Commission Interviews - Heritage Preservation Commission, Parks & Recreation Commission, Traffic Safety Commission

Saratoga City Council Minutes ~ January 18, 2023 ~ Page 1 of 8 MINUTES WEDNESDAY, JANUARY 18, 2023 SARATOGA CITY COUNCIL REGULAR MEETING At 5:00 p.m., the City Council held a Closed Session in the Linda Callon Conference Room. Mayor Fitzsimmons invited public comment. No one requested to speak. At 5:30 p.m., the City Council held interviews for the Heritage Preservation Commission, Parks and Recreation Commission and Traffic Safety Commission. PAGE/FITZSIMMONS MOVED TO RE-OPEN THE RECRUITMENT PROCESS FOR THE HERITAGE PRESERVATION COMMISSION. MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. WALIA/PAGE MOVED TO APPOINT JIM CARGILL TO THE PARKS AND RECREATION COMMISSION FOR A FULL-TERM ENDING SEPTEMBER 30, 2026. MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. WALIA/ZHAO MOVED TO APPOINT XINTIAN (STEPHEN) LI TO THE TRAFFIC SAFETY COMMISSION FOR THE PARTIAL TERM PLUS A FULL-TERM ENDING DECEMBER 31, 2027. MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. WALIA/ZHAO MOVED TO APPOINT ALEC GULESSERIAN TO THE TRAFFIC SAFETY COMMISSION FOR A FULL TERM ENDING DECEMBER 31, 2026. MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Mayor Fitzsimmons called the Regular Session to order at 7:10 p.m. The City Clerk explained the City Council meeting was conducted pursuant to State law as amended by Assembly Bill 361, which allows the meeting to be conducted by teleconference. The City Council has met all the applicable notice requirements and the public is welcome to participate in person or by Zoom. Information on how the public can observe the meeting and provide public comment was provided. ROLL CALL PRESENT: Mayor Kookie Fitzsimmons, Vice Mayor Yan Zhao, Council Members Belal Aftab, Chuck Page, Tina Walia ABSENT: None

Saratoga City Council Minutes ~ January 18, 2023 ~ Page 2 of 8 ALSO PRESENT: James Lindsay, City Manager Richard Taylor, City Attorney Britt Avrit, City Clerk John Cherbone, Public Works Director Nick Pegueros, Administrative Services Director Debbie Pedro, Community Development Director Lauren Blom, Public Information Officer Kayla Nakamoto, Administrative Analyst REPORT ON POSTING OF THE AGENDA The City Clerk reported the agenda for this meeting was properly posted on January 13, 2023. REPORT FROM CLOSED SESSION Mayor Fitzsimmons stated the City Council met in Closed Session on January 4, 2023. The City Council designated the City Manager as the lead to work with the negotiating team for labor negotiations with no other reportable action. Mayor Fitzsimmons stated the City Council met in Closed Session prior to the Regular Session to discuss labor negotiations and stated Closed Session will be continued at the conclusion of the Regular Session. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Mayor Fitzsimmons invited public comment. The following individuals spoke at this time: Meggan & Antonio, Don Kellogg, Bob Shepherd, and Matt Bordoni discussed the trail near the Vickery-Aloha Alley. Sreekumar Vadakkepat discussed pickleball. Tina Kellogg discussed pickleball. Bill Dalton discussed the Housing Element. Anthony Fisher discussed a proposed Saratoga Avenue housing site. David Anderson discussed the Housing Element. Bob Samuels discussed pickleball. Jason T discussed pickleball. ANNOUNCEMENTS Mayor Fitzsimmons shared information about the Lunar New Year Festival, the Village to Hakone Walkway, Love Notes in the Village, and the upcoming Community Emergency Response Team (CERT) Academy.

Saratoga City Council Minutes ~ January 18, 2023 ~ Page 3 of 8 Council Member Page shared information about the availability of unfilled sandbags at the Public Works Department and prefilled sandbags at the Valley Water District. Council Member Aftab shared information about Hakone Gardens and the Saratoga Museum. CEREMONIAL ITEM Appointment of Heritage Preservation Commissioners Recommended Action: Adopt the Resolution appointing Margarete Minar and Zhen Li to the Heritage Preservation Commission and direct the City Clerk to administer the Oath of Office. Mayor Fitzsimmons invited public comment on this item. No one requested to speak. RESOLUTION 23-002 PAGE/WALIA MOVED TO ADOPT THE RESOLUTION APPOINTING MARGARETE MINAR AND ZHEN LI TO THE HERITAGE PRESERVATION COMMISSION AND DIRECT THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE. MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. The City Clerk administered the Oath of Office at this time. 1. CONSENT CALENDAR Mayor Fitzsimmons invited public comment on the Consent Calendar. No one requested to speak. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the December 21, 2022 City Council Regular Meeting, the January 4, 2023 City Council Special Meeting and the January 10, 2023 City Council Special Meeting. PAGE/WALIA MOVED TO APPROVE THE MINUTES FOR THE DECEMBER 21, 2022 CITY COUNCIL REGULAR MEETING, THE JANUARY 4, 2023 CITY COUNCIL SPECIAL MEETING AND THE JANUARY 10, 2023 CITY COUNCIL SPECIAL MEETING. MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 12/14/22 Period 6; 12/21/22 Period 6.

Saratoga City Council Minutes ~ January 18, 2023 ~ Page 4 of 8 PAGE/WALIA MOVED TO REVIEW AND ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 12/14/22 PERIOD 6; 12/21/22 PERIOD 6. MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.3. Treasurer’s Report for the Month Ended November 30, 2022 Recommended Action: Review and accept the Treasurer’s Report for the month ended November 30, 2022. PAGE/WALIA MOVED TO REVIEW AND ACCEPT THE TREASURER’S REPORT FOR THE MONTH ENDED NOVEMBER 30, 2022. MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.4. Parking Restriction on 6th Street at 14630 Big Basin Way Recommended Action: Adopt the Motor Vehicle resolution authorizing a No Parking zone in front of 14630 Big Basin Way, on the east side of 6th Street for 100’, starting at Big Basin Way. RESOLUTION MV 331 PAGE/WALIA MOVED TO ADOPT THE MOTOR VEHICLE RESOLUTION AUTHORIZING A NO PARKING ZONE IN FRONT OF 14630 BIG BASIN WAY, ON THE EAST SIDE OF 6TH STREET FOR 100’, STARTING AT BIG BASIN WAY. MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.5. Resolution to Appoint City Representatives to the PLAN JPA Board of Directors Recommended Action: Adopt the resolution appointing the Human Resources Manager as Board Member, Administrative Services Director as Board Alternate, and City Manager as Board Alternate to the Pooled Liability Assurance Network Joint Powers Authority (PLAN JPA) Board of Directors. RESOLUTION 23-003 PAGE/WALIA MOVED TO ADOPT THE RESOLUTION APPOINTING THE HUMAN RESOURCES MANAGER AS BOARD MEMBER, ADMINISTRATIVE SERVICES DIRECTOR AS BOARD ALTERNATE, AND CITY MANAGER AS BOARD ALTERNATE TO THE POOLED LIABILITY ASSURANCE NETWORK JOINT POWERS AUTHORITY (PLAN JPA) BOARD OF DIRECTORS. MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.

Saratoga City Council Minutes ~ January 18, 2023 ~ Page 5 of 8 1.6. Response to 2022 Civil Grand Jury of Santa Clara County Report “Show Me the Money: Financial Transparency Needed” Recommended Action: Approve the draft response to the 2022 Civil Grand Jury of Santa Clara County Report “Show Me the Money: Financial Transparency Needed.” PAGE/WALIA MOVED TO APPROVE THE DRAFT RESPONSE TO THE 2022 CIVIL GRAND JURY OF SANTA CLARA COUNTY REPORT “SHOW ME THE MONEY: FINANCIAL TRANSPARENCY NEEDED”. MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2. PUBLIC HEARING 2.1. APCC22-0004 - Appeal of a Design Review application for a new two-story residence located at 20538 Lynde Court Recommended Action: Conduct a public hearing and de novo review of the appeal and adopt the attached resolution denying appeal APCC22-0004, approving the Design Review and Arborist Review approvals (PDR21-0032/ARB21-0120) for the construction of a new two-story residence with an attached accessory dwelling unit, and the removal of three (3) protected trees at 20538 Lynde Court and finding the approvals to be exempt from environmental review under the California Environmental Quality Act (CEQA). Victoria Banfield, Associate Planner presented the staff report. The Appellant and Applicant provided presentations. Mayor Fitzsimmons invited public comment. The following individuals spoke at this time: Cesar Davila, Yuen Pin Yeap, Bi Han, Shanshan Liu, Tony Chen, Rebecca Mayor Fitzsimmons requested a recess at this time. Mayor Fitzsimmons reconvened the meeting at 9:25 p.m. The following individuals spoke at this time: Shirley, Sushama Thakker, Spencer Sells, Hans, Venkatraman Iyer, Vijay Shrivastav, Wayne, Eva, Matt, Joycelyn Tan, Nina, Michael Huo, Vipin Jain, Jenny Jang WALIA/PAGE MOVED TO DENY THE APPEAL. Additional discussion took place. ZHAO/FITZSIMMONS MOVED TO APPROVE THE APPEAL. Additional discussion took place.

Saratoga City Council Minutes ~ January 18, 2023 ~ Page 6 of 8 ZHAO/FITZSIMMONS MOVED TO APPROVE THE PROJECT WITH CONDITIONS THAT BOTH FRONT AND BACK BALCONIES BE REMOVED. Council Member Page requested a friendly amendment allowing a one foot or two foot balcony in the front. Additional discussion took place. RESOLUTION 23-004 ZHAO/FITZSIMMONS MOVED TO ADOPT THE RESOLUTION ACCEPTING APPEAL APCC22-0004 BY MODIFYING DESIGN REVIEW PDR21-0032 AND ARBORIST REPORT ARB21-0120 LOCATED AT 20538 LYNDE COURT IN THAT THE FRONT AND BACK BALCONIES BE MADE NONFUNCTIONAL BY SHORTENING THEIR DEPTH TO TWO FEET OR LESS SO THEY ARE DECORATIVE, CONVERTING THE SLIDING GLASS DOORS TO OPERABLE WINDOWS CONSISTENT WITH THE BUILDING CODE, AND THE BALCONY RAILINGS BE SOLID, AND FINDING THE APPROVALS TO BE EXEMPT FROM ENVIRONMENTAL REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Mayor Fitzsimmons requested a recess at this time. Mayor Fitzsimmons reconvened the meeting at 11:20 p.m. 3. GENERAL BUSINESS 3.1. Youth Commission Fundraising Plan 2022/23 Recommended Action: Approve the Youth Commission Fundraising Plan 2022/23 to collect donations and seek sponsorship of various Youth Commission initiatives. Kayla Nakamoto, Administrative Analyst presented the staff report. Mayor Fitzsimmons invited public comment. No one requested to speak. PAGE/WALIA MOVED TO APPROVE THE YOUTH COMMISSION FUNDRAISING PLAN 2022/23 TO COLLECT DONATIONS AND SEEK SPONSORSHIP OF VARIOUS YOUTH COMMISSION INITIATIVES. MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.

Saratoga City Council Minutes ~ January 18, 2023 ~ Page 7 of 8 3.2. Discussion and action regarding City Council Annual Summer Recess Recommended Action: Discuss the City Council’s annual Summer Recess, cancel certain meetings in July and/or August 2023 and authorize the City Manager, after consultation with the Mayor, to reinstate a cancelled meeting if any urgent items arise. Britt Avrit, City Clerk presented the staff report. Mayor Fitzsimmons invited public comment. No one requested to speak. WALIA/ZHAO MOVED TO CANCEL THE CITY COUNCIL MEETINGS IN AUGUST 2023 AND AUTHORIZE THE CITY MANAGER, AFTER CONSULTATION WITH THE MAYOR, TO REINSTATE A CANCELLED MEETING IF ANY URGENT ITEMS ARISE. MOTION PASSED BY THE FOLLOWING ROLL CALL VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. COUNCIL ASSIGNMENTS Council Member Tina Walia Saratoga Sister City Committee Liaison – stated the Committee met with nothing to report. KSAR Community Access TV Board – stated the new Station Manager is Jon Wenger. Silicon Valley Clean Energy Authority Board of Directors (SVCE) – stated the Board appointed George Tyson as Chair and Tina Walia as Vice Chair; stated the five-member Executive Committee will be made up of George Tyson, Tina Walia, Rob Rennie, Bryan Mekechuk, and Yvonne Martinez Beltran; stated SVCE will begin receiving 77 megawatts of wind energy which helps meet the state requirement of the renewable portfolio standard. Council Member Chuck Page West Valley Sanitation District Board of Directors - stated the Board appointed Rowena Turner as Chair and Chuck Page as Vice Chair and stated the district continues to have no sewage overflows. Saratoga Chamber of Commerce Board – stated many businesses are expressing interest in new parklets or expansion of sidewalks to allow for sidewalk dining. Council Finance Committee – stated the Committee met and approved the meeting schedule and oversaw the Draft Budget Calendar. Mayor Kookie Fitzsimmons Nothing to report. Vice Mayor Yan Zhao Nothing to report. Council Member Belal Aftab Nothing to report.

Saratoga City Council Minutes ~ January 18, 2023 ~ Page 8 of 8 CITY COUNCIL ITEMS None COUNCIL COMMUNICATIONS None CITY MANAGER'S REPORT None CITY ATTORNEY'S REPORT None ADJOURNMENT Mayor Fitzsimmons adjourned the meeting to the continued Closed Session at 11:41 p.m. Minutes respectfully submitted: Britt Avrit, City Clerk City of Saratoga

Saratoga City Council Agenda January 18, 2023 – Page 1 of 6 SARATOGA CITY COUNCIL REGULAR MEETING JANUARY 18, 2023 AMENDED AGENDA • 01/18/2023 ITEM 2.1 SUPPLEMENTAL MEMO AND PRESENTATION SLIDES ADDED Teleconference/Public Participation Information The Commission Interviews, Study Session and Regular Session will be held in-person and by teleconference pursuant to amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when a local official has recommended social distancing. Members of the City Council and the public may participate in person at the location listed below or via the Zoom platform using the information below. Members of the public can view and participate in the 5:00 p.m. Closed Session by: 1. Attending the meeting in person at the City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • https://us02web.zoom.us/j/89527052458 • Webinar ID 895 2705 2458 OR • Calling 1.408.638.0968 or 1.669.900.6833 The public may comment on Closed Session items at the beginning of the Closed Session; after public comment the meeting will be closed to the public. Members of the public can view and participate in the 5:30 p.m. Commission Interviews by: 1. Attending the meeting in person at the City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • https://us02web.zoom.us/j/82342704483 • Webinar ID 823 4270 4483 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at the Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in following the direction above.

Saratoga City Council Agenda January 18, 2023 – Page 2 of 6 Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 5:00 PM CLOSED SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 CONFERENCE WITH LABOR NEGOTIATORS (Gov’t Code 54957.6) Agency Designated Representatives: City Manager James Lindsay, City Attorney Richard Taylor, Administrative Services Director Nick Pegueros, Human Resources Manager Monica LaBossiere, Human Resources Analyst Babette McKay, Labor Counsel Deanna Mouser Employee Organizations: Saratoga Employee Association; Northern California Carpenters Regional Council, Carpenters Forty-Six Northern California Counties Conference Board and their Affiliated Local Unions 5:30 PM COMMISSION INTERVIEWS City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Time Name Commission Vacancies Incumbent 5:30 p.m. Vicky Chu Heritage Preservation Commission 1 partial term No 5:40 p.m. Jim Cargill Parks and Recreation Commission 1 full term No 5:50 p.m. Jason Tseng Parks and Recreation Commission 1 full term No 6:00 p.m. Isabelle Gecils Parks and Recreation Commission 1 full term No 6:10 p.m. Raymond Chou Traffic Safety Commission 1 full term, 1 partial term No 6:20 p.m. Xintian (Stephen) Li Traffic Safety Commission 1 full term, 1 partial term No 6:30 p.m. Alec Gulesserian Traffic Safety Commission 1 full term, 1 partial term No

Saratoga City Council Agenda January 18, 2023 – Page 3 of 6 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on January 13, 2023. REPORT FROM CLOSED SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Appointment of Heritage Preservation Commissioners Recommended Action: Adopt the Resolution appointing Margarete Minar and Zhen Li to the Heritage Preservation Commission and direct the City Clerk to administer the Oath of Office. Staff Report Attachment A - Resolution, Heritage Preservation Commission Appointments 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the December 21, 2022 City Council Regular Meeting, the January 4, 2023 City Council Special Meeting and the January 10, 2023 City Council Special Meeting. Staff Report Attachment A - Minutes for the December 21, 2022 City Council Regular Meeting Attachment B - Minutes for the January 4, 2023 City Council Special Meeting Attachment C - Minutes for the January 10, 2023 City Council Special Meeting 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 12/14/22 Period 6; 12/21/22 Period 6. Staff Report Attachment A - Check Register 12-14-2022 Period 6 Attachment B - Check Register 12-21-2022 Period 6

Saratoga City Council Agenda January 18, 2023 – Page 4 of 6 1.3. Treasurer’s Report for the Month Ended November 30, 2022 Recommended Action: Review and accept the Treasurer’s Report for the month ended November 30, 2022. Staff Report 1.4. Parking Restriction on 6th Street at 14630 Big Basin Way Recommended Action: Adopt the Motor Vehicle resolution authorizing a No Parking zone in front of 14630 Big Basin Way, on the east side of 6th Street for 100’, starting at Big Basin Way. Staff Report Attachment A - MV Resolution Attachment B - Map of Parking Restriction 1.5. Resolution to Appoint City Representatives to the PLAN JPA Board of Directors Recommended Action: Adopt the resolution appointing the Human Resources Manager as Board Member, Administrative Services Director as Board Alternate, and City Manager as Board Alternate to the Pooled Liability Assurance Network Joint Powers Authority (PLAN JPA) Board of Directors. Staff Report Attachment A - Resolution 1.6. Response to 2022 Civil Grand Jury of Santa Clara County Report “Show Me the Money: Financial Transparency Needed” Recommended Action: Approve the draft response to the 2022 Civil Grand Jury of Santa Clara County Report “Show Me the Money: Financial Transparency Needed.” Staff Report Attachment A – City of Saratoga Draft Response Attachment B – Civil Grand Jury Report “Show Me the Money: Financial Transparency Needed” 2. PUBLIC HEARING 2.1. APCC22-0004 - Appeal of a Design Review application for a new two-story residence located at 20538 Lynde Court Recommended Action: Conduct a public hearing and de novo review of the appeal and adopt the attached resolution denying appeal APCC22-0004, approving the Design Review and Arborist Review approvals (PDR21-0032/ARB21-0120) for the construction of a new two-story residence with an attached accessory dwelling unit, and the removal of three (3) protected trees at 20538 Lynde Court and finding the approvals to be exempt from environmental review under the California Environmental Quality Act (CEQA). Staff Report Attachment A - Appeal Application Attachment B - Resolution to Deny the Appeal Attachment C - November 9, 2022 Planning Commission Resolution of Approval Attachment D - November 9, 2022 Planning Commission Staff Report (without attachments) Attachment E - November 9, 2022 Planning Commission Meeting Minutes

Saratoga City Council Agenda January 18, 2023 – Page 5 of 6 Attachment F - Comment Letters Attachment G - Project Plans Attachment H - Single-Family Residential Design Review Handbook Supplemental Memo - Item 2.1 Written Communications Public Hearing Presentation from Staff - 20538 Lynde Ct Public Hearing Presentation from Appellant - 20538 Lynde Ct Public Hearing Presentation from Applicant - 20538 Lynde Ct 3. GENERAL BUSINESS 3.1. Youth Commission Fundraising Plan 2022/23 Recommended Action: Approve the Youth Commission Fundraising Plan 2022/23 to collect donations and seek sponsorship of various Youth Commission initiatives. Staff Report Attachment A - Youth Commission Fundraising Plan 2022-23 Attachment B - Donation Policy 3.2. Discussion and action regarding City Council Annual Summer Recess Recommended Action: Discuss the City Council’s annual Summer Recess, cancel certain meetings in July and/or August 2023 and authorize the City Manager, after consultation with the Mayor, to reinstate a cancelled meeting if any urgent items arise. Staff Report COUNCIL ASSIGNMENTS Mayor Kookie Fitzsimmons Cities Association of Santa Clara County-City Selection Committee Council Finance Committee Hakone Foundation Executive Board Saratoga Area Senior Coordinating Council Board of Directors West Valley Mayors & Managers Association Vice Mayor Yan Zhao Cities Association of Santa Clara County-Legislative Action Committee Saratoga Ministerial Association Silicon Valley Regional Interoperability Authority Alternate Council Member Belal Aftab Association of Bay Area Governments Hakone Foundation Board of Trustees Santa Clara County Housing and Community Development (HCD) Advisory Committee Saratoga Historical Foundation Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee

Saratoga City Council Agenda January 18, 2023 – Page 6 of 6 Council Member Chuck Page Council Finance Committee Santa Clara Valley Water Commission Saratoga Chamber of Commerce Board West Valley Clean Water Program Authority Board of Directors West Valley Sanitation District Board of Directors West Valley Solid Waste Management Authority Board of Directors Council Member Tina Walia Cities Association of Santa Clara County Board of Directors KSAR Community Access TV Board Santa Clara County Library District Board of Directors Saratoga Sister City Committee Liaison Silicon Valley Clean Energy Authority Board of Directors CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on January 13, 2023 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 13th day of January 2023 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]