Virtual Regular Council Meeting May 19, 2020

Village Coancil MichaellM Davey,Malor Brett Moss, Vice Mayr Luis Lauredo Edward London Allison McCormick Katie Petros Ignacio J. Segurola VILLAGE OF KEY BISCAYNE VIRTUAL REGULAR COUNCIL MEETING TUESDAY, MAY I9,2O2O 6:00 P.M. 1. CALL TO ORDEWROLL CALL OF MEMBERS 2. BRIEF COMMENTS BY COUNCIL 3. AGENDA: APPROVAL/DEFERRALS/ADDITIONS/DELETIONS SUB STITUTIONSMITHDRAWAL pUBLIC COMMENTSz There is a (3) minute time timit for each speaker during public comment. Your cooperation is appreciated in observing the (3) minute rule' If you have a matter youwould like to discuss during public comments, a requestform is available at the entranLe of the Council Chambers, please fitt-it in and return it to the Village Clerk prior to the start of the meeting. When your name is called, please come forward to the podium, STATE YOUR NAME, iOONNSS, IF YOU ARE A HIRED CONSULTANT OR VILLAGE EMPLOYEE AND/OR IF ENGAGED IN LOBBYING ACTIVITIES AND/OR REPRESENTING AN ORGANIZATION FOR THE RECORD. 5. SPECIAL PRESENTATIONS: A. NONE CONSENT AGENDA z (Consent agenda items are those which are routine, do not require discussion or explanation prior to Village Council action, or have already been diicussed and/or explaiied and do not requirefurther discussion or explanation. Items can be removedfrom tie consent agenda by the request on an individual Council member for independeni consideration provided such request ls made during the appioval/deferrals/additions/deletions substitutions/withdrawals segment of the meeting, prior to the vote on the consent agenda.) A. APPROVAL OF MINUTES: MAY 5,2020 SPECIAL COI.]NCIL TAB 1 MEETING 88 West Mclntyre Street . Suite 2OO . Key Biscay4qp'tpSi@ 33149 . (305) 355-5505 . Fax (305) 365-8914 MISSION STATEMENT:..TO PROVIDE A SAFE, QUALITY COMMUNITY ENVIRONMENT FOR ALL ISI-{NDERSTHROUGH RESPONSIBLE GOVERNMENT 4 6. www.keybiscayne.fl . gov

VILLAGE OF KEY BISCAYNE B. C. D. E. MAY 19, 2020 A RESOLUTION OF THE VILLAGE COUNCIL OF TAB 2 THE VILLAGE OF KEY BISCAYNE, FLORIDA, SELECTING KCT TECHNOLOGIES, INC. FOR CONSTRUCTION, ENGINEERING, AND INSPECTION (CEI) SERVICES FOR THE SAFE ROUTES TO SCHOOL (SRTS) PROJECT; PROVIDING FoR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE. A RESOLUTION OF THE VILLAGE COTINCIL OF TAB 3 THE VILLAGE OF KEY BISCAYNE, FLORIDA, CONFIRMING THE VILLAGE'S ABILITY TO FIJND AND SUPPORT THE PERMTTTING, DESIGN, CONSTRUCTION, AND MONITORING OF THE VILLAGE'S BEACH RENOURISHMENT PROJECT; PROVIDING FOR AN EFFECTIVE DATE. A RESOLUTION OF THE VILLAGE COTJNCIL OF TAB 4 THE VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ISSUE A WORK ORDER TO EAC CONSULTING, INC. FOR COASTAL ENGINEERING SERVICES FOR THE BEACH NOTruSHMENT MAINTENANCE PROJECT; AND PROVIDING FOR AN EFFECTIVE DATE. A RESOLUTION OF THE VILLAGE COINCIL OF TAB 5 THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING AGREEMENTS WITH KCI TECHNOLOGMS, INC., MANUEL G. VERA & ASSOCTATES, rNC., AND F.R. ALEMAN & ASSOCTATES, rNC. FOR MISCELLANEOUS SURVEYING SERVICES; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE. A RESOLUTION OF THE VILLAGE COT.INCIL OF TAB 6 THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING AN AGREEMENT WITH AECOM TECHNICAL SERVICES, INC. FOR DESIGN CRITERIA PROFESSIONAL SERVICES FOR STORIVTWATER UTILITY AND RIGHT-OF-WAY IMPROVEMENTS; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE. F MISSION STATEMENT "TO PROVIDEA SAFE, QUALITY COMMUNITY 2 of 5 ETMRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT."

VILLACE OF KEY BISCAYNE 8. ORDINANCES: (NO LATER THAN 7:30 P.M.) A. NONE RESOLUTIONS: B. G. MAY 19, 2020 A RESOLUTION OF THE VILLAGE COUNCIL OF TAB 7 THE VILLAGE OF KEY BISCAYNEO FLORIDA, APPROVING A GENERAL RELEASE AND SETTLEMENT OF ALL CLAIMS OFANA GONZALEZAND FELIXM. GONZALEZ; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTTVE DATE. 7 A RESOLUTION OF THE VILLAGE COUNCIL OF TAB 8 THE VILLAGE OF KEY BISCAYNE, FLORIDA, CONFIRMING EMERGENCY EXPENDITURES RELATING TO THE NOVEL CORONAVIRUS/COVID-19; PROVIDING FOR RATIFICATION; AND PROVIDING FOR AN EFFECTIVE DATE A RESOLUTION OF THE VILLAGE COUNCIL OF TAB 9 THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING A PREVENTATIVE MAINTENANCE AGREEMENT WITH THYSSENKRUPP ELEVATOR CORPORATION AND ISSUANCE OF THREE WORK ORDERS FOR VARIOUS ELEVATOR REPAIRS IN AN AMOUNT NOT TO EXCEED $94,000; PROVIDING FOR A WAIVER OF COMPETITIVE BIDDING; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE. 9, REPORTS AND RECOMMENDATIONS: A. MAYOR AND COUNCILMEMBERS 1.) DISCUSSION ON VILLAGE FINANCIAL OVERSIGHT ( vrcE MAYOR MOSS ) 2.) UPDATE ON OPENING KEY BISCAYNE BEACHES FOR RESIDENTS ONLY ( COLTNCILMEMBER LAUREDO ) 3.) APPOINTMENT OF COLTNCIL FINANCE COMMITTEE ( COLTNCTLMEMBER LAUREDO ) 4.) NARROWING DOWN THE CANDIDATES FOR VILLAGE CLERK ( COUNCILMEMBER PETROS ) A. MrssroN STATEMENT "TO PROVIDEA SAFE, QUALITYCOMMUNTTY 3 of 5 EI.IVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT."

VTLLAGE OF KEY BISCAYNE A. C MAy 19, 2020 VILLAGE ATTORNEY 1.) NONE VILLAGE CLERK 1.) UPDATE ON THE PROGRESS OF MEETING MINUTES VILLAGE MANAGER (NO LATER THAN 8:00 P.M.) 1.) BUSINESS SUPPORT PLAN 2.) ONGOTNG PROJECT UPDATE 3.) 2ND QUARTER FINANCIAL REPORT B. C. D TAB 10 TAB 11 TAB 12 10. OTHERBUSINESS/GENERALDISCUSSION A. NONE T1. SCHEDULE OF FUTT]RE MEETINGS/EVENTS: OUALIFYING PERIOD FOR THE OFFICE OF MAYOR FROM 12:00 NOON TUESDAY JUNE 2,2020 AND NO LATER THAN 12:00 NOON ON FRIDAY JUNE 12,2020, OFFICE OF THE VILLAGE CLERK REGULAR COUNCIL MEETING TUESDAY, JLINE 9,2019,6:00 P.M., COUNCIL CHAMBER FIRST BUDGET WORKSHOP COMMITNITY GROUP PRESENTATIONS TUESDAY, JLINE L6,2020 6:00 P.M., COUNCIL CHAMBER 12. ADJOURNMENT B MISSION STATEMENT "TO PROVTDE A SAFE, QUALTTY COMMUNITY ,(u?dd**r*, FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT."

VILLAGE OF KEY BISCAYNE MAY 19, 2020 L ANY PERSON WISHING TO ADDRESS THE VILL,AGE COANCIL ON AN ITEM ON THIS AGENDA IS ASKED TO REGISTER WITH THE VILL,AGE CLERK PRIOR TO THAT ITEM BEING HEARD. PRIOR TO MAKING A STATEMENT, PLEASE STATE YOUR NAME, ADDRESS, IF YOA ARE A HIRED CONSULTANT OR VILLAGE EMPLOYEE/FORMER VILLAGE EMPLOYEE AND/OR IF ENGAGED IN LOBBYING ACTIVITIES AND/OR REPRESENTING AN ORGANIZATION FOR THE RECORD. N. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS IYHO ARE DISABLED AND WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS PROCEEDING BECAASE OF THAT DISABILITY SHOALD CONTACT THE OFFICE OF THE VILLAGE CLERK,88 WEST MCINTYRE STREET, KEY BISCAYNE, FLORIDA 33149, TELEPHONE NaMBER (305) 365-5506, NOT L.ATER THAN TWO B{/,SINE,S,S DAYS PRIOR TO SACH PROCEEDINGS. ill. IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILL,AGE COANCIL WITH RESPECT TO AIW MATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PARPOSE, MAY NEED TO ENSARE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE aPON WHrCH THE APPEAL IS TO BE BASED (F.5.286.0105). U. IN ACCORDANCE ItrITH VILLAGE CODE SECTION 2-161, ADOPTING SECTION 2-11.1(s) OF THE MIAMI-DADE COUNTY CODE, ANY PERSON ENGAGING IN LOBBYING ACTIVITIES, AS DEFINED THEREIN, MUST REGISTER AT THE VILL/IGE CLEKK'S OFFICE BEFORE ADDRESSING THE COANCIL ON THE ABOVE MATTERS OR ENGAGING IN LOBBYING ACTIVITIES. MrssIoN STATEMENT "TO PROVTDE A SAFE, QUALITY COMMTJNITY 501 5 EI.MRONMENT FOR ALL ISI.ANDERS THROUGH RESPONSIBLE GOVERNMENT."

VILLAGE OF KEY BISCAYNE Villaee of Key Biscayne 2020 Village Council Meeting Schedule 6:00 P.M. 1.) 2.) 3.) 4.) s.) 6.) 7.) 8.) @,-ffi roruarytffiZe W ffiffi ffixffi *4€qf19,ffi June 9,2020 June 16,2020 lst Budget Workshop- Community Group Presentations Jtne23,2020 2nd Budget Workshop August 25,2020 September 8,2020* lst Budget Hearing September 22,2020* 2nd Budget Hearing October 13,2020 October 27,2020 November 17,2020 December 8,2020 e.) 10.) 1 1.) 12.) 13.) 14.) 1s.) 16.) Note: *September Budget Hearings are subject to change due to the Miami-Dade County School Board and Miami- Dade County Commissioners Meeting Schedules. THE COUNCIL MEETINGS ARE HELD IN THE COUNCIL CIIAMBER LOCATED AT 560 CRANDON BOALEVARD AND ARE SUBTECT TO CIIANGE. WSI T'Y'YW. KE YB I S CAYNE. FL. G OV TO WEW THE C O NFIRME D ME E TING S C H E DA L E DATES/TIMES AND/OR SUBSCRIBE TO OUR MAILING LIST AND RECEIW METING AGENDAS/T]PDATES BY E-MAIL. IF YOU HAVE ANY QUESTIONS REGARDING THE WLLAGE COUNCIL MEETING SCHEDULE PLEASE CONTACT THE WLLAGE CLERK'S OFFICE AT 305.365-5506. MISSION STATEMENT "TO PROVIDE A SAFE, QUALITY COMMUNITY E}.IVIRONMENT FOR ALL ISUINDERS THROUGH RESPONSIBLE GOVERNMENT."

TAB 1

VIRTUAL SPECIAL COI.INCIL MEETING TUESDAY, MAY 5,2020 (CONTINUATION OF APRIL 28,2020) 6:00 P.M. 1. CALL TO ORDER/ROLL CALL OF MEMBERS: The Mayor called the meeting to order at 6:00 p.m. Present were Councilmembers Luis Lauredo, Edward London, Allison McCormick, Katie Petros, Ignacio J. Segurola, Vice Mayor Brett Moss and Mayor Michael W. Davey. Also present were Village Manager Adrea Agha, Interim Village Clerk Peter J. Kulpa and Village Attorney Chad Friedman. 2. PLEDGE OF ALLEGIANCE Mayor Davey led the Pledge of Allegiance 3. BRIEF COMMENTS BY COUNCIL Mayor Davey addressed the Council regarding the parks being open for the past week and commended the residents on abiding by the COVID- 19 restrictions well. The Mayor also addressed the Council on the 2020 census and how the residents need to improve their efforts in being more responsive to the effort. Councilmember Petros addressed the Council regarding the wearing of masks by the residents in the Village. Councilmember Lauredo addressed the Council regarding the satisfactory performance of the Interim Village Clerk and the need to move ahead with the selection process of the new Village Clerk. Councilmember Lauredo also addressed the Council regarding the disappointment he felt toward T-Mobile and Verizon Wireless with the lack of flexibility in regard to their cell towers. The Councilmember also stated that the virtual public comments should be preceded with a request to disclose the speakers' affiliation and whether or not the speaker is a lobbyist. PUBLIC COMMENTS: Melissa White, 370 HeatherLane addressed the Council. RESOLUTIONS: The clerk read the following resolution by title. A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, ACCEPTING A GRANT FROM THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE CRANDON BOULEVARI) PEDESTRIAN AND BICYCLE SAFETY PROJECT AND APPROVING AN AGREEMENT RELATED TO THE SAME; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE. (VILLAGE MANAGER) 4. 5

May 5, 2020 Mayor Davey made a motion on the resolution. The motion was seconded by Councilmember London. The Manager addressed the Council recommending approval of the resolution o accept the grant from the Florida Department of Transportation for the Crandon Boulevard Pedestrian and Bicycle Safety Project in the sum of $100,000. Councilmember Segurola made an inquiry on the total cost of the project to the Village. Building Zoning and Planning Director Jake Ozyman addressed the Council on the cost of the project being roughly $200,000 that was previously budgeted for and that this cost is for the full install of the green bike lanes going down Crandon Boulevard. Councilmember addressed the Council with the concern of spending taxpayer money to accommodate participants of a sport that mainly are not Village residents. Building, Zofing and Planning Director Jake Ozyman addressed the Council regarding the cost of the different components of the project. Mayor Davey addressed the Council on the potential safety improvements that would stem from the green bike lanes. The motion to approve the resolution was approved by a 6-l roll call vote. The vote was as follows: Councilmembers London, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voted YES; Councilmember Lauredo voted NO. 6. REPORTS AND RECOMMENDATIONS: A. MAYOR AND COLINCILMEMBERS Councilmember London addressed the Council regarding a proposed change to the charter. His proposition was to make the Chief Financial Officer a chafter employee. Councilmember Petros addressed the Council regarding the need to schedule and complete the charter employee evaluations; spacifically the attomey's and the manager's. Councilmember Petros also addressed the Council regarding the missing minutes that still need to be completed. It was agreed upon that the interim clerk is to complete these minutes in twelve weeks without the use of overtime by a 7 -0 ro11 call vote. Mayor Davey addressed the Council on the need to postpone the Fourth of July events and fireworks. There was extensive discussion resulting in a motion brought to the floor by Councilmember Petros and seconded by Councilmember Laurado to postpone the fourth of July fireworks requesting for a contract through 2022 without penalties and under the same terms and conditions. There was a roll call vote that carried the motion 7-0. Councilmember Segurola addressed the Council on a possible Village BUusiness Support Fund and task force. Executive Director of the Chamber of Commerce,Tatyana Chiocchetti gave a brief presentation showing a survey on the effects of the COVID-l9 on local businesses and on possible assistance the Village could provide. There was extensive disscussion on the best course of action for the Village to take leading to a motion brought to the floor by Councilmember McCormick and seconded by Councilmember Laurado. The motion was to direct the Manager to look into what money is available at the County and Federal level and what money and resources are available from the Village to lend to local businesses. The motion carried by a7-0 roll call vote. 2of4

May 5, 2020 Councilmember Segurola addressed the Council regarding the Village quarantine exit plan and timetable avoiding the councils meeting schedule from preventing or delaying the systematic opening of Village amenities and businesses. The Manager addressed the Council on how she will continue issuing emergency orders keeping pace with the Miami-Dade County on opening facilities and lightening restrictions. Extensive discussion followed on the topic and also included the ban of towing and booting of vehicles on private property as per County restiction due to COVID-19. Mayor Davey addressed the council regarding communications and the electronic entrance sign. The Mayor gave a brief history of the sign and why it should stay under control of the Clerks Office allowing for resonable usage of the sign by the Manager's office. Also he refered to an email sent from the communications devision on restricting staff contact with elected officials and even though that is has been retracted we need clear and direct communication between Village staff and the Council. Vice Mayor Moss addressed the Council regarding the regulation of construction in multifamily buildings within the Village. He noted that every multifamily building has unique circumstances when it comes to unit renovations and construction and that there should be some form of system in place to allow work to proceed where it is deemed safe for the workers and the residents of the building. A motion was brought to the floor by Councilmember London and seconded by Mayor Davey. The motion was for there to be a hardship exemption granted for construction in multifamily buildings that is to be submitted by the building association or building manager. This exemption will be at the discretion of the Village Managers office and will require the standard inspectons from the Building, Zoningand Planning department. A roll call vote carried the motion with all voting yay with the eemption of Councilmember Lauredo that was not present. Councilmember Petros addressed the Council on the next steps to be taken in the search and hiring of the next Village Clerk. It was decided that the list of nine should be narrowed down to five at the next Council Meeting on May 19,2020. Then the five finalists would undergo more extensive interviews to have the final selection made at the next following Council Meeting on June 9,2020. The Manager made an announcment to Council and the Public of a gas leak in the Grand Bay subdevision that was responded to by Miami DadeHazmat and Key Biscayne Fire Rescue, with the last report stating the situation was under control with no injuries reported. Councilmember London addressed Council regarding possible financial advisors that would assist the Village for free. Council directed the Village attoney to look into the legality of this opportunify. The Village Manager will look into the licencing needs and the possibility of hiring a firm to do the more tedious tasks *ntmay present themselves. B. VILLAGE MANAGER The Village Manager addressed the Council regarding possible funding opportunities The Manager spoke on the timeline to bring bond measures and a debt-cap amendment to the Charter onto the ballot in August or November. There was extensive discussion on the proper election to have these items on the ballot. Further discussion will take place during the Strategic Planning Retreat on Friday, May 8, 2020. 3of4

May 5, 2020 The Manager along with Jake Ozyman, the Building, Zoning and Planning Director addressed the Council regarding ongoing projects within the Village, including the septic tank conversion and beach nourishment project. At this time the Manager introduced Dr. Roland Samimy to the Council as the new Resiliency and Sustainability Officer. 7. ADJOURNMENT The meeting was adjourned at 9:50 P.M. Re sp ectfully S ubmitte d Peter J. Kulpa Interim Village Clerk Approved this day dsy of _2020: Michael IL Davey Mayor I IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PARPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVTDENCE UPON WHICH THE APPEAL IS TO BE BASED (F.5.286.010s). 4of4

TAB 2

WngeCouncil Mie}.nelW.Davey,Mayor BrcttMosg WceMayor Luislaurcdo Edtmrdlnndon AllisonMcCormick KafiePehos IgnacioJ. Segwota WlngeMannger Andreal\4Agha V]ILLAC]E ()JF' ]K]EY ]BNSCAYI\E Office of the Village Manager MEMORANDUM DATE: May 19,2020 TO: Honorable Mayor and Council Members FROM: Andrea M. Agha, Village Manager Recommendation to Award for RFP No. 2020-43, Professional CEI Services for SRTS Key Biscayne K-8 Center Project d"$ RECOMMENDATION It is recommended that the Village Council approve the attached Resolution selecting the top ranked firm, KCI Technologies, lnc. and authorizing the Village Manager negotiate for Construction Engineering lnspection (CEl) Services for Safe Routes to Schools (SRTS) Key Biscayne K-8 Center Project BACKGROUND The Village issued Request for Qualifications ("RFQ") 2020-43 for Professional CEI Services for SRTS Key Biscayne K-8 Center Project on March 19,2020. An Evaluation Committee was appointed and tasked with evaluating and scoring proposals. The Evaluation Committee moved to establish the following ranking: RE: K.C.l. Technologies, lnc. T.Y. Lin lnternational Calvin, Giordano Associates R. J. Behar Company, lnc. 1 2 3 4 324 Points 312 Points 311 Points 310.5 Points ln the event an agreement cannot be reached with the top-ranked Proposer, it is further recommended that the Village Manager terminate negotiations, and instead, proceed with negotiations with each of the next highest-ranked Proposers in order until an agreement can be reached. Evaluation Committee recommendation memorandum is attached Reviewed by Mr. Chad S. Friedman from Weiss Serota Helfman Cole & Bierman as to form and legal sufficiency. 88 West Mclntyre Street . Key Biscayne, Florida 33149. (305) 365-5511 . www.keybiscayne.fl.gov

WllageCouncil MidtaelW.Davey,Mayr Brfi.MosqWceMayor Luislauredo EduardLondon AllisonMcf-ormick Katie Petnos IgracioJ. Segurola WngeMaruger Andral\{.Ag[a V]ILLAG]E ()]F ]K]EY ]F}][SCAYI\]E MEMORANDUM DATE: May 7,2020 Andrea Agha, Village Manager Thomas Fossler, Chief of StaffFROM TO RE Evaluation Committee Recommendation to Award for RFP No. 2020-43, Professional CEI Services for SRTS Key Biscayne K-8 Center Project RECOMMENDATION It is recommended that the Village Manager negotiate a contract with K.C.I. Technologies, Inc. ("KCI"), the highest ranked proposer, for the Professional CEI Services for SRTS Key Biscayne K-8 Center Project. In the event an agreement cannot be reached with the top-ranked Proposer, it is further recommended that the Village Manager terminate negotiations, and instead, proceed with negotiations with the next highest-ranked Proposers in order until an agreement can be reached. BACKGROUND: The Village requires the services of a qualified and experienced firm to provide construction, engineering and inspection services for the Safe Routes to School Key Biscayne K-8 Center Project. The Project includes construction of additional sidewalks, sidewalk improvements, street crossing improvements, ADA ramps, high visibility striping, bike ramps and pedestrian signals. The selected firm shall provide professional construction engineering and inspection services, including, without limitation, monitoring and inspection of the work required under the Construction Contract for this Project and, atthe Village's request, coordinating with other public agencies, utilities and affected property owners. The Village has received grant funding for this Project through an agreement with FDOT for its LAP. As such, the Village must abide by the guidelines and procedures found in the FDOT LAP Manual. The selected firm will ensure that all work performed by the Construction contractor is performed in accordance with LAP specifications. The Village issued RFP 2020-43 for Professional CEI Services for SRTS Key Biscayne K-8 Center Project on March 19,2020. The RFP was advertised in the Miami Daily Business Review and posted to DemandStar and the Village's website. To qualifu for award, prospective Proposers were required to: l. Be a State of Florida Licensed engineering firm, or be licensed to practice engineering in any other state provided Respondent possesses a Certificate of Authoization to offer engineering services in the State of Florida; 88 West Mclntyre Street . Key Biscayne, Florida 33149. (305) 365-5511 . www.keybiscayne.fl.gov

V]ILLAG]E OJF ]K]EY ]BII:SCAVI\]E 2. Respondent, or Respondent and its proposed subcontractors, be FDOT prequalified, pursuant to Chapter l4-7 5 of the Florida Administrative Code ("F.A.C."), for the following FDOT work types: a. 10.1 Roadway Construction Engineering Inspection b. 10.3 Construction Materials Inspection c. 9.3 Highway Materials Testing; 3. Have been in business operating under the same name performing CEI services for a period of at least seven (7) years prior to the issuance of this solicitation; 4. Respondent's project manager must have a minimum of five (5) years of experience in the same field as the Services with prior project management experience, and must be capable of speaking and making decisions on behalf of the Respondent; 5. Respondent has a Resident Compliance Specialist on staff to assist on LAP projects; and 6. Respondent has provided CEI services on at least (3) LAP projects in the past seven (7) years. On April 14,2020, the Village issued an addendum to accept proposals online via the new virtual procurement platform. Proposals were received and evaluated in an electronic format. On the date of the proposal deadline, April 20,2020, we received four (4) proposals from the following Proposers: 1. T.Y. Lin International ("TYL") 2. R. J. Behar Company, Inc. ("RJB") 3. K.C.I. Technologies, Inc ("KCI") 4. Calvin, Giordano Associates ("CGA") An Evaluation Committee was appointed, comprised of the following members: 1. Thomas Fossler, Chief of Staff, Village of Key Biscayne (non-voting Chairperson); 2. Jake Ozyman, Director of Building,Zoning, and Public Works, Village of Key Biscayne; 3. Javier Rey Brooks, Public Works Engineer, Village of Key Biscayne; 4. Roland Samimy, Chief Resilience and Sustainability Officer, Village of Key Biscayne; and 5. Todd Hofferberth, Title, Director of Parks and Recreation, Village of Key Biscayne Procurement performed a due diligence review of the proposals for responsiveness and found that review of each proposal did not reveal any material defects in the proposal, nor in the Proposers' qualifications. Each Proposer has been in business for more than seven (7) years, they are appropriately licensed to do the work, and provided all requirements for Professional CEI Services. 88 West Mclntyre Street . Key Biscayne, Florida 33149 . (305) 365-55 [ I . www.keybiscayne.fl.gov

VITLLAG]E C)tr ]K]EY ]BJISCAVI\IE Procurement did not find any issues that would indicate any Proposer was incapable of performing the services. The Evaluation Committee was provided the responsive proposals through the Village's newly implemented e-procurement portal and met via a virtual conference on May 7,2020, to evaluate and rank the proposals. All Committee members agreed that all hrms have qualified staff with experience in FDOT LAP Projects, and thus capable of performing the work. At the conclusion of this meeting, the Evaluation Committee moved to establish the following ranking: l K.C.I. Technologies,Inc. 324 Points 2. T.Y. Lin International 312 Points 3. Calvin, Giordano Associates - 311 Points 4. R. J. Behar Company, Inc. 310.5 Points It was observed that KCI has performed work on a Stormwater project for the Village successfully in the past and possessed an impressive client reference. Based on the Evaluation Committee's established ranking, it is recommended that the Village Manager proceed to negotiate a contract with K.C.I. Technologies, Inc. In the event an agreement cannot be reached with the top-ranked Proposer, it is further recommended that the Village Manager terminate negotiations, and instead, proceed with negotiations with each of the next highest-ranked Proposers in order until an agreement can be reached. Concur Reject Andrea Agha, Village { ! 88 West Mclntyre Street . Key Biscayne, Florida 33149 . (305) 365-551 I . www.keybiscayne.fl.gov

RESOLUTION NO. 2020. A RESOLUTION OF TIIE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, SELECTING KCI TECHNOLOGfES, INC. FOR CONSTRUCTION, ENGINEERING, AND INSPECTION (CEI) SERVICES FOR TIIE SAFE ROUTES TO SCHOOL (SRTS) PROJECT; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTTVE DATE. WIDREAS, theVillage of Key Biscayne ("Village") issued solicitation number 2020-43 for professional services relating to construction, engineering and inspection services (the "Services") forthe Safe Routes to School Key Biscayne K-8 Center project; and WIIEREAS, on May 7 ,2020, an Evaluation Committee appointed by the Village Manager short listed firms and ranked KCI Technologies, Inc. (the "Consultant") as the most qualified firm forthe Services; and WIIEREAS, the Village Council desires to authorize the Village Manager tonegotiate and execute an agreement with the Consultant for the Services; and WIIEREAS, the Village Council finds that this Resolution is in the best interest and welfare of the residents of the Village. NOW, TIIEREFORE, BE IT RESOLVED BY TIIE VILLAGE COUNCIL OF TIIE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS: Section 1. Recitals. That each of the above-stated recitals are hereby adopted, confirmed, and incorporated herein. Section 2. Selection. That the Village Council hereby selects the Consultant for the Services. Section 3. Authorization. That the Village Council hereby authorizes the Village Manager to negotiate and execute an agreement with the Consultant subject to the final approval of the Village Attorney as to form, content, and legal sufficiency. If an agreement cannot be reached with the Consultant, the Village Manager is authorized to negotiate and execute an Page 1 of2

agreement with the next highest ranked firm(s), in order of ranking, until an agreement in the best interest of the Village is reached. Section 4. Effective Date. That this Resolution shall be effective immediately upon adoption. PASSED and ADOPTED this dayof ,2020. MICHAELW. DAVEY,MAYOR ATTEST: PETER J. KULPA INTERIMVILLAGE CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. VILLAGE ATTORNEY Page2 of2

TAB 3

WngeCowtcil lNliclteidW.Davq,Mayor BrctlMossr%ceMayx LnisLaurrdo Fdwardlnndon AllisonMcCormict KatiePehns IgnacioJ. Seguola WllngeManager Andr€aN4Agha VITLLAG]E ()tr ]K]EY ]B][SCAY}\E MEMORANDUM DATE May 19,2020 Honorable Mayor and Council Members Andrea M. Agha, Village Manager NS FY 2021122the Beach Management Funding Assistance Program FROM TO RE RECOMMENDATION Authorize the Village Manager to apply for FY 2021122 the Beach Management Funding Assistance Program from Florida Department of Environmental Protection (FDEP) for future Beach Nourishments Projects. BACKGROUND The FDEP Beach Management Funding Assistance Program (Program) is developing its annual prioritized list of beach and inlet management projects for the FDEP's FY 2021-2022 Local Government Funding Request (LGFR). Historically, the Village has been awarded funding for beach nourishment and subsequent post nourishment monitoring. The Village is currently ranked 14th out of 29 for funding under this Program. Eligible projects, for example, include soft and hard costs for beach nou rishments, post-construction mon itori ng, etc. The Program is typically funded at $50M annually by Tourism Development Taxes, commonly known as the 'Bed Tax'. lt is important to maintain our LGFR active and current to be eligible for the funding opportunities under this Program. Staff continuously works with our lobbyists to help advance our funding applications as well as to identify additional funding opportunities. Reviewed by Chad Friedman of Weiss Serota Helfman Cole & Bierman as to form and legal sufficiency. 88 West Mclntyre Street . Key Biscayne, Florida 33149 . (305) 365-5511 . www.keybiscayne.fl.gov

RESOLUTION NO. 2020. A RESOLUTION OF TIIE VILLAGE COUNCIL OF TIIE VILLAGE OF KEY BISCAYNE, FLORIDA, CONFIRMING TIIE VILLAGE'S ABILITY TO FUND AND SUPPORT THE PERMITTNG' DESIGN, CONSTRUCTTON, ANn MONITORING OF TIIE VILLAGE'S BEACH RENOURISHMENT PROJECT; PROVIDING FOR AN EFFECTIVE DATE. WIIEREAS' the Village is the entity responsible for the maintenance and preservation of the beach adjacent to the Village that is the subject of the Village's Beach Renourishment Project (the "Project"); and WIIEREAS, the Village supports the permitting, design, construction, and monitoring of the Project, which is located approximately between Florida Department of Environmental Protection's Monuments R-102 and R-108 in Miami-Dade County, Florida; and WHEREAS, the Village recognizes the significant economic, recreational, environmental and shore protection value that beach renourishment has provided since 1987 and continues to provide today; and WIIEREAS, the Village is willing to serve as the local sponsor for the Project and commits to appropriating full funding of the local share of a state approved project in itscapital improvement budget for the permitting, design, construction, and monitoring of the Project anticipated to begin in Fiscal Y ear 2}2ll2}22withperformance monitoring through Fiscal Year 202412025; and WHEREAS, the Village of Key Biscayne Village Council has determined that the Project and the adoptionofthis Resolution are in thebest interest ofthe Village and its residents. NOW' TITEREFORE, BE IT RESOLVED BY TIIE VILLAGE COUNCIL OF TIM VILAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:

Section L. Recitals. That each of the above-stated recitals are hereby adoptod, confirmed, and incorporated herein. Section 2. Fundins of Proiect. The Village confirms that it shall provide the balance of any funding required for the construction and monitoring of the Project that is not funded by Miami-Dade County, FEMA, or by the State of Florida. Section 3. Effective Date. That this Resolution shall be effective immediately upon adoption. PASSED and ADOPTED this MICHAEL W. DAVEY, MAYOR ATTEST: PETER J. KULPA INTERIMVILLAGE CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY: WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. VILLAGE ATTORNEY

TAB 4

VillageCouncil MichaelW.Davey,Mayor BrettMoss, ViceMayor LuisLauredo EdwardLondon AllisonMcCormiclr, I(atiePetros Ignacio f. Segurola VillageManager An&eaM.Agln VItLLAGIE ()iF IKIEY P,IISCAVINIE MEMORANDUM DATE May 19,2020 Honorable Mayor and Council MembersTO FROM: Andrea M. Agha, Village Manager Professional Engineering Services for 2021 Beach Nou rishment Maintenance Project EAC Consulting, lnc. d\*h RE RECOMMENDATION Authorize the Village Manager to execute a work order to EAC Consulting, lnc. ("EAC"), for the 2021 Beach Nourishment Maintenance Project, issued pursuant to the competitively awarded continuing professional engineering services contract for the provision of coastal engineering services. The total fee for these services is an amount not to exceed $140,000. The FY20 Adopted Capital lmprovement Fund Budget allocates $120,000 for beach and dune design. The work order includes additional tasks for monitoring the 2017 nourishment as well as coordination of funding reimbursement from FEMA and for the next Florida DEP funding request. The services will be entirely reimbursed from federal and state funding sources as outlined in Exhibit "B". . BACKGROUND The Village continues to pursue participation in the federal shore protection project through the U.S. Army Corps of Engineers with Miami-Dade County as the local sponsor. This approach is the longterm strategy for the Village, and currently the Coastal Storm Risk Management (CSRM) Feasibility Study is ongoing to extend the 50- year shore protection project in Miami-Dade County. ln the interim, the Village must continue ongoing beach nourishment, and a beach nourishment is planned for 2021 lo address ongoing erosion and storm impacts. The scope of services for the 2021 Beach Nourishment Maintenance Project is submitted with participation from EAC's sub consultant, Moffatt & Nichol, lnc.("M&N"), firm providing coastal engineering services for the Village. The project includes the restoration of the beach and sand placement on the dunes using the design template that is authorized for beach compatible sand placement by the Florida Department of Environmental Protection (FDEP) between reference monuments R-101 and R-108 using fill material obtained from one or more of the approved upland sand mines. The project limits and volumes of beach fill will be 88 West Mclntyre Street . Key l3iscayne, Florida 33149 . (305) 365-5511 . www.keybiscayne.fl.gov

VITLLAG]E ()IF ]KJEY ]F3IISCAY}\]E similar to the most recent truck haul renourishment constructed by the Village in 2017 Based on annual monitoring, the Village is renourishment the beach with smaller truck haul maintenance projects using upland sources of sand. The renourishment interval of 3-5 years depending on storm activity. This scope includes the engineering design and environmental permitting so the construction bidding process can be conducted this fall with construction anticipated to commence in early 2021before marine turtle nesting season. The Village has secured funding from three sources as outlined in Exhibit "B," and therefore the consulting fees as well as the construction costs are 100o/o reimbursed. The primary source of funding is FEMA which will cover 75o/o of the costs due to erosion caused by Hurricane lrma in 2017 . EAC has provided a Work Order, attached as Exhibit "A", pursuant to the Continuing Professional Services Agreement it has with the Village. Staff is negotiating the staff hours and will provide a revised not to exceed cost estimate at the May Council meeting. Reviewed by Ms. Haydee S. Sera of Weiss Serota Helfman Cole & Bierman as to form and legal sufficiency. 88 West Mclntyre Street . Key Biscayne, Florida 33149 . (305) 365-5511 . www.keybiscayne.fl.gov

RESOLUTION NO. 2O2O- A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ISSUE A WORK ORDER TO EAC CONSULTING, INC. FOR COASTAL ENGINEERING SERVICES FOR THE BEACH NOURISHMENT MAINTENANCE PROJECT; AND PROVIDING F.OR AN EFFECTIVE DATE. WHEREAS, the Village of Key Biscayne ("Village") issued Request for Qualifications No. 2016-02-09 ("RFQ") for continuing professional engineering services; and WHEREAS, pursuant to the RFQ, the Village Council selected EAC Consulting, Inc. ("Consultant") as one of the consultants to provide continuing professional engineering services and authorized the Village Manager to execute an agreement with Consultant; and WHEREAS, Consultant has provided a proposal, attached hereto as Exhibit '0A," (the "Proposal") to perform coastal engineering services for the beach nourishment maintenance project (the "Project"); and WHEREAS, the Village Council desires to authorize the Village Manager to negotiate and issue a work order for the Project consistent with the Proposal attached hereto as Exhibit "A" and the professional services agreement entered into between the Village and Consultant; and WHEREAS, the Village Council finds that this Resolution is in the best interest and welfare of the residents of the Village. NOWO THEREFORE' BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA' AS FOLLOWS: Section 1. Recitals Adopted. That each of the above-stated recitals are hereby adopted, confirmed, and incorporated herein.

Section 2. Authorization. The Village Manager is hereby authorized to negotiate and issue a work order to Consultant for the Project consistent with the Proposal attached hereto as Exhibit "A" in an amount not to exceed $139,987. Section 3. Effective Date. That this Resolution shall be effective immediately upon adoption. PASSED and ADOPTED this day of ,2020. MICHAEL W. DAVEY, MAYOR ATTEST: PETER J. KULPA INTERIM VILLAGE CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY: WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. VILLAGE ATTORNEY Page2 of 2

EtrT-br-b EAC Consulling, lnc. Exhibit "A" March 3,2020 Andrea Agha, aaq ha@keybiscayne.fl. qov Village Manager Village of Key Biscayne 88 W. Mclntyre St, Suite 210 Key Biscayne, FL 33149 Re: Village Key Biscayne - Sand Replacement / Beach Nourishment (Year 3) Dear Ms. Agha EAC Consulting, lnc. (EAC), as part of its Continuing Services Contract with the Village's respectfully submits these services relative to the proposed Village of Key Biscayne Beach Nourishment Maintenance project (Year 3). The Project includes the restoration of the beach using the design template that was authorized previously for beach compatible sand placement by the Florida Department of Environmental Protection (FDEP) between reference monument R-101 and R-108 using fill material obtained from one or more of the approved upland sand mines. The scope of services will be provided to the Village by the EAC with participation from our sub consultant - Moffatt & Nichol, lnc - providing coastal engineering services. Our scope of services comprises of the following specific tasks and items: Statement of Work (SOW) The SOW outlines the details of the professional engineering services to plan, design and develop deliverable documents for the project and comprises of the following tasks: Task 1 - Year 3 Escarpment Monitoring/Tilling Our team shall coordinate with a VKB procured beach cleaning contractor to complete escarpment monitoring and tilling of the beach that is required for compliance with local, state and federal permits. The escarpment monitoring must be completed within 30 days prior to April 1st and tilling must also be completed before marine turtle nesting season. U.S. Fish and Wildlife Service (FWS) and Florida Fish and Wildlife Conservation Commission staff have noted a preference for completion of the tilling as early as possible, as leather back turtles often start nesting in mid-March in Miami-Dade County. Our subconsultant Moffat and Nichol, lnc shall maintain contact with the beach contractor and the Village to coordinate the schedule and follow up with assessing the beach after completion of the tilling. A summary report will be compiled with photographs of the tilling and of the tilled beach. The report will be distributed to the agencies for permit compliance. This scope of services assumes that no marine turtle nesting conflicts or other issues will arise during the escarpment leveling and tilling process; if additional coordination is required for any reason, the Village shall be advised, and these services will be provided under an addendum or supplemental scope of work. Task 2 - Beach Fill Permit Sketches Our team shall compile permit sketches for the planned beach fill event. Beach profile data from the summer/fall2019 monitoring event shall be utilized in the preparation of the permit sketches. Permit sketches will be compiled on 11" X 17" sheets and will include the existing conditions, beach fill plan, fill sections, and construction staging details. Our team shall prepare an opinion of probable construction cost based on the estimated volume. Deliverables: Environmental Permit Sketches (1 1" X 17" sheets) Opinion of Probable Construction Cost (spreadsheet) = $ = I(- x TU 5959 BLUE LAGOON DRTVE SUTTE 410.t\ilAMt, FL 33126 305.265.5400 I

Task 3 - Coastal Permitting Please refer to Fee Proposal submitted by our subconsultant - Moffat & Nichol, tnc provided in Attachment 2 of this proposal. ln general, it is assumed that no permit modifications are required beyond those noted herein. lt is assumed that the no change in beach access/staging location will be proposed. There have been recent issues with the E.R. Jahna Ortona Mine sand source not meeting South Florida beach project sediment QA/QC specifications; therefore, pursuit of authorization for additional sand mine sources is included in Task 3(b). lt is assumed that the Project will comply with the 2011 Florida Statewide Programmatic Biological Opinion (BO) authorized for Florida by the FWS, as required as a condition of the Department of the Army (Corps) permit. The level of effort required to negotiate approval of the beach maintenance event authorizations with the environmental permitting agencies may ultimately be affected by several external variables, such as potential environmental resource impact concerns and associated commenting agency Requests for Additional lnformation (RAl), additional Endangered Species Act consultation requirements, compliance issues related to previous beach re-nourishment events, public comments/objections, etc. Agency staff workload, recent regulatory precedent, and policy trends may also affect the time and level of effort required to secure Project authorizations. Permit compliance/administration will be provided under a separate scope of services upon confirmation of special conditions for the proposed beach fill event. a) Maintenance Event Authorization Requests. Our team shall prepare and submit letters requesting additional sand source and beach maintenance event authorization under FDEP Permit No.0160846- JC, Corps Permit No. 199904294 (|P-AG) and DERM Permit No.2010-CL|-PER-00088, as required for authorization of the proposed Project. The Beach Fill Permit Sketches and additional Project information regarding construction methodology, schedule, etc. will be attached with the letters. Meetings required with the Village and/or agency staff shall be provided under Task 4. b) Approval of Additional Sand Sources: Currently, the only upland mine sand source authorized for the Project is from the E.R. Jahna Ortona Mine. There have been recent issues with the Ortona Mine sand source not meeting South Florida beach project sediment QA/QC specifications, including the Project specifications. Our team shall submit permit modification requests to the Corps, FDEP and DERM asking for authorization of up to two (2) additional upland mine sand sources concurrently with the Maintenance Event Authorization Requests. The two (2) upland mine sand sources that are recommended for evaluation are 1) the Vulcan Materials Witherspoon Mine and 2) the Garcia Mine, based on recent data indicating compliance of the "Beach Sand" products from these mines with the Project's approved Sediment QA/QC Plan. lf the permitting agencies require additional sampling/testing of in situ beach material on the Village's beaches, these services shall be provided under Task 3(c). c) Sand Compatibility Analysis (if required): lf required by one or more regulatory agency for the current in-situ sand on the Village of Key Biscayne's beaches to be analysed for compatibility with the proposed 2 additional upland mined sand sources, our team personnel shall collect up to eight (8) sand samples and submit them to a qualified geotechnical laboratory for analysis in accordance with standard regulatory agency beach sand characterization criteria. Our coastal engineering subconsultant shall coordinate with the geotechnical lab regarding format of reporting for the analysis. d) FDEP Processing: Our coastal engineering subconsultant shall confer with FDEP staff following submittal of the re-nourishment event authorization request to advise them of the details of the Project design and to address staff comments or RAls. This scope includes responding to one (1) comprehensive FDEP RAI regarding the Project. Our coastal engineering subconsultant shall maintain telephone contact with agency staff, including the FDEP and FWC, if required, to expedite their review and processing of the authorization request. Our coastal engineering subconsultant shall confer with the Village as to questions, revisions, or additional items that may be required by agency staff. $ .= I-cx UJ

e) Miami-Dade DERM Processing: Our team shall confer with DERM staff following submittal of the re- nourishment event authorization request to advise them of the details of the Project and to address staff comments or Completeness Summaries (CS). This scope assumes responding to one (1) comprehensive DERM CS regarding the Project. Our coastal engineering subconsultant shall maintain telephone contact with agency staff to expedite their review and processing of the permit modification. Our coastal engineering subconsultant shall confer with the Village as to questions, revisions, or additional items that may be required by agency staff. f) U.S. Army Corps of Engineers Processing: Our team shall confer with Corps staff following submittal of the re-nourishment event authorization request to advise them of the details of the Project and to address staff comments or RAIs. This scope includes responding to one (1) comprehensive Corps RAI regarding the Project. Our coastal engineering subconsultant shall maintain telephone contact with agency staff, including the Corps, NMFS and the FWS to expedite their review and processing of the permit application. Our coastal engineering subconsultant shall confer with the Village as to questions, revisions, or additional items that may be required by agency staff. g) Agency Pre-Construction Meetings: As required in the permit conditions, our team shall coordinate agency pre-construction meetings with appropriate attendees to review the permit scopes/conditions, Project schedule and other logistical items to support compliance with permit conditions during construction. This scope of work includes one (1) onsite pre-construction meeting with Miami-Dade County DERM staff and the Miami-Dade County marine turtle permit holder. This task is one (1)pre- construction teleconference with FDEP and FWC staff. Corps staff may participate in either the onsite meeting or the teleconference, at their discretion. Task 4 - Goordination Meetings Our team shall attend meetings related to the Project as authorized by the Village. Meetings may include attendance at Commission meetings, meetings with Town staff and meetings with local, state and federal agencies. These meetings will be provided on an hourly basis in accordance with the approved VKB Professional Services Agreement established hourly rates. Task 5 - Year 2020 FEMA Coordination & Consulting Our coastal engineering subconsultant shall continue to coordinate with FEMA on the funding relative to impacts from Hurricane lrma. ur coastal engineering subconsultant shall participate in regular conference calls with FEMA representatives to track the process for establishment of the Project Worksheet (PWS). ln addition, quarterly progress reports will be compiled and submitted to FEMA. Task 6 - Construction Documents (Analyses, Plans & Specifications) a) Coastal Engineering Analysis: Based on the design completed under Task 2 services, our team shall evaluate the Equilibrium Toe of Fill (ETOF) and optimize the Project conceptual design to avoid impacts to nearshore ecological resources based upon the anticipated fill volume. The FDEP requires the ETOF analysis to be performed utilizing two (2) accepted industry methods: 1) Profile Translation and 2) Modified Dean method. The Dean method will incorporate sand properties from both the existing beach sand and the proposed upland sand source. The ETOF will be evaluated based upon the most recent available seagrass edge data. The fill templates will be further refined based on the analysis results. The methods and results of the modeling will be incorporated into a coastal engineering report defining the ETOF for the Project area, which will be submitted to the agencies as part of the permitting process. Please note that lf additional modeling iterations are required by the agencies, this shall be addressed pursuant to an addendum or supplemental scope of services. Deliverables: ETOFCoastalEngineeringReport = $ .= €(- x l.U J

b) Construction Plans: Our team shall complete the engineering design for the Project, develop or prepare construction drawings. To expedite and facilitate the project, our team shall utilize the physical and biological monitoring data to be collected in the summer 2020, so separate surveys will not be conducted. The survey data from this annual monitoring shall utilized for both permit compliance and for the drawings and will be consistent with the design authorized by the environmental agency permits. The construction drawings will include a construction baseline, fill template, cross-sections, staging/access and details. The construction drawings shall also reference anticipated special permit conditions. Please note that plan addenda may be required, as construction drawings shall be completed prior to issuance of the environmental permits. ln addition, the construction drawings shall be signed and sealed by a licensed Florida Professional Engineer for submittal. Deliverables: Construction Drawings at g0% and 100% levels of completio n, 22" X 34" sheets PDF and six (6) hard copies c) Technical Specifications: Our team will provide Construction Specifications lnstitute (CSl) Technical Specifications for beach nourishment and specifications for applicable marine environmental sections. ln addition, a form with estimated construction quantities will be provided along with recommended contractor qualifications. The specifications will be provided in PDF format, with following sections anticipated L Summary of Work ll. Measurement and Payment lll. Beach Fill Placement - Contractor Quality Control lV. EnvironmentalProtection V. Turbidity Monitoring Vl. Vibration Monitoring Requirements for Existing Structures Vll. Beach Fill Deliverables: Technical Specifications PDF Please note that the preparation of bid specifications is not included in this scope of work. lf required by the Village, EAC shall submit a separate fee proposal to handle this supplemental scope of services. Task 7 - Florida DEP Local Government Funding Request (LGFR) a) 202112022 Beach Funding Application: Our subconsultant shall prepare a FDEP LGFR for the 202112022 fiscal yearforthe Project. The Village shall provide information regarding available municipal beach management support staff and a Resolution noting support of the Project, willingness to serve as local sponsor, ability to provide the local cost share, and identification of a dedicated funding source. The Village shall provide our subconsultant shall with available data regarding public beach access and parking spaces, location of public restrooms in proximity to the beach, location of public lodging establishments and land use information. Our subconsultant shall utilize Project drawings along with permitting, design, construction administration, and monitoring costs associated with the 2020 truck haul nourishment for submittal with the LGFR. Our subconsultant shall compile the necessary data and submit the scope of work, schedule, contract copies and other required exhibits to the FDEP Beach Management Assistance Funding Program in support of this funding request. b) Beach Funding Goordination Meetings: Our subconsultant shall attend meetings or participate in telephone conference calls related to the Project as authorized by the Village. Meetings may include attendance at Commission meetings, meetings with Village staff and meetings with state agencies. $ =p1- x l.U 4

Schedule The schedule for the services is approximately ten (10) months. The schedule is dependent on the maintenance event authorization time frames with the local, state and federal agencies. Engineering design and contract document preparation will proceed either ahead of or concurrently with the construction bid process, which may be completed prior to issuance of final permits. The completion of the engineering design is also depending on the Village authorizing the physical and biological monitoring over the summer,2020. This data is required for the final design as the most recent survey data available is from 2019. Compensation Compensation for the varying tasks is on a lump sum basis that is based on the following breakdown and will be invoiced on a percentage basis in accordance with the completion at the time of billing. 1. Year 3 Escarpment Monitoringffilling 2. Beach Fill Permit Sketches 3. Coastal Permitting 4. Coordination Meetings 5. Year 2020 FEMA Coordination & Consulting 6. Construction Documents (Analyses, Plans & Specifications) 7. Florida DEP Local Government Funding Request (LGFR) $ 2,3oo.oo $ 18,433.00 $ 38,560.00 $ 6,058.00 $ 5,400.00 $ 55,886.00 $ 11,200.00 Sub-Total: Pri ntin g/Rei mbu rsable(s) $ 137,837.00 $ 2,150.00 Total Compensation for this Work Order: $ 139,987.00 It is our understanding that this statement of work will be undertaken under a work order to be issued subject to the terms and conditions of the professional services agreement entered between the Village and EAC Consulting, lnc. We are ready begin working on this assignment. lf the above fee proposal and the terms above are acceptable to you, please provide us with a Work Authorization ArVork Order and Notice to Proceed (NTP). Please feel free to contact me if any clarifications are required. Thank you for the opportunity to be of service to the Village of Biscayne. Sincerely, EAC Go lnc MichaelAdeife Senior Vice President c.c: File Jake Ozyman (VKB PW Directo$ Tim Blankenship (Moffat & Nichol) Attachments: Attachment 1 - EAC Fee Tabulation Attachment 2 - Moffatt & Nichol, lnc Proposal Letter $ = s-cX tu A AGREEfr AND ATCEPTED Andrea Agha, Village Manager Dale Notire to Pro|eed DatE Ey: :il2[

Attachment 1 - EAC Proposal Tabulation Village of Key Biscayne, Florida Professional General Engineering Services Agreement Sand Replacement / Beach Nourishment (Year 3) Staffhour Estimate and Fee Computation $1 0.405.00 $U.UU $a08.iJiJ $0.00 s29 964.00 $41 1 / /.0{J $1 50.00 $96.660 00 $1 39.987.00 63 0 4 U 23n 31t CADD T€drnidirn 5E 'I5U 208 Dssisr Eftineer 0 PD!;or EFoind 60.00 tb 42 56 PFled Mila@t 26 EAC Consulting, lnc Codr8ct PriEcipal 4 12 16 uoastal Permrttrng oeaurt rilt TeIIntt JKelcnes uoorotnauon Nteelrngs feat 2u2a FtvtA uoordrnaton & uonsutttn0 uonstruclron uocuments (Analyses, Plans & speclttcatlons) Ftonda UtP Locat Government Fundtno Request (LGFR) Consultant Nam( Staff Cateoorv/Classif icatior 2 4 5 6 Total: CoastalEngih@ GrmdTota Task Description FeesHours I I I I I I I I I I I I I I I II I rI II -I II II II II II Exhibit rrArr

Attachment 2 - Moffat and Nichol Fee Proposal 2937 SW 27'h Avenue, Suite 1014 Miami, FL 33133 tatrmoffoll&nlchol (30s) 230-1924 \rr',.1i]1 n iiiiitl.!.irif ir,l:.4:ur ti 9599-1_3 March Z,2O2O Mr. Mike Adeife EAC Consulting, lnc. 5959 Blue Lagoon Drive, Suite 410 Miami, FL 33126 Via email: madeife@eacconsult.com Subject: CONSULTING SERVICES RETATIVE TO THE VILLAGE OF KEY BISCAYNE BEACH RENOURTSHMENT, MtAM|-DADE COUNTy, FLORTDA Dear Mr. Adeife This is to submit a proposal for consulting services relative to the proposed Village of Key Biscayne Beach Renourishment Project (Project). Moffatt & Nichol (M&N) has worked with the Village of Key Biscayne (Village) and with FEMA to estimate erosion losses due to Hurricane lrma. M&N assisted the Village with an assessment of the beach after the hurricane and assisted with securing funding from FEMA for the eroded beach volume. A truck haul beach nourishment consisting of approximately 23,000 cubic yards (cy) within the authorized template between Florida Department of Environmental Protection (FDEP) reference monuments R-101and R-108 is proposed. Depending on the amount of erosion, additional beach fill may be placed. Engineering design and environmental permitting tasks are required for implementation of the Project as planned in2A20. The following work tasks outline the field investigation, design and environmental permitting scope of work for the proposed truck haul renourishment. SCOPE OF SERVICES Part 1 - Year 3 Escaroment Monitorine/tilline M&N will coordinate with the beach cleaning contractor to complete escarpment monitoring and tilling of the beach that is required for compliance with local, state and federal permits. The escarpment monitoring must be completed within 30 days prior to April 1st and tilling must also = $ .= s-cx tU

Village of Key Biscayne Nourishment lMarch 2,2020 | 2 be completed before marine turtle nesting season. U.S. Fish and Wildlife Service (FWS) and Florida Fish and Wildlife Conservation Commission staff have noted a preference for completion of the tilling as early as possible, as leather back turtles often start nesting in mid-March in Miami- Dade County. M&N will maintain contact with the beach contractor and the Village to coordinate the schedule, and M&N will assess the beach after completion of the tilling. A summary report will be compiled with photographs of the tilling and of the tilled beach. The report will be distributed to the agencies for permit compliance. This scope of services assumes that no marine turtle nesting conflicts or other issues will arise during the escarpment leveling and tilling process; if additional coordination is required for any reason, the Client will be advised and these services will be provided under an addendum scope of work. Part 2 - Beach Fill Permit Sketches M&N will compile permit sketches for the planned beach fill event. Beach profile data from the summer/fall 2019 monitoring event will be utilized in the preparation of the permit sketches. Permit sketches will be compiled on 1-I" X L7" sheets and will include the existing conditions, beach fill plan, fill sections, and construction staging details. M&N will prepare an opinion of probable construction cost based on the estimated volume. Deliverobles Environmental Permit Sketches (71" X 77" sheets) Opinion of Probable Construction Cost (spreadsheet