Regular Board Meeting

2 Tuesday, October 22, 2024 Regular Board Meeting Santa Ana Unified School District Board of Education Board Meeting Agenda Closed Session: 5:00 - 6:30 p.m. Open Session: 6:30 p.m. Carolyn Torres: President, Alfonso Alvarez, Ed.D.: Vice President, Hector Bustos: Clerk, Katelyn Brazer Aceves: Member, Rigo Rodriguez Ph.D.: Member Jerry Almendarez: Secretary/Superintendent If special assistance is needed to participate in the Board meeting, please contact the Superintendent’s office, at (714) 558-5512. Please call prior to the meeting to allow for reasonable arrangements to ensure accessibility to this meeting, per the Americans with Disabilities Act, Title II. Mission Statement: We assure well-rounded learning experiences, which prepare our students for success in college and career. We engage, inspire, and challenge all of our students to become productive citizens, ethical leaders, and positive contributors to our community, country and a global society. Role of the Board: The Governing Board is elected by the community to provide leadership and citizen oversight of the District’s schools. The Board works with the Superintendent to fulfill its major role, including: 1. Setting a direction for the District. 2. Providing a basic organizational structure for the SAUSD by establishing policies. 3. Ensuring accountability. 4. Providing community leadership on behalf of the District and public education. Agenda Items provided to the Board of Education that include the description of items of business to be considered by the Board for approval at Board Meetings. These items contain recommendations; the Board may exercise action they believe is best for the SAUSD. Board Meeting Documentation: Any and all supporting materials are made available to the public by the Public Communication Office. They may be reached from 8:00 a.m. – 4:30 p.m. at (714) 558-5555. Public Comments at Board Meetings: The agenda shall provide members of the public the opportunity to address the Board regarding agenda items before or during the Board’s consideration of the item. The agenda also provides members of the public an opportunity to testify at regular meetings on matters which are not on the agenda but which are within the subject matter jurisdiction of the Board. Individual speakers are allowed three minutes to address the Board on agenda or non-agenda items. The Board may limit the total time for public input on each item to 20 minutes. With the Board’s consent, the Board President may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The Board President may take a poll of speakers for or against a particular issue and may ask that additional persons speak only if they have something new to add. The Board urges that complaints and derogatory remarks against a District employee be made in writing on forms available in the Office of the Superintendent. This allows the District and the Board to examine more carefully the complaint and to initiate the appropriate investigation. Persons wishing to address the Board on an item on the agenda or an item of business in the Board’s jurisdiction are requested to complete a card. This card is to be submitted to the Executive Assistant. The Request to Address the Board of Education cards are located on the table in the foyer. Televised Meeting Schedule: The Regular Board of Education meetings are broadcast live on the second and fourth Tuesdays of each month. Please see the links below. Sausd.us - https://www.sausd.us/Page/42522 YouTube - https://www.youtube.com/@SantaAnaUnifiedSchoolDistrict The meeting is replayed on Tuesdays at 6:00 p.m. and Saturdays at 3:00 p.m., following the Board of Education meeting. Agenda and Minutes on District Website at http://www.sausd.us 1. CALL TO ORDER 2. RECESS TO CLOSED SESSION Subject 2.1 With respect to every item of business to be discussed in Closed Session pursuant to Government Code Section 54957.6: CONFERENCE WITH LABOR NEGOTIATOR: SAEA, CSEA, SASPOA, CWA Bargaining Units Jennifer Flores, District Negotiator Unrepresented Employees: Certificated and Classified Management, Supervisory, and Confidential Employees not represented by a Union Meeting Oct 22, 2024 - Regular Board Meeting Type File Attachments 2. RECESS TO CLOSED SESSION Subject 2.2 With respect to every item of business discussed in Closed Session pursuant to Government Code Section 54957: PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/REASSIGNMENT/APPOINTMENTS: Executive Director of TK-12 Teaching and Learning and Communications Coordinator. Meeting Oct 22, 2024 - Regular Board Meeting Type Action Preferred Date Oct 22, 2024 Absolute Date Oct 22, 2024 File Attachments 2. RECESS TO CLOSED SESSION Subject 2.3 With respect to every item of business to be discussed in Closed Session pursuant to Paragraphs (2) to (5) of Subdivision (D) (E) of Government Code Section 54956.9 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION: Case No. 30-2019-01068167-CU-WM-CSC; 30-2023-01349344-CU-JR-CJC; 30-2024-01409323-CU-WM-WJC; and 30-2023-01329993-CU-PO-CJC Meeting Oct 22, 2024 - Regular Board Meeting Type File Attachments 2. RECESS TO CLOSED SESSION Subject 2.4 With respect to every item of business to be discussed in Closed Session pursuant to Gov. Code Section 54956.9 (d)(2) and (4) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION: One Case Meeting Oct 22, 2024 - Regular Board Meeting Type File Attachments 2. RECESS TO CLOSED SESSION Subject 2.5 With respect to every item of business to be discussed in Closed Session pursuant to Government code Section 54956.8: CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Ted Walstrom, District Representative; Assessor's Parcel Numbers: District-wide Real Property Disposition or Acquisition (Assessor’s Parcel Numbers: 408- 421-01, 988-068-97, 007-211-05, 398-151-01, 407-111-23, 403-174-06, 010-230-01, 405-121-01, 398-335-18, 412-471-01, 405-131-43, 405-233-35, 003-120-01, 109-101-02, 140-271-01, 014-161-06, 109-064-40, 010-011-05, 010-170-28, 014-431-01, 013-072-31, 016-035-12, 109-050-17, 396-023-01, 010-191-58, 404-061-38, 408-283-25, 410-111-03, 412-541-04, 404-061-40, 015-101-16, 405-293-13, 015-090-03, 398-275-20, 405-221-07, 001-111-09, 408-252-01, 013-140-01, 410-352-01, 412-341-01, 399-121-24, 396-211-11, 011-154-40, 398-583-01, 398-391-28, 014-162-07, 403-151-02, 109-611-31, 004-070-53, 405-054-04, 410-012-06, 008-202-01, 412-541-05, 408-301-01, 408-021-01, and 445-021-15) Meeting Oct 22, 2024 - Regular Board Meeting Type File Attachments 3. RECONVENE TO REGULAR MEETING 4. PLEDGE OF ALLEGIANCE 5. LAND ACKNOWLEDGEMENT 6. REPORT OF ACTION TAKEN IN CLOSED SESSION 7. RECOGNITIONS/ACKNOWLEDGEMENTS Subject 7.1 Certificated Employee of the Month for October 2024, Lisa Morgan Meeting Oct 22, 2024 - Regular Board Meeting Type Recognition Goals AGENDA ITEM BACKUP SHEET TITLE : Certificated Employee of the Month for October 2024, Lisa Morgan ITEM : Recognition SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY : Monthly recognition of employees BACKGROUND INFORMATION : The purpose of this agenda item is to recognize the Certificated Employee of the Month for October 2024. RATIONALE : A selection committee, consisting of certificated employees, has reviewed nominees and selected the Certificated Employee of the Month for October 2024. The members have selected Lisa Morgan, Instructional Coach, Advanced Learning Academy. FUNDING : Recognition Program Funds (Schools First Federal Credit Union Donation): $50 (gift card) RECOMMENDATION : Recognize Lisa Morgan as Certificated Employee of the Month for October 2024. File Attachments 7. RECOGNITIONS/ACKNOWLEDGEMENTS Subject 7.2 Classified Employee of the Month for October 2024, Juan Delgado Meeting Oct 22, 2024 - Regular Board Meeting Type Recognition Goals AGENDA ITEM BACKUP SHEET TITLE : Classified Employee of the Month for October 2024, Juan Delgado ITEM : Recognition SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY : Monthly recognition of employees BACKGROUND INFORMATION : The purpose of this agenda item is to recognize the Classified Employee of the Month for October 2024. RATIONALE : A selection committee, consisting of classified employees, has reviewed nominees and selected the Classified Employee of the Month for October 2024. The members have selected Juan Delgado, Plant Custodian-Elementary, Franklin Elementary School. FUNDING : Recognition Program Funds (Schools First Federal Credit Union Donation): $50 (gift card) RECOMMENDATION : Recognize Juan Delgado as Classified Employee of the Month for October 2024. File Attachments 8. SUPERINTENDENT'S REPORT 9. PUBLIC PRESENTATIONS (Pursuant to Government Code 54954.3)-Individuals or groups may make presentations or bring matters to the Board's attention that is within the Board's subject matter jurisdiction. Individual speakers are allowed three minutes to address the Board on agenda or non-agenda items. 10. APPROVAL OF CONSENT CALENDAR Subject 10.1 Approval of Regular Board Meeting Minutes - October 8, 2024; and Amendment of Regular Board Meeting Minutes - September 24, 2024 Meeting Oct 22, 2024 - Regular Board Meeting Type Action Preferred Date Oct 22, 2024 Absolute Date Oct 22, 2024 Fiscal Impact Yes Recommended Action Approve the Regular Board Meeting Minutes - October 8, 2024; and Amendment of Regular Board Meeting Minutes - September 24, 2024 File Attachments 10-8-2024 Regular Board Meeting Minutes.pdf (13,858 KB) AMENDED MINUTES_09.24.24 BD MTNG Minutes_FNL_10.22.24 BD MTNG AGENDA.pdf (3,868 KB) Motion & Voting Approve the Regular Board Meeting Minutes - October 8, 2024; and Amendment of Regular Board Meeting Minutes - September 24, 2024. Motion by Hector Bustos, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.2 Acceptance of Gifts in Accordance with Board Policy 3290 - Gifts, Grants, and Bequests Meeting Oct 22, 2024 - Regular Board Meeting Type Action Recommended Action Accept gifts in accordance with Board Policy 3290 - Gifts, Grants, and Bequests. Goals AGENDA ITEM BACKUP SHEET TITLE : Acceptance of Gifts in Accordance with Board Policy 3290 - Gifts, Grants, and Bequests ITEM : Consent SUBMITTED BY : Lorraine M. Perez, Ed.D., Deputy Superintendent, Educational Services ITEM SUMMARY : The Superintendent shall bring all gifts to the Board of Education for approval. Total donated: $4,500.00 2024-2025 total donations-to-date: $116,745.45 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board acceptance of gifts, grants, and bequests on behalf of school sites and the District. For purposes determining the estimated value of a gift, the District does not perform an appraisal or other such valuation, rather simply reports the value of the gift as provided by the donor. RATIONALE : The Board of Education may accept and bequest or gift or money or property on behalf of the District. While greatly appreciating suitable donations, the Board of Education discourages any gifts which may directly or indirectly impair its commitment to provide equal educational opportunities for all District students. The Board of Education shall carefully evaluate any conditions or restrictions imposed by the donor in light of District philosophy and operations. If the Board of Education believes the District will be unable to fully satisfy the donor's conditions, the gift shall not be accepted. Gift books and instructional materials shall be accepted only if they meet District criteria. At the Superintendent's or Designee's discretion, a gift may be used at a particular school. FUNDING : No Fiscal Impact RECOMMENDATION : Accept gifts in accordance with Board Policy 3290 - Gifts, Grants, and Bequests. File Attachments 10-22-24 Gifts.pdf (70 KB) Motion & Voting Accept gifts in accordance with Board Policy 3290 - Gifts, Grants, and Bequests. Motion by Hector Bustos, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.3 Williams Settlement Legislation Annual Report for 2023-24 Meeting Oct 22, 2024 - Regular Board Meeting Type Action Preferred Date Oct 22, 2024 Absolute Date Oct 22, 2024 Recommended Action Presented for Information. AGENDA ITEM BACKUP SHEET TITLE : Williams Settlement Legislation Annual Report for 2023-24 ITEM : Consent SUBMITTED BY : Lorraine M. Perez, Ed.D., Deputy Superintendent, Educational Services ITEM SUMMARY : California Education Code Section 1240 requires this report to be provided to the Board of Education at a regularly scheduled meeting held in accordance with public notification requirements as required by the Williams Settlement Legislation. BACKGROUND INFORMATION : The purpose of this agenda item is to provide the Board of Education the Williams Settlement Legislation annual report for fiscal year 2023-24. RATIONALE : Per Education Code Section 1240, the Orange County Department of Education (OCDE) is charged with the responsibility to conduct reviews of schools identified for Williams Settlement Legislation monitoring by the California Department of Education. The enclosed annual report for fiscal year 2023-24 provides aggregate findings for Santa Ana Unified School District in the areas of sufficiency of textbooks and instructional materials, maintenance of facilities, accuracy of data reported on School Accountability Report Cards (SARC), and status of teacher assignments. FUNDING : No Fiscal Impact RECOMMENDATION : Presented for information. File Attachments Williams Settlement Legislation Annual Report FY 2023-24.pdf (292 KB) Motion & Voting Presented for information. Motion by Hector Bustos, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.4 Approval of Extended Field Trip(s) in Accordance with Board Policy (BP) 6153 – School-Sponsored Trips and Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trips Meeting Oct 22, 2024 - Regular Board Meeting Type Action Preferred Date Oct 22, 2024 Absolute Date Oct 22, 2024 Fiscal Impact Yes Dollar Amount $146,130.00 Budgeted Yes Budget Source Various Funding Sources Recommended Action Approve the extended field trip(s) in accordance with Board Policy (BP) 6153 – School-Sponsored Trips and Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trips. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Extended Field Trip(s) in Accordance with Board Policy (BP) 6153 – School-Sponsored Trips and Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trips ITEM : Consent SUBMITTED BY : Bianca Barquin, Assistant Superintendent, K-12 Teaching and Learning ITEM SUMMARY : Field trip(s) for approval: 7 School(s)/Program(s) requesting: Carver, Jefferson, Santa Ana, and Speech and Debate Program Student(s) in total: 170 18 certificated and 2 classified chaperones in total (At least 1 certificated staff member is assigned to each field trip per BP) Total cost of field trip(s): $146,130 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of extended field trip(s) for the school(s) listed. An extended school-sponsored trip requires the approval of the Board of Education. A trip is considered to be an extended school - sponsored trip when it takes students beyond neighboring counties or is over night. RATIONALE : The Board recognizes that school-sponsored trips are important components of student development. In addition to supplementing and enriching classroom learning experiences, such trips encourage new interests among students, make them more aware of community resources, and help students relate school experiences to the outside world. The Board believes that careful planning can greatly enhance the value and safety of such trips. All trips involving out-of-state or overnight travel shall require prior approval of the Board. Approval is contingent upon national and international safety and security at the time of the trip. Board Policy (BP) 6153 and Administrative Regulation (AR) 6153.1 require a parent waiver for school-sponsored trips. Trained staff will be employed by the hosting organization and will provide 24-hour supervision to the students. Parents have given permission for students to attend the trip under this provision. No eligible student will be denied the opportunity to attend. FUNDING : Various Funding Sources RECOMMENDATION : Approve the extended field trip(s) in accordance with Board Policy (BP) 6153 – School-Sponsored Trips and Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trips. File Attachments FT List Oct 22 2024.pdf (85 KB) FT Summaries Oct 22 2024.pdf (473 KB) Motion & Voting Approve the extended field trip(s) in accordance with Board Policy (BP) 6153 – School-Sponsored Trips and Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trips. Motion by Hector Bustos, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.5 Approval/Ratification of Listing of Agreements/Contracts with Santa Ana Unified School District for 2024-25 School Year Meeting Oct 22, 2024 - Regular Board Meeting Type Action Preferred Date Oct 22, 2024 Absolute Date Oct 22, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Approve/Ratify the Listing of Agreements/Contracts with Santa Ana Unified School District for the 2024-25 School Year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Agreements/Contracts with Santa Ana Unified School District for 2024-25 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Agreements/Contracts for the 2024-25 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of agreements/contracts with Santa Ana Unified School District for 2024-25 school year. RATIONALE : Consultants have been requested by school sites and District staff to enhance and support educational programs and provide professional development to improve student achievement. FUNDING : Various Funds RECOMMENDATION : Approve/Ratify the Listing of Agreements/Contracts with Santa Ana Unified School District for the 2024-25 School Year. File Attachments 2024-25 Consultant List.xlsx - 2023-24 (2).pdf (88 KB) 1. 24-25-260 CTE SPYDER3D LLC signed.pdf (1,805 KB) 2. 24-25-235 MULTIPLE SITES ACTenviro signed.pdf (1,449 KB) 3. Amendment Music Star Piano signed (2).pdf (2,435 KB) 4. Amendment OCCTAC Animation 15.24 signed.pdf (3,527 KB) 5. Amendment OCCTAC Music 15-24 signed.pdf (3,519 KB) 6. Amendment Active Learning Dance 16-24 signed.pdf (2,407 KB) 7. Amendment Jose Hernandez Mariachi Academy 16-24 signed.pdf (2,939 KB) 8. Amendment OCCTAC Animation 16-24 signed.pdf (3,629 KB) 9. Amendment OCCTAC Music 16-24 signed.pdf (3,594 KB) 10. Amendment UK Soccer School signed.pdf (2,469 KB) Motion & Voting Approve/Ratify the Listing of Agreements/Contracts with Santa Ana Unified School District for the 2024-25 School Year. Motion by Hector Bustos, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.6 Subject Approval/Ratification of Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for 2024-25 School Year Meeting Oct 22, 2024 - Regular Board Meeting Type Action Preferred Date Oct 22, 2024 Absolute Date Oct 22, 2024 Fiscal Impact No Recommended Action Approve/Ratify the Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for the 2024-25 School Year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for 2024-25 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : No-Cost Community Partnership Agreements for the 2024-25 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of No-Cost Community Partnership agreements with Santa Ana Unified School District for 2024-25 school year. RATIONALE : Community Partnership Agreements have been requested by school sites and District staff to enhance and support educational programs and provide professional development to improve student achievement. The attached list identifies various community partnership agreements that will provide services throughout the District. FUNDING : No Fiscal Impact RECOMMENDATION : Approve/Ratify the Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for the 2024-25 School Year. File Attachments 2024-25 No-Cost Agreements List (3).pdf (81 KB) 1. 24-25-150 HR - CAL STATE UNIVERSITY DOMINGUEZ HILLS (Counseling Fieldwork-Intern Agreement) signed.pdf (325 KB) 2. 24-25-222 HR - CAL STATE UNIVERSITY DOMINGUEZ HILLS (Intern Agreement) signed.pdf (322 KB) 3. 24-25-283 MULTIPLE SITES - SUAVECITO FOUNDATION signed.pdf (774 KB) 4. 24-25-188 MULT SITES - SAPAAL signed (1).pdf (1,046 KB) Motion & Voting Approve/Ratify the Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for the 2024-25 School Year. Motion by Hector Bustos, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.7 Approval/Ratification of Listing of Grant Award Applications with Santa Ana Unified School District for the 2024-25 School Year Meeting Oct 22, 2024 - Regular Board Meeting Type Action Preferred Date Oct 22, 2024 Absolute Date Oct 22, 2024 Fiscal Impact No Recommended Action Approve/ratify the listing of grant award applications with Santa Ana Unified School District for the 2024-25 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Grant Award Applications with Santa Ana Unified School District for the 2024-25 School Year ITEM : Consent SUBMITTED BY : Ron Hacker , Associate Superintendent/Chief Business Official, Business Services ITEM SUMMARY : Grant Award Applications for the 2024-25 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of grant award applications with Santa Ana Unified School District for the 2024-25 school year. RATIONALE : Additionally, these grants will provide students with educational programs and provide professional development to improve student achievement. FUNDING : No Fiscal Impact RECOMMENDATION : Approve/ratify the listing of grant award applications with Santa Ana Unified School District for the 2024-25 school year. File Attachments Grant Award Listing.pdf (109 KB) 1. GS 431 CDFA NS $598,485 Start 1.06.25 End 1.06.27.pdf (1,338 KB) Motion & Voting Approve/ratify the listing of grant award applications with Santa Ana Unified School District for the 2024-25 school year. Motion by Hector Bustos, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.8 Approval/Ratification of Listing of Software License Agreements with Santa Ana Unified School District for 2024-25 School Year Meeting Oct 22, 2024 - Regular Board Meeting Type Action Preferred Date Oct 22, 2024 Absolute Date Oct 22, 2024 Fiscal Impact No Recommended Action Approve/Ratify the Listing of Software License Agreements with Santa Ana Unified School District for the 2024-25 School Year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Software License Agreements with Santa Ana Unified School District for 2024-25 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Software License Agreements for the 2024-25 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of software license agreements with Santa Ana Unified School District for the 2024-25 school year. RATIONALE : Software License Agreements have been requested by school sites and District staff to enhance and support educational programs and provide professional development to improve student achievement. The attached list identifies various software license agreements that will provide services throughout the District. FUNDING : Various Funds RECOMMENDATION : Approve/Ratify the Listing of Software License Agreements with Santa Ana Unified School District for the 2024-25 School Year. File Attachments 2024-25 - Software Listing.pdf (236 KB) Motion & Voting Approve/Ratify the Listing of Software License Agreements with Santa Ana Unified School District for the 2024-25 School Year. Motion by Hector Bustos, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.9 Approval/Ratification of Listing of Disposal of Obsolete Unrepairable Computer Equipment, Miscellaneous Surplus Equipment, and Furniture Meeting Oct 22, 2024 - Regular Board Meeting Type Action Preferred Date Oct 22, 2024 Absolute Date Oct 22, 2024 Fiscal Impact No Recommended Action Approve/Ratify the Listing of Disposal of Obsolete Unrepairable Computer Equipment, Miscellaneous Surplus Equipment, and Furniture Pursuant to Board Policy 3270. Goals AGENDA ITEM BACKUP SHEET TITLE: Approval/Ratification of Listing of Disposal of Obsolete Unrepairable Computer Equipment, Miscellaneous Surplus Equipment, and Furniture ITEM : Action SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Jesse Ortega, Director, Logistics Beto Leal, Manager, Logistics ITEM SUMMARY : Disposal of Obsolete Unrepairable Computer Equipment, Miscellaneous Surplus Equipment, and Furniture Board Policy 3270 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the disposal of obsolete, unrepairable computer equipment, miscellaneous surplus equipment, and furniture pursuant to Board Policy 3270 . RATIONALE : Various school administrators have submitted requests for the disposal of surplus equipment and furniture that are no longer usable or needed at their sites. The items are obsolete and/or unrepairable. All obsolete or non-repairable equipment and furniture will be disposed of in the most appropriate manner. Authorization by the Board is required for disposal . FUNDING : No Fiscal Impact RECOMMENDATION : Approve/Ratify the Listing of Disposal of Obsolete Unrepairable Computer Equipment, Miscellaneous Surplus Equipment, and Furniture Pursuant to Board Policy 3270 . File Attachments Disposal of Miscellaneous Surplus Equipment and Furniture List.pdf (37 KB) E-Waste Disposal Listing.pdf (488 KB) Motion & Voting Approve/Ratify the Listing of Disposal of Obsolete Unrepairable Computer Equipment, Miscellaneous Surplus Equipment, and Furniture Pursuant to Board Policy 3270. Motion by Hector Bustos, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.10 Approval/Ratification of Listing of Santa Ana Unified School District Public Works Projects Awarded Utilizing California Uniform Public Construction Cost Accounting Act for 2024-25 School Year Meeting Oct 22, 2024 - Regular Board Meeting Type Action Preferred Date Oct 22, 2024 Absolute Date Oct 22, 2024 Fiscal Impact Yes Dollar Amount $94,328.00 Budgeted Yes Budget Source Deferred Maintenance Recommended Action Approve/Ratify the listing of Santa Ana Unified School District public works projects awarded utilizing the California Uniform Public Construction Cost Accounting Act for the 2024-25 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Santa Ana Unified School District Public Works Projects Awarded Utilizing California Uniform Public Construction Cost Accounting Act for 2024-25 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : CUPCCAA construction projects for the 2024-25 school year Projects awarded through October 10, 2024 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of Santa Ana Unified School District Public Works projects awarded utilizing the California Uniform Public Construction Cost Accounting Act (CUPCCAA) for the 2024-25 school year. RATIONALE : The California Uniform Public Construction Cost Accounting Act (CUPCCAA), adopted by the Board on February 12, 2019, is used as an alternative procedure for awarding public works contracts pursuant to California Public Contract Code 22020. The Act establishes a higher bid limit and a more informal bidding process for certain projects. The attached listing provides information on all projects awarded through October 10, 2024 . FUNDING : Deferred Maintenance RECOMMENDATION : Approve/Ratify the listing of Santa Ana Unified School District public works projects awarded utilizing the California Uniform Public Construction Cost Accounting Act for the 2024-25 school year. File Attachments 2024-25 - CUPCCAA Listing.pdf (11 KB) Motion & Voting Approve/Ratify the listing of Santa Ana Unified School District public works projects awarded utilizing the California Uniform Public Construction Cost Accounting Act for the 2024-25 school year. Motion by Hector Bustos, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.11 Ratification of Expenditure Summary and Warrants Issued Over $25,000 for Period of September 25, 2024, through October 8, 2024 Meeting Oct 22, 2024 - Regular Board Meeting Type Action Preferred Date Oct 22, 2024 Absolute Date Oct 22, 2024 Fiscal Impact No Recommended Action Ratify Expenditure Summary Report and Detailed Warrant Listing Report of All Payments Over $25,000 for the Period of September 25, 2024 through October 8, 2024. Goals AGENDA ITEM BACKUP SHEET TITLE: Ratification of Expenditure Summary and Warrants Issued Over $25,000 for Period of September 25, 2024, through October 8, 2024 ITEM: Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Johnny Leuta, Controller, Business Services ITEM SUMMARY : Snapshot of all warrants issued for the period of September 25, 2024, through October 8, 2024 All expenditures were previously approved through prior Board action Board Policy 3300 Required by Education Code 17604 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board ratification of the Expenditure Summary Report and Detailed Warrant Listing Report of all payments over $25,000. Warrants are payments of expenditures previously approved through Board action. RATIONALE : The Expenditure Summary Report provides a summary of all warrants created during the period of September 25, 2024, through October 8, 2024, by funding source. The Detailed Warrant Listing Report of expenditures $25,000 and over lists each individual warrant created by the vendor for the period of September 11, 2024, through September 24, 2024. Expenditures contained in these reports have been Board approved through prior Purchase Order agenda approval submissions. The warrants listed reflect payments against these Purchase Orders. FUNDING : No Fiscal Impact RECOMMENDATION : Ratify Expenditure Summary Report and Detailed Warrant Listing Report of All Payments Over $25,000 for the Period of September 25, 2024, through October 8, 2024. File Attachments Expenditures Summary Report.pdf (609 KB) Warrant Listing.pdf (195 KB) Motion & Voting Ratify Expenditure Summary Report and Detailed Warrant Listing Report of All Payments Over $25,000 for the Period of September 25, 2024, through October 8, 2024. Motion by Hector Bustos, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.12 Ratification of Purchase Order Summary and Listing of All Purchase Orders for Period of September 25, 2024 through October 8, 2024 Meeting Oct 22, 2024 - Regular Board Meeting Type Action Preferred Date Oct 22, 2024 Absolute Date Oct 22, 2024 Fiscal Impact No Recommended Action Ratify Purchase Order Summary Report and Detailed Purchase Order Listing of All Purchase Orders Created During the Period of September 24, 2024 through October 8, 2024. Goals AGENDA ITEM BACKUP SHEET TITLE : Ratification of Purchase Order Summary and Listing of All Purchase Orders for the Period of September 24, 2024 through October 8, 2024. ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Snapshot of purchase orders issued between September 25, 2024 through October 8, 2024 Board Policy 3300 Education Code 17604 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board ratification of the Purchase Order Summary Report and Detailed Purchase Order Listing for all purchase orders created during the period of September 25, 2024 through October 8, 2024 . The Board, through individual agenda items, has previously approved purchase orders for contracts over $25,000. RATIONALE : The Purchase Order Summary Report provides a summary of all purchase orders created during the period of September 25, 2024, through October 8, 2024, by funding source. The Detailed Purchase Order Listing Report lists each individual purchase order created by the vendor for the period of September 25, 2024, through October 8, 2024 . Board Policy 3300 and Education Code 17604 specifically authorizes the Board to delegate signature authority on behalf of the District to the District Superintendent or designee. Such delegation of signature authority serves to expedite the financial transactions or any other contract. FUNDING : No Fiscal Impact RECOMMENDATION : Ratify Purchase Order Summary Report and Detailed Purchase Order Listing of All Purchase Orders Created during the period of September 25, 2024, through October 8, 2024 . File Attachments P.O. Summary Report.pdf (228 KB) P.O. Listing.pdf (226 KB) Motion & Voting Ratify Purchase Order Summary Report and Detailed Purchase Order Listing of All Purchase Orders Created during the period of September 25, 2024, through October 8, 2024. Motion by Hector Bustos, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.13 Approval of Revised Job Description: Community Worker to Early Childhood Education Enrollment Specialist Meeting Oct 22, 2024 - Regular Board Meeting Type Action Preferred Date Oct 22, 2024 Absolute Date Oct 22, 2024 Recommended Action Approve the revised job description: Community Worker to Early Childhood Education Enrollment Specialist. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Revised Job Description: Community Worker to Early Childhood Education Enrollment Specialist ITEM : Consent SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY : Revision of Community Worker to Early Childhood Education Enrollment Specialist job description. BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of the revised job description: Community Worker to Early Childhood Education Enrollment Specialist. If Board approved, this job description will be effective December 1, 2024. RATIONALE : The revisions to the Community Worker to Early Childhood Education Enrollment Specialist job description are intended to better align with the role's responsibilities and the evolving needs of the District. These updates ensure that the position reflects current industry standards, addresses new regulatory requirements, and supports District initiatives. By clarifying expectations and expanding skill requirements, the revised job description will help attract qualified candidates, create a clearer pathway for employee growth, improve performance outcomes, and support the District's goals. The revised job description is attached. FUNDING : General Fund: Classified Salary Schedule Grade 31: $4,950 - $6,569 (monthly) RECOMMENDATION : Approve the revised job description: Community Worker to Early Childhood Education Enrollment Specialist. File Attachments REVISED Community Worker TO ECE Enrollment Specialist JD - CSEA 10-22-24.pdf (92 KB) Motion & Voting 10. APPROVAL OF CONSENT CALENDAR Subject 10.14 Approval of Revised Job Description: Job Coach – Special Education Meeting Oct 22, 2024 - Regular Board Meeting Type Action Preferred Date Oct 22, 2024 Absolute Date Oct 22, 2024 Recommended Action Approve the revised job description: Job Coach – Special Education. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Revised Job Description: Job Coach – Special Education ITEM : Consent SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY : Revision of Job Coach – Special Education job description. BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of the revised job description: Job Coach – Special Education. If Board approved, this job description will be effective December 1, 2024. RATIONALE : The revisions to the Job Coach – Special Education job description are intended to better align with the role's responsibilities and the evolving needs of the District. These updates ensure that the position reflects current industry standards, addresses new regulatory requirements, and supports District initiatives. By clarifying expectations and expanding skill requirements, the revised job description will help attract qualified candidates, create a clearer pathway for employee growth, improve performance outcomes, and support the District's goals. The revised job description is attached. FUNDING : General Fund: Classified Salary Schedule Grade 20: $3,952 - $5,257 (monthly) RECOMMENDATION : Approve the revised job description: Job Coach – Special Education. File Attachments REVISED Job Coach SpEd 10-22-24.pdf (50 KB) Motion & Voting Approve the revised job description: Job Coach – Special Education. Motion by Hector Bustos, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.15 Approval of Revised Job Description: Job Training Assistant – Special Education Meeting Oct 22, 2024 - Regular Board Meeting Type Action Preferred Date Oct 22, 2024 Absolute Date Oct 22, 2024 Recommended Action Approve the revised job description: Job Training Assistant – Special Education. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Revised Job Description: Job Training Assistant – Special Education ITEM : Consent SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY: Revision of Job Training Assistant-Special Education job description. BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of the revised job description: Job Training Assistant – Special Education. If Board approved, this job description will be effective December 1, 2024. RATIONALE : The revisions to the Job Training Assistant – Special Education job description are intended to better align with the role's responsibilities and the evolving needs of the District. These updates ensure that the position reflects current industry standards, addresses new regulatory requirements, and supports District initiatives. By clarifying expectations and expanding skill requirements, the revised job description will help attract qualified candidates, create a clearer pathway for employee growth, improve performance outcomes, and support the District's goals. The revised job description is attached. FUNDING : General Fund: Classified Salary Schedule Grade 28: $4,587 - $6,098 (monthly) RECOMMENDATION : Approve the revised job description: Job Training Assistant – Special Education. File Attachments REVISED Job Training Assistant Spec. Ed. 10-22-24.pdf (114 KB) Motion & Voting Approve the revised job description: Job Training Assistant – Special Education. Motion by Hector Bustos, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.16 Approval of Revised Job Description: Library/Media Technician Meeting Oct 22, 2024 - Regular Board Meeting Type Action Preferred Date Oct 22, 2024 Absolute Date Oct 22, 2024 Recommended Action Approve the revised job description: Library/Media Technician. Goals AGENDA ITEM BACKUP SHEET TITLE : A pproval of Revised Job Description: Library/Media Technician ITEM : Consent SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY : Revision of job description Library/Media Technician. BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of the revised job description: Library/Media Technician. If Board approved, this job description will be effective December 1, 2024. RATIONALE : The revisions to the Library/Media Technician job description are intended to better align with the role's responsibilities and the evolving needs of the District. These updates ensure that the position reflects current industry standards, addresses new regulatory requirements, and supports District initiatives. By clarifying expectations and expanding skill requirements, the revised job description will help attract qualified candidates, create a clearer pathway for employee growth, improve performance outcomes, and support the District's goals. The revised job description is attached. FUNDING : General Fund: Classified Salary Schedule Grade 25: $4,261 - $5,658 (monthly) RECOMMENDATION : Approve the revised job description: Library/Media Technician. File Attachments REVISED Library Media Technician JD 10-22-24.pdf (165 KB) Motion & Voting Approve the revised job description: Library/Media Technician. Motion by Hector Bustos, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.17 Approval of Revised Job Description: Computer Technician I Meeting Oct 22, 2024 - Regular Board Meeting Type Action Preferred Date Oct 22, 2024 Absolute Date Oct 22, 2024 Recommended Action Approve the revised job description: Computer Technician I. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Revised Job Description: Computer Technician I ITEM : Consent SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY : Revision of Computer Technician I job description. BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of the revised job description: Computer Technician I. If Board approved, this job description will be effective December 1, 2024. RATIONALE : The revisions to the Computer Technician I job description are intended to better align with the role's responsibilities and the evolving needs of the District. These updates ensure that the position reflects current industry standards, addresses new regulatory requirements, and supports District initiatives. By clarifying expectations and expanding skill requirements, the revised job description will help attract qualified candidates, create a clearer pathway for employee growth, improve performance outcomes, and support the District's goals. The revised job description is attached. FUNDING : General Fund: Classified Salary Schedule Grade 28: $4,587 - $6,098 (monthly) RECOMMENDATION : Approve the revised job description: Computer Technician I. File Attachments REVISED Computer Technician I JD 10-22-24.pdf (176 KB) Motion & Voting Approve the revised job description: Computer Technician I. Motion by Hector Bustos, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.18 Approval of Revised Job Description: Computer Technician II Meeting Oct 22, 2024 - Regular Board Meeting Type Action Preferred Date Oct 22, 2024 Absolute Date Oct 22, 2024 Recommended Action Approve the revised job description: Computer Technician II. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Revised Job Description: Computer Technician II ITEM : Consent SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY : Revision of Computer Technician II job description. BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of the revised job description: Computer Technician II. If Board approved, this job description will be effective December 1, 2024. RATIONALE : The revisions to the Computer Technician II job description are intended to better align with the role's responsibilities and the evolving needs of the District. These updates ensure that the position reflects current industry standards, addresses new regulatory requirements, and supports District initiatives. By clarifying expectations and expanding skill requirements, the revised job description will help attract qualified candidates, create a clearer pathway for employee growth, improve performance outcomes, and support the District's goals. The revised job description is attached. FUNDING : General Fund: Classified Salary Schedule Grade 33: $5,194 - $6,898 (monthly) RECOMMENDATION : Approve the revised job description: Computer Technician II. File Attachments REVISED Computer Technician II JD 10-22-24.pdf (198 KB) Motion & Voting Approve the revised job description: Computer Technician II. Motion by Hector Bustos, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.19 Approval of Personnel Calendar Including the Transition of Specific Staff Members with such Topics as: Hiring, Promotions, Transfers, Resignations, Retirements, and Leaves Meeting Oct 22, 2024 - Regular Board Meeting Type Action Preferred Date Oct 22, 2024 Absolute Date Oct 22, 2024 Recommended Action Approve the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. AGENDA ITEM BACKUP SHEET TITLE : Approval of Personnel Calendar Including the Transition of Specific Staff Members with such Topics as: Hiring, Promotions, Transfers, Resignations, Retirements, and Leaves ITEM : Consent SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY : Contained within the Personnel Calendar are 25 new hires for SAUSD, including: Activity Monitor – 2 After School Instructional Provider – 9 Before School Instructional Provider – 1 Instructional Assistant-Biliterate – 1 Pre-K Instructional Provider – 1 Site Clerk - 1 SSP Special Ed – 4 Mild/Mod (SDC) Teacher – 1 Mod/Severe (Autism) Teacher – 1 School Based Mental Health Specialist I – 1 Teacher 6-8 - 2 Teacher 9-12 – 1 Contained within the Personnel Calendar are certain Promotional Appointments that will create the following 3 new vacant position: Executive Secretary at Facilities/Governmental Relations Department – 1 School Office Manager at McFadden Institute of Technology – 1 Site Coordinator at Willard Intermediate School – 1 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. RATIONALE : Board approval of the Personnel Calendar is required for all Certificated and Classified personnel reports, non-confidential leaves of absences, and effective dates of resignations and retirements. FUNDING : No Fiscal Impact RECOMMENDATION : Approve the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. File Attachments CE Personnel Calendar - October 22, 2024.pdf (421 KB) CL Personnel Calendar - October 22, 2024.pdf (216 KB) Motion & Voting Approve the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. Motion by Hector Bustos, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 11. PRESENTATION/DISCUSSION Subject 11.1 SAUSD Student Board Member Proposal Meeting Oct 22, 2024 - Regular Board Meeting Type Discussion, Presentation AGENDA ITEM BACKUP SHEET TITLE : SAUSD Student Board Member Proposal ITEM : Presentation/Discussion SUBMITTED BY : Jerry Almendarez, Superintendent ITEM SUMMARY : This presentation outlines a proposal for integrating student representation into the Santa Ana Unified School District (SAUSD) Board. It aims to foster greater student engagement and ensure diverse perspectives in decision-making processes. The proposal includes eligibility criteria, the selection process, the roles and responsibilities of the student board member, and the advisory committee structure. BACKGROUND INFORMATION : The purpose of this agenda item is to present SAUSD Student Board Member proposal. The Student Board Member proposal is designed to provide SAUSD high school students with an active role in the district’s governance by creating a preferential voting position for one student board member. RATIONALE : The inclusion of a Student Board Member promotes transparency and student involvement in school district governance. This role ensures that students’ voices are considered in key decisions, enhancing the educational environment and fostering a culture of collaboration between students and district leadership. FUNDING : No Fiscal Impact RECOMMENDATION : Presented for information and discussion. File Attachments SAUSD-Student-Board-Member-Proposal.pdf (835 KB) 12. REGULAR AGENDA - ACTION ITEMS Subject 12.1 Approval of New Job Description: Instructional Assistant - Arts Meeting Oct 22, 2024 - Regular Board Meeting Type Action Preferred Date Oct 22, 2024 Absolute Date Oct 22, 2024 Recommended Action Approve the new job description: Instructional Assistant - Arts. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of New Job Description: Instructional Assistant - Arts ITEM : Action SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY : New job description: Instructional Assistant - Arts BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of the new job description: Instructional Assistant - Arts. This position will be under the direction of the Visual and Performing Arts Administrator or designee. If Board approved, this job description will be effective December 1, 2024. RATIONALE : The Instructional Assistant – Arts position will collaborate with teachers to deliver engaging arts education across disciplines such as dance, theater, visual arts, media arts, and music. This position will guide students through arts-related concepts, providing hands-on demonstrations, and supervising the safe use of equipment and materials. The new job description is attached. FUNDING : General Fund: Classified Salary Schedule Grade 19: $3,678 - $4,878 (monthly) RECOMMENDATION : Approve the new job description: Instructional Assistant - Arts. File Attachments NEW IA Arts JD 10-22-24.pdf (120 KB) Motion & Voting Approve the new job description: Instructional Assistant - Arts. Motion by Hector Bustos, second by Rigo Dr Rodriguez. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 12. REGULAR AGENDA - ACTION ITEMS Subject 12.2 Approval of Out of State Conference(s) for 2024-25 School Year Meeting Oct 22, 2024 - Regular Board Meeting Type Action Preferred Date Oct 22, 2024 Absolute Date Oct 22, 2024 Fiscal Impact Yes Budget Source Various Funds Recommended Action Approve the Out of State Conference(s) for the 2024-25 School Year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Out of State Conference(s) for 2024-25 School Year ITEM : Action SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Out of State Conference(s) for 2024-25 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of the Out of State Conference(s) for the 2024-25 school year. RATIONALE : Out of State Conference(s) have been requested by school sites and District staff to enhance and support equity-focused twenty-first-century learning and provide professional development to improve student achievement. The attached list identifies the Out of State Conference(s) for the 2024-25 school year. FUNDING : Various Funds RECOMMENDATION : Approve the Out of State Conference(s) for the 2024-25 School Year. File Attachments 2024-25 - Out of State Conference List.pdf (45 KB) Motion & Voting Approve the Out of State Conference(s) for the 2024-25 School Year. Motion by Rigo Dr Rodriguez, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 12. REGULAR AGENDA - ACTION ITEMS Subject 12.3 Approval of Deductive Change Order No. 1 to the General Package for the Roofing Project at Carr Intermediate School Meeting Oct 22, 2024 - Regular Board Meeting Type Action Preferred Date Oct 22, 2024 Absolute Date Oct 22, 2024 Fiscal Impact Yes Dollar Amount $60,000.00 Budgeted Yes Budget Source Deferred Maintenance: Credit Recommended Action Approve Deductive Change Order No. 1 to the General Package for the Roofing Project at Carr Intermediate School. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Deductive Change Order No. 1 to the General Package for the Roofing Project at Carr Intermediate School ITEM : Action SUBMITTED BY : Ted Walstrom, Assistant Superintendent, Facilities and Governmental Relations PREPARED BY : Gabriel Camberos, Director, Building Services ITEM SUMMARY : The initial contract was approved on March 26, 2024 The allowance amount was not used Request the Board’s consideration to approve the change order BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of Deductive Change Order No. 1 to the General Package for the Roofing Project at Carr Intermediate School. RATIONALE : At its March 26, 2024 meeting, the Board awarded a contract for the General Package for the Roofing Project at Carr Intermediate School. The allowance amount was not used. Bid Package Contractor Project Description Contract Amount Change Order Amount Revised Contract Amount 1 Rite-Way Roof Corporation General Package $998,000 ($60,000) $938,000 FUNDING : Deferred Maintenance : Credit ($60,000) RECOMMENDATION : Approve Deductive Change Order No. 1 to the General Package for the Roofing Project at Carr Intermediate School. File Attachments Change Order - Carr Roofing Project.pdf (104 KB) Motion & Voting Approve Deductive Change Order No. 1 to the General Package for the Roofing Project at Carr Intermediate School. Motion by Hector Bustos, second by Rigo Dr Rodriguez. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 12. REGULAR AGENDA - ACTION ITEMS Subject 12.4 Acceptance of Completion of the Contract for the General Package for the Roofing Project at Carr Intermediate School Meeting Oct 22, 2024 - Regular Board Meeting Type Action Preferred Date Oct 22, 2024 Absolute Date Oct 22, 2024 Fiscal Impact Yes Dollar Amount $46,900.00 Budgeted Yes Budget Source Deferred Maintenance: Release of Retention Recommended Action Accept the Completion of the Contract for the General Package for the Roofing Project at Carr Intermediate School. Goals AGENDA ITEM BACKUP SHEET TITLE : Acceptance of Completion of the Contract for the General Package for the Roofing Project at Carr Intermediate School ITEM : Action SUBMITTED BY : Ted Walstrom, Assistant Superintendent, Facilities and Governmental Relations PREPARED BY : Gabriel Camberos, Director, Building Services ITEM SUMMARY : At its March 26, 2024 meeting, the Board awarded a contract for the General Package Request Board acceptance of the completed contract Request approval to release retention BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board acceptance of the completion of the contract for the General Package for the Roofing Project at Carr Intermediate School. RATIONALE : The District has received confirmation from the Construction Management firm and the Inspector of Record stating the work has been completed in accordance with the terms of the contract. Public Contract Code, Sections 9201 through 9203, requires the District to withhold retention from the contract price until final completion and acceptance of the projects. Upon Board approval of completion of the contract, the District will release the contractors’ retention. Bid Package Contractor Project Description Contract Amount 5% Retention 1 Rite-Way Roof Corporation General Package $938,000 $46,900 FUNDING : Deferred Maintenance: Release of Retention $46,900 RECOMMENDATION : Accept the Completion of the Contract for the General Package for the Roofing Project at Carr Intermediate School. File Attachments Motion & Voting Accept the Completion of the Contract for the General Package for the Roofing Project at Carr Intermediate School. Motion by Hector Bustos, second by Rigo Dr Rodriguez. Final Resolution: Motion Carries Yes: Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 12. REGULAR AGENDA - ACTION ITEMS Subject 12.5 Approval of Deductive Change Order No. 1 to the General Package for the Asphalt Project at Saddleback High School Meeting Oct 22, 2024 - Regular Board Meeting Type Action Preferred Date Oct 22, 2024 Absolute Date Oct 22, 2024 Fiscal Impact Yes Dollar Amount $20,000.00 Budgeted Yes Budget Source Deferred Maintenance: Credit Recommended Action Approve Deductive Change Order No. 1 to the General Package for the Asphalt Project at Saddleback High School. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Deductive Change Order