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Tuesday, July 27, 2021 · School board meeting record
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3 Tuesday, July 27, 2021 Work Session 12:30 pm Address: Jim Miles Professional Development Center 4270 Wallace Rd. Lakeland, FL 33812 A. Discussion Items Subject 1. 12:30-1:00p Community Liaison - Steve Warner Meeting Jul 27, 2021 - Work Session 12:30 pm Category A. Discussion Items Type Discussion DESCRIPTION: CONTACT: Lori Cunningham, Board Chair FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 2. 1:00-1:30p COVID Update Meeting Jul 27, 2021 - Work Session 12:30 pm Category A. Discussion Items Type Discussion DESCRIPTION: CONTACT: John Hill Deputy Superintendent FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 3. 1:30-1:40p Educational Directions for Provision of Education Services Meeting Jul 27, 2021 - Work Session 12:30 pm Category A. Discussion Items Type Discussion DESCRIPTION: This contract establishes the framework for the relationship that will support the transformation of the educational culture of the PCSB schools. CONTACT: Patricia Barnes Regional Assistant Superintendent 863-815-6722 FINANCIAL IMPACT: Amount: Approximately $1,500,000.00 Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Polk ED PCPS Supplemental Service Level Contract 21-22 v1.3.pdf (364 KB) Subject 4. 1:40-2:10p Health Plan Renewal Proposal for 2022 Meeting Jul 27, 2021 - Work Session 12:30 pm Category A. Discussion Items Type Discussion DESCRIPTION: Discussion of plan projections, funding, plan design and other proposed changes for 2022 for the Polk County Public Schools Health Plan. CONTACT: Linda M. King, Director of Risk Management x. 477 FINANCIAL IMPACT: Amount: N/A Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Health Plan 2022 Renewal Proposal .pdf (200 KB) Subject 5. 2:10-2:15p Revision, Job Description, Senior Director, Digital Learning & Innovation Meeting Jul 27, 2021 - Work Session 12:30 pm Category A. Discussion Items Type Discussion DESCRIPTION: Approval of revision of Senior Director Tech. Innovation CONTACT: Teddra J. Porteous, J.D., Associate Supereminent Human Resource Services FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Repurposed Position and New Job Description Senior Director, Digital Learning & Innovation.pdf (633 KB) Senior Director Salary Schedule.pdf (78 KB) Subject 6. 2:15-2:20p Revision, Job Description, Senior Director, Legislative Liaison, Governmental Affairs & Policy Meeting Jul 27, 2021 - Work Session 12:30 pm Category A. Discussion Items Type Discussion DESCRIPTION: Revision of Senior Director, Legislative Liaison, Govermental Affairs & Policy CONTACT: Teddra J. Porteous, J.D., Associate Superintendent, Human Resource Services FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Senior Director, Legislative Liaison, Governmental Affairs & Policy.pdf (199 KB) Senior Director Salary Schedule.pdf (78 KB) Subject 7. 2:20-2:25p New, Job Description Staff Attorney Meeting Jul 27, 2021 - Work Session 12:30 pm Category A. Discussion Items Type Discussion DESCRIPTION: New Job Description Staff Attorney CONTACT: Teddra J. Porteous, J.D., Associate Superintendent, Human Resource Services FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Agenda Details_New JD_Staffing Plan_7.27.21.pdf (323 KB) Chart 1 Admin SY22 Original_WS 7.27.21_BM 8.24.21.pdf (353 KB) Staff Attorney.docx.pdf (206 KB) Subject 8. 2:25-2:30p New, Job Position/Job Description ESSR Coordinator Meeting Jul 27, 2021 - Work Session 12:30 pm Category A. Discussion Items Type Discussion DESCRIPTION: Individual will track ESSR funds. CONTACT: Teddra J. Porteous, J.D. Associate Superintendent, Human Resource Services Heather Jenkins, Acting Associate Superintendent, CFO FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Coordinator Federal Recovery Programs_7.27.21 WS.pdf (986 KB) Subject 9. 2:30-2:35p New, Job Description for Specialist, Personnel Services Meeting Jul 27, 2021 - Work Session 12:30 pm Category A. Discussion Items Type Discussion DESCRIPTION: Provides information to a variety of internal departments and outside agencies, processing district/state/federal reports. CONTACT: Teddra J. Porteous, J.D., Associate Superintendent, Human Resource Services Paula Dull, Director, Personnel FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Agenda Details_New JD_Staffing Plan_7.27.21.pdf (323 KB) Specialist, Personnel Services .pdf (199 KB) Chart 29 Human Resource Services Original_SY22 Original_WS 07.27.21_BM 08.24.21.pdf (378 KB) Subject 10. 2:35-2:50p Florida Annual Equity Update Report 2020-2021 Meeting Jul 27, 2021 - Work Session 12:30 pm Category A. Discussion Items Type Discussion DESCRIPTION: Florida Annual Equity Update report 2020-2021 CONTACT: Teddra J. Porteous, J.D., Associate Superintendent, Human Resource Services Carol Wynn-Green, Equity & Compliance Analyst FINANCIAL IMPACT: N/A Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Exec. Summary Annual Equity Update 20-21.pdf (139 KB) DRAFT Florida Educational Equity Annual Update 20-21.pdf (18,409 KB) Subject 11. 2:50-2:55p Quarterly Report - Superintendent Approvals Meeting Jul 27, 2021 - Work Session 12:30 pm Category A. Discussion Items Type Information DESCRIPTION: Superintendent Approvals - Quarterly Report CONTACT: Michael Kragh 863-534-0576 ext. 692 FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Quarterly Report 04-01-2021 - 06-30-2021.pdf (147 KB) Subject 12. 2:55-3:10p Mental Health Allocation 2021-2 Meeting Jul 27, 2021 - Work Session 12:30 pm Category A. Discussion Items Type Discussion DESCRIPTION: Will discuss Mental Health Allocation. CONTACT: Dr. Joshua Lutz FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments MHAllocationsBudget_2122SY_June30.pdf (131 KB) Mental Health YMHAT and MHAA Plan Final ADA Reader_PolkCountyPublicSchools July142021.pdf (4,320 KB) Subject 13. 3:10-3:15p 2021-2022 TSSSA Plans Meeting Jul 27, 2021 - Work Session 12:30 pm Category A. Discussion Items Type Discussion DESCRIPTION: TSSSA application for FLDOE required time line for the 2021-2022 school year CONTACT: Patricia Barnes Regional Assistant Superintendent 863-815-6722 FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments TSSAS_2021-22_53-Polk_0151-Philip_O'Brien_Elementary_School.pdf (142 KB) TSSAS_2021-22_53-Polk_1231-Griffin_Elementary_School.pdf (131 KB) TSSAS_2021-22_53-Polk_1341-Mclaughlin_Middle_School_And_Fine_Arts_Acad.pdf (129 KB) Subject 14. 3:15-3:30p Policy Updates Meeting Jul 27, 2021 - Work Session 12:30 pm Category A. Discussion Items Type Discussion DESCRIPTION: CONTACT: Wendy Dodge, Director FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 8350 01 Face Coverings During Pandemic current.pdf (105 KB) 2450 Adult and Comm Ed revised.pdf (90 KB) 3122 01 Disability Discrim Prohibition revised.pdf (83 KB) 3122 Prohibit Disability Discrim revised.pdf (108 KB) 3362 Anti-Harassment revised.pdf (428 KB) 5517 Anti Harassment revised.pdf (462 KB) 6144 01 Investment Purpose revised.pdf (385 KB) 2260 Nondiscrim access to equal ed revised.pdf (342 KB) 5724 Prep for Voter Reg.pdf (78 KB) Staff Policy Updates July 27 2021 work session.pdf (50 KB) Neola and Board Policy Updates july 27 2021 work session.pdf (74 KB) Subject 15. 3:30-3:45p Hazel Mental Health Contract Meeting Jul 27, 2021 - Work Session 12:30 pm Category A. Discussion Items Type Discussion DESCRIPTION: Review proposal from Hazel to provide on demand mental health and medical teletherapy/teleappointment qne crisis response services. CONTACT: Dr. Joshua Lutz FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 16. 3:45-4:05p Board Meeting Venue Location & Technology Enhancements Meeting Jul 27, 2021 - Work Session 12:30 pm Category A. Discussion Items Type Discussion DESCRIPTION: CONTACT: Frederick Heid, Superintendent FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 17. 4:05-4:25p Mask Information Meeting Jul 27, 2021 - Work Session 12:30 pm Category A. Discussion Items Type Discussion DESCRIPTION: CONTACT: Frederick Heid, Superintendent FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments B. Information Items Subject 1. Donation Report Meeting Jul 27, 2021 - Work Session 12:30 pm Category B. Information Items Type Information DESCRIPTION: CONTACT: Superintendent's Office FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Donation Report 2020-2021.pdf (204 KB) Subject 2. Financial statements for period ending May 31, 2021 Meeting Jul 27, 2021 - Work Session 12:30 pm Category B. Information Items Type Information DESCRIPTION: The financial statements for period ending May 31, 2021. CONTACT: Heather Jenkins, Acting CFO Lisa Hester, Director of Accounting FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments May 2021 Board Financial Packet.pdf (1,969 KB) Subject 3. Project Status Update on COVID Initiatives Meeting Jul 27, 2021 - Work Session 12:30 pm Category B. Information Items Type Information DESCRIPTION: Status update CONTACT: Angela Usher, AICP Assistant Superintendent of Facilities and Operations Polk County Public Schools 1915 South Floral Avenue, Bartow, FL 33831 863.534.0620 ext. 484 angela.usher@polk-fl.net FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Project Status.pdf (114 KB) C. Board Agenda Review D. Old Business E. New Business Subject 1. Executive Assistant to the Board Meeting Jul 27, 2021 - Work Session 12:30 pm Category E. New Business Type Discussion DESCRIPTION: CONTACT: Lori Cunningham, Board Chair FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments F. Board Comments Subject 1. Board Member Comments Meeting Jul 27, 2021 - Work Session 12:30 pm Category F. Board Comments Type Information File Attachments New Category
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