City Council Reorganization

Saratoga City Council Minutes ~ December 13, 2022 ~ Page 1 of 3 MINUTES TUESDAY, DECEMBER 13, 2022 SARATOGA CITY COUNCIL SPECIAL MEETING Mayor Walia called the Special Meeting to order at 7:05 p.m. The City Clerk explained the City Council meeting was conducted pursuant to State law as amended by Assembly Bill 361, which allows the meeting to be conducted by teleconference. The City Council has met all the applicable notice requirements and the public is welcome to participate in person or by Zoom. Information on how the public can observe the meeting and provide public comment was provided. ROLL CALL PRESENT: Mayor Tina Walia, Vice Mayor Kookie Fitzsimmons, Council Members Mary-Lynne Bernald, Rishi Kumar, Yan Zhao ABSENT: None ALSO PRESENT: James Lindsay, City Manager Crystal Bothelio Assistant City Manager Britt Avrit, City Clerk John Cherbone, Public Works Director Nick Pegueros, Administrative Services Director Debbie Pedro, Community Development Director REPORT ON POSTING OF THE AGENDA The City Clerk reported the agenda for this meeting was properly posted on December 8, 2022. AGENDA ITEMS Declaration of the results for the November 8, 2022 General Municipal Election Recommended Action: Adopt the Resolution declaring the results of the General Municipal Election held in the City of Saratoga on November 8, 2022. Britt Avrit, City Clerk provided the staff report for this item. Mayor Walia invited public comment. No one requested to speak. RESOLUTION 22-046 ZHAO/FITZSIMMONS MOVED TO ADOPT THE RESOLUTION DECLARING THE RESULTS OF THE GENERAL MUNICIPAL ELECTION HELD IN THE CITY OF SARATOGA ON NOVEMBER 8, 2022. MOTION PASSED BY VERBAL ROLL CALL VOTE. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.

Saratoga City Council Minutes ~ December 13, 2022 ~ Page 2 of 3 Recognition of Outgoing Council Members Recommended Action: Hear remarks from outgoing City Council Member Kumar and City Council Member Bernald. Present commendation and gift recognizing their service. Mayor Walia invited public comment for Council Member Kumar: The following individuals spoke at this time: Howard Miller, Nai Hsueh, Stan Bogosian, Lydia Kou, Liang Chao, Ray Froess Mayor Walia invited public comment for Council Member Bernald: The following individuals spoke at this time: Anna Eshoo, Howard Miller, Anjali Kausar, Emily Lo, Lisa Oakley, Manny Cappello, Cynthia Chang, Cheryl Puland, Nai Hsueh, Elizabeth Gibbons, Cindy McCormick, Renee Paquier, Bryan Mekechuck, Eugene Bernald, Darlene Yaplee, Colleen Wagner, Tylor Taylor, Marcia Kaplan, Shozo Kagoshima, Charlotte Sparacino, Razi Mohiuddin Oath of Office for Newly Elected City Council Members Recommended Action: Direct the City Clerk, or her designee, to administer the Oath of Office to the newly Elected City Council Members. The City Clerk administered the Oath of Office to Council Member Elect Yan Zhao. The City Clerk administered the Oath of Office to Council Member Elect Belal Aftab. Undersheriff Ken Binder administered the Oath of Office to Council Member Elect Chuck Page. Mayor Walia invited public comment. The following individuals spoke at this time: Howard Miller, Anjali Kausar, Javed Ellahie, Hung Wei, J. R. Fruen, Gilbert Wong, Erin Delacroix, Cynthia Chang, Gary Smith, Emily Lo, Elizabeth Gibbons, Bob Johnson, Reshma Hyder Remarks from Newly Elected City Council Members Recommended Action: Hear remarks from newly Elected City Council Members Recognition of Outgoing Mayor Recommended Action: Hear remarks from outgoing Mayor Tina Walia. Mayor Walia invited public comment. The following individuals spoke at this time: Barbara Heninger, Stan Bogosian, Tsing Bardin, Lakhinder Walia, Liz Gibbons, Javed Ellahie, Cynthia Chang

Saratoga City Council Minutes ~ December 13, 2022 ~ Page 3 of 3 Appointment of Mayor & Vice Mayor Recommended Action: Declare offices of Mayor and Vice Mayor to be vacant, accept nominations for the office of Mayor, administer the Oath of Office to new Mayor, accept nominations for the office of Vice Mayor, and administer the Oath of Office to new Vice Mayor. The City Clerk declared the offices of Mayor and Vice Mayor to be vacant, called for nominations for the office of Mayor and invited public comment on this item. No one requested to speak. PAGE/ZHAO MOVED TO MOVED TO NOMINATE COUNCIL MEMBER FITZSIMMONS FOR THE POSITION OF MAYOR. MOTION PASSED BY VERBAL ROLL CALL VOTE. AYES: AFTAB, FITZSIMMONS, PAGE, WALIA, ZHAO: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. AFTAB/WALIA MOVED TO NOMINATE COUNCIL MEMBER ZHAO FOR THE POSITION OF VICE MAYOR. MOTION PASSED BY VERBAL ROLL CALL VOTE. AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. The following individuals spoke at this time: Anjali Kausar, Hung Wai, Erin Delacroix, Javed Ellahie ADJOURNMENT PAGE/ZHAO MOVED TO ADJOURN THE MEETING AT 10:43 P.M. MOTION PASSED BY VERBAL ROLL CALL VOTE. AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Minutes respectfully submitted: Britt Avrit, City Clerk City of Saratoga

Saratoga City Council Agenda December 13, 2022 – Page 1 of 3 SARATOGA CITY COUNCIL SPECIAL MEETING DECEMBER 13, 2022 AMENDED AGENDA • 12/12/2022 COMMENDATION FOR COUNCIL MEMBER BERNALD UPDATED • 12/13/2022 COMMENDATION FOR COUNCIL MEMBER BERNALD UPDATED 7:00 PM SPECIAL MEETING Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 Teleconference/Public Participation Information The Special Meeting will be held in-person and by teleconference pursuant to amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when a local official has recommended social distancing. Members of the City Council and the public may participate in person at the location listed below or via the Zoom platform using the information below. Members of the public can view and participate in the 7:00 p.m. Special Meeting by: 1. Attending the meeting in person at the Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/89201627048 • Webinar ID: 892 0162 7048 • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in following the direction above. Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website.

Saratoga City Council Agenda December 13, 2022 – Page 2 of 3 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on December 8, 2022. AGENDA ITEMS Declaration of the results for the November 8, 2022 General Municipal Election Recommended Action: Adopt the Resolution declaring the results of the General Municipal Election held in the City of Saratoga on November 8, 2022. Staff Report Attachment A - Resolution Declaring the Results of the November 8, 2022 General Municipal Election Recognition of Outgoing Council Members Recommended Action: Hear remarks from outgoing City Council Member Kumar and City Council Member Bernald. Present commendation and gift recognizing their service. Commendation for Council Member Kumar Commendation for Council Member Bernald Oath of Office for Newly Elected City Council Members Recommended Action: Direct the City Clerk, or her designee, to administer the Oath of Office to the newly Elected City Council Members Remarks from Newly Elected City Council Members Recommended Action: Hear remarks from newly Elected City Council Members Recognition of Outgoing Mayor Recommended Action: Hear remarks from outgoing Mayor Tina Walia. Appointment of Mayor & Vice Mayor Recommended Action: Declare offices of Mayor and Vice Mayor to be vacant, accept nominations for the office of Mayor, administer the Oath of Office to new Mayor, accept nominations for the office of Vice Mayor, and administer the Oath of Office to new Vice Mayor. Staff Report Attachment A - Resolution 10-002 Mayoral Rotation Policy ADJOURNMENT

Saratoga City Council Agenda December 13, 2022 – Page 3 of 3 CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on December 8, 2022 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 8th day of December 2022 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]