariadne (Mythology) Textbook.pdf (238 KB) Subject E. APPROVE STAFF'S RECOMMENDATION FOR PHYSICAL EDUCATION EXEMPTIONS LISTED Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 15. Educational Excellence and Innovation Type Action (Consent) SUBMITTED BY : Dr. Christine Olmstead, Assistant Superintendent of Educational Excellence and Innovation ISSUE/BACKGROUND : California Education Code Section 51241 specifies that "The governing board of a school district or the office of the county superintendent of schools of a county may grant a pupil an exemption from courses in physical education if the pupil is 16 years of age or older and has been enrolled in grade 10 for one academic year or longer." (EC Section 51241[c]) The attached listed student(s) have indicated that they wish to be exempt for two years. Counselors have confirmed that they are eligible. FISCAL IMPACT/FUNDING SOURCE: None. File Attachments PE Exepmtion - March 14, 2024.pdf (119 KB) Subject F. APPROVE OVERNIGHT AND OUT OF STATE TRAVEL Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 15. Educational Excellence and Innovation Type Action (Consent) SUBMITTED BY: Dr. Christine Olmstead, Assistant Superintendent, Educational Excellence and Innovation ISSUE/BACKGROUND: All travel plans and conference attendance will be arranged to fall within the budgetary constraints of the Vista Unified School District and meet the accountability expectations of our constituency. The number of persons attending any training session, meeting, conference, or ceremony shall be appropriate to the need. As appropriate, training sessions or meetings shall be held at district sites. The Board of Trustees shall approve employee requests for travel, meetings, and conferences within the financial limitations set forth in the adopted budget. FISCAL IMPACT/FUNDING SOURCE: Budgeted with site funds, department funds, grants, or donations. Information on funding and impact allocation listed on March 14, 2024 travel summary spreadsheet as a Board Agenda Item attachment. File Attachments March 14, 2024 SUMMARY OUT OF DISTRICT TRAVEL.pdf (125 KB) SeaWorld - AVHS - April 6-7, 2024 - #623557.pdf (295 KB) CASBO - Bus Serv. - April 7-10, 2024 - #624761.pdf (125 KB) CASBO - SPED - April 7-10, 2024 - #623821.pdf (311 KB) CASBO - CTE - April 8-10, 2024 - #624322.pdf (116 KB) CASBO - EE&I - April 8-10, 2024 - #624690.pdf (202 KB) PRINC TRAINING - MGM - April 12-14, 2024 - #624506.pdf (107 KB) WASC - VHS - April 14-17, 2024 - #622590.pdf (152 KB) CA Foster Summit - SSS - April 15-16, 2024 - #624492.pdf (116 KB) Pathfinder Ranch - RBV - April 26-28, 2024 - #624906.pdf (122 KB) WEB - Madison - April 29-May 1, 2024 - #623647.pdf (254 KB) AP Stats - MVHS - May 31-June 8, 2024 - #624932.pdf (127 KB) West Coast School - RBV - June 9-14, 2024 - #624085.pdf (151 KB) Disneyland - MVHS - June 14-15, 2024 - #622675.pdf (94 KB) FLIBS DP IB - RBV - June 17-21, 2024 - #623770.pdf (167 KB) FLIBS DP IB - RBV - June 17-21, 2024 - #624878.pdf (128 KB) CAWS - RBV - June 23-26, 2024- # 624630.pdf (77 KB) 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Subject A. APPROVAL OF COMPREHENSIVE SCHOOL SAFETY PLANS FOR 2023-24 Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: CAROL CRANDALL, DIRECTOR- RISK MANAGEMENT & SAFETY ISSUE/BACKGROUND: Education Code Sections 322080-89 requires all California public schools collaboratively develop a comprehensive school safety plan that addresses the safety concerns identified through a systematic planning process. The plan outlines strategies aimed at the prevention of, and education about, potential incidents involving crime and violence on the school campus. Each site in the district has collaboratively developed, and annually updates, a site-specific Comprehensive School Safety Plan. District staff involved with school safety reviewed all plans upon submission and provided feedback to principals on content. The plans are currently available for review in the office of the Director of Risk Management and Safety. FISCAL IMPACT/FUNDING SOURCE File Attachments Subject B. APPROVE AWARD OF RFP# V24250012RFP / ERATE 470# 240011438 FIREWALL Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: Kevin Lesko - Director of Purchasing ISSUE/BACKGROUND: A firewall is a key component of cyber security that protects internal district assets from unauthorized access from outside cyber security attackers and threats. The District solicited request for proposals (RFPs) for Firewall under E-Rate 470# 240011438 to update the District's Firewall. The RFP was published on 01/09/24 in the Daily Journal, on the District's website, and through the E-Rate EPC Portal. RFIs were due on 01/24/24 by 2:00pm and proposals were due on 02/06/24 by 2:00pm The District received four (4) proposals from BoarderLAN, GIGAKOM, Keep It Simple (KIS), and X-ACT. The 4 proposals were graded with the following selection criteria: Cost of eligible goods and services, Cost of ineligible goods and services, Vendor quote meets district's minimum specifications, Experience with district, Ability to deliver service at start of funding year, and Ability to deliver service throughout district geographic region. BorderLAN's proposal was ranked the highest. BorderLAN is a responsive, responsible proposer, with a required SPIN number. BorderLAN is also a trusted technology vendor that has done satisfactory work with the District in the past. District staff recommends awarding RFP# V24250012RFP / ERATE 470# 240011438 - FIREWALL to BorderLAN. FISCAL IMPACT/FUNDING SOURCE: The equipment purchase is funded by General Fund Unrestricted Supplemental/Concentration dollars as outlined in the Blueprint Strategy 2, Action and Services 4, Action Plan Step 4 for $90,000 to ensure the security of all technology devices. File Attachments Subject C. RATIFY AND APPROVE GRANTS RECEIVED FOR THE PERIOD ENDING FEBRUARY 29, 2024. Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: AMI SHACKELFORD ISSUE/BACKGROUND: The District receives grants and awards from various sources providing funds for teachers and sites to improve instruction or to provide specialized services. The attached listing reflects notices received from the sites and the use of funds awarded. The funds are designated as local income and tracked utilizing specific resource numbers. The Board must formally accept the grants and awards for the purposes designated. FISCAL IMPACT/FUNDING SOURCE Total revenue for grants and awards for the period ending February 29, 2024, in the amount of $314,123. File Attachments 23-24 Grants.pdf (9 KB) Subject D. RATIFY AND APPROVE CONTRACTS Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: Ami Shackelford, Assistant Superintendent, Business Services ISSUE/BACKGROUND: Ratification and approval of contracts/agreements is requested for the period indicated on the Contract Listing. These contract requests were received from February 1, 2024 through February 29, 2024. FISCAL IMPACT/FUNDING SOURCE: Total dollar amount for contract/agreements for the District that meet/exceed $10,000.00 as identified on the attached listing is $4,573,015. File Attachments March 14, 2024 Contract Listing.pdf (233 KB) Subject E. RATIFY AND APPROVE MEASURE LL BOND CONTRACTS Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: Ami Shackelford, Assistant Superintendent, Business Services ISSUE/BACKGROUND: Ratification and approval of Measure LL Bond contracts/agreements is requested for the period indicated on the Contract Listing. These contract requests were received from January 6, 2024 through January 31, 2024. FISCAL IMPACT/FUNDING SOURCE: Total dollar amount for the Measure LL Bond contracts/agreements for the District as identified on the contract listing is $71,282. File Attachments Measure LL Contracts.pdf (56 KB) Subject F. AUTHORIZE DISPOSAL OF OBSOLETE AND/OR WORN-OUT INSTRUCTIONAL MATERIALS & EQUIPMENT Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: Kevin Lesko - Director of Purchasing ISSUE/BACKGROUND: Several times a year the District receives requests to dispose of textbooks and instructional materials. These materials are disposed in accordance with Education Code Sections 60510 & 60530 Disposal of Surplus or Undistributed Obsolete Instructional Material In accordance with Education Code Section 60510, obsolete textbooks and instructional materials may be disposed of in any of the following ways: a. By donation to any governing board, county free library or other state institution. b. By donation to any public agency or institution of any territory or possession of the United States, or the government of any country that formerly was a territory or possession of the United States. c. By donation to a non-profit charitable organization. d. By donation to children or adults in the State of California, or foreign countries for the purpose of increasing the general literacy of the people. e. By sale. In accordance with Education Code Section 60530. The state board, any district board which employs a superintendent of schools, and other school districts with the approval of the county superintendent of schools may dispose of unusable surplus or undistributed obsolete instructional materials, or such materials which are usable but cannot be distributed pursuant to Section 60510 in any of the following ways: (a) Mutilated as not to be salable as instructional materials and sold for scrap or for use in the manufacture of paper pulp or other substances at the highest price that can be obtained. (b) Destroyed by any economical means, provided that no instructional material shall be destroyed until 30 days after the governing board has given notice to all persons who have filed a request for such notice. A listing of unusable instructional materials & equipment is attached for review. FISCAL IMPACT/FUNDING SOURCE None File Attachments District surplus_obsolete 2.2024.pdf (111 KB) Subject G. AWARD OF CONTRACT FOR BID# V23240801B - VISTA HIGH SCHOOL BUILDING N Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: Kevin Lesko - Director of Purchasing ISSUE/BACKGROUND: The District solicited bids for a "B" licensed general contractor to complete renovations on Vista High School's Building N on January 22, 2024. The bid was advertised to the public on 01/22 & 01/29 in the San Diego Daily Journal, as well as our website. A mandatory job-walk was held on 01/30. The District received five bids per the attached bid summary sheet. De La Fuente Construction Inc. is a responsive, responsible bidder who is a licensed contractor capable of performing the scope of work, and is a registered Public Works contractor, as are it's sub-contractors. FISCAL IMPACT/FUNDING SOURCE The total contract cost for contractor services is $1,894,700. This project is funded by Fund 40, Special Reserve Fund for Capital Outlay Projects (COP funds) File Attachments Bid Summary Sheet_V23240801B.pdf (153 KB) Subject H. REJECT BID# V23240814B - GRAPEVINE PLAYGROUND MODIFICATIONS Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: Kevin Lesko - Director of Purchasing ISSUE/BACKGROUND: The District solicited bids for a "B - General Contractor" licensed vendor to complete playground modifications at Grapevine Elementary School. Bid# V23240814B was published on 01/31/24 in the San Diego Daily Journal, as well on PQ Bids and the District website. A mandatory Job Walk was held on 02/08/24 and bids were due to the District by 02/22/24. A bid opening was held at 2:00pm on 02/22/24 and the District only received one bid. The one bid from Western State Builders Inc was $1,093,409. which is more than double the estimated budget for this project. The District will look at potentially adjusting the scope of this project for a future bid. District Staff is recommending Bid# V23240814B be rejected and authorization to re-bid be given for the Grapevine Elementary Playground Modifications. FISCAL IMPACT/FUNDING SOURCE This project is funded by Fund 40, Special Reserve Fund for Capital Outlay Projects (COP funds) File Attachments Bid Summary Sheet_V23240814B.pdf (138 KB) Subject I. RATIFICATION AND APPROVAL OF WARRANT NOS. 019345 AND 14111906 THROUGH 14120466 Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: ANA MACHADO, EXECUTIVE DIRECTOR, FISCAL SERVICES ISSUE/BACKGROUND: Warrants submitted for ratification and approval represent invoiced payments against purchase orders previously approved by the Board of Trustees. Warrants were audited and approved by the County Superintendent of Schools prior to payment. Payment of routine budgeted expenditures from the following funds: GENERAL FUND 01-00 $4,791,677.87 ADULT EDUCATION FUND 11-00 $98,810.35 CHILD NUTRITION SERVICES FUND 13-00 $498,367.47 BUILDING FUND FUND 21-39 $1,794,898.88 CAPITAL FACILITIES FUND 25-18 $14,744.57 SPECIAL RESERVE CAPITAL PROJECT FUND 40-00 $402,969.67 ENTERPRISE FUND FUND 63-00 $10,875.68 SELF INSURANCE FUND FUND 67-16 $743,619.58 TOTAL $8,355,964.07 FISCAL IMPACT/FUNDING SOURCE File Attachments Subject J. BOARD APPROVAL AND ACCEPTANCE OF DONATIONS TO VISTA UNIFIED TOTALING $24,334.86 Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: AMI SHACKELFORD, ASSISTANT SUPERINTENDENT, BUSINESS SERVICES ISSUE/BACKGROUND: The attached listing of described donations to the Vista Unified School District have been studied and are found to be acceptable. FISCAL IMPACT/FUNDING SOURCE: Positive financial impact to the District in the amount of $16,599.86 from general donations and $7,735.00 from ASB donations, bringing the year to date total received in cash donations to $129,940.58, plus equipment and supplies of undetermined value. The District is grateful for the generosity of the contributing citizens and organizations. RECOMMENDATION: Approve and accept the listed donations to the Vista Unified School District. File Attachments Donations, March 2024.pdf (74 KB) ASB Donations, March 2024.pdf (74 KB) Subject K. BOARD APPROVAL OF REVOLVING CASH FUND PAYMENTS Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: AMI SHACKELFORD, ASSISTANT SUPERINTENDENT, BUSINESS SERVICES ISSUE/BACKGROUND: A monthly list of all Revolving Cash Payments shall be submitted to the Governing Board per Education Code Number 42804. FISCAL IMPACT/FUNDING SOURCE Routine budgeted minor expenditures in the amount of: GENERAL FUND = $635.93 PAYROLL GENERAL FUND = $2,416.16 File Attachments 23-24 Payroll Revolving Cash Report, March 2024.pdf (9 KB) 23-24 Revolving Cash Report, March 2024.pdf (59 KB) Subject L. REJECT BID# V23240608PWB CNS DISHWASHER REPLACEMENT BID Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: Kevin Lesko, Director of Purchasing ISSUE/BACKGROUND: The District solicited bids for the CNS Dishwasher Replacement project. The bid documents were posted on PQ Bids for all preapproved contractors to see, advertised on the Daily Journal and posted on the District's purchasing website. The Bid closed on February 28th, 2024 at 10:00am. No bids were received. The District will reach out to contractors to encourage participation and provide clarity on the scope of this project. District staff is recommending this bid be rejected and authorization to re-bid be given for the CNS Dishwasher replacement project. FISCAL IMPACT/FUNDING SOURCE: Funding is derived from the Child Nutrition Fund. File Attachments Subject M. APPROVE FILING OF FORM J13A REQUEST FOR ALLOWANCE OF ATTENDANCE DUE TO EMERGENCY CONDITIONS Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: Ana Machado, Executive Director, Fiscal Services ISSUE/BACKGROUND: The Request for Allowance of Attendance Due to Emergency Conditions, Form J-13A is used to obtain approval of attendance and instructional time credit pursuant to Education Code (EC) sections 41422, 46200, 46391, 46392 and California Code of Regulations (CCR) , Title 5, Section 428. Approval of a Form J-13A request from the California Department of Education, combined with other attendance records, serve to document a local educational agency’s (LEA) compliance with instructional time laws and provide authority to maintain school for less than the required instructional days and minutes without incurring a fiscal penalty to the LEA’s Local Control Funding Formula (LCFF) funding. The Governor of California issued a Proclamation of a State of Emergency to San Diego County for late December 2023 and early January 2024 due to severe winter storms. The impacts of these storms caused widespread damage to public and private property. As a result, the district experienced a material decrease in attendance on January 22 and January 23, 2024. FISCAL IMPACT/FUNDING SOURCE: Once P2 revision is approved, it should positively impact our three-year average and future year revenues. File Attachments J13A Certification January 2024.pdf (7,050 KB) 17. Continued Discussion/Action Items Subject A. RATIFY AND APPROVE PURCHASE ORDERS Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 17. Continued Discussion/Action Items Type Action, Discussion SUBMITTED BY: Kevin Lesko, Director of Purchasing ISSUE/BACKGROUND: Ratification and approval of Purchase Orders issued for the period from February 01, 2024 through February 29, 2024. A listing of all Purchase Orders shall be submitted to the Governing Board per Education Code Section 17605. Attached is a listing of Purchase Orders issued for the period of February 01, 2024 through February 29, 2024. FISCAL IMPACT/FUNDING SOURCE: The dollar expense for the Purchase Orders issued by the District during this Period is $4,877,082.53. File Attachments PO Board Report Mar-14-2024.pdf (922 KB) Subject B. ACCEPT PUPIL TRANSPORTATION INFORMATION (PTI) PROGRAM STUDY ASSESSMENT Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 17. Continued Discussion/Action Items Type Action, Discussion SUBMITTED BY: Dr. Shawn T. Loescher, Chief Operations Officer, and Mr. Timothy Purvis, Principal Consultant, Pupil Transportation Information, LLC ISSUE/BACKGROUND: In September 2023, the Vista Unified School District entered into an agreement with Pupil Transportation Information (PTI) to perform a limited review of their Transportation program and to generate a Study Assessment Report. The purpose of this board action item is to accept the report. FISCAL IMPACT/FUNDING SOURCE N/A File Attachments PTI Vista USD Board Presentation 3-14-24.pptx (2).pdf (304 KB) PTI-Vista USD Pupil Transportation Program Study Assessment Report 1.14.24 (rev. 3.7.24).docx.pdf (2,566 KB) Subject C. RESTORATION OF TRANSPORTATION ROUTES FOR REMAINDER OF 2023-2024 SCHOOL YEAR Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 17. Continued Discussion/Action Items Type Action, Discussion SUBMITTED BY: Dr. Shawn T. Loescher, Chief Operations Officer, and Ms. Tracy Mangold, Director of Transportation ISSUE/BACKGROUND: Based upon a historic national, state, and regional labor shortage of school bus drivers, transportation routes were paused in the summer of 2022. This pause impacted seven (7) general education routes. Based upon current staffing for the remainder of the 2023-2024 school year it is anticipated that two (2) general education routes can be restored at this time. FISCAL IMPACT/FUNDING SOURCE N/A ATTACHMENT Memo: Transportation Restoration Recommendations for the Remainder of the 2023-2024 School Year File Attachments Transportation Restoration Recommendations for the Remainder of the 2023-2024 School Year.pdf (190 KB) Subject D. TENTATIVE SCHOOL TRANSPORTATION ROUTES FOR THE 2024-2025 SCHOOL YEAR Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 17. Continued Discussion/Action Items Type Action, Discussion SUBMITTED BY: Dr. Shawn T. Loescher, Chief Operations Officer, and Ms. Tracy Mangold, Director of Transportation ISSUE/BACKGROUND: Based upon action taken by the District to improve the number of bus drivers to meet the demands of a historic national, state, and regional labor shortage of bus drivers and an increased demand for transportation routes, the transportation department has prepared their draft recommendations for transportation routes for the 2024-2025 school year. This is inclusive of meeting new transportation needs based upon school consolidation and the construction of Bobier Elementary School, with a restoration of additional routes that were paused in the summer of 2022 to address labor shortfalls. FISCAL IMPACT/FUNDING SOURCE N/A ATTACHMENT Memo: Tentative School Transportation Routes 2024-2025, March 2024 File Attachments Tentative School Transportation Routes 2024-2025, March 2024.pdf (219 KB) Subject E. ADVERTISE A REQUEST FOR PROPOSAL FOR THE CONTRACTOR AND ARCHITECT POOLS Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 17. Continued Discussion/Action Items Type Action, Discussion SUBMITTED BY: Dr. Shawn T. Loescher, Chief Operations Officer ISSUE/BACKGROUND: School Districts can establish pre approved contractor and architect pools to expedite projects. There is an existing Measure LL contractor and architect pool. The contractor pool for Measure LL was last opened in 2023 with board direction to broaden the pool at a future date. The architecture pool for Measure LL was last opened in 2021 and is slated for reopening. Finally, additional capital improvement contract work that falls outside the scope of Measure LL can take advantage of a contractor and/or architecture preapproved pool. FISCAL IMPACT/FUNDING SOURCE N/A File Attachments Subject F. APPROVAL FOR APPOINTMENT OF A NEW MEMBER TO VACANT POSITION ON THE CITIZENS’ BOND OVERSIGHT COMMITTEE FOR A TWO YEAR TERM FOR MEASURE LL Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 17. Continued Discussion/Action Items Type Action, Discussion SUBMITTED BY: Dr. Shawn T. Loescher, Chief Operations Officer ISSUE/BACKGROUND: On November 6, 2018, Voters in the Vista Unified School District approved Measure LL by 64.21%. The Board certified the election results on December 13, 2018, and approved. Resolution #19-20 established the Citizens' Bond Oversight Committee (CBOC). Resolution 19-20 specifies that committee membership shall include the following categories: One (1) member shall be active in a business organization representing the business community located within the school district; One (1) member shall be active in a senior citizens' organization; One (1) member shall be active in a bona fide taxpayers' organization; One (1) member shall be the parent or guardian of at least one child currently enrolled in a school of the District; and One (1) member shall be both a parent/guardian of at least one child currently enrolled in a school of the District; and be an active member in a District parent-teacher organization, such as the PTA or school site council. Other members at large may be nominated by the Superintendent to serve on the CBOC No employee, official, vendor, contractor, consultant of the District may be appointed to the Committee. Current Status Business Organization Member/Parent or Guardian - VACANT One application has been received for the Business Organization Member/Parent or Guardian representative. Name Lisa DeJesus Position Business Organization Member/Parent or Guardian FISCAL IMPACT/FUNDING SOURCE None File Attachments Subject G. APPROVE AWARD OF RFP# L23240800RFQ - INSPECTOR OF RECORD (IOR) SERVICES FOR BOND MEASURE LL - BOBIER ES RECONSTRUCTION PROJECT Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 17. Continued Discussion/Action Items Type Action, Discussion SUBMITTED BY: Kevin Lesko - Director of Purchasing ISSUE/BACKGROUND: An Inspector of Record (IOR) is required by the Division of the State Architect (DSA) to provide onsite inspection services on DSA approved school construction projects. The District will require such services for the Measure LL Bobier Reconstruction project. The District issued a Request for Proposals (RFP) on January 26, 2024 to solicit qualified firms who perform these services. Letters of Interest were due by February 5, 2024 and the District initially received interest from two firms, however ultimately only one proposal was submitted and received for this RFP. Consulting & Inspection Services (CIS) submitted a proposal in response to RFP# L23240800RFQ that was reviewed by a diverse team consisting of both internal employees, as well as outside industry experts, and found to be reasonable. Vista USD is utilizing the services of this consultant on current Bond projects and our experience is positive. Neighboring Districts have also provided positive feedback from working with this consultant. District Staff recommends Board approval to retain Consulting & Inspection Services (CIS) for Inspector of Record (IOR) Services for the Bond Measure LL - Bobier ES Reconstruction Project. FISCAL IMPACT/FUNDING SOURCE Services will be funded by the Building Fund 2139 for the Measure LL Bond, CIS' base proposal was in the amount of $988,440 File Attachments Subject H. APPROVAL OF NON PROFIT ORGANIZATIONS FOR ASSOCIATED STUDENT BODY (ASB) FUNDRAISERS Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 17. Continued Discussion/Action Items Type Action, Discussion SUBMITTED BY: AMI SHACKELFORD, ASSISTANT SUPERINTENDENT-BUSINESS SERVICES ISSUE/BACKGROUND: The Fiscal Crisis & Management Assistance Team's (FCMAT) ASB Manual provides students with guidance to arrange fundraisers supporting specific charities and non-profit organizations. The ASB Executive Board can opt for three annual drives, excluding the Big Give event, to benefit external non-profit entities. The following organizations are proposed by the District's ASB Advisors to be used by student ASB clubs for this purpose: American Red Cross UNICEF American Cancer Society FISCAL IMPACT/FUNDING SOURCE: No Fiscal Impact to the General Fund File Attachments Subject I. APPROVE RESOLUTION #24-18 TO INCREASE THE RESERVES COMMITTED TO TEXTBOOK ADOPTION BY $801,460 Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 17. Continued Discussion/Action Items Type Action, Discussion SUBMITTED BY: ANA MACHADO, EXECUTIVE DIRECTOR, FISCAL SERVICES ISSUE/BACKGROUND: Governmental Standards Accounting Board (GASB) has issued Statement No. 54 and the Vista Unified School District Board of Education (Board) has previously adopted Board Policy 3100 acknowledging its authority to commit, assign, or evaluate existing fund-balance classifications and identify the intended uses of committed or assigned funds. This resolution outlines the Board of Trustees commitment of funds to the projects outlined in the attached resolution for the 202 3- 202 4 fiscal year. Once the committed fund-balance constraints are imposed, it requires the constraint to be revised, removed or redirected for other purposes by the Board in the same manner as the Board originally approved the commitment. These funds were originally negotiated through the Muir Highlands Development Project in 2021. The contract was negotiated for these funds to be used in the General Fund with the intention to set aside within the General Fund Reserves for future textbook and curriculum adoptions. We have received recent payment of $801,460, which is being added to the total commitment. FISCAL IMPACT/FUNDING SOURCE: This resolution represents three required payments totaling $2 ,248,169 received from the Developers. File Attachments Resolution 24-18 Committed Funds.pdf (138 KB) Subject J. AUTHORIZE STAFF TO ENTER INTO AN AGREEMENT TO CONDUCT A SECOND COMMUNITY SURVEY UTILIZING SERVICES FROM TRUE NORTH RESEARCH Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 17. Continued Discussion/Action Items Type Action, Discussion SUBMITTED BY: AMI SHACKELFORD, ASSISTANT SUPERINTENDENT-BUSINESS SERVICES ISSUE/BACKGROUND: The District wishes to contract with True North Research to conduct a second community survey on support for the District's facilities needs and potential level of support of a future school general obligation bond. The cost of the survey would be not to exceed $30,000 to be funded from Capital Facilities Fund 2518. The scope of services includes all tasks associated with designing, conducting and analyzing the survey, as well as presenting results at a future board meeting. The survey form would be reviewed to ensure that questions are fair and unbiased. The timeframe of the survey would be sometime between April - June 2024 FISCAL IMPACT/FUNDING SOURCE Funding for the services of True North Research to conduct a community survey using True North Research will be derived from Capital Facilities Fund 2518 not to exceed $30,000. File Attachments 18. Continuation Item 6.A. Presentation By Community Members/Public Comments (if necessary) 19. Board Business/Discussion Subject A. REQUEST FOR FUTURE BOARD AGENDA ITEMS OR OTHER BUSINESS Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 19. Board Business/Discussion Type Information File Attachments Subject B. BOARD MEMBERS REPORTS OR COMMENTS Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 19. Board Business/Discussion Type Information File Attachments Subject C. BOARD MEMBERS REFLECTION ON BOARD MEETING Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 19. Board Business/Discussion Type Information File Attachments Subject D. NEXT REGULAR BOARD MEETING - THURSDAY, APRIL 18, 2024 Meeting Mar 14, 2024 - THURSDAY, MARCH 14, 2024 REGULAR BOARD MEETING Category 19. Board Business/Discussion Type Information File Attachments Subject E. ADJOURNMENT - Upon Request, this agenda will be made available in a