Regular Board Meeting

2 Tuesday, February 25, 2025 Regular Board Meeting Santa Ana Unified School District Board of Education Board Meeting Agenda Closed Session: 5:00 - 6:30 p.m. Open Session: 6:30 p.m. Hector Bustos: President, Katelyn Brazer Aceves: Vice President, Valerie Magdaleno: Clerk, Alfonso Alvarez, Ed.D.: Member, Brenda Lebsack: Member Jerry Almendarez: Secretary/Superintendent If special assistance is needed to participate in the Board meeting, please contact the Superintendent’s office, at (714) 558-5512. Please call prior to the meeting to allow for reasonable arrangements to ensure accessibility to this meeting, per the Americans with Disabilities Act, Title II. Mission Statement: We assure well-rounded learning experiences, which prepare our students for success in college and career. We engage, inspire, and challenge all of our students to become productive citizens, ethical leaders, and positive contributors to our community, country and a global society. Role of the Board: The Governing Board is elected by the community to provide leadership and citizen oversight of the District’s schools. The Board works with the Superintendent to fulfill its major role, including: 1. Setting a direction for the District. 2. Providing a basic organizational structure for the SAUSD by establishing policies. 3. Ensuring accountability. 4. Providing community leadership on behalf of the District and public education. Agenda Items provided to the Board of Education that include the description of items of business to be considered by the Board for approval at Board Meetings. These items contain recommendations; the Board may exercise action they believe is best for the SAUSD. Board Meeting Documentation: Any and all supporting materials are made available to the public by the Public Communication Office. They may be reached from 8:00 a.m. – 4:30 p.m. at (714) 558-5555. Public Comments at Board Meetings: The agenda shall provide members of the public the opportunity to address the Board regarding agenda items before or during the Board’s consideration of the item. The agenda also provides members of the public an opportunity to testify at regular meetings on matters which are not on the agenda but which are within the subject matter jurisdiction of the Board. Individual speakers are allowed three minutes to address the Board on agenda or non-agenda items. The Board may limit the total time for public input on each item to 20 minutes. With the Board’s consent, the Board President may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The Board President may take a poll of speakers for or against a particular issue and may ask that additional persons speak only if they have something new to add. The Board urges that complaints and derogatory remarks against a District employee be made in writing on forms available in the Office of the Superintendent. This allows the District and the Board to examine more carefully the complaint and to initiate the appropriate investigation. Persons wishing to address the Board on an item on the agenda or an item of business in the Board’s jurisdiction are requested to complete a card. This card is to be submitted to the Executive Assistant. The Request to Address the Board of Education cards are located on the table in the foyer. Televised Meeting Schedule: The Regular Board of Education meetings are broadcast live on the second and fourth Tuesdays of each month. Please see the links below. Sausd.us - https://www.sausd.us/Page/42522 YouTube - https://www.youtube.com/@SantaAnaUnifiedSchoolDistrict The meeting is replayed on Tuesdays at 6:00 p.m. and Saturdays at 3:00 p.m., following the Board of Education meeting. Agenda and Minutes on District Website at http://www.sausd.us 1. CALL TO ORDER 2. RECESS TO CLOSED SESSION Subject 2.1 With respect to every item of business to be discussed in Closed Session pursuant to Government Code Section 54957.6: CONFERENCE WITH LABOR NEGOTIATOR: SAEA, CSEA, SASPOA, CWA Bargaining Units Jennifer Flores, District Negotiator Unrepresented Employees: Certificated and Classified Management, Supervisory, and Confidential Employees not represented by a Union Meeting Feb 25, 2025 - Regular Board Meeting Type File Attachments 2. RECESS TO CLOSED SESSION Subject 2.2 With respect to every item of business discussed in Closed Session pursuant to Government Code Section 54957: PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/REASSIGNMENT/APPOINTMENTS: Meeting Feb 25, 2025 - Regular Board Meeting Type Action Preferred Date Feb 25, 2025 Absolute Date Feb 25, 2025 File Attachments 2. RECESS TO CLOSED SESSION Subject 2.3 With respect to every item of business to be discussed in Closed Session pursuant to Paragraphs (2) to (5) of Subdivision (D) (E) of Government Code Section 54956.9 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION: Case No. 30-2019-01068167-CU-WM-CSC; 30-2023-01349344-CU-JR-CJC Meeting Feb 25, 2025 - Regular Board Meeting Type File Attachments 2. RECESS TO CLOSED SESSION Subject 2.4 With respect to every item of business to be discussed in Closed Session pursuant to Gov. Code Section 54956.9 (d)(2) and (4) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION: Two Cases Meeting Feb 25, 2025 - Regular Board Meeting Type File Attachments 2. RECESS TO CLOSED SESSION Subject 2.5 With respect to every item of business to be discussed in Closed Session pursuant to Government code Section 54956.8: CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Ted Walstrom, District Representative; Assessor's Parcel Numbers: District-wide Real Property Disposition or Acquisition (Assessor’s Parcel Numbers: 408- 421-01, 988-068-97, 007-211-05, 398-151-01, 407-111-23, 403-174-06, 010-230-01, 405-121-01, 398-335-18, 412-471-01, 405-131-43, 405-233-35, 003-120-01, 109-101-02, 140-271-01, 014-161-06, 109-064-40, 010-011-05, 010-170-28, 014-431-01, 013-072-31, 016-035-12, 109-050-17, 396-023-01, 010-191-58, 404-061-38, 408-283-25, 410-111-03, 412-541-04, 404-061-40, 015-101-16, 405-293-13, 015-090-03, 398-275-20, 405-221-07, 001-111-09, 408-252-01, 013-140-01, 410-352-01, 412-341-01, 399-121-24, 396-211-11, 011-154-40, 398-583-01, 398-391-28, 014-162-07, 403-151-02, 109-611-31, 004-070-53, 405-054-04, 410-012-06, 008-202-01, 412-541-05, 408-301-01, 408-021-01, and 445-021-15) Meeting Feb 25, 2025 - Regular Board Meeting Type File Attachments 3. RECONVENE TO REGULAR MEETING 4. PLEDGE OF ALLEGIANCE 5. LAND ACKNOWLEDGEMENT 6. REPORT OF ACTION TAKEN IN CLOSED SESSION 7. RECOGNITIONS/ACKNOWLEDGEMENTS Subject 7.1 Certificated Employee of the Month for February 2025, Ellen Renzas Meeting Feb 25, 2025 - Regular Board Meeting Type Recognition Goals AGENDA ITEM BACKUP SHEET TITLE : Certificated Employee of the Month for February 2025, Ellen Renzas ITEM : Recognition SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY : Monthly recognition of employees BACKGROUND INFORMATION : The purpose of this agenda item is to recognize the Certificated Employee of the Month for February 2025. RATIONALE : A selection committee, consisting of certificated employees, has reviewed nominees and selected the Certificated Employee of the Month for February 2025. The members have selected Ellen Renzas, Teacher, Lincoln Elementary School. FUNDING : Recognition Program Funds (Schools First Federal Credit Union Donation): $50 (gift card) RECOMMENDATION : Recognize Ellen Renzas as Certificated Employee of the Month for February 2025. File Attachments 7. RECOGNITIONS/ACKNOWLEDGEMENTS Subject 7.2 Classified Employee of the Month for February 2025, Maria Sedano Meeting Feb 25, 2025 - Regular Board Meeting Type Recognition Goals AGENDA ITEM BACKUP SHEET TITLE : Classified Employee of the Month for February 2025, Maria Sedano ITEM : Recognition SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY : Monthly recognition of employees BACKGROUND INFORMATION : The purpose of this agenda item is to recognize the Classified Employee of the Month for February 2025. RATIONALE : A selection committee, consisting of classified employees, has reviewed nominees and selected the Classified Employee of the Month for February 2025. The members have selected Maria Sedano, Activity Monitor, Lincoln Elementary School. FUNDING : Recognition Program Funds (Schools First Federal Credit Union Donation): $50 (gift card) RECOMMENDATION : Recognize Maria Sedano as Classified Employee of the Month for February 2025. File Attachments 8. SUPERINTENDENT'S REPORT 9. PUBLIC PRESENTATIONS (Pursuant to Government Code 54954.3)-Individuals or groups may make presentations or bring matters to the Board's attention that is within the Board's subject matter jurisdiction. Individual speakers are allowed three minutes to address the Board on agenda or non-agenda items. 10. APPROVAL OF CONSENT CALENDAR Subject 10.1 Approval of Regular Board Meeting Minutes - February 11, 2025 and Special Board Meeting Minutes - February 18, 2025 Meeting Feb 25, 2025 - Regular Board Meeting Type Action Preferred Date Feb 25, 2025 Absolute Date Feb 25, 2025 Fiscal Impact No Recommended Action Approve the Regular Board Meeting Minutes - February 11, 2025 and Special Board Meeting Minutes - February 18, 2025. File Attachments 2-11-25 Regular Board Meeting Minutes.pdf (1,881 KB) 2-18-25 Special Board Meeting - Governance Workshop Minutes.pdf (87 KB) Motion & Voting Approve the Regular Board Meeting Minutes - February 11, 2025 and Special Board Meeting Minutes - February 18, 2025. Motion by Valerie Magdaleno, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Brenda Lebsack, Valerie Magdaleno 10. APPROVAL OF CONSENT CALENDAR Subject 10.2 Acceptance of Gifts in Accordance with Board Policy 3290 - Gifts, Grants, and Bequests Meeting Feb 25, 2025 - Regular Board Meeting Type Action Recommended Action Accept gifts in accordance with Board Policy 3290 - Gifts, Grants, and Bequests Goals AGENDA ITEM BACKUP SHEET TITLE : Acceptance of Gifts in Accordance with Board Policy 3290 - Gifts, Grants, and Bequests ITEM : Consent SUBMITTED BY : Lorraine M. Perez, Ed.D., Deputy Superintendent, Educational Services ITEM SUMMARY : The Superintendent shall bring all gifts to the Board of Education for approval Total donated: $3,890.00 2024-2025 total donations-to-date: $441,625.25 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board acceptance of gifts, grants, and bequests on behalf of school sites and the District. For purposes determining the estimated value of a gift, the District does not perform an appraisal or other such valuation, rather simply reports the value of the gift as provided by the donor. RATIONALE : The Board of Education may accept and bequest or gift or money or property on behalf of the District. While greatly appreciating suitable donations, the Board of Education discourages any gifts which may directly or indirectly impair its commitment to provide equal educational opportunities for all District students. The Board of Education shall carefully evaluate any conditions or restrictions imposed by the donor in light of District philosophy and operations. If the Board of Education believes the District will be unable to fully satisfy the donor's conditions, the gift shall not be accepted. Gift books and instructional materials shall be accepted only if they meet District criteria. At the Superintendent's or Designee's discretion, a gift may be used at a particular school. FUNDING : No Fiscal Impact RECOMMENDATION : Accept gifts in accordance with Board Policy 3290 - Gifts, Grants, and Bequests. File Attachments 02-25-25 Gifts.pdf (19 KB) Motion & Voting Accept gifts in accordance with Board Policy 3290 - Gifts, Grants, and Bequests Motion by Valerie Magdaleno, second by Hector Bustos. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Brenda Lebsack, Valerie Magdaleno 10. APPROVAL OF CONSENT CALENDAR Subject 10.3 Approval of Extended Field Trip(s) in Accordance with Board Policy (BP) 6153 – School-Sponsored Trips, Administrative Regulation (AR) 6153 – School-Sponsored Trips, Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trip, and Board Policy (BP) 5145.31 – Transgender, Non-Binary, and Gender Nonconforming Students Meeting Feb 25, 2025 - Regular Board Meeting Type Action Preferred Date Feb 25, 2025 Absolute Date Feb 25, 2025 Fiscal Impact Yes Dollar Amount $165,800.00 Budget Source Various Funding Sources Recommended Action Approve the Extended Field Trip(s) in Accordance with Board Policy (BP) 6153 – School-Sponsored Trips, Administrative Regulation (AR) 6153 – School-Sponsored Trips, Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trip, and Board Policy (BP) 5145.31 – Transgender, Non-Binary, and Gender Nonconforming Students. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Extended Field Trip(s) in Accordance with Board Policy (BP) 6153 – School-Sponsored Trips, Administrative Regulation (AR) 6153 – School-Sponsored Trips, Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trip, and Board Policy (BP) 5145.31 – Transgender, Non-Binary, and Gender Nonconforming Students ITEM : Consent SUBMITTED BY : Bianca Barquin, Assistant Superintendent, K-12 Teaching and Learning ITEM SUMMARY : Field trip(s) for approval: 3 School(s)/Program(s) requesting: Advanced Learning, Century, Esqueda, Romero-Cruz, Sierra, and Valley Student(s) in total: 68 8 certificated and 7 classified chaperones in total (At least 1 certificated staff member is assigned to each field trip per BP) Total cost of field trip(s): $165,800 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of extended field trip(s) for the school(s) listed. An extended school-sponsored trip requires the approval of the Board of Education. A trip is considered to be an extended school - sponsored trip when it takes students beyond neighboring counties or is over night. RATIONALE : The Board recognizes that school-sponsored trips are important components of student development. In addition to supplementing and enriching classroom learning experiences, such trips encourage new interests among students, make them more aware of community resources, and help students relate school experiences to the outside world. The Board believes that careful planning can greatly enhance the value and safety of such trips. All trips involving out-of-state or overnight travel shall require prior approval of the Board. Approval is contingent upon national and international safety and security at the time of the trip. Board Policy (BP) 6153 and Administrative Regulation (AR) 6153.1 require a parent waiver for school-sponsored trips. Trained staff will be employed by the hosting organization and will provide 24-hour supervision to the students. Parents have given permission for students to attend the trip under this provision. No eligible student will be denied the opportunity to attend. FUNDING : Various Funding Sources RECOMMENDATION : Approve the Extended Field Trip(s) in Accordance with Board Policy (BP) 6153 – School-Sponsored Trips, Administrative Regulation (AR) 6153 – School-Sponsored Trips, Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trip, and Board Policy (BP) 5145.31 – Transgender, Non-Binary, and Gender Nonconforming Students. File Attachments FT List Feb 25 2025.pdf (79 KB) FT Summaries Feb 25 2025.pdf (217 KB) Motion & Voting Approve the Extended Field Trip(s) in Accordance with Board Policy (BP) 6153 – School-Sponsored Trips, Administrative Regulation (AR) 6153 – School-Sponsored Trips, Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trip, and Board Policy (BP) 5145.31 – Transgender, Non-Binary, and Gender Nonconforming Students. Motion by Valerie Magdaleno, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Valerie Magdaleno No: Brenda Lebsack 10. APPROVAL OF CONSENT CALENDAR Subject 10.4 Approval of Payment and Reimbursement of Costs Incurred for Student(s) with Disabilities for 2024-25 School Year Meeting Feb 25, 2025 - Regular Board Meeting Type Action Preferred Date Feb 25, 2025 Absolute Date Feb 25, 2025 Fiscal Impact Yes Dollar Amount $18,800.00 Budgeted Yes Budget Source Special Education Recommended Action Approve the payment and reimbursement of costs incurred for student(s) with disabilities for 2024-25 School Year Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Payment and Reimbursement of Costs Incurred for Student(s) with Disabilities for 2024-25 School Year ITEM : Consent SUBMITTED BY : Lorraine M. Perez, Ed.D., Deputy Superintendent, Educational Services PREPARED BY : Rae Rice, Executive Director, Special Education ITEM SUMMARY : Payment of parent reimbursement for services per settlement agreement for two students with disabilities by licensed schools, providers, and/or agencies. BACKGROUND INFORMATION : The purpose of this agenda item is to seek board approval of payment and reimbursement of costs incurred by parents of students with disabilities. The Individuals with Disabilities Education Act (IDEA) and its amendments provide due process rights to parents of students with disabilities that afford them the option of submitting claims to the California Office of Administrative Hearings (OAH). Parents most often state that school districts have not met the free and appropriate public education standard as provided in the law, i.e., that the student has not made adequate educational progress. This formal claim results in alternative dispute resolution sessions that involve a due process hearing officer provided by OAH. To work cooperatively with parents and to avoid costly and adversarial due process hearings that include legal representation, school districts work diligently toward the settlement of these legal claims. As provided in other civil rights legislation, this claim provides for reimbursement of parents legal fees. RATIONALE : The parties participated in either an alternative dispute resolution or resolution session/mediation to resolve the dispute. The parties agreed to resolve the dispute by funding and/or reimbursing for educational services and attorney fees. OAH/ID Amount Expenditure Payee 444447 Resolved through Alternative Dispute Resolution $8,000 Educational Services Licensed providers, and/or agencies for prospective compensatory education 412522 Resolved through Alternative Dispute Resolution $10,800 Educational Services Licensed providers, and/or agencies for prospective compensatory education FUNDING : Special Education: Not to Exceed $18,800 RECOMMENDATION : Approve the payment and reimbursement of costs incurred for student(s) with disabilities for 2024-25 school year. File Attachments Motion & Voting Approve the payment and reimbursement of costs incurred for student(s) with disabilities for 2024-25 School Year Motion by Valerie Magdaleno, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Brenda Lebsack, Valerie Magdaleno 10. APPROVAL OF CONSENT CALENDAR Subject 10.5 Ratification of Master Contracts and/or Individual Service Agreements with Nonpublic Schools and/or Agencies for Students with Disabilities for 2024-25 School Year Meeting Feb 25, 2025 - Regular Board Meeting Type Action Preferred Date Feb 25, 2025 Absolute Date Feb 25, 2025 Fiscal Impact Yes Dollar Amount $144,000.00 Budgeted Yes Budget Source Special Education Recommended Action Ratify the master contracts and/or individual service agreements with nonpublic schools and/or agencies for students with disabilities for 2024-25 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Ratification of Master Contracts and/or Individual Service Agreements with Nonpublic Schools and/or Agencies for Students with Disabilities for 2024-2025 School Year ITEM : Consent SUBMITTED BY : Lorraine M. Perez, Ed.D., Deputy Superintendent, Educational Services PREPARED BY : Rae Rice, Executive Director, Special Education ITEM SUMMARY : • 4 students with disabilities will be served per IEP team recommendation. • Vendors are certified nonpublic schools and/or agencies that serve students with disabilities per students’ IEPs. BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board ratification of master contracts and/or individual service agreements with nonpublic schools and/or agencies for students with disabilities. These students require services that address academic, social-emotional, and/or other unique needs as identified in each student’s Individualized Education Program (IEP) or settlement agreement. RATIONALE : The district is required to provide free and appropriate public education (FAPE) for all students with exceptional needs who reside within the district. If a program is not available, necessary contract services are required through a private provider. Student ID: Amount: Master Contract and Individual Service Agreement for Nonpublic School/Agency 483051 $27,000 Seneca Family of Agencies 414253 $27,000 Olive Crest Academy 414360 $28,000 Rossier Park High School 426428 $62,000 New Vista School FUNDING : Special Education Funds: $144,000 RECOMMENDATION : Ratify the master contracts and/or individual service agreements with nonpublic schools and/or agencies for students with disabilities for 2024-25 school year. File Attachments Motion & Voting Ratify the master contracts and/or individual service agreements with nonpublic schools and/or agencies for students with disabilities for 2024-25 school year. Motion by Katelyn Brazer Aceves, second by Hector Bustos. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Brenda Lebsack, Valerie Magdaleno 10. APPROVAL OF CONSENT CALENDAR Subject 10.6 Approval/Ratification of Listing of Agreements/Contracts with Santa Ana Unified School District for 2024-25 School Year Meeting Feb 25, 2025 - Regular Board Meeting Type Action Preferred Date Feb 25, 2025 Absolute Date Feb 25, 2025 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Approve/Ratify the Listing of Agreements/Contracts with Santa Ana Unified School District for the 2024-25 School Year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Agreements/Contracts with Santa Ana Unified School District for 2024-25 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Agreements/Contracts for the 2024-25 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of agreements/contracts with Santa Ana Unified School District for 2024-25 school year. RATIONALE : Consultants have been requested by school sites and District staff to enhance and support educational programs and provide professional development to improve student achievement. FUNDING : Various Funds RECOMMENDATION : Approve/Ratify the Listing of Agreements/Contracts with Santa Ana Unified School District for the 2024-25 School Year. File Attachments 24-25 Consultant List.pdf (77 KB) 1. SE24-25-027 AMEND2 - Behavioral Emotional & Academic Mentoring, LLC - signed with backup.pdf (2,513 KB) Motion & Voting Approve/Ratify the Listing of Agreements/Contracts with Santa Ana Unified School District for the 2024-25 School Year. Motion by Hector Bustos, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Brenda Lebsack, Valerie Magdaleno 10. APPROVAL OF CONSENT CALENDAR Subject 10.7 Approval/Ratification of Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for 2024-25 School Year Meeting Feb 25, 2025 - Regular Board Meeting Type Action Preferred Date Feb 25, 2025 Absolute Date Feb 25, 2025 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Approve/Ratify the Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for the 2024-25 School Year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for 2024-25 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : No-Cost Community Partnership Agreements for the 2024-25 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of No-Cost Community Partnership agreements with Santa Ana Unified School District for the 2024-25 school year. RATIONALE : Community Partnership Agreements have been requested by school sites and District staff to enhance and support educational programs and provide professional development to improve student achievement. The attached list identifies various community partnership agreements that will provide services throughout the District. FUNDING : No Fiscal Impact RECOMMENDATION : Approve/Ratify the Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for the 2024-25 School Year. File Attachments No-Cost Agreements List.pdf (89 KB) 1. 24-25-380 EXPANDED LEARNING - Lighthouse Behavioral Solutions - signed.pdf (394 KB) 2. 24-25-266 K-12 T&L - UCI EAOP - signed.pdf (2,618 KB) 3. 24-25-249 MCHS - UCI School of Medicine - signed.pdf (686 KB) 4. 24-25-363 NUTRITION SERVICES - County of Orange Social Services Agency - Executed.pdf (545 KB) 5. 24-25-378 SUPPORT SERVICES - Stand Up for Kids - signed.pdf (775 KB) Motion & Voting Approve/Ratify the Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for the 2024-25 School Year. Motion by Hector Bustos, second by Valerie Magdaleno. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Brenda Lebsack, Valerie Magdaleno 10. APPROVAL OF CONSENT CALENDAR Subject 10.8 Approval/Ratification of Listing of Software License Agreements with Santa Ana Unified School District for 2024-25 School Year Meeting Feb 25, 2025 - Regular Board Meeting Type Action Preferred Date Feb 25, 2025 Absolute Date Feb 25, 2025 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Approve/Ratify the Listing of Software License Agreements with Santa Ana Unified School District for the 2024-25 School Year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Software License Agreements with Santa Ana Unified School District for 2024-25 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Software License Agreements for the 2024-25 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of software license agreements with Santa Ana Unified School District for the 2024-25 school year. RATIONALE : Software License Agreements have been requested by school sites and District staff to enhance and support educational programs and provide professional development to improve student achievement. The attached list identifies various software license agreements that will provide services throughout the District. FUNDING : Various Funds RECOMMENDATION : Approve/Ratify the Listing of Software License Agreements with Santa Ana Unified School District for the 2024-25 S chool Year . File Attachments Software List.pdf (80 KB) Motion & Voting Approve/Ratify the Listing of Software License Agreements with Santa Ana Unified School District for the 2024-25 School Year. Motion by Valerie Magdaleno, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Brenda Lebsack, Valerie Magdaleno 10. APPROVAL OF CONSENT CALENDAR Subject 10.9 Approval/Ratification of Listing of Disposal of Obsolete Miscellaneous Surplus Equipment and Furniture Meeting Feb 25, 2025 - Regular Board Meeting Type Action Preferred Date Feb 25, 2025 Absolute Date Feb 25, 2025 Fiscal Impact No Recommended Action Approve/Ratify the Listing of Disposal of Obsolete Unrepairable Computer Equipment, Miscellaneous Surplus Equipment, and Furniture, Pursuant to Board Policy 3270. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Disposal of Obsolete Unrepairable Computer Equipment, Miscellaneous Surplus Equipment, and Furniture ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Jesse Ortega, Director, Logistics ITEM SUMMARY : Disposal of Obsolete Unrepairable Computer Equipment, Miscellaneous Surplus Equipment, and Furniture Board Policy 3270 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the disposal of obsolete, unrepairable computer equipment, miscellaneous surplus equipment, and furniture, pursuant to Board Policy 3270 . RATIONALE : Various school administrators have submitted requests for the disposal of surplus equipment and furniture that are no longer usable or needed at their sites. The items are obsolete and/or unrepairable. All obsolete or non-repairable equipment and furniture will be disposed of in the most appropriate manner. Authorization by the Board is required for disposal . FUNDING : No Fiscal Impact RECOMMENDATION : Approve/Ratify the Listing of Disposal of Obsolete Unrepairable Computer Equipment, Miscellaneous Surplus Equipment, and Furniture, Pursuant to Board Policy 3270 . File Attachments Disposal of Miscellaneous Surplus Equipment and Furniture List.pdf (120 KB) E-Waste Disposal List.pdf (233 KB) Motion & Voting Approve/Ratify the Listing of Disposal of Obsolete Unrepairable Computer Equipment, Miscellaneous Surplus Equipment, and Furniture, Pursuant to Board Policy 3270. Motion by Katelyn Brazer Aceves, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Brenda Lebsack, Valerie Magdaleno 10. APPROVAL OF CONSENT CALENDAR Subject 10.10 Ratification of Purchase Order Summary and Listing of All Purchase Orders for the Period of January 29, 2025 through February 11, 2025 Meeting Feb 25, 2025 - Regular Board Meeting Type Action Preferred Date Feb 25, 2025 Absolute Date Feb 25, 2025 Fiscal Impact No Budgeted Yes Budget Source Various Funds Recommended Action Ratify Purchase Order Summary Report and Detailed Purchase Order Listing of All Purchase Orders Created during the period of January 29, 2025 through February 11, 2025. Goals AGENDA ITEM BACKUP SHEET TITLE : Ratification of Purchase Order Summary and Listing of All Purchase Orders for the Period of January 29, 2025, through February 11, 2025 ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Snapshot of purchase orders issued between January 29, 2025, through February 11, 2025 Board Policy 3300 Education Code 17604 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board ratification of the Purchase Order Summary Report and Detailed Purchase Order Listing for all purchase orders created during the period of January 29, 2025, through February 11, 2025 . The Board, through individual agenda items, has previously approved purchase orders for contracts over $25,000. RATIONALE : The Purchase Order Summary Report provides a summary of all purchase orders created during the period of January 29, 2025, through February 11, 2025, by funding source. The Detailed Purchase Order Listing Report lists each individual purchase order created by the vendor for the period of January 29, 2025, through February 11, 2025 . Board Policy 3300 and Education Code 17604 specifically authorizes the Board to delegate signature authority on behalf of the District to the District Superintendent or designee. Such delegation of signature authority serves to expedite the financial transactions or any other contract. FUNDING : No Fiscal Impact RECOMMENDATION : Ratify Purchase Order Summary Report and Detailed Purchase Order Listing of All Purchase Orders Created during the period of January 29, 2025, through February 11, 2025​​​​​. File Attachments PO Summary Report.pdf (216 KB) PO Listing.pdf (148 KB) Motion & Voting Ratify Purchase Order Summary Report and Detailed Purchase Order Listing of All Purchase Orders Created during the period of January 29, 2025 through February 11, 2025. Motion by Hector Bustos, second by Valerie Magdaleno. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Brenda Lebsack, Valerie Magdaleno 10. APPROVAL OF CONSENT CALENDAR Subject 10.11 Ratification of Expenditure Summary and Warrants Issued Over $25,000 for Period of January 29, 2025 through February 11, 2025 Meeting Feb 25, 2025 - Regular Board Meeting Type Action Preferred Date Feb 25, 2025 Absolute Date Feb 25, 2025 Fiscal Impact No Recommended Action Ratify the expenditure summary report and detailed warrant listing report for all payments of over $25,000 for the period of January 29, 2025, through February 11, 2025. Goals AGENDA ITEM BACKUP SHEET TITLE : Ratification of Expenditure Summary and Warrants Issued Over $25,000 for the Period of January 29, 2025, through February 11, 2025 ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Jennifer Cisneros, Interim Executive Director of Finance & Operations, Business Services ITEM SUMMARY : Snapshot of all warrants issued for the period January 29, 2025, through February 11, 2025 All expenditures were previously approved through prior Board action Board Policy 3300 Required by Education Code 17604 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board ratification of the Expenditure Summary Report and Detailed Warrant Listing Report of all payments over $25,000. Warrants are payments of expenditures previously approved through Board action. RATIONALE : The Expenditure Summary Report provides a summary of all warrants created during the period of January 29, 2025, through February 11, 2025 , by funding source. The Detailed Warrant Listing Report of expenditures $25,000 and over lists each individual warrant created by the vendor for the period of January 29, 2025, through February 11, 2025. Expenditures contained in these reports have been Board approved through prior Purchase Order agenda approval submissions. The warrants listed reflect payments against these Purchase Orders. FUNDING : No Fiscal Impact RECOMMENDATION : Ratify the expenditure summary report and detailed warrant listing report for all payments of over $25,000 for the period of January 29, 2025, through February 11, 2025. File Attachments Expenditure Summary Report.pdf (147 KB) Warrant Listing.pdf (268 KB) Motion & Voting Ratify the expenditure summary report and detailed warrant listing report for all payments of over $25,000 for the period of January 29, 2025, through February 11, 2025. Motion by Valerie Magdaleno, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Brenda Lebsack, Valerie Magdaleno 10. APPROVAL OF CONSENT CALENDAR Subject 10.12 Approval of Revised Job Description: Director of Budget to Director of Budget and Accounting Meeting Feb 25, 2025 - Regular Board Meeting Type Action Preferred Date Feb 25, 2025 Absolute Date Feb 25, 2025 Recommended Action Approve the revised job description: Director of Budget to Director of Budget and Accounting. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Revised Job Description: Director of Budget to Director of Budget and Accounting ITEM : Consent SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources PREPARED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services ITEM SUMMARY : Approve the revised job description for the Director of Budget to Director of Budget and Accounting Management Position to oversee department managers (and other staff members) responsible for Budget and Accounting BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval for the revised job description: Director of Budget to Director of Budget and Accounting. This strategic leadership role, under the direction of the Executive Director of Finance and Operations, will oversee department managers and staff responsible for budget and accounting. Previously, the position only oversaw the budget department. The position aligns with the District's educational mission and ensures compliance with regulatory standards. RATIONALE : This role is vital to addressing the District's priorities for maintaining long-term financial health and operational efficiency. The position requires expertise in financial management and regulatory compliance, supporting the District’s goal. FUNDING : General Fund: Management Salary Schedule Level 129: $ 12,584 - $17,387 (monthly) RECOMMENDATION : Approve the revised job description: Director of Budget to Director of Budget and Accounting. File Attachments Revised Director of Budget JD to Director of Budget and Accounting 2-25-25.pdf (114 KB) Motion & Voting Approve the revised job description: Director of Budget to Director of Budget and Accounting. Motion by Katelyn Brazer Aceves, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Brenda Lebsack No: Valerie Magdaleno 10. APPROVAL OF CONSENT CALENDAR Subject 10.13 Approval of Personnel Calendar Including the Transition of Specific Staff Members with such Topics as: Hiring, Promotions, Transfers, Resignations, Retirements, and Leaves Meeting Feb 25, 2025 - Regular Board Meeting Type Action Preferred Date Feb 25, 2025 Absolute Date Feb 25, 2025 Recommended Action Approve the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. AGENDA ITEM BACKUP SHEET TITLE : Approval of Personnel Calendar Including the Transition of Specific Staff Members with such Topics as: Hiring, Promotions, Transfers, Resignations, Retirements, and Leaves ITEM : Consent SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY : Contained within the Personnel Calendar are 17 new hires for SAUSD, including: Activity Monitor – 2 After School Instructional Provider – 2 Autism Paraprofessional – 4 Before School Instructional Provider – 3 Instructional Assistant Biliterate – 1 Instructional Assistant Severely Disabled – 2 SSP Special Ed – 1 TK Instructional Provider – 1 Teacher 9-12 - 1 Contained within the Personnel Calendar are certain Promotional Appointments that will create the following 3 new vacant positions: Custodian at McFadden Institute of Technology – 1 Instructional Assistant DHH at Transition Programs – 1 TK Instructional Provider at Jefferson Elementary School – 1 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. RATIONALE : Board approval of the Personnel Calendar is required for all Certificated and Classified personnel reports, non-confidential leaves of absences, and effective dates of resignations and retirements. FUNDING : No Fiscal Impact RECOMMENDATION : Approve the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. File Attachments CE Personnel Calendar - February 25, 2025.pdf (262 KB) CL Personnel Calendar - February 25, 2025.pdf (189 KB) Motion & Voting Approve the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. Motion by Valerie Magdaleno, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Brenda Lebsack, Valerie Magdaleno 11. INFORMATION Subject 11.1 2024-2025 Local Control Accountability Plan Mid-Year Supplement Report Meeting Feb 25, 2025 - Regular Board Meeting Type Information AGENDA ITEM BACKUP SHEET TITLE : 2024-2025 Local Control Accountability Plan Mid-Year Supplement Report ITEM : Information SUBMITTED BY : Lorraine M. Perez, Ed.D., Deputy Superintendent, Educational Services PREPARED BY : Emily Wolk, Ph.D., Executive Director, Research and Evaluation ITEM SUMMARY : Provide information regarding the Local Control Accountability Plan Mid-Year Supplement Report BACKGROUND INFORMATION : The purpose of this agenda item is to present the Local Control Accountability Plan (LCAP) Mid-Year Supplement Report RATIONALE : Senate Bill 114 (2023) added Education Code 52062 (a) (6) requiring the district to present a report on the annual update to the Local Control and Accountability Plan (LCAP) and the local control funding formula Budget Overview for Parents (BOP) on or before February 28 of each year at a regularly scheduled meeting of the governing board or body of the LEA. The mid-year report must include the following: all available mid-year outcome data related to metrics identified in the current year's LCAP, and all available mid-year expenditure and implementation data on all actions identified in the current year’s LCAP. ( EC sections 47606.5, 52062, and 52068) Each LEA will determine how to present and report the required information to their local governing board or body. Although this mid-year update will not be included in the LCAP, the information presented may inform the development of the following year’s LCAP. FUNDING : No Fiscal Impact RECOMMENDATION : Present the information regarding the Local Control Accountability Plan (LCAP) Mid-Year Supplement Report. File Attachments 2025_LCAP_Mid-Year_Monitoring_Report_for_the_2024-25_LCAP_Santa_Ana_Unified_School_District_20250213 (4).pdf (423 KB) 11. INFORMATION Subject 11.2 Williams Settlement Legislation Second Quarter Report 2024-25 Fiscal Year Meeting Feb 25, 2025 - Regular Board Meeting Type Information Goals AGENDA ITEM BACKUP SHEET TITLE : Williams Settlement Legislation Second Quarter Report 2024-25 Fiscal Year ITEM : Information SUBMITTED BY : Lorraine M. Perez, Deputy Superintendent, Educational Services ITEM SUMMARY : California Education Code Section 1240(2)(H) requires this report to be provided to the Board of Education at a regularly scheduled meeting held in accordance with public notification requirements. BACKGROUND INFORMATION : The purpose of this agenda item is to provide the Board of Education the 2024-25 Second Quarter Report. RATIONALE : Per Education Code section 1240(2)(H) requires this report to be provided to the Board at a regularly scheduled meeting in accordance with public notification requirements. This report represents activity conducted by the Orange County Department of Education (OCDE) during October, November, and December 2024. FUNDING : No Fiscal Impact RECOMMENDATION : Presented for information. File Attachments Williams Settlement Legislation 2nd Quarter Report 2024-25 Fiscal Year.pdf (123 KB) 12. PRESENTATIONS Subject 12.1 Update on Santa Ana Unified School District's Immigration Support Plan Meeting Feb 25, 2025 - Regular Board Meeting Type Presentation AGENDA ITEM BACKUP SHEET TITLE : Update on Santa Ana Unified School District's Immigration Support Plan ITEM : Presentation SUBMITTED BY : Bianca Barquin, Assistant Superintendent, K-12 Teaching and Learning PREPARED BY : Michele DeJournett, Executive Director, Support Services Lisa Solomon, Director, Family and Community Engagement Diana Torres, Executive Director, K-12 Teaching and Learning Leticia Alvarado, Executive Director, K-12 Teaching and Learning ITEM SUMMARY : Update on Santa Ana Unified School District’s (SAUSD) commitment to fostering a safe, inclusive, and welcoming environment for all students and staff BACKGROUND INFORMATION : The purpose of this agenda item is to present an update on SAUSD's Immigration Support Plan. RATIONALE : SAUSD's Immigration Support Plan plays a vital role in reinforcing SAUSD’s commitment to being an inclusive and welcoming district while addressing the needs of our diverse community. Ongoing uncertainties surrounding immigration have intensified concerns among students and families, which may affect their full participation in the educational experience. Through this plan, SAUSD seeks to offer both immediate and long-term support, fostering a sense of safety, trust, and well-being to ensure that every student has the opportunity to succeed academically and emotionally. FUNDING : No Fiscal Impact RECOMMENDATION : Presented for information. File Attachments Update on SAUSD's Immigration Support Plan 2-25-25 (1).pdf (7,471 KB) 12. PRESENTATIONS Subject 12.2 Budget Deficit Update Meeting Feb 25, 2025 - Regular Board Meeting Type Presentation Goals AGENDA ITEM BACKUP SHEET TITLE : Budget Deficit Update ITEM : Presentation SUBMITTED BY : R on Hacker, Associate Superintendent/Chief Business Official, Business Services ITEM SUMMARY : Provide an overview of the Budget Deficit Update BACKGROUND INFORMATION : The purpose of this agenda item is to provide an update on the Budget Deficit Update. RATIONALE : This presentation will provide an overview. FUNDING : No Fiscal Impact RECOMMENDATION : Presented for Information. File Attachments Presentation--Deficit Reduction.pdf (1,138 KB) 13. REGULAR AGENDA - ACTION ITEMS Subject 13.1 Authorization to Utilize California Multiple Award Schedule Contract No. 4-22-12-1015, Awarded to Dave Bang Associates Incorporated of California for the Purchase, Warranty, Design, Demolition, Site Prep, Installation, Maintenance, and Repair of Playground Solutions Meeting Feb 25, 2025 - Regular Board Meeting Type Action Preferred Date Feb 25, 2025 Absolute Date Feb 25, 2025 Fiscal Impact Yes Budget Source Various Funds Recommended Action Authorize staff to utilize the California Multiple Award Schedule Contract No. 4-22-12-1015, awarded to Dave Bang Associates Incorporated of California, for the purchase, warranty, design, demolition, site prep, installation, maintenance, and repair of playground solutions. Goals AGENDA ITEM BACKUP SHEET TITLE : Authorization to Utilize California Multiple Award Schedule Contract No. 4-22-12-1015, Awarded to Dave Bang Associates Incorporated of California for the Purchase, Warranty, Design, Demolition, Site Prep, Installation, Maintenance, and Repair of Playground Solutions ITEM : Action SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Approve California Multiple Award Schedule (CMAS) Contract No. 4-22-12-1015 The contract expires November 16, 2025, which allows for the purchase, warranty, design, demolition, site prep, installation, maintenance, and repair of playground solutions from Dave Bang Associates Incorporated of California California Public Contract Code Sections 20118 and 10298 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board authorization for the purchase, warranty, design, demolition, site prep, installation, maintenance, and repair of playground solutions from Dave Bang Associates Incorporated of California, utilizing California Multiple Award Schedules (CMAS) No. 4-22-12-1015 awarded to Dave Bang Associates Incorporated of California. RATIONALE : Without going to bid, the District can utilize such contracts pursuant to California Public Contract Code Sections 20118 and 10298. Staff has reviewed contracts available for use by the District through CMAS, NASPO and awarded piggybackable contracts from other districts and deter mined that the contract prices offered by Dave Bang Associates Incorporated of California, under CMAS Agreement No. 4-22-12-1015 , to be fair, reasonable, and competitive. The CMAS contract with Dave Bang Associates Incorporated of California will allow the District to purchase, warranty, design, demolition, site prep, install, maintenance, and repair playground solutions from Dave Bang Associates Incorporated of California. The CMAS contracts are utilized statewide by both California state and local government agencies under delegated authority from the Department of General Services, Procurement Division, in accordance with Public Contract Code (PCC) Sections 10290, et. seq., and Section 12101.5. There is no administration fee, as all costs are assessed by the supplier. FUNDING : Various Funds RECOMMENDATION : Authorize staff to utilize the California Multiple Award Schedule Contract No. 4-22-12-1015, awarded to Dave Bang Associates Incorporated of California , for the purchase, warranty, design, demolition, site prep, installation, maintenance, and repair of playground solutions. File Attachments 4-22-12-1015,#3.pdf (237 KB) Motion & Voting Authorize staff to utilize the California Multiple Award Schedule Contract No. 4-22-12-1015, awarded to Dave Bang Associates Incorporated of California, for the purchase, warranty, design, demolition, site prep, installation, maintenance, and repair of playground solutions. Motion by Hector Bustos, second by Valerie Magdaleno. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Brenda Lebsack, Valerie Magdaleno 13. REGULAR AGENDA - ACTION ITEMS Subject 13.2 Authorization to Utilize California Multiple Award Schedule Contract No. 4-20-00-0092B, Awarded to GameTime, Which Allows for the Purchase, Warranty, Removal, Disposal, Installation, Maintenance, and Repair of Playground and Outdoor Fitness Equipment, Site Accessories, Surfacing, and Related Products Meeting Feb 25, 2025 - Regular Board Meeting Type Action Preferred Date Feb 25, 2025 Absolute Date Feb 25, 2025 Fiscal Impact Yes Budget Source Various Funds Recommended Action Authorize staff to utilize the California Multiple Award Schedule Contract No. 4-20-00-0092B, awarded to GameTime, which allows for the purchase, warranty, removal, disposal, installation, maintenance, and repair of playground and outdoor fitness equipment, site accessories, surfacing, and related products. Goals AGENDA ITEM BACKUP SHEET TITLE : Authorization to Utilize California Multiple Award Schedule Contract No. 4-20-00-0092B, Awarded to GameTime, Which Allows for the Purchase, Warranty, Removal, Disposal, Installation, Maintenance, and Repair of Playground and Outdoor Fitness Equipment, Site Accessories, Surfacing, and Related Products ITEM : Action SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Approve California Multiple Award Schedule (CMAS) Contract No. 4-20-00-0092B The contract expires June 30, 2026, which allows for the purchase, warranty, removal, disposal, installation, maintenance, and repair of playground and outdoor fitness equipment, site accessories, surfacing, and related products from GameTime California Public Contract Code Sections 20118 and 10298 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board authorization, which allows for the purchase, warranty, removal, disposal, installation, maintenance, and repair of playground and outdoor fitness equipment, site accessories, surfacing, and related products GameTime, utilizing California Multiple Award Schedules (CMAS) No. 4-20-00-0092B awarded to GameTime. RATIONALE : Without going to bid, the District can utilize such contracts pursuant to California Public Contract Code Sections 20118 and 10298. The staff has reviewed contracts available for use by the District through CMAS, NASPO and awarded piggyback cable contra cts from other districts and determined that the contract prices offered by GameTime, under CMAS Agreement No. 4-20-00-0092B , are fair, reasonable, and competitive. The CMAS contract with GameTime will allow the District to purchase hardware and tools from GameTime. The CMAS contracts are utilized statewide by both California state and local government agencies under delegated authority from the Department of General Services, Procurement Division, in accordance with Public Contract Code (PCC) Sections 10290, et. seq., and Section 12101.5. There is no administration fee, as all costs are assessed by the supplier. FUNDING : Various Funds RECOMMENDATION : Authorize staff to utilize the California Multiple Award Schedule Contract No. 4-20-00-0092B, awarded to GameTime , which allows for the purchase, warranty, removal, disposal, installation, maintenance, and repair of playground and outdoor fitness equipment, site accessories, surfacing, and related products. File Attachments GameTime_CMAS Agreement No. 4-20-00-0092B-2.pdf (234 KB) Motion & Voting Authorize staff to utilize the California Multiple Award Schedule Contract No. 4-20-00-0092B, awarded to GameTime, which allows for the purchase, warranty, removal, disposal, installation, maintenance, and repair of playground and outdoor fitness equipment, site accessories, surfacing, and related products. Motion by Hector Bustos, second by Valerie Magdaleno. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Brenda Lebsack, Valerie Magdaleno 13. REGULAR AGENDA - ACTION ITEMS Subject 13.3 Approval of Deductive Change Order No. 1 to the General Bid Package for the Roofing Project at Edison Elementary School Meeting Feb 25, 2025 - Regular Board Meeting Type Action Preferred Date Feb 25, 2025 Absolute Date Feb 25, 2025 Fiscal Impact Yes Dollar Amount $21,288.53 Budgeted Yes Budget Source Deferred Maintenance: Credit Recommended Action Approve Deductive Change Order No. 1 to the General Bid Package for the Roofing Project at Edison Elementary School. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval Deductive Change Order No. 1 to the General Bid Package for the Roofing Project at Edison Elementary School. ITEM : Action SUBMITTED BY : Ted Walstrom, Assistant Superintendent, Facilities and Governmental Relations PREPARED BY : Gabriel Camberos, Director, Building Services ITEM SUMMARY : At the March 26, 2024 meeting, the Board approved the initial contract Allowance amount not used Request Board consideration to approve the change order BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of Deductive Change Order No. 1 to the General Bid Package for the Roofing Project at Edison Elementary School. RATIONALE : At its March 26, 2024 meeting, the Board awarded a contract for the General Bid Package for the Roofing Project at Edison Elementary School. The cost savings were due to unused allowance . Bid Package Contractor Project Description Contract Amount Change Order Amount Revised Contract Amount 1 Best Contracting Services Inc. General Bid Package $1,047,896 ($21,288.53) $1,026,607.47 FUNDING : Deferred Maintenance: Credit ($21,288.53) RECOMMENDATION : Approve Deductive Change Order No. 1 to the General Bid Package for the Roofing Project at Edison Elementary School. File Attachments Deductive Changer Order #01 - Roofing Project at Edison ES.pdf (603 KB) Motion & Voting Approve Deductive Change Order No. 1 to the General Bid Package for the Roofing Project at Edison Elementary School. Motion by Hector Bustos, second by Valerie Magdaleno. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Brenda Lebsack, Valerie Magdaleno 13. REGULAR AGENDA - ACTION ITEMS Subject 13.4 Approval of Deductive Change Order No. 2 to the General Bid Package for the Roofing Project at Santa Ana High School Meeting Feb 25, 2025 - Regular Board Meeting Type Action Preferred Date Feb 25, 2025 Absolute Date Feb 25, 2025 Fiscal Impact Yes Dollar Amount $27,865.61 Budgeted Yes Budget Source Deferred Maintenance: Credit Recommended Action Approve Deductive Change Order No. 2 to the General Bid Package for the Roofing Project at Santa Ana High School. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Deductive Change Order No. 2 to the General Bid Package for the Roofing Project at Santa Ana High School ITEM : Action SUBMITTED BY : Ted Walstrom, Assistant Superintendent, Facilities and Governmental Relations PREPARED BY : Gabriel Camberos, Director, Building Services ITEM SUMMARY : At the March 26, 2024 meeting, the Board approved the initial contract Allowance amount not used Request Board consideration to approve the change order BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of Deductive Change Order No. 2 to the General Bid Package for the Roofing Project at Santa Ana High School. RATIONALE : At its March 26, 2024 meeting, the Board awarded a contract for the General Bid Package for the Roofing Project at Santa Ana High School. The cost savings were due to unused allowance . Bid Package Contractor Project Description Contract Amount Change Order Amount Revised Contract Amount 1 Best Contracting Services Inc. General Bid Package $1,335,324.00 ($27,865.61) $1,307.458.39 FUNDING : Deferred Maintenance: Credit ($ 27,865.61 ) RECOMMENDATION : Approve Deductive Change Order No. 2 to the General Bid Package for the Roofing Project at Santa Ana High School. File Attachments Deductive Change Order #02 - Roofing Project at Santa Ana HS.pdf (803 KB) Motion & Voting Approve Deductive Change Order No. 2 to the General Bid Package for the Roofing Project at Santa Ana High School. Motion by Hector Bustos, second by Valerie Magdaleno. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Brenda Lebsack, Valerie Magdaleno 13. REGULAR AGENDA - ACTION ITEMS Subject 13.5 Approval of Deductive Change Order No. 1 to the General Bid Package for the Heating, Ventilation, and Air Conditioning Control Systems Upgrade Project at Santa Ana and Century High Schools Meeting Feb 25, 2025 - Regular Board Meeting Type Action Preferred Date Feb 25, 2025 Absolute Date Feb 25, 2025 Fiscal Impact Yes Dollar Amount $209,020.00 Budgeted Yes Budget Source Measure I: Credit Recommended Action Approve Deductive Change Order No. 1 to the General Bid Package for the Heating, Ventilation, and Air Conditioning Control Systems Upgrade Project at Santa Ana and Century High Schools. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Deductive Change Order No. 1 to the General Bid Package for the Heating, Ventilation, and Air Conditioning Control Systems Upgrade Project at Santa Ana and Century High Schools ITEM : Action SUBMITTED BY : Ted Walstrom, Assistant Superintendent, Facilities and Governmental Relations PREPARED BY : Dennis Chavez, Director, Construction ITEM SUMMARY : At its March 26, 2024 meeting, the Board approved the initial contract Cost savings were due to unused allowance and unused labor coverage Request Board consideration to approve change order BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of Deductive Change Order No. 1 to the General Bid Package for the Heating, Ventilation, a