Long-Term Financial Policy and Audit Subcommittee

637 First Street Santa Rosa, CA 95404City of Santa Rosa Long-Term Financial Policy and Audit Subcommittee Regular Meeting Minutes - Final 4:00 PMThursday, February 12, 2026 1. CALL TO ORDER AND ROLL CALL The meeting was called to order by Member Okrepkie at 4:04 PM. Mark Stapp, Caroline Bañuelos, and Jeff OkrepkiePresent: 3 - Also present: Chief Financial Officer Scott Wagner, City Attorney Teresa Stricker, Budget & Financial Analysis Manager Veronica Conner, Fire Chief Scott Westrope, Fire Administrative Analyst Sara Roberts, Communications & Intergovernmental Relations Officer Misti Wood. 2. REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953.8) 3. PUBLIC COMMENTS Janice Karrman spoke on meeting times and public engagement. 4. APPROVAL OF MINUTES Regular Meeting Minutes January 29, 2026 DraftAttachments: Approved as submitted. 5. SCHEDULED ITEMS 5.1. COMMUNICATIONS & INTERGOVERNMENTAL RELATIONS OFFICE FINANCIAL UPDATE Presenter: Misti Wood, Communications & Intergovernmental Relations Officer Purpose: The Communications & Intergovernmental Relations Office will present a performance review to the Committee, comparing the Fiscal Year 2024-25 budget against actual results. The review will detail staffing allocations, costs for services and supplies, and revenues. Recommendation: Information PresentationAttachments:

City of Santa Rosa Regular Meeting Minutes Page 2 of 2 February 12, 2026Long-Term Financial Policy and Audit Subcommittee Regular Meeting Minutes - Final The subcommittee discussed the presentation. received and filed 5.2. FIRE DEPARTMENT FINANCIAL UPDATE Presenter: Scott Westrope, Fire Chief Purpose: The Fire Department will present a performance review to the Committee, comparing the Fiscal Year 2024-25 budget against actual results. The review will detail staffing allocations, costs for services and supplies, and revenues. Recommendation: Information PresentationAttachments: The subcommittee discussed the presentation. Janice Karrman spoke on a non-agenda related matter. received and filed 6. FUTURE AGENDA ITEMS The next regular meeting on March 12, 2026 at 4:00 PM will be cancelled. The next regular meeting will be scheduled for the following week. 7. ADJOURNMENT The meeting was adjourned by Chair Stapp at 5:29 PM. Approved on March 17, 2026 /s/Victoria Luna Recording Secretary

City of Santa Rosa 637 First Street Santa Rosa, CA 95404 LONG-TERM FINANCIAL POLICY AND AUDIT SUBCOMMITTEE REGULAR MEETING AGENDA AND SUMMARY REPORT FEBRUARY 12, 2026 4:00 P.M. MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM THE CHAMBER LARGE CONFERENCE ROOM LOCATED AT: 637 FIRST STREET, SANTA ROSA. OR JOIN VIA ZOOM WEBINAR BY VISITING: https://srcity-org.zoom.us/j/87619536180 OR LISTEN BY PHONE: (877) 853-5257 - ENTER ID: 876 1953 6180 A VIDEO RECORDING OF THE MEETING WILL BE AVAILABLE FOR VIEWING ONCE UPLOADED TO SANTA-ROSA.LEGISTAR.COM PUBLIC COMMENTS AND PARTICIPATION LIVE PUBLIC COMMENT: Public Comment may be made live, in-person, during the meeting in the Chamber Large Conference Room or submitted via email in advance of the meeting. Each speaker is allowed up to three minutes. E-MAIL PUBLIC COMMENT: To submit an e-mailed public comment to the Long-Term Financial Policy and Audit Subcommittee (LTFPA), please send to: finance@srcity.org by 5:00PM, Monday, prior to the regularly scheduled LTFPA meeting. E-mailed public comments will be added to the record prior to the start of the meeting and will be distributed to the LTFPA Subcommittee members and uploaded to the agenda prior to the start of the meeting for public access. Emails received will not be read into the record. Please note that all e-mails sent to the city are considered public records and subject to disclosure under the California Public Records Act.

Regular Meeting Agenda and Summary Report City of Santa Rosa Page 2 of 3 FEBRUARY 12, 2026Long-Term Financial Policy and Audit Subcommittee IN THE EVENT A SUBCOMMITTEE MEMBER PARTICIPATES REMOTELY BASED ON JUST CAUSE UNDER THE BROWN ACT, THE CITY WILL ALLOW FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE. 1. CALL TO ORDER AND ROLL CALL 2. REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953.8) This time is reserved for any Subcommittee Member to announce remote participation under the “Just Cause” provision of Government Code Section 54953.8. 3. PUBLIC COMMENTS This is the time when any person may address matters not listed on this agenda, but which are within the subject matter of the jurisdiction of this subcommittee. The public may comment on agenda items when the item is called. Each speaker is allowed up to three minutes. 4. APPROVAL OF MINUTES Regular Meeting Minutes January 29, 2026 DraftAttachments: 5. SCHEDULED ITEMS 5.1. COMMUNICATIONS & INTERGOVERNMENTAL RELATIONS OFFICE FINANCIAL UPDATE Presenter: Misti Wood, Communications & Intergovernmental Relations Officer Purpose: The Communications & Intergovernmental Relations Office will present a performance review to the Committee, comparing the Fiscal Year 2024-25 budget against actual results. The review will detail staffing allocations, costs for services and supplies, and revenues. Recommendation: Information

Regular Meeting Agenda and Summary Report City of Santa Rosa Page 3 of 3 FEBRUARY 12, 2026Long-Term Financial Policy and Audit Subcommittee PresentationAttachments: 5.2. FIRE DEPARTMENT FINANCIAL UPDATE Presenter: Scott Westrope, Fire Chief Purpose: The Fire Department will present a performance review to the Committee, comparing the Fiscal Year 2024-25 budget against actual results. The review will detail staffing allocations, costs for services and supplies, and revenues. Recommendation: Information PresentationAttachments: 6. FUTURE AGENDA ITEMS This time is reserved for discussion about whether to place matters on a future agenda for further discussion. The next regular scheduled meeting will be 03/12/2026 at 4:00 P.M. 7. ADJOURNMENT The City of Santa Rosa does not discriminate against individuals (including member(s) of a legislative body) with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the Recording Secretary at 707-543-3140 (TTY Relay at 711) or FINANCE@SRCITY.ORG. The e-mail subject line should read “ADA Accommodation Request” or “Language Assistance” and the email should include your name, address, telephone number, and a description of the request. If the request is received at least seven (7) business days prior to the board meeting, the copy shall be provided no later than two (2) business days prior to the board meeting. Meeting information can also be accessed via the internet at http://srcity.org.