Joint Session - Orchard Keepers

Saratoga City Council Minutes ~ November 20, 2024 ~ Page 1 of 6 MINUTES WEDNESDAY, NOVEMBER 20, 2024 SARATOGA CITY COUNCIL REGULAR MEETING At 5:00 p.m., the City Council held interviews for the Heritage Preservation Commission, and the Traffic Safety Commission. WALIA/FITZSIMMONS MOVED TO APPOINT J. CRAIG AWBREY AND CHEN XIE TO THE HERITAGE PRESERVATION COMMISSION FOR FULL-TERMS ENDING DECEMBER 31, 2028. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. AFTAB/FITZSIMMONS MOVED TO RESCHEDULE DORY ALBERT’S INTERVIEW FOR THE TRAFFIC SAFETY COMMISSION TO A FUTURE MEETING IF SHE IS INTERESTED. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. At 6:00 p.m., the City Council held a Joint Session with Orchard Keepers in the Linda Callon Conference Room. Mayor Zhao invited public comment. No one requested to speak. Mayor Zhao called the Regular Session to order at 7:00 p.m. ROLL CALL PRESENT: Mayor Yan Zhao, Vice Mayor Belal Aftab, Council Members Kookie Fitzsimmons, Chuck Page, Tina Walia ABSENT: None ALSO PRESENT: Matt Morley, City Manager Richard Taylor, City Attorney Leslie Arroyo, Assistant City Manager John Cherbone, Public Works Director Bryan Swanson, Community Development Director Ryan Hinchman, Administrative Services Director Britt Avrit, City Clerk REPORT ON POSTING OF THE AGENDA The City Clerk reported the agenda for this meeting was properly posted on November 15, 2024. REPORT FROM JOINT SESSION Mayor Zhao stated the City Council held a Joint Session at 6:00 p.m. with Orchard Keepers and Matthew Sutton, Founder/President provided a summary of the Joint Session.

Saratoga City Council Minutes ~ November 20, 2024 ~ Page 2 of 6 ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; IN-PERSON ATTENDEES No one requested to speak. ANNOUNCEMENTS Mayor Zhao shared information about Saratoga’s Candy Cane Village, the Holiday Tree Lighting event, and the Celebration of Light event. 1. CONSENT CALENDAR Mayor Zhao invited public comment. The following individual spoke at this time: Frank Behnke, Nick Miller, Carolyn Brandwajn, Kelly Ciccone, Rafik, Paul Hernandez, Glenda, Mona Kaur-Freedland, Nedda Ashjaee, Council Member Page requested Item 1.4 be removed for separate discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the November 6, 2024, City Council Meeting. FITZSIMMONS/PAGE MOVED TO APPROVE THE MINUTES FOR THE NOVEMBER 6, 2024, CITY COUNCIL MEETING. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.2. Final Map Approval for Two Lots Located at 14451 Fruitvale Avenue Recommended Action: Adopt the Resolution granting final map approval of parcel map application No. ULS22- 0006 for two lots located at 14451 Fruitvale Ave (APN: 397-17-007). RESOLUTION 24-061 FITZSIMMONS/PAGE MOVED TO ADOPT THE RESOLUTION GRANTING FINAL MAP APPROVAL OF PARCEL MAP APPLICATION NO. ULS22-0006 FOR TWO LOTS LOCATED AT 14451 FRUITVALE AVE (APN: 397-17-007). MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.3. Accounts Payable Check Registers Recommended Action: Review and accept the 10/31/2024 and 11/07/2024 accounts payable vendor payment check registers. FITZSIMMONS/PAGE MOVED TO REVIEW AND ACCEPT THE 10/31/2024 AND 11/07/2024 ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.

Saratoga City Council Minutes ~ November 20, 2024 ~ Page 3 of 6 1.4. Disband Economic Vitality Ad Hoc Committee Recommended Action: Adopt the Resolution disbanding the Economic Vitality Ad Hoc Committee. PAGE/AFTAB MOVED TO KEEP THE ECONOMIC VITALITY AD HOC COMMITTEE IN PLACE FOR ONE MONTH, AND DIRECTED THE COMMITTEE TO PROVIDE A DETAILED, BUSINESS FUNDED PLAN FOR THE EXPANSION OF THE SIDEWALK FOR OUTDOOR DINING AT BELLA SARATOGA (14503 BIG BASIN WAY) TO THE CITY COUNCIL. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.5. Flock Safety Agreement Amendment for Automated License Plate Reader Camera System Recommended Action: Authorize the City Manager to execute a modified agreement with Flock Safety for a total annual amount of $163,000. FITZSIMMONS/PAGE MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE A MODIFIED AGREEMENT WITH FLOCK SAFETY FOR A TOTAL ANNUAL AMOUNT OF $163,000. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.6. Cupertino Emergency Management Contract Recommended Action: Authorize the City Manager to sign an amended contract agreement with the City of Cupertino for Saratoga Emergency Management support for a contract total not to exceed $35,629.12. FITZSIMMONS/PAGE MOVED TO AUTHORIZE THE CITY MANAGER TO SIGN AN AMENDED CONTRACT AGREEMENT WITH THE CITY OF CUPERTINO FOR SARATOGA EMERGENCY MANAGEMENT SUPPORT FOR A CONTRACT TOTAL NOT TO EXCEED $35,629.12. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2. GENERAL BUSINESS 2.1. Annual Review - Saratoga Climate Action Plan 2030 Recommended Action: Accept the report on the Annual Review of the Saratoga Climate Action Plan (CAP) 2030. Mainini Cabute, Environmental Programs Manager, presented the staff report. Mayor Zhao invited public comment. The following individual spoke at this time: Jody Tatro No action needed; receive and file.

Saratoga City Council Minutes ~ November 20, 2024 ~ Page 4 of 6 2.2. Award of Construction Contract for the Village Parking Districts Improvements American Rescue Plan Act (ARPA) Project to GradeTech Inc. Recommended Actions: 1. Declare GradeTech Inc as the lowest responsible bidder on the project. 2. Award a Construction Contract to GradeTech Inc in the amount of $3,806,018.63 and authorize the City Manager to execute the same. 3. Authorize staff to execute change orders to the contract up to $344,250.00 Macedonio Nunez, City Engineer, presented the staff report. Mayor Zhao invited public comment. The following individual spoke at this time: Glenn Hendricks PAGE MOVED TO DECLARE GRADETECH INC AS THE LOWEST RESPONSIBLE BIDDER ON THE PROJECT; AWARD A CONSTRUCTION CONTRACT TO GRADETECH INC. IN THE AMOUNT OF $3,806,018.63 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME; AUTHORIZE STAFF TO EXECUTE CHANGE ORDERS TO THE CONTRACT UP TO $344,250.00. Vice Mayor Aftab requested a friendly amendment adding that Council direct staff to make every effort to minimize the loss of parking spots and explore the option of narrowing parking spots where possible. PAGE/AFTAB MOVED TO DECLARE GRADETECH INC AS THE LOWEST RESPONSIBLE BIDDER ON THE PROJECT; AWARD A CONSTRUCTION CONTRACT TO GRADETECH INC. IN THE AMOUNT OF $3,806,018.63 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME; AUTHORIZE STAFF TO EXECUTE CHANGE ORDERS TO THE CONTRACT UP TO $344,250.00; DIRECT STAFF TO MAKE EVERY EFFORT TO MINIMIZE THE LOSS OF PARKING SPOTS AND EXPLORE THE OPTION OF NARROWING PARKING SPOTS WHERE POSSIBLE. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 3. STUDY SESSION Study Session to Receive Information on State Housing Laws including California Senate Bill 9, Senate Bill 330, the Housing Accountability Act’s “Builder’s Remedy,” and Other Relevant Laws and Regulations. Recommended Action: Conduct study session. Bryan Swanson, Community Development Director, and Richard Taylor, City Attorney, presented the staff report. Mayor Zhao requested a recess at this time. Mayor Zhao reconvened the meeting at 9:05 p.m.

Saratoga City Council Minutes ~ November 20, 2024 ~ Page 5 of 6 Mayor Zhao invited public comment. The following individual spoke at this time: Donald Hicks, Sonny Yeoh, Beth Kingsley, Trish Jessen, Maryann Welch, Rachana Jain, Nikil Balakrishnan, Mohini Balakrishnan, Roy Evulich, Kiran Malhotra, Poorua Malhotra, Glenn Hendricks, Saeid Ghafouri, Veena Iyer, Mahal Mohan, Jim Atwell, Jody Tatro, Tipu Purkayastha, Elisa Chen, Dan Fraisl, Lisa Yen, JoJo Choi, Bernie Mills, Lina Huang, Mei Cham, Glenda, Suman Goel, Minal, Mona Kaur- Freedland. No action needed; receive and file. COUNCIL ASSIGNMENTS Council Member Kookie Fitzsimmons Nothing to report. Council Member Chuck Page Saratoga Ministerial Association – stated the Association discussed the upcoming Thanksgiving Service. West Valley Solid Waste Management Authority Board of Directors – stated the Board discussed the upcoming budget, received a presentation regarding a pilot “dehydrating” program, and received a presentation regarding multi-layer plastic materials. West Valley Clean Water Program Authority Board of Directors -stated the Board discussed the upcoming name change. Council Member Tina Walia Silicon Valley Clean Energy Authority Board of Directors – stated the Board adopted long term clean energy targets, approved the purchase of carbon-free nuclear energy, and approved participation in a demand flexibility pilot program. Cities Association of Santa Clara County Legislative Action Committee – stated the Committee wrapped up the activities for the past year and received an overview of the legislation coming next year. Cities Association of Santa Clara County Board of Directors – stated the Board received several presentations including a Housing Element update. Vice Mayor Belal Aftab Valley Transportation Authority Policy Advisory Committee – stated the Committee has a new Chair, City of Campbell Vice Mayor Sergio Lopez, and the Vice Chair is San Jose Mayor Matt Mahan; the Committee received a presentation regarding the “Equitable VMT Program.’ Mayor Yan Zhao Council Finance Committee – stated the Committee received the Annual Comprehensive Financial Report and an update from the City’s auditors. West Valley Sanitation District Board of Directors – stated the Board approved the FY24-25 modified budget and approved funding to install cameras to deter theft of equipment. CITY COUNCIL ITEMS None

Saratoga City Council Minutes ~ November 20, 2024 ~ Page 6 of 6 COUNCIL COMMUNICATIONS None CITY MANAGER’S REPORT None CITY ATTORNEY'S REPORT None ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES No one requested to speak. ADJOURNMENT Mayor Zhao adjourned the meeting at 11:25 p.m. Minutes respectfully submitted: Britt Avrit, City Clerk City of Saratoga

Saratoga City Council Meeting Agenda – November 20, 2024 - Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING NOVEMBER 20, 2024 AMENDED AGENDA • 11/18/2024 JOINT SESSION PRESENTATION SLIDES ADDED • 11/18/2024 ITEM 1.5 UPDATED STAFF REPORT AND ATTACHMENTS ADDED • 11/18/2024 ITEM 2.1 PRESENTATION SLIDES ADDED • 11/18/2024 STUDY SESSION ITEM PRESENTATION SLIDES ADDED • 11/19/2024 ITEM 1.5 UPDATED STAFF REPORT AND ATTACHMENT C ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 5:00 p.m. Commission Interviews by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/82342704483 • Webinar ID 823 4270 4483 Call In: 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 6:00 p.m. Joint Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 OR • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above.

Saratoga City Council Meeting Agenda – November 20, 2024 - Page 2 of 5 Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 5:00 PM COMMISSION INTERVIEWS City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Time Name Commission Vacancies Incumbent 5:05 p.m. J. Craig Awbrey Heritage Preservation 1 full term No 5:15 p.m. Chen Xie Heritage Preservation 1 full term No 5:25 p.m. Dory Albert Traffic Safety 1 full term No 6:00 PM JOINT SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Session with Orchard Keepers Recommended Action: Receive updates from Orchard Keepers. Presentation Slides (added 11-18-2024) 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on November 15, 2024. REPORT FROM JOINT SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS

Saratoga City Council Meeting Agenda – November 20, 2024 - Page 3 of 5 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the November 6, 2024, City Council Meeting. Staff Report Attachment A - Minutes for the November 6, 2024 City Council Meeting 1.2. Final Map Approval for Two Lots Located at 14451 Fruitvale Avenue Recommended Action: Adopt the Resolution granting final map approval of parcel map application No. ULS22- 0006 for two lots located at 14451 Fruitvale Ave (APN: 397-17-007). Staff Report Attachment A - Resolution Granting Final Map Approval Attachment B - Parcel map 1.3. Accounts Payable Check Registers Recommended Action: Review and accept the 10/31/2024 and 11/07/2024 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register 10-31-2024 Attachment B - Check Register 11-07-2024 1.4. Disband Economic Vitality Ad Hoc Committee Recommended Action: Adopt the Resolution disbanding the Economic Vitality Ad Hoc Committee. Staff Report Attachment A - Resolution to Disband Ad Hoc 1.5. Flock Safety Agreement Amendment for Automated License Plate Reader Camera System Recommended Action: Authorize the City Manager to execute a modified agreement with Flock Safety for a total annual amount of $163,000. Staff Report Attachment A – Original Flock Safety Agreement Attachment B – Amended Flock Safety Agreement Attachment C – Amended Flock Safety Agreement Redlined 1.6. Cupertino Emergency Management Contract Recommended Action: Authorize the City Manager to sign an amended contract agreement with the City of Cupertino for Saratoga Emergency Management support for a contract total not to exceed $35,629.12. Staff Report Attachment A – Original Cupertino Contract Attachment B – FY2024/25 Cupertino Contract Amendment

Saratoga City Council Meeting Agenda – November 20, 2024 - Page 4 of 5 2. GENERAL BUSINESS 2.1. Annual Review - Saratoga Climate Action Plan 2030 Recommended Action: Accept the report on the Annual Review of the Saratoga Climate Action Plan (CAP) 2030. Staff Report Attachment A- Saratoga Climate Action Plan 2030 Attachment B- 2023 GHG Inventory Report Attachment C- 2023 Community GHG Emissions Reductions Attachment D- City's Sustainable Efforts Presentation Slides (added 11-18-2024) 2.2. Award of Construction Contract for the Village Parking Districts Improvements American Rescue Plan Act (ARPA) Project to GradeTech Inc. Recommended Actions: 1. Declare GradeTech Inc as the lowest responsible bidder on the project. 2. Award a Construction Contract to GradeTech Inc in the amount of $3,806,018.63 and authorize the City Manager to execute the same. 3. Authorize staff to execute change orders to the contract up to $344,250.00 Staff Report Attachment A - Bid Summary Attachment B - Contract 3. STUDY SESSION Study Session to Receive Information on State Housing Laws including California Senate Bill 9, Senate Bill 330, the Housing Accountability Act’s “Builder’s Remedy,” and Other Relevant Laws and Regulations. Recommended Action: Conduct study session. Staff Report Presentation Slides (added 11-18-2024) COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS ADJOURNMENT

Saratoga City Council Meeting Agenda – November 20, 2024 - Page 5 of 5 CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on November 8, 2024 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 15th day of November 2024 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]