Regular Board of Education Meeting for West Aurora School District 129

2 Tuesday, February 20, 2024 Regular Board of Education Meeting for West Aurora School District 129 Board of Education Meeting Agenda District Administration Office - Room 134 1877 W. Downer Place Aurora, IL 60506 One Way Audio - Conference #: 312-626-6799 Conference ID: 83328242951 Passcode: 000129 Meeting start time 6:00 p.m. Please silence all cell phones 1. Opening Items Subject 1.1 Call to Order Meeting Feb 20, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. Opening Items Type Procedural File Attachments Subject 1.2 Roll Call Meeting Feb 20, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. Opening Items Type Procedural A roll call of all Board Members, present or absent, is conducted at the beginning of each Meeting. Board President Richard Kerns Board Vice President Melody Saperston Board Member Valerie Brown-Dykstra Board Member Ira Lathan Board Member Thomas St. Jules Board Member Julie Stone Board Member Colleen Lorenz File Attachments Subject 1.3 Pledge of Allegiance Meeting Feb 20, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. Opening Items Type Procedural File Attachments 2. Recognitions Subject 2.1 Recognition of Visitors Meeting Feb 20, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 2. Recognitions Type Recognition This section of the agenda allows for the recognition of any individuals or groups whose attendance should be appropriately acknowledged. File Attachments Subject 2.2 Public Comment: Identification of Audience wishing to address the Board Meeting Feb 20, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 2. Recognitions Type Procedural On behalf of the Board of Education I would like to thank the public for attending tonight's meeting. Residents interested in speaking to the Board this evening are asked to have completed a comment card and presented it to the Board Secretary prior to the start of the meeting. At this time the Board President will ask the secretary if we have anyone who would like to speak to the Board of Education. The Board President requests that any comments regarding a particular agenda item be held until we come to that item on the agenda. Before the item is presented, you will be called to speak. The Board President requests that any comments regarding items that are not part of tonight's agenda be held until the comments section of the meeting. At that time, you will be called to speak. When the secretary calls your name, please come to the microphone, state your name for the public record and provide your feedback. Please note that comments are limited to three (3) minutes per person and that no discussion of personnel matters, student discipline or responses to questions are permitted. The Board does not participate in discussion during public comment. Follow up to your questions or concerns will be addressed through the contact information provided on the comment card. File Attachments Subject 2.3 Those Who Make a Difference Meeting Feb 20, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 2. Recognitions Type Recognition The Board of Education will recognize Mrs. Pam Abdullah, Office Professional, for her efforts and dedication to providing meals and meal service to patrons of Hesed House Aurora. File Attachments 3. Consent Agenda Subject 3.1 Approval of the Consent Agenda for February 20, 2024 Meeting Feb 20, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the items contained in the Consent Agenda for February 20, 2024. File Attachments Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for February 20, 2024. Motion by Mrs Julie Stone, second by Mrs Melody Saperston. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz Subject 3.2 Approval of Minutes from the February 5, 2024 Open and Closed Board Meetings Meeting Feb 20, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent), Minutes Recommended Action That the Board of Education approve the minutes from the February 5, 2024 open and closed board meetings. Minutes View Minutes for Feb 5, 2024 - Regular Board of Education Meeting for West Aurora File Attachments Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for February 20, 2024. Motion by Mrs Julie Stone, second by Mrs Melody Saperston. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz Subject 3.3 Approval Of The Bill Listing for February 20, 2024 Meeting Feb 20, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the bill listing for February 20, 2024 Goals Financial Responsibility File Attachments February 20, 2024 Fund Report.pdf (4 KB) February 20, 2024 Detail Report.pdf (98 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for February 20, 2024. Motion by Mrs Julie Stone, second by Mrs Melody Saperston. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz Subject 3.4 Approval of the Personnel Report for February 20, 2024 Meeting Feb 20, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the Personnel Report for February 20, 2024. The Personnel Report is not made public until approved by the Board of Education. File Attachments Personnel Report 02.20.2024 .pdf (145 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for February 20, 2024. Motion by Mrs Julie Stone, second by Mrs Melody Saperston. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz Subject 3.5 Approval of Board of Education Calendar for 2024-2025 Meeting Feb 20, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Consent Agenda Type The proposed board of education calendar for 2024-2025 is attached for review. File Attachments 2024-2025 Board of Education Meeting Calendar.pdf (103 KB) 4. Information Subject 4.1 FY24 Quarter Two Treasurer Report Meeting Feb 20, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Information Type Information The FY24 Quarter Two Treasurer's Report will be presented tot he Board for information. Presented by Mr. Greg Probst, Board of Education Treasurer. File Attachments FY24 Treasurer Report-Second Quarter.pdf (454 KB) Subject 4.2 Teaching & Learning Presentation - Middle School Student Supports Meeting Feb 20, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Information Type Information An overview of middle school student supports will be presented to the Board for information. Presented by Mrs. Liz Wendel, Executive Director of Secondary Teaching & Learning. File Attachments Middle School Supports - BOE Mtg 2_20_2024.pdf (600 KB) 5. Discussion Subject 5.1 Capital Projects Update Meeting Feb 20, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 5. Discussion Type Discussion An update on capital projects going on throughout the District and letters of recommendation for bid openings that occurred since the February 5, 2024 regular meeting will be shared with the Board for further discussion. Presented by Mr. Pat Dacy, Capital Projects Manager. File Attachments Bid Spread without Budget.pdf (172 KB) M23142 Recommendation Letter 02-13-24.pdf (690 KB) Bid Tab-23119-2024 Roofing Improvements.pdf (33 KB) LOR_23119-Anthony.pdf (29 KB) 6. Action Items Subject 6.1 Approval of the Recommendation for Project No. 23120 Meeting Feb 20, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Action Items Type Action Recommended Action That the Board of Education approve the recommendation that the contract for the 2024 work at West High School project no. 23120 be awarded to the lowest responsible, responsive bidder, Lite Construction, Inc., including the base bid plus alternates no. 1 and no. 2 for a total contract amount of $7,202,000.00. The letter of recommendation and bid tabulation is attached for review. File Attachments Bid Tab-23120 2024 Work at West HS.pdf (17 KB) LOR_23120-LCI.pdf (44 KB) Motion & Voting That the Board of Education approve the recommendation that the contract for the 2024 work at West High School project no. 23120 be awarded to the lowest responsible, responsive bidder, Lite Construction, Inc., including the base bid plus alternates no. 1 and no. 2 for a total contract amount of $7,202,000.00. Motion by Mrs Valerie Brown Dykstra, second by Mrs Julie Stone. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz Subject 6.2 Approval of Secondary Resource Adoptions Meeting Feb 20, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Action Items Type Action Recommended Action That the Board of Education approve the textbook adoptions for secondary courses, as presented. Information on the proposed textbooks is attached for review. File Attachments Secondary Resource Adoptions - Spring 2024.pdf (6,002 KB) Motion & Voting That the Board of Education approve the textbook adoptions for secondary courses, as presented. Motion by Mrs Melody Saperston, second by Mr Thomas St Jules. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz Nay: Mrs Valerie Brown Dykstra Subject 6.3 Approval of Out of District Placement Transportation Contract Meeting Feb 20, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Action Items Type Action Recommended Action That the Board of Education approve the transportation contract for out of district placement, as presented. File Attachments East Aurora D131 West Aurora D129 - Amendment Two (2024-2029 rates) OOD SPED.pdf (215 KB) Motion & Voting That the Board of Education approve the transportation contract for out of district placement, as presented. Motion by Mrs Colleen Lorenz, second by Mr Ira Lathan. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz 7. Comments Subject 7.1 Public Comments: Audience Members Wishing to Speak to the Board Regarding a Non-Agenda Item Meeting Feb 20, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 7. Comments Type Procedural Residents interested in speaking to the Board this evening are asked to have completed a comment card and presented it to the Board Secretary prior to the start of the meeting. The Board President requests that any comments not on an agenda item speak at this time. When the secretary calls your name, please come to the microphone, state your name for the public record and provide your feedback. Please note that comments are limited to three ( 3 ) minutes per person and that no discussion of personnel matters, student discipline or responses to questions are permitted. The Board does not participate in discussion during public comment. Follow up to your questions or concerns will be addressed through the contact information provided on the comment card. File Attachments Subject 7.2 Superintendent Comments Meeting Feb 20, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 7. Comments Type Information File Attachments Subject 7.3 Student Board Member Comments Meeting Feb 20, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 7. Comments Type Information The Board would like to allow time for the Student Board Member to address the meeting. File Attachments Subject 7.4 Board Member Comments & Dates to Remember Meeting Feb 20, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 7. Comments Type Information Board of Education Meeting Schedule 2023-2024 Monday March 4, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday March 18, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday April 1, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday April 15, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday May 6, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday May 20, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday June 3, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday June 17, 2024 Executive Session - Closed Regular Session - Public 6:00 PM Monday July 8, 2024 Executive Session - Closed Regular Session - Public 6:00 PM *Tuesday meetings are due to Monday holidays. File Attachments 8. Adjournment Subject 8.1 Adjourn Meeting Feb 20, 2024 - Regular Board of Education Meeting for West Aurora School District 129 Category 8. Adjournment Type Action, Procedural Recommended Action To Adjourn. File Attachments Motion & Voting To Adjourn. Motion by Mrs Valerie Brown Dykstra, second by Mrs Melody Saperston. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone, Mrs Colleen Lorenz