Ojai City Council Special Meeting

MINUTES CITY COUNCIL SPECIAL MEETING TUESDAY, OCTOBER 21, 2025, 6:00 PM KENT HALL COUNCIL CHAMBERS - CITY HALL CAMPUS - 111 W SANTA ANA ST, OJAI, CA OJAI CITY COUNCIL ANDY GILMAN, MAYOR DISTRICT 1 - LESLIE RULE DISTRICT 3 - ANDREW WHITMAN DISTRICT 2 - RACHEL LANG DISTRICT 4 - KIM MANG Mayor Gilman called the Special Meeting of the Ojai City Council to order on October 21, 2025, at 6:00 p.m. ROLL CALL On the call of the roll, the following were present in the Kent Hall Chambers: Mayor Gilman, Mayor Pro Tem Lang, and Council Members Rule, Whitman, and Mang. Also present in the Kent Hall Chambers: City Manager Harvey, Assistant City Attorney Anderson, and Administrative Analyst I Mara PLEDGE OF ALLEGIANCE Administrative Analyst I Mara led the Pledge. APPROVAL OF AGENDA It was moved by Mayor Pro Tem Lang, with a second by Mayor Gilman, to approve the Agenda of the October 21, 2025, Special Meeting. Council Action: Unanimous consent reached through the Mayor, with five (5) in favor and zero (0) against. CONSENT CALENDAR 1. City of Ojai Warrants for September 29, 2025 – October 12, 2025 RECOMMENDATION: Receive and file. Administrative Report - Warrant Report

Attachment A - Warrant Report Register 2. Reappointment of Area Housing Authority Commissioner RECOMMENDATION: That the City Council reappoint Mr. Steve Mason to serve a new four-year term as the City of Ojai’s representative on the Area Housing Authority Board of Commissioners. Administrative Report - Area Housing Authority Reappointment Attachment A - Application, Support Letter and Information Council Member Mang pulled Items 1 and 2 for discussion. Motion: It was moved by Mayor Gilman with a second by Council Member Mang to approve Item 1 of the Consent Calendar with the change to description of Meyers Nave services to “counsel for mediation” and not “Brown Act.” Roll Call: On the call of the roll, the vote was four (4) in favor and one (1) abstain. Ayes: Mang, Gilman, Whitman, Lang Noes: None Abstain: Rule Absent: None MOTION PASSES Motion: It was moved by Council Member Whitman with a second by Mayor Gilman to open up the applications for 30 days with two notifications in the Ojai Valley Newspaper then to follow our process if no applicants apply. Roll Call: On the call of the roll, the vote was four (4) in favor and one (1) No. Ayes: Whitman, Gilman, Lang, Mang Noes: Rule Abstain: None Absent: None MOTION PASSES DISCUSSION 3. City Council Goals RECOMMENDATION: That the City Council discuss and adopt the City Council goals and corresponding tactics for staff analysis, along with estimates of additional resources (monetary, human, or both) needed for each prioritized tactic. Administrative Report - City Council Goals and Tactics Attachment A - City Council Goals and Tactics with Staff Cost Estimates City Council provided direction to staff on goals and tactics. 4. Concept Review: Public Safety Commission RECOMMENDATION: Direct the City Manager, in consultation with the City Attorney, to return at a future meeting with a first reading of a draft ordinance establishing a Public Safety Commission. Administrative Report - Concept Review - Public Safety Commission

Motion: It was moved by Mayor Pro Tem Lang with a second by Mayor Gilman to direct staff to move forward in preparing for Public Safety Commission to meet monthly then determine timing of meetings, subject matter expertise is preferable but not necessary Roll Call: On the call of the roll, the vote was four (5) in favor and zero (0) No. Ayes: Rule, Mang, Whitman, Lang, Gilman Noes: None Abstain: None Absent: None MOTION PASSES 5. Trolley Driver Pilot Benefit Program RECOMMENDATION: For the City Council to approve a Trolley Driver Pilot Benefit Program that authorizes employment benefits for trolley drivers with the goal of attracting and retaining trolley drivers. Administrative Report - Trolley Driver Pilot Benefit Program Attachment A - Trolley Driver Pilot Benefit Program Motion: It was moved by Mayor Pro Tem Land with a second by Mayor Gilman to direct staff to move forward with the Trolley Driver Pilot Program. Roll Call: On the call of the roll, the vote was four (5) in favor and zero (0) No. Ayes: Gilman, Rule, Mang, Lang, Whitman Noes: None Abstain: None Absent: None MOTION PASSES 6. Memorandum of Agreement with Space Launch Delta 30 for the Monitoring of Sonic Booms from Vandenberg Space Force Base RECOMMENDATION: That the City Council authorize the City Manager to enter into a Memorandum of Agreement with Space Launch Delta 30 for the monitoring of sonic booms from Vandenberg Space Force Base. Administrative Report - Sonic Boom Monitoring Station Attachment A - SLD 30 Sonic Boom Monitoring Station MOA Motion: It was moved by Mayor Pro Tem Land with a second by Mayor Gilman to direct staff to move forward the MOA with Space Launch and to share data with the public with possibly more site locations. Roll Call: On the call of the roll, the vote was four (5) in favor and zero (0) No. Ayes: Lang, Rule, Gilman, Mang, Whitman Noes: None Abstain: None Absent: None MOTION PASSES ADJOURNMENT Mayor Gilman adjourned the October 21, 2025, Special Meeting at 9:01 p.m., until the

October 28, 2025, Regular Meeting. Prepared by: Bridget Mara, Administrative Analyst I

Agenda

AGENDA

CITY COUNCIL SPECIAL MEETING

TUESDAY, OCTOBER 21, 2025, 6:00 PM

KENT HALL COUNCIL CHAMBERS - CITY HALL CAMPUS - 111 W SANTA ANA ST, OJAI, CA

OJAI CITY COUNCIL

ANDY GILMAN, MAYOR

DISTRICT 1 - LESLIE RULE

DISTRICT 2 - RACHEL LANG

DISTRICT 3 - ANDREW WHITMAN

DISTRICT 4 - KIM MANG

BEN HARVEY

CITY MANAGER

MATTHEW SUMMERS

CITY ATTORNEY

WESTON MONTGOMERY

CHIEF DEPUTY CITY CLERK

VIEWING & ACCESS

Public participation is encouraged! The Ojai City Council meets regularly on the second and fourth Tuesdays of the month at 6:00 p.m. The meetings are conducted in a hybrid model, providing both in-person attendance and virtual public comment via the Zoom link below. Virtual attendance via Zoom is the only way to remotely provide public comment. Pre-registration is not required for public comment via Zoom. Instead, Zoom participants will utilize the "hand-raise" function to indicate their desire to speak on an item. The meeting is also livestreamed on the City's website at ojai.ca.gov/525/2968/Public-Meetings , on YouTube at youtube.com/@ojaicity , and on Spectrum Channel 10. See "Public Comment Options" below for further instruction.

ojai.ca.gov/525/2968/Public-Meetings , on YouTube at youtube.com/@ojaicity , or on Spectrum Channel 10.

In compliance with the Americans with Disabilities Act , if you need special assistance to participate in this meeting, please call (805) 646-5581. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

If you feel that a language interpreter is necessary for you to participate in this meeting, notification 48 hours prior to the meeting will enable the City to make reasonable arrangements for an interpreter to assure your participation/understanding of this meeting of the City Council.

Si considera que un intérprete de idiomas es necesario para participar en esta reunión, la notificación 48 horas antes de la reunión le permitirá a la Ciudad hacer arreglos razonables para que un intérprete asegure su participación / comprensión de esta reunión del Concejo Municipal.

Para Español por favor llame al (805) 646-5581 ext. 101 o por correo electronico a cityclerk@ojai.ca.gov

PUBLIC COMMENT

Written/emailed public comments must be submitted no later than 3:00 p.m. on the day before the meeting.

PUBLIC COMMENT CONT.

Members of the public who wish to make public comments may do so in person at the meeting, comment live via telewebinar software, or submit written public comments in advance of the meeting. Written public comment emails should be sent to cityclerk@ojai.ca.gov

No pre-registration is required for public comment via telewebinar (Zoom). Instead, during the live meeting, telewebinar participants who wish to speak on an agenda item will be asked to use the Zoom software's hand-raise function at the beginning of each item.

LEVINE ACT WARNING

Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308. No City Council Member may accept, solicit, or direct a contribution of more than $250 from any party or agent for 12 months subsequent to the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated.

A party to a City proceeding-which includes both applicants and agents--shall disclose on the record of the proceeding any contribution of more than $250 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, shall make a contribution to a Council Member during the proceeding and for 12 months following the date a final decision is rendered by the City.

Prior to rendering a decision on a City proceeding, any Council Member who received contribution of more than $250 within the preceding 12 months from any party, or agent, to a proceeding shall disclose that fact on the record of the proceeding and shall be disqualified from participating in the proceeding. However, if any Council Member receives a contribution that otherwise would require disqualification and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member shall be permitted to participate in the proceeding.

If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earlies possible opportunity. Failure to do so may affect the City's ability to process your application.

IMPORTANT NOTES

Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at City Hall during normal business hours (Monday through Friday from 8:00 a.m. to 5:00 p.m.). Such documents are also available on the City of Ojai's website at ojai.ca.gov, subject to the staff's ability to post the documents prior to the meeting.

If you challenge the actions of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in the public notices, or in written correspondence delivered to the City Council at, or prior to, the public hearing (Calif. Gov't Code Sec. 65009).

Any legal action by an applicant seeking to obtain a judicial review of the City Council's decision on a Hearing listed on this Agenda may be subject to the 90-day filing period of and governed by Code of Civil Procedure Section 1094.6.

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Zoom Link - October 21 Special Meeting

DISTRICT 1 - LESLIE RULE DISTRICT 2 - RACHEL LANG DISTRICT 3 - ANDREW WHITMAN DISTRICT 4 - KIM MANG BEN HARVEY CITY MANAGER MATTHEW SUMMERS CITY ATTORNEY WESTON MONTGOMERY CHIEF DEPUTY CITY CLERK AGENDA CITY COUNCIL SPECIAL MEETING TUESDAY, OCTOBER 21, 2025, 6:00 PM KENT HALL COUNCIL CHAMBERS - CITY HALL CAMPUS - 111 W SANTA ANA ST, OJAI, CA OJAI CITY COUNCIL ANDY GILMAN, MAYOR VIEWING & ACCESS Public participation is encouraged! The Ojai City Council meets regularly on the second and fourth Tuesdays of the month at 6:00 p.m. The meetings are conducted in a hybrid model, providing both in-person attendance and virtual public comment via the Zoom link below. Virtual attendance via Zoom is the only way to remotely provide public comment. Pre- registration is not required for public comment via Zoom. Instead, Zoom participants will utilize the “hand-raise” function to indicate their desire to speak on an item. The meeting is also livestreamed on the City's website at ojai.ca.gov/525/2968/Public-Meetings, on YouTube at youtube.com/@ojaicity, and on Spectrum Channel 10. See “Public Comment Options” below for further instruction. Zoom Link - October 21 Special Meeting ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA CONSENT CALENDAR All matters listed on the Consent Calendar are to be considered routine and will be enacted by one motion in the form listed. There will be no discussion of these items unless, before the vote on the motion to adopt, specific items are removed from the Consent Calendar for separate motions. Tuesday, October 21, 2025 Ojai City Council Agenda 1

1. City of Ojai Warrants for September 29, 2025 – October 12, 2025 2. Reappointment of Area Housing Authority Commissioner 3. City Council Goals 4. Concept Review: Public Safety Commission 5. Trolley Driver Pilot Benefit Program 6. Memorandum of Agreement with Space Launch Delta 30 for the Monitoring of Sonic Booms from Vandenberg Space Force Base RECOMMENDATION: Receive and file. Administrative Report - Warrant Report Attachment A - Warrant Report Register RECOMMENDATION: That the City Council reappoint Mr. Steve Mason to serve a new four-year term as the City of Ojai’s representative on the Area Housing Authority Board of Commissioners. Administrative Report - Area Housing Authority Reappointment Attachment A - Application, Support Letter and Information DISCUSSION RECOMMENDATION: That the City Council discuss and adopt the City Council goals and corresponding tactics for staff analysis, along with estimates of additional resources (monetary, human, or both) needed for each prioritized tactic. Administrative Report - City Council Goals and Tactics Attachment A - City Council Goals and Tactics with Staff Cost Estimates RECOMMENDATION: Direct the City Manager, in consultation with the City Attorney, to return at a future meeting with a first reading of a draft ordinance establishing a Public Safety Commission. Administrative Report - Concept Review - Public Safety Commission RECOMMENDATION: For the City Council to approve a Trolley Driver Pilot Benefit Program that authorizes employment benefits for trolley drivers with the goal of attracting and retaining trolley drivers. Administrative Report - Trolley Driver Pilot Benefit Program Attachment A - Trolley Driver Pilot Benefit Program RECOMMENDATION: That the City Council authorize the City Manager to enter into a Memorandum of Agreement with Space Launch Delta 30 for the monitoring of sonic booms from Vandenberg Space Force Base. Administrative Report - Sonic Boom Monitoring Station Attachment A - SLD 30 Sonic Boom Monitoring Station MOA ADJOURNMENT Posted October 16, 2025 at 4:00 p.m. Weston Montgomery, Chief Deputy City Clerk ACCOMMODATIONS Tuesday, October 21, 2025 Ojai City Council Agenda 2

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (805) 646-5581. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. If you feel that a language interpreter is necessary for you to participate in this meeting, notification 48 hours prior to the meeting will enable the City to make reasonable arrangements for an interpreter to assure your participation/understanding of this meeting. Si considera que un intérprete de idiomas es necesario para participar en esta reunión, la notificación 48 horas antes de la reunión le permitirá a la Ciudad hacer arreglos razonables para que un intérprete asegure su participación/comprensión de esta reunión del Concejo Municipal. Para Español por favor llame al (805) 646-5581 ext. 100 o por correo electronico a cityclerk@ojai.ca.gov. PUBLIC PARTICIPATION Agenda reports and other disclosable public records related to agenda items are available on the City's website at ojai.ca.gov/525/2968/Public-Meetings and at City Hall located at 401 S. Ventura St., Ojai, Ca., during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. PUBLIC COMMENT OPTIONS The easiest way to submit written public comments is through the “eComment” function on the City Council’s Public Meetings page . Please click into the “eComment” link for the desired date and agenda item. Written Comments: In order for staff to provide the City Council with written public comments timely, written/emailed public comments must be submitted no later than 3:00 p.m. on the day before the meeting. You may always submit written comments to the City Clerk via mail, in person at City Hall, or via email to cityclerk@ojai.ca.gov. If your written comment is received by 3:00 p.m. on the day before the meeting date, the City Clerk will distribute copies of your comments to all Council Members and recorded on the City website. Written comments received after 3:00 p.m. may not be distributed to the Council Members and recorded on the City website until after the meeting. Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments may be made in person at the meeting or through Zoom, via the link at the top of the Agenda. Pre-registration is not required for public comment via Zoom. Instead, Zoom participants will utilize the hand-raise function to indicate their desire to speak on an item. IMPORTANT NOTES: All materials related to an item on this agenda, including written public comments, will be available for public inspection in the City Clerk's Office at City Hall, and following the meeting, will be accessible on the City of Ojai's website at ojai.ca.gov. Tuesday, October 21, 2025 Ojai City Council Agenda 3

As a government agency, the City of Ojai is subject to the California Public Records Act (Government Code § 6250 et seq.). Please be advised that all communications submitted to City officials and staff are subject to public disclosure under the California Public Records Act. There are limited exceptions that allow the City to redact personal information under the California Public Records Act. If you have concerns regarding privacy, please do not include your personal identifying information, such as your name, e-mail, phone number, and home address in your correspondence to the City, including, but not limited to, public comment. If you challenge the actions of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in the public notices, or in written correspondence delivered to the City Council at, or prior to, the public hearing (California Government Code Section 65009). Any legal action by an applicant seeking to obtain a judicial review of the City Council's decision on a Hearing listed on this Agenda may be subject to the 90-day filing period of and governed by Code of Civil Procedure Section 1094.6. LEVINE ACT WARNING Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308. No City Council Member may accept, solicit, or direct a contribution of more than $500 from any party or agent for 12 months subsequent to the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated. A party to a City proceeding - which includes both applicants and agents - shall disclose on the record of the proceeding any contribution of more than $500 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, shall make a contribution to a Council Member during the proceeding and for 12 months following the date a final decision is rendered by the City. Prior to rendering a decision on a City proceeding, any Council Member who received a contribution of more than $500 within the preceding 12 months from any party, or agent, to a proceeding shall disclose that fact on the record of the proceeding and shall be disqualified from participating in the proceeding. However, if any Council Member receives a contribution that otherwise would require disqualification and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member shall be permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earliest possible opportunity. Failure to do so may affect the City's ability to process your application. Tuesday, October 21, 2025 Ojai City Council Agenda 4

Page 1 of 1 Administrative Report TO: Honorable City Council FROM: Ben Harvey, City Manager Christy Billings, Interim Finance Director MEETING DATE: October 21, 2025 SUBJECT: City of Ojai Warrants for September 29, 2025 – October 12, 2025 RECOMMENDATION Receive and file. DISCUSSION Disbursement Warrant Check Numbers: 79662-79730 Payroll Warrant Check Numbers: 38348-38349 Number of Direct Deposits: 56 City of Ojai Disbursement Warrants for General Fund and Special Revenue Funds $ 516,674.90 Payroll – October 02, 2025 111,888.69 Total $ 628,563.59 CITY COUNCIL GOALS ALIGNMENT Goal No. 8 - Financial Stability OPTIONS 1. Take no action. 2. Provide alternate direction to staff. FISCAL IMPACT There is no fiscal impact associated with this action. The list of warrants is presented for informational purposes only and reflects payments previously authorized and budgeted. Prepared by: Scott Avila ATTACHMENT(S) A. Check Register 5

Check Register Check No Vendor Name Check Date Check Amount 79662 Ojai Valley Fire Safe Council, Inc. 10/07/2025 38,602.50 Fire Safety Professional Service Agreement 79663 7 Day Tire LLC 10/09/2025 3,781.35 September 2025 Trolley Maintenance 79664 Accela Inc. 10/09/2025 22,575.62 Annual Community Development Software Subscription 79665 Airgas West 10/09/2025 202.09 Transit & Public Works Gas Cylinder Rentals 79666 AllGood Driving School, Inc. 10/09/2025 112.00 Recreation Class- Driver Education 79667 Amy Farah Weiss 10/09/2025 1,000.00 September & October 2025 OTT Monthly Trailer Rental 79668 California State Disbursement Unit 10/09/2025 82.15 October 2025 Payroll Expense 79669 Catalina Industries Inc 10/09/2025 321.16 Paint for Citywide Maintenance 79670 Falcon Roofing Company Charles Michael Parrent 10/09/2025 44,438.40 Museum Chapel Roof Replacement Project 79671 Christy Billings 10/09/2025 73.89 Employee Reimbursement 79672 City Management Advisors LLC 10/09/2025 18,666.67 August & September 2025 Finance Director Recruitment 79673 Clean Harbors Environmental Services Inc 10/09/2025 14,035.13 Lithium Battery Removal & OTT Tent Decontamination 79674 County Fire Protection 10/09/2025 88.60 September 2025 Fire Extinguisher Service 79675 County of Ventura 10/09/2025 26,500.00 FY25-26 Q1 Library Services Agreement 79676 Court-Ordered Debt Collections 10/09/2025 337.43 October 2025 Payroll Expense Check Summary By Check NumberAttachment A Page 1 of 6 6

Check Register Check No Vendor Name Check Date Check Amount Check Summary By Check Number 79677 DATCO 10/09/2025 240.00 Pre-employment Physical & Random Drug Test 79678 Dell Marketing LP 10/09/2025 10,832.10 Computer Purchase (10 Qty) 79679 Delta Liquid Energy 10/09/2025 1,770.39 September 2025 Trolley Fuel 79680 Emmanuel A Mendez 10/09/2025 1,144.00 October 2025 City Transit Wash 79681 Fred's Tire Man 10/09/2025 177.85 Public Works Vehicle Tire Repair 79682 Darrell Gooden 10/09/2025 572.00 Recreation Class- Kung Fu 79683 Lucy Walker Grace 10/09/2025 1,300.00 Recreation Class- Dog Training 79684 Green Thumb Int'l 10/09/2025 196.47 Equipment for Citywide Maintenance 79685 Greg Rents 10/09/2025 1,020.09 Public Works Equipment Rental 79686 E.J. Harrison & Sons 10/09/2025 7,082.69 September 2025 Arcade Rolloff Dumpster Rental 79687 HdL Coren & Cone 10/09/2025 2,587.50 July - September 2025 Property Tax Contract Services 79688 Help of Ojai Inc. 10/09/2025 4,500.00 August 2025 ADA Program 79689 Interface Children Family Services 10/09/2025 1,201.00 Ventura County Information and Referral Services 79690 Johannes M Pouw 10/09/2025 1,878.50 Recreation Class- Flag Football 79691 Jolly Jumps Rentals 10/09/2025 8,170.25 Jolly Jumpers for Ojai Day 2025Attachment A Page 2 of 6 7

Check Register Check No Vendor Name Check Date Check Amount Check Summary By Check Number 79692 Lior Peres 10/09/2025 450.00 Reimbursement for Building Permit 79693 Maura Macaluso 10/09/2025 65.00 Employee Reimbursement 79694 Marborg Industries 10/09/2025 1,496.90 July 2025 Restroom Services for OTT 79695 Martin's Ojai Locksmith 10/09/2025 562.25 September 2025 Door Repairs & Key Replacements 79696 Meiners Oaks Hardware 10/09/2025 1,428.87 Supplies for Citywide Maintenance 79697 Meyers Nave, A Professional Corporation 10/09/2025 4,567.50 August 2025 Special Counsel - Brown Act 79698 MV Cheng & Associates Inc. 10/09/2025 10,067.50 September 2025 Finance Consulting Services 79699 Ojai Business Center Inc 10/09/2025 104.14 September 2025 Copy of Property Plans 79700 Ojai Lumber Company Inc 10/09/2025 640.11 Supplies for Citywide Maintenance 79701 Ojai True Value Hardware 10/09/2025 27.61 Supplies for Citywide Maintenance 79702 Ojai Valley Chamber of Commerce 10/09/2025 18,200.00 August & September 2025 Professional Service Agreement 79703 Ojai Valley News 10/09/2025 2,814.16 August 2025 Legal Ads & Notices 79704 Ojai Valley Sanitary District 10/09/2025 1,635.62 October 2025 Sewer Services 79705 Olivarez Madruga Law Organization, LLP 10/09/2025 11,616.00 August 2025 TOT Attorney FeesAttachment A Page 3 of 6 8

Check Register Check No Vendor Name Check Date Check Amount Check Summary By Check Number 79706 Pax Environmental Inc 10/09/2025 1,406.70 July 2025 Arborist Consultation Services 79707 Prudential Overall Supply 10/09/2025 466.83 Public Works Cleaning Supplies & Clothing Allowance 79708 Vicke Quinlyn 10/09/2025 200.00 Ojai Day 2025 Poster Winner 79709 Rachel Hunt 10/09/2025 24.09 Employee Reimbursement 79710 Raimi & Associates Inc 10/09/2025 11,463.90 July & August 2025 General Plan Update Services 79711 Ready Refresh by Nestle 10/09/2025 724.66 September 2025 Drinking Water for City Departments & OTT 79712 Red Wing Shoe Store 10/09/2025 600.00 Public Works Boot Allowance 79713 Rick Raine 10/09/2025 150.00 Employee Reimbursement 79714 Gary Ryan 10/09/2025 1,802.25 Recreation Class- Weight Room 79715 Jan C. Scow 10/09/2025 1,784.00 September 2025 Tree Site Evaluations 79716 Secural Security Corporation 10/09/2025 6,895.68 September 2025 City Unhoused Security 79717 Lucas Seibert 10/09/2025 50.00 Employee Reimbursement 79718 Sharmin Naghi Manzarek 10/09/2025 1,560.00 Recreation Class- Singing & Acting 79719 Scott Silver 10/09/2025 715.00 September 2025 OTT Water Pump MaintenanceAttachment A Page 4 of 6 9

Check Register Check No Vendor Name Check Date Check Amount Check Summary By Check Number 79720 Sinclair Sanitary Supply, Inc. 10/09/2025 1,110.95 Supplies for Citywide Maintenance 79721 So Cal Gas 10/09/2025 91.60 September 2025 Gas 79722 Southern CA Edison 10/09/2025 28,919.55 September 2025 City Street Lights 79723 Total Restoration 10/09/2025 7,815.60 OTT Tent Decontamination & Cleaning 79724 Tripepi Smith and Associates, Inc. 10/09/2025 8,022.50 September 2025 Graphic Art Services & Content Development 79725 Tyco Integrated Security, LLC 10/09/2025 897.27 October - December 2025 City Hall Alarm Services 79726 County of Ventura 10/09/2025 7,254.84 July 2025 Repairs to Trolley & Public Works Truck 79727 Ventura Pest Management 10/09/2025 3,250.00 City Hall & Public Works Pest Control 79728 Katya Welborn 10/09/2025 3,568.50 Recreation Class- Tennis 79729 Western NRG Inc 10/09/2025 1,034.00 October 2025 Email Security & Annual Renewal Fee 79730 Witherspoon Industries Inc 10/09/2025 90.00 September 2025 City Unhoused Storage Rental ACH Mission Square 457 ACH 10/01/2025 7,996.67 October 2025 Payroll Expense ACH IRS ACH 10/02/2025 41,812.42 October 2025 Payroll Expense ACH EDD ACH 10/02/2025 6,532.81 October 2025 Payroll ExpenseAttachment A Page 5 of 6 10

Check Register Check No Vendor Name Check Date Check Amount Check Summary By Check Number ACH CalPERS Retirement ACH 10/08/2025 21,403.84 October 2025 Payroll Expense ACH Phoenix Civil Engineering, Inc. 09/29/2025 26,904.00 August 2025 Citywide Projects (Storm Drain Repair & Parking Lot Paving) ACH Colantuono, Highsmith & Whatley, PC 09/29/2025 45,528.87 August 2025 General Services General Services 17,500.00 Special Projects 6,786.50 Labor & Employment 2,790.00 Criminal Code Enforcement 1,769.95 Encampment Resolution Grant Management (Reimbursable) 6,952.50 Elections Advice 93.00 Tax & Assessments Advice 434.00 General Litigation 5,606.92 Active Litigation & Settlement Management 3,596.00 ACH Ameriflex: Claims ACH 09/29/2025 132.88 October 2025 Payroll Expense ACH Altigen Communications, Inc. 09/29/2025 7,700.00 September 2025 Telephone & Microsoft Teams Direct Integration Fee ACH Pitney Bowes-Reserve Account 09/29/2025 1,600.00 City Hall Postage Machine Refill Total 516,674.90 ACH Payroll Pay Period 9/15/2025-9/28/2025 10/02/2025 111,888.69 Wire & Paper Check Total 111,888.69 Grand Total 628,563.59$Attachment A Page 6 of 6 11

Page 1 of 1 Administrative Report TO: Honorable City Council FROM: Ben Harvey, City Manager MEETING DATE: October 21, 2025 SUBJECT: Reappointment of Area Housing Authority (AHA) Commissioner RECOMMENDATION That the City Council reappoint Mr. Steve Mason to serve a new four-year term as the City of Ojai’s representative on the Area Housing Authority (AHA) Board of Commissioners. DISCUSSION The County’s AHA provides housing assistance and affordable housing programs across the region. Each participating jurisdiction appoints two commissioners to the Board of Commissioners, each serving a four-year term. Mr. Steve Mason has been serving as one of Ojai’s appointed Commissioners, with his current term expiring in October 2025. According to the AHA, Commissioner Mason has been an excellent representative for the City of Ojai throughout his term, actively participating in Board matters and serving as a reliable liaison between the Authority and the City. The AHA has expressed its support for Mr. Mason’s reappointment (as seen in Attachment A), noting his strong performance and commitment as a Commissioner. Reappointing Mr. Mason will maintain Ojai’s effective representation on the AHA Board. Staff recommends approval to support this community member’s desire to continue their volunteer service. Mr. Mason resides in Meiners Oaks representing the Ojai Valley and City. CITY COUNCIL GOALS ALIGNMENT Goal No. 1 - Affordable Housing OPTIONS 1. Take no action; 2. Provide alternative direction to staff. FISCAL IMPACT There is no fiscal impact as a result of this action. Prepared by: Weston Montgomery, Chief Deputy City Clerk ATTACHMENT(S) A. AHA Commissioner Information and Mason Support 12

1 Weston Montgomery From: S. M. Sent: Monday, August 25, 2025 3:27 PM To: Andy Gilman Cc: Weston Montgomery; Mike Nigh; Carrie Sabatini Subject: Appointment to Affordable Housing Attachments: Steve Mason fact sheet signed Attachment A.pdf; S Mason appointment 2021 Ojai consent item.pdf; Steve Mason appointment 2021 Ojai consent item.pdf Mayor Gilman- My name is Steve Mason and I am currently serving as one of the City of Ojai’s appointees to the Area Housing Authority (AHA) Ventura County Board of Commissioners. I was appointed by the Ojai City Council in October of 2021. That four year term is due to expire this November. I would be happy to serve another term as one of the City’s appointees to the Board. I have attached the Fact Sheet for Commission Applicants that I submitted to the City back in 2021. I am happy to provide an update to the Fact Sheet and or meet with you to discuss this appointment. The City Council consent letter, authored by then City Manager Vega, for the appointment and a transmittal of the decision to the AHA are also attached. The AHA one of the best run agencies I have worked with in my 35 years of local government service. The AHA website is: https://www.ahacv.org . Mr. Michael Nigh, Executive Director is copied on this email and can provide you with additional information about the AHA I can be reached at or via email. Regards Steve Mason C: Chief Deputy City Clerk, Mr. Montgomery AHA, Deputy Executive Director C. Sabatini Attachments: 13

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From: Linda Fisher-Helton <lfhelton@ahacv.org> Sent: Tuesday, August 19, 2025 4:16 PM To: Weston Montgomery <Weston.Montgomery@ojai.ca.gov>; Ben Harvey <Ben.Harvey@ojai.ca.gov> Cc: Admin@ahacv.org Subject: Re: Area Housing Authority Generic Commissioner Information Hi Weston and Ben, I apologize for the delay. I have been out of the office and am just returning. Each jurisdiction appoints two Commissioners to represent the city on the Board of Commissioners. It is a four-year term. In addition, one Resident Commissioner who lives in an eligible AHA housing complex is jointly ratified by all the jurisdictions. Commissioner Angela Bradley was re-appointed as the Resident Commissioner in June. Commissioner Bradley just happens to live in the unincorporated Ojai area but serves as the Resident Commissioner, not an Ojai Commissioner. Currently, Steve Mason serves as a Commissioner for Ojai. His term ends in October 2025. For Commissioner Mason to continue his position on the Board, he needs to be re-appointed. Commissioner Mason has been an excellent representative during his term. The Board and AHA would welcome his re- appointment. The discussion of re-appointment is between Commissioner Mason and the City. I am happy to share with you AHA's generic information regarding Commissioner responsibilities. I do not have access to any of Ojai's recruitment information or process. Please let me know what additional information you need. Thank you, Linda Linda Fisher-Helton Community Relations Manager House One and You Change the World Area Housing Authority of the County of Ventura www.ahacv.org 805-480-9991, ext. 235 15

Generic Commission Position Description This document is intended to guide municipalities through the recruitment process and should be changed to meet the agency’s specific needs, goals, process, and requirements for selecting a new commissioner or reappointing a current commissioner. The Commissioner is appointed and may be sworn in by the City Council to serve a 4-year term on the Area Housing Authority (AHA) Board of Commissioners. The Board presently meets monthly on the 4th Wednesday, or as otherwise scheduled, at 3:00pm in Newbury Park. The duties of the Commissioner are to: • Attend and actively participate in monthly Board meetings • Maintain an open line of communication with the City regarding issues brought forth at AHA meetings • Continue to acquire additional training/education on housing issues through AHA resources, HUD and, if approved, local and regi