Board of County Commissioners

1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Amendments to the Agenda Request to ADD under Consent: Item 7.j Approval of Resolution Urging a Responsible Approach to Re-Establishing Navigation on the Apalachicola River Request to ADD under General Business: Item 11.r Approval of Draft Resolution 2025-___ approving the execution of FRDAP agreements for Pat Thomas Park and Shiloh Park ADA Improvements projects by Mrs. Shawanna Moye, Parks and Recreation Manager. Item 11.s Approval of a Six-Month Contract Amendment to Extend the Two Professional Engineering Services Contracts Item 11.t Approval of No-Cost Amendment No. 2 to Construction Contract with Sandco, LLC – South Adams Street Sidewalk LAP Project (FPID 436992-1-58-01) 5. Approval of Agenda. 6. Awards, Presentations and Appearances 6.a Presentation on Grant Funding and Project Progress Update BOARD OF COUNTY COMMISSIONERS REGULAR MEETING AGENDA September 16, 2025 at 6:00 PM Edward J. Butler Governmental Complex 9-B East Jefferson Street Quincy, Florida AGENDA (Kassandra McGlonn, Grants Administrator) 7. Consent 7.a Ratification Memo (Clerk of Court) 7.b BOCC Meeting/Workshop Minutes: 1. August 19, 2025, Budget Workshop 2. August 26, 2025, Special Meeting 3. September 2, 2025, BOCC Meeting 7.c SHIP Annual Report and Certification (Reginald James, Interim County Administrator / Sonya Burns, Housing Coordinator) 7.d Municipal Inter-local Agreement for Animal Control Services-Havana (Reginald James, Interim County Administrator / Allan Meeks, Animal Control Manager) 7.e Municipal Inter-local Agreement for Animal Control Services-Chattahoochee (Reginald James, County Administrator / Alan Meeks, Animal Control Manager) 7.f Municipal Inter-local Agreement for Animal Control Services-Greensboro Major Projects Presentation - FY24-25 Q4 9-16-2025_V3.pptx 7.a Agenda Item.pdf 7.b.1 Agenda Item.pdf 7.b.2 Agenda Item.pdf 7.b.3 Agenda Item.pdf 7.c Agenda Item..pdf 7.d Agenda Item.pdf 7.e Agenda Item.pdf (Reginald James, County Administrator / Alan Meeks, Animal Control Manager) 7.g Municipal Inter-local Agreement for Animal Control Services-Quincy (Reginald James, County Administrator / Alan Meeks, Animal Control Manager) 7.h Municipal Inter-local Agreement for Animal Control Services-Gretna (Reginald James, County Administrator / Alan Meeks, Animal Control Manager) 7.i Municipal Inter-local Agreement for Animal Control Services-Midway (Reginald James, County Administrator / Alan Meeks, Animal Control Manager) 7.j Approval of Resolution urging a Responsible Approach to Re-Establishing Navigation on the Apalachicola River 8. Items Pulled for Discussion 9. Citizens Requesting to be Heard on Non-Agenda Items (3-Minute Limit) The Gadsden County Board of County Commissioners welcomes and encourages public participation at all meetings of the Board. Citizens are free to speak for up to three (3) minutes on non-agenda items. Public comments and participation are also encouraged for items on the agenda. Additionally, if you are unable to attend a meeting in person, comments from the Public can also be submitted via email to CitizensToBeHeard@gadsdencountyfl.gov until noon on the date of the meeting. Comments submitted after the deadline, but prior to the meeting, will be added to the official record, but the County cannot guarantee that Commissioners and staff will have adequate time to review comments prior to the meeting. Citizens are further encouraged to participate on the County’s website at www.gadsdencountyfl.gov. 10. Public Hearing 7.f Agenda Item.pdf 7.g Agenda Item.pdf 7.h Agenda Item.pdf 7.i Agenda Item.pdf 7.j Agenda Item.pdf 11. General Business 11.a Approval of Resolution for Hanna Mill Pond Bridge Design (Reginald James, Interim County Administrator / Curtis Young, Public Works Director) 11.b Board Direction and Approval of Resolution 2025-045 Gadsden County Development Council Amendment for FY2025 (Reginald James, Interim County Administrator / Rose Raynak, Director of Finance) 11.c Approval and Execution of State Aid Grant Agreement (Reginald James, Interim County Administrator / Tabitha D. Washington, Director of Library Services) 11.d Approval of Funding Re-Allocation to Support Gadsden County Senior Services (Reginald James, Interim County Administrator / Louis J. Baptiste, Interim County Attorney) 11.e Authorize the Clerk of Court’s Finance Director to Process and Disburse Payments for Task Force Members (Reginald James, Interim County Administrator / Louis J. Baptiste, Interim County Attorney) 11.f Approval of Property Damage Settlement Regarding Bridge Incident near Chattahoochee, FL (Reginald James, Interim County Administrator/ Louis J. Baptiste, Interim County Attorney) 11.g Approval to Sell Surplus Vehicles at Auction (Reginald James, Interim County Administrator / Curtis Young, Public Works Director) 11.a Agenda Item.pdf 11.b Agenda Item.pdf 11.c Agenda Item.pdf 11.d Agenda Item.pdf 11.e Agenda Item.pdf 11.f Agenda Item.pdf 11.g Agenda Item.pdf 11.h Approval to Pay Johnson Controls for the Tamper Switch Proposal and Service Agreement (Reginald James, Interim County Administrator /Johnny Riley, Facilities Manager) 11.i Approval of the Interlocal Agreements for Human Services for the City of Havana Senior Citizens (Reginald James, Interim County Administrator /LaToya Fryson, Elderly Affairs) (MATERIALS TO BE PROVIDED) 11.j Approval of the Agreement between the County and CRA as the Design Professional for the Public Safety Complex/EOC in Response to RFQ 25-02 Professional Architectural/Engineering (AE) Services. (Reginald James, Interim County Administrator / Louis J. Baptiste, Interim County Attorney) 11.k Approval of Core Contract Documents for the Department of Health (Florida Department of Health Gadsden County) 11.l Approval of The William S. Stevens COVID Shelter’s Change Order No. 3 (authorizes the use of contingency funds and revises the completion date) and Change Order No. 4 (authorizes purchase of appliances, worktables, awning, etc.) (Reginald James, Interim County Administrator) 11.m Approval of the CDBG-DR EMS Quincy Grant Agreement M0026 Amendment #2 to Extend the Agreement Expiration Date through September 30, 2026. (Reginald James, Interim County Administrator / Rose Raynak, Finance Director) 11.h Agenda Item.pdf 11.i Agenda Item.pdf 11.j Agenda Item.pdf 11.k Agenda Item.pdf 11.L Agenda Item.pdf 11.m Agenda Item.pdf 11.n Consideration of Approval of Site Selection for Proposed Boys & Girls Club and Community Center (Quincy, Fl) (Reginald James, Interim County Administrator) 11.o Approval of Contract with Corrections Software Solutions for Probation Case Management (Reginald James, Interim County Administrator / Temeka Rollins, Probation Manager) 11.p Approval of Fire and Rescue Interlocal Agreement Between Gadsden County, Florida and the Town of Havana, Florida (Reginald James, Interim County Administrator) 11.q Approval of the Interlocal Agreements for Human Services for the City of Chattahoochee Senior Citizens (Reginald James, Interim County Administrator / LaToya Fryson, Elderly Affairs) (MATERIALS TO BE PROVIDED) 11.r Approval of Draft Resolution 2025-___ approving the execution of FRDAP agreements for Pat Thomas Park and Shiloh Park ADA Improvements projects by Mrs. Shawanna Moye, Parks and Recreation Manager (Reginald James, Interim County Administrator) 11.s Approval of a Six-Month Contract Amendment to Extend the Two Professional Engineering Services Contracts (Reginald James, Interim County Administrator / Rose Raynak, Finance Director) 11.n Agenda Item.pdf 11.o Agenda Item.pdf 11.p Agenda Item.pdf 11.q Agenda Item.pdf 11.r Agenda Item.pdf 11.s Agenda Item.pdf 11.t Approval of No-Cost Amendment No. 2 to Construction Contract with Sandco, LLC – South Adams Street Sidewalk LAP Project (FPID 436992-1-58-01) (Reginald James, Interim County Administrator / Curtis Young, Public Works Director) (MATERIALS TO BE PROVIDED) 12. Clerk of Court Updates (Nicholas Thomas, Clerk of Court) 13. County Attorney Updates (Louis J. Baptiste, Interim County Attorney) 14. County Administrator Updates (Reginald James, Interim County Administrator) 15. Discussion Items by Commissioners 15.a. Commissioner Alonzetta Simpkins, District 2 15.b. Commissioner Shawn Wood, District 3 15.c. Commissioner Brenda A. Holt, District 4 15.d. Commissioner Ronterious Green, District 5 15.e. Commissioner Eric F. Hinson, District 1 16. Motion to Adjourn 17. Receipt and File 11.t Agenda Item.pdf Major Projects: Statuses &Timelines Kassandra McGlonn, Grants Administrator Executive Team (CA, OMB, DED, IT, BD, GA) FY24-25 – Quarter 4 1 Outline I. Background II. Procurement Considerations III. Major Project Details 2 I. Background 3 • ICA team assembly to assess streamlining project completion • Established 2 categories of projects • Major - Larger, construction projects, high dollars • General – Smaller projects (all non-major) 4 Background II. Procurement Considerations 5 Procurement Options 6 Option 1: Issue work authorization from an existing professional services continuing services contract (CSC) • Funding agency must approve use of CSC. • Need to consult with the contractor for draft work authorization. • Funding agency approves draft work authorization, if required. • County Administrator and County Attorney must approve the draft work authorization. • Board must approve final work authorization. Option 2: Issue a Project Specific Competitive Solicitation (i.e., RFP, RFQ, ITB, Formal Written Quotes) • Design packages for the construction of a single project exceeding $7.5 million (s. 287.055 FS). • Funding agency directive. • Wanting competitive pricing. • Advertising Requirements-based on estimated construction cost. – 21 days in excess of $200,000.00 – 30 days in excess of $500,000.00 Procurement Roles& Responsibilities 7 Awards and Contracts 8 III. Major Project Details 9 Continuum for Project Completion 10 1. Procure Engineer 2. Execute Engineer Contract 3. Design Development 4. Procure Construction Contractor (Nov 2025) 5. Execute Construction Contract (Dec 2025) 6. Break Ground (Feb 2026) The Continuum Major Projects Listing 1. Special Needs Shelter 2. EMS Building 3. Chattahoochee MPCF 4. Havana MPCF 5. Public Safety Complex 6. Boys & Girls Club 11 (Listed in order of slide presentation, not order of priority) Major Projects Map FY24-25, Q4 1. Special Needs Shelter TOTAL: $483,000 Purpose: Retrofit Gadsden County Community Hospital areas A and B2-4 to function as a special needs shelter (wind impact hardening, generator setup) Department: Emergency Management Funder: FDEM (State Legislative Grant) Agreement Effective: January 11, 2023 Agreement Expiration: August 31, 2025* Status: Construction ITB final draft with County Attorney for approval *(Option to extend; Amendment #2 for extension is pending) 1. Procure Engineer 2. Execute Engineer Contract 3. Design Development 4. Procure Construction Contractor (Nov 2025) 5. Execute Construction Contract (Dec 2025) 6. Break Ground (Feb 2026) 12 23186 Blue Star Hwy, Quincy 2. EMS Building TOTAL FUNDING: $2,500,000 Purpose: Design/construction of Quincy EMS station Department: Emergency Medical Services Funder: Florida Commerce (HUD  CDBG-DR) Agreement Effective: April 13, 2022 Agreement Expiration: September 2027* Status: Florida Commerce approval pending for construction RFP package *Option to extend 1. Procure Engineer 2. Execute Engineer Contract 3. Design Development 4. Procure Construction Contractor (Nov 2025) 5. Execute Construction Contract (Dec 2025) 6. Break Ground (Feb 2026) 13 264 Joe Adams Rd., Quincy 3. Chattahoochee MPCF (Broadband) TOTAL FUNDING: $4,000,000 Purpose: Design/construction of multipurpose community facility (MPCF): telehealth, career, education activities w/broadband internet connection. Department: Library Services Funder: Florida Commerce (ARPA, Broadband) Agreement Effective: February 2, 2024 Agreement Expiration: October 31, 2026* Status: Design actively being developed by CRA Architects *No extension beyond December 2026 1. Procure Engineer 2. Execute Engineer Contract 3. Design Development (Oct 2025) 4. Procure Construction Contractor (Nov 2025) 5. Execute Construction Contract (Dec 2025) 6. Break Ground (Jan 2026) 14 Cowen Public Library 300 Maple Street, Chattahoochee 4. Havana MPCF (Broadband) TOTAL FUNDING: $2,000,000 Purpose: Design/construction of multipurpose community facility (MPCF): telehealth, career, education activities w/broadband internet connection. Department: Library Services Funder: Florida Commerce (ARPA, Broadband) Agreement Effective: February 2, 2024 Agreement Expiration: December 31, 2026 Status: Design actively being developed by CRA Architects 1. Procure Engineer 2. Execute Engineer Contract 3. Design Development (Oct 2025) 4. Procure Construction Contractor (Nov 2025) 5. Execute Construction Contract (Dec 2025) 6. Break Ground (Jan 2026) 15 604 E. 5 th Ave, Havana 5. Public Safety Complex TOTAL FUNDING: ~$18 Million (5 Agreements) Purpose: Design/construction of Sheriff’s Facility and the EOC (Public Safety Complex). Department: Emergency Management Funder: FDEM (State Legislative Grant) Agreements Effective: 2023 - 2024 Agreements Expiration: 2026 – 2027* Status: Design contractor (CRA Architects) procured; contract pending execution *Option to extend 1. Procure Engineer 2. Execute Engineer Contract (Oct 2025) 3. Design Development (January 2026) 4. Procure Construction Contractor (March 2026) 5. Execute Construction Contract (May 2026) 6. Break Ground (June 2026) 16 604 Joe Adams Rd., Quincy 6. Boys & Girls Club TOTAL: $3,618,705 Purpose: Design/construction of Boys and Girls Club Facility Department: Parks and Recreation Funder: Florida Commerce (State Legislative Grant) Agreement Effective: July 1, 2023 (SFY) Agreement Execution: May 27, 2024 Agreement Expiration: June 30, 2026 Status: Design development is pending site selection 1. Procure Engineer 2. Execute Engineer Contract 3. Site Selection (Sep 2025) 4. Design Development (Nov 2025) 5. Procure Construction Contractor (Jan 2026) 6. Execute Construction Contract (Feb 2026) 7. Break Ground (April 2026) 17 Proposed Location: Strong Road; 22 Acre Parcel TEAM WORK MAKES THE……! Questions? Comments? 18 Nicholas Thomas Gadsden County, Florida Clerk of the Circuit Court TO: FROM: RE: DATE: Clerk to the Board of County Commissioners County Recorder County Auditor MEMORANDUM BOARD OF COUNTY COMMISSIONERS NICHOLAS THOMAS, CLERK RATIFICATION OF APPROVAL TO PAY COUNTY BILLS September 2, 2025 Clerk of the County Court P lease ratify your approval for the payment of County bills as reflected in the warrant vouchers listed below: Accounts Payable Dated: Payroll Dated: Ph. (850) 875-8601 FAX (850) 875-8612 August 20, August 21, August 22, August 28, August 29 September 4 Website: www.gadsdenclerk.com Email: clerkofcourt@gadsdenclerk.com P.O. Box 1649 Quincy, FL 32353-16497.a AT A WORKSHOP HELD IN AND FOR GADSDEN COUNTY, FLORIDA ON AUGUST 19, 2025, AT 4:00 P.M., THE FOLLOWING PROCEEDING WAS HAD, VIZ: Present: Eric F. Hinson, Chair, District 1 Ronterious Green, Vice- Chair, District 5 Alonzetta Simpkins, District 2, Appeared online Brenda A. Holt, District 4 Shawn Wood, District 3 Reginald James, Interim County Administrator Louis Baptiste, Interim County Attorney Adriana Quijada, Deputy Clerk Call to Order, Invocation and Pledge of Allegiance Commissioner Holt called the workshop to order at 4:02 p.m. Commissioner Holt led into a moment of silence and the Pledge of Allegiance. Commissioner Simpkins and Commissioner Green appeared online. Citizens Requesting to be Heard on Non-Agenda Items (3-minutes Limit) The Gadsden County Board of County Commissioners welcomes and encourages public participation at all meetings of the Board. Citizens are free to speak for up to three (3) minutes on non-agenda items. Public comments and participation are also encouraged for items on the agenda. Additionally, if you are unable to attend a meeting in person, comments from the Public can also be submitted via email to CitizensToBeHeard@gadsdencountyfl.gov until noon on the date of the meeting. Comments submitted after the deadline, but prior to the meeting, will be added to the official record, but the County cannot guarantee that Commissioners and staff will have adequate time to review comments prior to the meeting. Citizens are further encouraged to participate on the County’s website at www.gadsdencountyfl.gov. Commissioner Wood read aloud the above statement. 5. General Business 5.a. Introduction Mr. James introduced budget workshop #6. He stated he has gone over the budget with Ms. Raynak and they have cut as much as they could without affecting personnel. He also stated they need a number on the non-profit reserve part. Chair Hinson appeared at 4:05 p.m.7.b.1 Gadsden County Board of County Commissioners August 19, 2025 – Budget Workshop #6 Page 2 of 4 5.b. Budget Workshop #6 Ms. Raynak appeared. She wanted to provide an update on property insurance and stated they have received their preliminary premiums back from the company on Friday and it was looking like a $300,000 mark. She stated the only way they could get their property insurance down is increasing their deductible mostly for name storms. Commissioner Green appeared at 4:18 p.m. Ms. Raynak went on to the EMS plan. She stated Chief Ford had presented a 24/72 schedule and that would raise some salaries. It would hopefully reduce overtime and burnout. Chief Ford appeared before the board. He wanted to clarify that there would not be employee raises in regards to the overall salary; there will be some reduction in salary. The increased cost they will see is the cost of adding that extra shift they would need. It would be a $200,000 increase to what they are currently budgeted for. He stated there is a raise in the hourly pay but in regards to the overall salary, it has decreased because they would be working approximately 600 hours less. Commissioner Wood asked about the EMS cost. Ms. Raynak stated it will be around $1.8 million transferred from the general fund into EMS, if the plan is approved. Chief Ford stated he got numbers from Madison County where their average salary is $72,000. Chair Hinson asked to get numbers from 3 different counties. Ms. Raynak went on to the Summer Youth Program. Originally, it was at $552,000 and they took out $100,000 from that to put into another project per the commissioner’s request. They approved adding 90 additional students and it brought the budget up to around $487,000 for last year. On August 4, they put back $350,000 to the program. It was up to commissioners on what level they wanted for this. Mr. James stated he supported this program and did not want to diminish it but there are ground rules they need to set. Commissioner Wood asked to consider if that program should have more money than the Boys & Girls Club. Commissioner Holt thought to set the Summer Youth program at $300,000 and Commissioner Green suggested $350,000. Mr. James requested the exact number for the program and Chair Hinson stated they could set it at $350,000. Commissioner Holt stated there are approximately 15 employees that have not received their raises going on two years. They need to include that into these numbers because they were promised a raise. Mr. James mentioned the non-profit reserves and stated they need numbers on this. Ms. Raynak stated they spent around $300,000 to $400,000 last year, that included TDC. She suggested an amount be set for this and each commissioner will have an equal share of that amount. Gadsden County Board of County Commissioners August 19, 2025 – Budget Workshop #6 Page 3 of 4 Commissioner Holt stated they need policy and procedure for non-profits. It could be a problem if they are picking and choosing. Chair Hinson stated personally, he would rather spend on emergency housing as there are a lot of homes still affected by Hurricane Michael. Commissioner Green stated they definitely would need to cut back on non-profits. They need to also see the return in investment and if the non-profits are really serving the community. Commissioner Wood stated he agreed with Commissioner Holt on needing a process for non-profits. They will have a problem with picking one over the other and what district they are in. Chair Hinson stated this year, they should not worry about non-profits. Commissioner Simpkins stated that sounded really good, but it was not reality. They need to set an amount and put a process in place. Chair Hinson stated he was not against non-profits; it was just a tough year. Commissioner Holt stated they should set up a committee and let them go through non-profit applications. Chair Hinson stated he would like to set funding for the Gadsden County Development Council. Commissioner Simpkins would also like to add funding for that in the budget. Commissioner Green stated it did not make any sense to add it to the budget right now when they are trying to do some cutting. Chair Hinson stated he would consider this an investment, not a takeaway. Chair Hinson stepped out at 5:42 p.m. Ms. Raynak stated she needed numbers for the millage rate. The preliminary estimate was at 9.5 and she needed direction. For the last 3 years, the millage rate has been at 9.0. Commissioner Green suggested to stay at the 9.0 millage rate. Commissioner Holt suggested 9.2 and Commissioner Simpkins suggested a rollback rate of 8.75. Ms. Raynak stated EMS was looking at around $5.1 million dollars for their budget. It was at $5.2 million last year. Commissioner Holt asked if that fits into the millage rate. Ms. Raynak stated it was budgeted in the 9.0 millage rate. Commissioner Holt stated she has always supported GCDC but she thought that they need to get with the Economic Developer; that was the purpose of hiring that position. Gadsden County Board of County Commissioners August 19, 2025 – Budget Workshop #6 Page 4 of 4 6. Motion to Adjourn THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, VICE-CHAIR GREEN DECLARED THE WORKSHOP ADJOURNED AT 5:53 PM. GADSDEN COUNTY, FLORIDA _______________________________ ERIC F. HINSON, Chair Board of County Commissioners ATTEST: ______________________________ NICHOLAS THOMAS, Clerk AT A SPECIAL MEETING OF THE BOARD OF COUNTY COMMISSIONERS HELD IN AND FOR GADSDEN COUNTY, FLORIDA ON AUGUST 26, 2025 AT 6:00 P.M., THE FOLLOWING PROCEEDING WAS HAD, VIZ: Present: Eric F. Hinson, Chair, District 1 Ronterious Green, Vice-Chair, District 5 Alonzetta Simpkins, District 2 Shawn Wood, District 3 Brenda A. Holt, District 4 Reginald James, Interim County Administrator Louis Baptiste, Interim County Attorney Adriana Quijada, Deputy Clerk 1. Call to Order, Invocation and Pledge of Allegiance Vice- Chair Green called the meeting to order at 6:03 p.m. Pastor Farr led into invocation and Commissioner Green led into the Pledge of Allegiance to the U.S. Flag. Commissioner Simpkins appeared at 6:04 p.m. 4. Amendments to the Agenda No amendments. 5. Approval of Agenda COMMISSIONER HOLT MADE A MOTION TO APPROVE THE AGENDA AS PRESENTED AND COMMISSIONER WOOD MADE THE SECOND. THE BOARD VOTED 4-0 TO APPROVE. 6. Citizens Requesting to be Heard on Non-Agenda Items (3-Minute-Limit) The Gadsden County Board of County Commissioners welcomes and encourages public participation at all meetings of the Board. Citizens are free to speak for up to three (3) minutes on non-agenda items. Public comments and participation are also encouraged for items on the agenda. Additionally, if you are unable to attend a meeting in person, comments from the Public can also be submitted via email to CitizensToBeHeard@gadsdencountyfl.gov until noon on the date of the meeting. Comments submitted after the deadline, but prior to the meeting, will be added to the official record, but the County cannot guarantee that Commissioners and staff will have adequate time to review comments prior to the meeting. Citizens are further encouraged to participate on the County’s website at www.gadsdencountyfl.gov. Vice-Chair Green read aloud the above statement. Cathy Farr, 564 Middle Creek Rd. Quincy, FL Ms. Farr appeared before the board to discuss the notice of proposed property taxes. She requested a millage rate of 8.7. William Farr, 564 Middle Creek Rd. Quincy, FL Mr. Farr appeared before the board to discuss the notice of proposed property taxes. He also requested a millage rate of 8.7.7.b.2 Gadsden County Board of County Commissioners August 26, 2025 – Special Mee�ng Page 2 of 4 Chair Hinson appeared at 6:10 p.m. 7. General Business 7.a. Finalization of the Tentative Budget for FY 25-26 Mr. James stated it was going to be a tight budget year so they would need to reduce expenditures. He mentioned reducing the 89 county vehicles and cutting the cost of insurance and maintenance. He stated he took out COLA from the budget to help cut costs. Also, the phase 2 raises were not budgeted and wanted advise from the board on how to proceed. Commissioner Green asked what was the projective cut on vehicles and any other cuts they are making. He stated although the items may not be budgeted, they did vote to approve for it to be in the budget for phase 2. Ms. Raynak stated she was not sure if the board approved it, but at the request from Mr. James they pulled it out of the budget right now just to see how it would lay out. She stated they have not put a dollar amount to the cut of county vehicles at the moment, but she assumed they were going to save a couple $100,000 a year. She recommended for the board to go out and look at insurance and a bid process. It could be a potential cost savings to the county. Mr. James mentioned the Medium4 contract and their pay history. He asked why were they spending so much money on an outside vendor to do PR work when they have hired a PR person to do it. Mr. James stated another issue was that they paid registration cars for them to attend a conference. He did not know a public entity that does that. He recommended that they terminate the $200,000 contract with Medium4. Mr. Baptiste stated there are 2 current contracts that were approved by the board. The contract that Mr. James was referring to was $150,000 and the board agreed to a 3-year agreement for $450,000. He was evaluating whether or not the board could terminate that contract. It was not agenda item tonight and requested to get this on another agenda. Commissioner Green stated marketing is an expensive tool and the company has re-branded the whole look of this county. He stated his concern was not addressed regarding the employee raises. Mr. James stated he was just trying to make the public understand where the money was being spent. They did not need to go look for another PIO. Commissioner Holt stated there was a reason for the 2 Medium4 contracts. They have not gotten anyone cheaper for the TDC. She stated she was interested in the COLA because the cost of living was going up. Commissioner Green stepped out at 6:31 p.m. Gadsden County Board of County Commissioners August 26, 2025 – Special Mee�ng Page 3 of 4 Mr. Baptiste stated the salary schedule was not a part of the agenda and the tentative budget. He asked to get back to the agenda. Commissioner Holt stated the 15 employees should have been put into the budget. Ms. Raynak stated for personnel costs, the only increase was for FRS and health insurance. For operational costs, the only increases they have had are things like utilities, insurance, and fuel. The County Administrator’s focus is on expenditures that are dedicated to program improvement and public service to provide maximum return on investment to taxpayers. Ms. Raynak stated about 50% of the budget improvements and increases are going to be in the emergency services area. 20% of it will be in economic development, 5% in staffing, and 5% in parks/libraries/Boys-Girls. Ms. Raynak read aloud the administrative priorities for 2025-2026: • Finalize all pending large building projects • Review/revise all services and contracts to determine necessity and competitiveness of cost for services • Review/revise staffing levels, policies, and procedures to ensure that they are all positively impacting the delivery of more efficient and effective service to public • Build/strengthen bridges with community to ensure we are addressing and responding to their needs Ms. Raynak stated their goal tonight was to move forward with the tentative budget that will be published. This budget will be discussed in a public hearing on September 15 where the public has the chance to put their input. Ms. Raynak recommended to retain the 2024-2025 millage levels. Chair Hinson asked what was the amount last year for veteran services. Ms. Raynak stated last year, they were budgeted at $266,354. This year was $216, 132. Some of those cuts came because of adjustments in the Enterprise leases. For senior citizens, they had no budget last year, and this year they have an amount of $72,000. Cathy Farr appeared before the board again and stated she appreciated the Interim Administrator and Commissioner Simpkins stating that they want to be fiscally conservative. She mentioned the PowerPoint presentation and stated it showed a lot of increases. She would love to see the millage rate under 9.0. Commissioner Wood stepped out at 7:28 p.m. and returned at 7:30 p.m. COMMISSIONER HOLT MADE A MOTION TO APPROVE THE TENTATIVE BUDGET FOR FY 25-26 AND COMMISSIONER HINSON MADE THE SECOND. THE BOARD VOTED 3-2 TO APPROVE. COMMISSIONER SIMPKINS AND COMMISSIONER WOOD OPPOSED. Gadsden County Board of County Commissioners August 26, 2025 – Special Mee�ng Page 4 of 4 8. Motion to Adjourn THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, CHAIR HINSON DECLARED THE MEETING ADJOURNED AT 7:43 PM. GADSDEN COUNTY, FLORIDA __________________________________ Eric F. Hinson, Chair Board of County Commissioners ATTEST: ________________________________ NICHOLAS THOMAS, Clerk AT A REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS HELD IN AND FOR GADSDEN COUNTY, FLORIDA ON SEPTEMBER 2, 2025 AT 6:00 P.M., THE FOLLOWING PROCEEDING WAS HAD, VIZ: Present: Eric F. Hinson, Chair, District 1 Ronterious Green, Vice-Chair, District 5 Alonzetta Simpkins, District 2 Shawn Wood, District 3 Brenda A. Holt, District 4 Reginald James, Interim County Administrator Louis Baptiste, Interim County Attorney Adriana Quijada, Deputy Clerk 1. Call to Order, Invocation and Pledge of Allegiance Chair Hinson called the meeting to order at 6:01 p.m. Vice-Chair Green led into invocation and the Pledge of Allegiance. Commissioner Simpkins arrived at 6:04 p.m. 4. Amendments to the Agenda Mr. James requested to pull from the Consent agenda item 7.c., SHIP Annual Report and Certification. Mr. James also requested to add the below items under General Business: - Item 11.h Approval of Tammy Jimenez’s appointment to the Gadsden County Board of Planning Commission. - Item 11.i Approval Funding Re-Allocation to Support Gadsden County Senior Services - Item 11.j Approval to Accept DOH Funding and a Proposal from Handtevy for an EMS Lifesaving Mobile Application, Training, and Support - Item 11.k Approval for Florida Department of Law Enforcement Salary Assistance for Fiscally Constrained Counties Grant - Item 11.l Approval of No-Cost Amendment No. 1 to Construc�on Contract with Sandco, LLC – South Adams Street Sidewalk LAP Project - Item 11.m Approval of Marty Spears’s appointment to the Gadsden County Board of Planning Commission COMMISSIONER HOLT MADE A MOTION TO APPROVE THE ABOVE AMENDMENTS AND COMMISSIONER WOOD MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 5. Approval of Agenda COMMISSIONER HOLT MADE A MOTION TO APPROVE THE AGENDA AS AMENDED AND COMMISSIONER GREEN MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 7.b.3 Gadsden County Board of County Commissioners September 2, 2025 - Regular Mee�ng Page 2 of 7 6. Awards, Presentations, and Appearances 7. Consent COMMISSIONER HOLT MADE A MOTION TO APPROVE THE CONSENT AGENDA AND COMMISSIONER GREEN MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 7.a Ratification Memo 7.b BOCC Meeting/Workshop Minutes 1. August 4, 2025, Budget Workshop 2. August 5, 2025, Regular BOCC Mee�ng 3. August 11, 2025, Special Mee�ng 4. August 14, 2025, Special Mee�ng 5. August 19, 2025, Regular BOCC Mee�ng 7.c. SHIP Annual Report and Certification 7.d. Approval and Signatures for Satisfaction of Special Assessment Lien 7.e. Approval and Signatures for Special Assessment Liens and Contracts-SHIP 8. Items Pulled for Discussion 9. Citizens Requesting to be Heard on Non-Agenda Items (3-Minute-Limit) The Gadsden County Board of County Commissioners welcomes and encourages public participation at all meetings of the Board. Citizens are free to speak for up to three (3) minutes on non-agenda items. Public comments and participation are also encouraged for items on the agenda. Additionally, if you are unable to attend a meeting in person, comments from the Public can also be submitted via email to CitizensToBeHeard@gadsdencountyfl.gov until noon on the date of the meeting. Comments submitted after the deadline, but prior to the meeting, will be added to the official record, but the County cannot guarantee that Commissioners and staff will have adequate time to review comments prior to the meeting. Citizens are further encouraged to participate on the County’s website at www.gadsdencountyfl.gov. Chair Hinson read aloud the above statement. Carolyn Ford, 526 Key St. Quincy, Fl Ms. Ford appeared before the board to discuss Stevens School. She stated she was a part of the process of writing the grant for the school. She was concerned because the commissioners work for the community and she did not know where they stood. COMMISSIONER HOLT MADE A MOTION TO APPEAL TO ALLOW COMMISSIONER COMMENTS ON THIS SUBJECT AND COMMISSIONER GREEN MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. Gadsden County Board of County Commissioners September 2, 2025 - Regular Mee�ng Page 3 of 7 Commissioner Holt stated Ms. Ford was correct on this issue. She stated the committee for Stevens School did not have any say on when they were doing the ribbon cutting. They need to have input on this because they have worked on it for 7 years. Also, they should not schedule a ribbon cutting on a Friday due to less coverage on it. Gary Murray Mr. Murray appeared before the board to discuss Woodberry Road issues. Mr. Baptiste provided an update on this road. They will send additional notices in 30 days before they take the next step. 10. Public Hearing 11. General Business 11.a. Approval of Barineau Road Over Willachoochee Creek Bridge Rehabilita�on No�ce of Award, Supplemental Agreement, Task Order, Resolu�on Mr. James presented the above item. COMMISSIONER HOLT MADE A MOTION TO APPROVE THIS ITEM AND COMMISSIONER SIMPKINS MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 11.b. Board Direc�on and Approval of Resolu�on 2025-045 Gadsden County Development Council Amendment for FY2025 Mr. James presented the above item. Mr. Baptiste stated they should have pulled this item for it to go under a public hearing. COMMISSIONER GREEN MADE A MOTION TO PULL THIS ITEM AND COMMISSIONER HOLT MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 11.c. Approval of CEI Task for WSB for the Providence Road (CR 274) Widening and Resurfacing Mr. James presented the above item. COMMISSIONER HOLT MADE A MOTION TO APPROVE THIS ITEM AND COMMISSIONER WOOD MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 11.d. Approval of CEI Task Work Order for Dogtown Road (CR 161A) Widening and Resurfacing Mr. James presented the above item. COMMISSIONER WOOD MADE A MOTION TO APPROVE THIS ITEM AND COMMISSIONER HOLT MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 11.e. Approval of the Updated William M. Inman Agricultural Pavilion and Grounds Rental Agreement (2025) Mr. Baptiste presented the above item. COMMISSIONER HOLT MADE A MOTION TO APPROVE THIS ITEM AND COMMISSIONER GREEN MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. Gadsden County Board of County Commissioners September 2, 2025 - Regular Mee�ng Page 4 of 7 11.f. Approval of the Updated MOU between the Gadsden County Board of County Commission and the Gadsden County Soil and Water Conserva�on District for governmental support Mr. Baptiste presented the above item. COMMISSIONER GREEN MADE A MOTION TO APPROVE THIS ITEM AND COMMISSIONER HOLT MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 11.g. Approval of the Cer�ficate of Public Convenience and Necessity (COPCN) for Survival Flight, Inc. Mr. Baptiste presented the above item. Janet Hardman and Trent Robinson appeared. Ms. Hardman stated part of their MOU was for Survival Flight to provide training. They are also interested in including an EMT program. COMMISSIONER HOLT MADE A MOTION TO APPROVE THIS ITEM AND COMMISSIONER GREEN MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 11.h. Approval of Tammy Jimenez’s appointment to the Gadsden County Board of Planning Commission Mr. James presented the above item. COMMISSIONER HOLT MADE A MOTION TO APPROVE THIS ITEM AND COMMISSIONER GREEN MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 11.i. Approval Funding Re-Alloca�on to Support Gadsden County Senior Services Mr. Bap�ste asked to pull this item due to it also requiring a public hearing. COMMISSIONER GREEN MADE A MOTION TO PULL THIS ITEM AND COMMISSIONER HOLT MADE THE SECOND. THE BOARD VOTED 3-2 TO APPROVE. Commissioner Holt stated they have a citizen requesting to be heard on this item. Chair Hinson stated they could not talk about it due to it being pulled. Commissioner Wood stated he would like to hear the citizen speak. Mr. Baptiste stated there could be a motion to revisit section 9 that allows public comments. COMMISSIONER HOLT MADE A MOTION TO ALLOW PUBLIC COMMENTS ON THIS ITEM AND COMMISSIONER WOOD MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. Avis Woods, 719 Strom Rd. Quincy, FL Ms. Woods appeared before the board. She mentioned having a program put in place for the seniors in the Sawdust community. Gadsden County Board of County Commissioners September 2, 2025 - Regular Mee�ng Page 5 of 7 11.j. Approval to Accept DOH Funding and a Proposal from Handtevy for an EMS Lifesaving Mobile Applica�on, Training, and Support Mr. James presented the above item. COMMISSIONER HOLT MADE A MOTION TO APPROVE THIS ITEM AND COMMISSIONER GREEN MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 11.k. Approval for Florida Department of Law Enforcement Salary Assistance for Fiscally Constrained Coun�es Grant Mr. James presented the above item. COMMISSIONER HOLT MADE A MOTION TO APPROVE THIS ITEM AND COMMISSIONER WOOD MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 11.l. Approval of No-Cost Amendment No. 1 to Construc�on Contract with Sandco, LLC – South Adams Street Sidewalk LAP Project (FPID 436992-1-58-01) Mr. James presented the above item. Derrick Elias, P.O. Box 2171 Mr. Elias appeared before the board. He mentioned South Adams Street needing a water main; there are a lot of draining issues. He asked why put down those sidewalks now knowing that the street and water main issue will have to be addressed. COMMISSIONER WOOD MADE A MOTION TO APPROVE THIS ITEM AND COMMISSIONER GREEN MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 11.m. Approval of Marty Spears’s appointment to the Gadsden County Board of Planning Commission Mr. James presented the above item. COMMISSIONER GREEN MADE A MOTION TO APPROVE THIS ITEM AND COMMISSIONER HOLT MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 12. Clerk of Court No updates. 13. County Atorney Mr. Bap�ste men�oned a traffic crash that occurred in 2023 that damaged por�ons of a bridge. The county already paid to fix the bridge and recommended that the board accept the insured limits. 14. County Administrator Mr. James stated he appreciated Ms. Ford and Ms. Woods coming to speak. Mr. Bap�ste stated Mr. James did reach out to his office and atempted to place the CRA contract for the EOC & Sheriff building on tonight’s agenda. They had to pull it because they did not get a cost table on �me. It will be on the next mee�ng. Gadsden County Board of County Commissioners September 2, 2025 - Regular Mee�ng Page 6 of 7 Mr. James men�oned the vehicle issue and trying to rec�fy it. They are going to meet with Enterprise to try to eliminate some of these challenges. He men�oned the type of county vehicles they have and it being unusual since they are a fiscally-constrained county. He stated they do need some vans for the senior ci�zens. Commissioner Green stated they need to look at what direc�on they want to go with for permanent legal services. 15. Discussion Items by Commissioners 15.a. Commissioner Alonzeta Simpkins, District 2 Commissioner Simpkins asked if they could address the trees and limbs at Atapulgus Highway. Commissioner Simpkins stated to not remain a house divided as they are stronger together. She stated for them to put their personal opinions and agendas to the side for the best interest of the county. 15.b. Commissioner Shawn Wood, District 3 Commissioner Wood had concerns about buildings and asked for a special mee�ng. Commissioner Wood men�oned Stevens School and wanted an update on it every 2 weeks. 15.c. Commissioner Brenda A. Holt, District 4 Commissioner Holt stated it was important that they have a strategic plan. Commissioner Holt stated there are several people wan�ng to know what they are going to do with the program for Stevens School and the funding. Commissioner Holt stated she discussed with the atorney having a legal so�ware to look up cases. She would like for him to bring the cost of that so�ware. Commissioner Holt believed that no mater how much money they have in the bank, it should be used for a hospital. 15.d. Commissioner Ronterious Green, District 5 Commissioner Green asked how do they discuss concerns they may have even when it relates to employment. Mr. Bap�ste stated if a member of this commission makes a public statement regarding an on-going employee situa�on, that statement could bind the commission. That commissioner could be called as a witness to take a posi�on against the county. The administrator controls day-to-day opera�ons and a comment from a commissioner could be seen as them encroaching on the administrator’s abili�es. A commissioner is allowed to ques�on the administrator. Commissioner Green stated they need to make sure they are ge�ng quality people that show up to the Planning & Zoning mee�ngs. Gadsden County Board of County Commissioners September 2, 2025 - Regular Mee�ng Page 7 of 7 Commissioner Green men�oned the animal shelter and possibly re-loca�ng it. He stated they could possibly move it across the jail on Pat Thomas Parkway and having inmates help out at the shelter. He will get with the administrator on this. 15.e. Commissioner Eric F. Hinson, District 1 Chair Hinson men�oned needing ligh�ng. He also wanted them to bring forth every contract they have in general. Commissioner Holt stepped out at 8:17 p.m. Chair Hinson requested for all the commissioners be sent a copy of the bond they had for around 6 million for road paving. He also stated they need to have a mee�ng on bonds. 16. Mo�on to Adjourn THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, CHAIR HINSON DECLARED THE MEETING ADJOURNED AT 8:22 PM. GADSDEN COUNTY, FLORIDA _______________________________ ERIC F. HINSON, Chair Board of County Commissioners ATTEST: ______________________________ NICHOLAS THOMAS, Clerk 1 of7 . c 2 of 30 3 of 30 4 of 30 5 of 30 6 of 30 7 of 30 8 of 30 9 of 30 10 of 30 11 of 30 12 of 30 13 of 30 14 of 30 15 of 30 16 of 30 17 of 30 18 of 30 19 of 30 20 of 30 21 of 30 22 of 30 23 of 30 24 of 30 25 of 30 26 of 30 27 of 30 28 of 30 29 of 30 30 of 30 7.d 2 of 12 3 of 12 4 of 12 5 of 12 6 of 12 7 of 12 8 of 12 9 of 12 10 of 12 11 of 12 12 of 12 7.e 2 of 12 3 of 12 4 of 12 5 of 12 6 of 12 7 of 12 8 of 12 9 of 12 10 of 12 11 of 12 12 of 12 7.f 2 of 12 3 of 12 4 of 12 5 of 12 6 of 12 7 of 12 8 of 12 9 of 12 10 of 12 11 of 12 12 of 12 7.g 2 of 12 3 of 12 4 of 12 5 of 12 6 of 12 7 of 12 8 of 12 9 of 12 10 of 12 11 of 12 12 of 12 7.h 2 of 12 3 of 12 4 of 12 5 of 12 6 of 12 7 of 12 8 of 12 9 of 12 10 of 12 11 of 12 12 of 12 7.i 2 of 12 3 of 12 4 of 12 5 of 12 6 of 12 7 of 12 8 of 12 9 of 12 10 of 12 11 of 12 12 of 12 1 of 2 of 4 3 of 4 4 of 4 1 of1 1 . a 2 of 14 3 of 14 4 of 14 5 of 14 6 of 14 7 of 14 8 of 14 9 of 14 10 of 14 11 of 14 12 of 14 13 of 14 14 of 14

2 of 18 3 of 18 4 of 18 5 of 18 6 of 18 7 of 18 8 of 18 9 of 18 10 of 18 11 of 18 12 of 18 13 of 18 14 of 18 15 of 18 16 of 18 17 of 18 18 of 18 11.c 2 of 20 3 of 20 4 of 20 5 of 20 6 of 20 7 of 20 8 of 20 9 of 20 10 of 20 11 of 20 12 of 20 13 of 20 14 of 20 15 of 20 16 of 20 17 of 20 18 of 20 19 of 20 20 of 20 Date of Meeting: Date Submitted: To: From: Subject: Board of County Commissioners Agenda Request September 2, 2025 August 25, 2025 Honorable Chairperson and Members of the Board Reginald James, Interim County Administrator Louis Baptiste, Interim County Attorney Approval Funding Re-Allocation to Support Gadsden County Senior Services Statement of Issue: This agenda item seeks Board approval for funding allocations to support Gadsden County Senior Seivices organizations, Background: Gadsden County Senior Se1vices provides essential programs and resources to support the well-being of seniors in the community, Funding will assist in sustaining and enhancing se1vices at the designated locations, ensuring continued access to critical programs, activities and support systems for senior residents. Analysis: The total approved funding allocation for all Gadsden County Senior Services programs was $60,000, with $15,000 for each designated location. It is noted that se1vices at cun-ently not being provided at Greensboro and Midway locations. Approval of this request will enhance senior services in the respective communities, Fiscal Impact: There is no fiscal impact. Options: 1. Approve the funding reallocation request. 2. Do not apprnve. 3, Board direction, 11.d

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