City Council

Saratoga City Council Minutes ~ May 21, 2025 ~ Page 1 of 6 MINUTES WEDNESDAY, MAY 21, 2025 SARATOGA CITY COUNCIL REGULAR MEETING At 6:00 p.m., the City Council held a Joint Session with PG&E and Silicon Valley Clean Energy. Mayor Aftab invited public comment. No one requested to speak. Mayor Aftab called the Regular Session to order at 7:00 p.m. ROLL CALL PRESENT: Mayor Belal Aftab, Vice Mayor Chuck Page, Council Members Tina Walia, Yan Zhao ABSENT: Council Member Kookie Fitzsimmons ALSO PRESENT: Matt Morley, City Manager Richard Taylor, City Attorney Leslie Arroyo, Assistant City Manager John Cherbone, Public Works Director Bryan Swanson, Community Development Director Ryan Hinchman, Administrative Services Director Britt Avrit, City Clerk REPORT ON POSTING OF THE AGENDA The City Clerk reported the agenda for this meeting was properly posted on May 15, 2025. REPORT FROM JOINT SESSION Mayor Aftab stated the City Council held a Joint Session with PG&E and Silicon Valley Clean Energy; Monica Padilla, Silicon Valley Clean Energy CEO and Sergio Jimenez, PG&E Government Relations Representative provided a summary of the Joint Session. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; IN-PERSON ATTENDEES Jim Cargill discussed the upcoming Firewise Community meeting. ANNOUNCEMENTS Mayor Aftab shared information about the Memorial Day Observance, the upcoming Firewise meeting, and the Dragon Boat Festival. Council Member Zhao shared information about the Interfaith Day of Understanding and an upcoming Blood Drive.

Saratoga City Council Minutes ~ May 21, 2025 ~ Page 2 of 6 CEREMONIAL ITEM Hakone Board Member Commendations Recommended Action: Present Commendations to Hakone Board Members The City Council presented Commendations to Hakone Board Members. Mayor Aftab invited public comment. No one requested to speak. 1. CONSENT CALENDAR Mayor Aftab invited public comment. No one requested to speak. Council Member Walia removed Item 1.3 for further discussion. 1.1. City Council Meeting Minutes Recommended Action: Review and Approve the Minutes for the May 7, 2025, City Council Meeting, and the May 12, 2025, Special City Council Meeting. PAGE/ZHAO MOVED TO REVIEW AND APPROVE THE MINUTES FOR THE MAY 7, 2025, CITY COUNCIL MEETING, AND THE MAY 12, 2025, SPECIAL CITY COUNCIL MEETING. MOTION PASSED BY THE FOLLOWING VOTE: AYES: WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: FITZSIMMONS. 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 04/30/2025 and 05/07/2025 accounts payable vendor payment check registers. PAGE/ZHAO MOVED TO REVIEW AND ACCEPT THE 04/30/2025 AND 05/07/2025 ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: FITZSIMMONS. 1.3. Amendment to Building Staff Augmentation Contract Recommended Action: Approve contract amendment in an amount not to exceed $200,000 for Consulting Services and Building Services Staff Augmentation with Urban37, Inc. and authorize the City Manager to execute the same.

Saratoga City Council Minutes ~ May 21, 2025 ~ Page 3 of 6 WALIA/ZHAO MOVED TO APPROVE CONTRACT AMENDMENT IN AN AMOUNT NOT TO EXCEED $200,000 FOR CONSULTING SERVICES AND BUILDING SERVICES STAFF AUGMENTATION WITH URBAN37, INC. AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED BY THE FOLLOWING VOTE: AYES: WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: FITZSIMMONS. 1.4. No Parking Anytime Zone on the South Side of McCoy Avenue at Quito Road Recommended Action: Adopt the Motor Vehicle Resolution authorizing a No Parking Anytime zone for approximately 100 feet on the south side of McCoy Avenue beginning at the curb return on the southwest corner of its intersection with Quito Road. RESOLUTION MV 340 PAGE/ZHAO MOVED TO ADOPT THE MOTOR VEHICLE RESOLUTION AUTHORIZING A NO PARKING ANYTIME ZONE FOR APPROXIMATELY 100 FEET ON THE SOUTH SIDE OF MCCOY AVENUE BEGINNING AT THE CURB RETURN ON THE SOUTHWEST CORNER OF ITS INTERSECTION WITH QUITO ROAD. MOTION PASSED BY THE FOLLOWING VOTE: AYES: WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: FITZSIMMONS. 1.5. Resolution to Establish a List of Projects to be Funded by The Road Repair and Accountability Act of 2017 for FY 2025-26 Recommended Action: Adopt the Resolution to establish a list of projects to be funded by the Road Repair and Accountability Act of 2017 for FY 2025-26. RESOLUTION 25-027 PAGE/ZHAO MOVED TO ADOPT THE RESOLUTION TO ESTABLISH A LIST OF PROJECTS TO BE FUNDED BY THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 FOR FY 2025-26. MOTION PASSED BY THE FOLLOWING VOTE: AYES: WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: FITZSIMMONS. 1.6. First Amendment to the Household Hazardous Waste Agreement with Santa Clara County Recommended Action: Authorize the City Manager to execute the first amendment to the Santa Clara County Household Hazardous Waste Collection Program Agreement with a $109,546 augmentation for Fiscal Year 2026. PAGE/ZHAO MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE THE FIRST AMENDMENT TO THE SANTA CLARA COUNTY HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM AGREEMENT WITH A $109,546 AUGMENTATION FOR FISCAL YEAR 2026. MOTION PASSED BY THE FOLLOWING VOTE: AYES: WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: FITZSIMMONS.

Saratoga City Council Minutes ~ May 21, 2025 ~ Page 4 of 6 1.7. Heritage Orchard Pathway Replacement – Budget Amendment Recommended Action: Adopt the Resolution amending the FY24-25 Capital Improvement Program (CIP) budget to transfer unallocated Park-in-lieu funds to the Heritage Orchard Pathway Replacement Project. RESOLUTION 25-028 PAGE/ZHAO MOVED TO ADOPT THE RESOLUTION AMENDING THE FY24-25 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET TO TRANSFER UNALLOCATED PARK-IN-LIEU FUNDS TO THE HERITAGE ORCHARD PATHWAY REPLACEMENT PROJECT. MOTION PASSED BY THE FOLLOWING VOTE: AYES: WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: FITZSIMMONS. 2. PUBLIC HEARINGS 2.1. Public Hearing in compliance with Assembly Bill 2561/Government Code Section 3502.3 regarding vacancies, recruitment, and retention efforts. Recommended Action: Receive the informational report on City of Saratoga vacancies, recruitment, and retention efforts in compliance with Assembly Bill 2561/Government Code Section 3502.3. Monica LaBossiere, Human Resources Manager, presented the staff report. John Tucker, representing Saratoga Employee Association (SEA) provided a brief presentation. Mayor Aftab invited public comment. No one requested to speak. No action needed, receive and file only. 2.2. Fiscal Year 2025-26 Budget Public Hearing Recommended Action: Conduct public hearing on the proposed Fiscal Year 2025-26 budget which will have final consideration at the June 18, 2025, City Council meeting. Ryan Hinchman, Administrative Services Director, presented the staff report. Mayor Aftab invited public comment. The following individual spoke at this time: Glenda Aune WALIA/PAGE MOVED TO BRING THE PROPOSED FISCAL YEAR 2025-26 BUDGET FOR FINAL CONSIDERATION TO A FUTURE CITY COUNCIL MEETING MOTION PASSED BY THE FOLLOWING VOTE: AYES: WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: FITZSIMMONS.

Saratoga City Council Minutes ~ May 21, 2025 ~ Page 5 of 6 2.3. Introduce and waive first reading of an ordinance Amending the Saratoga Municipal Code Article 7-45 (Commercial Property Maintenance) Recommended Action: Following the public hearing, introduce and waive first reading of an ordinance amending Article 7-45 of the Saratoga City Code Concerning Commercial Property Maintenance. Aaron Yuma, Building Official, presented the staff report. Mayor Aftab invited public comment. The following individual spoke at this time: Jim Cargill PAGE/AFTAB MOVED TO INTRODUCE AND WAIVE FIRST READING OF AN ORDINANCE AMENDING ARTICLE 7-45 OF THE SARATOGA CITY CODE CONCERNING COMMERCIAL PROPERTY MAINTENANCE. MOTION PASSED BY THE FOLLOWING VOTE: AYES: WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: FITZSIMMONS. Mayor Aftab requested a recess at this time. Mayor Aftab reconvened the meeting at 9:13 p.m. 3. GENERAL BUSINESS 3.1. Village Sidewalk Expansion Pilot Program Recommended Action: Approve Village Sidewalk Expansion Pilot Program at Hero Ranch Kitchen and Flowers Restaurants. John Cherbone, Public Works Director, presented the staff report. Mayor Aftab invited public comment. The following individuals spoke at this time: Jim Cargill, Nedda Ashjaee, Glenda Aune. PAGE/AFTAB MOVED TO APPROVE VILLAGE SIDEWALK EXPANSION PILOT PROGRAM AT HERO RANCH KITCHEN AND FLOWERS RESTAURANTS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: FITZSIMMONS. COUNCIL ASSIGNMENTS Council Member Yan Zhao Saratoga Ministerial Association – stated the Association discussed the upcoming Interfaith Day of Understanding taking place on June 6, 2025. Council Member Tina Walia Cities Association of Santa Clara County Legislative Action Committee – stated the Committee took action to support AB 650.

Saratoga City Council Minutes ~ May 21, 2025 ~ Page 6 of 6 Cities Association of Santa Clara County City Selection Committee – stated the Committee appointed Santa Clara Council Member Albert Gonzelez to the Recycling & Waste Reduction Commission. Cities Association of Santa Clara County Board of Directors – stated the Board received several presentations including a presentation from the Planning Collaborative, Supervisor Margaret Abe- Koga, and she presented an update on the Santa Clara County Emergency Operational Area Council. Silicon Valley Clean Energy Authority Board of Directors – stated the Board voted to approve agreements to diversify clean energy mix, approved a program to support customers flexing their energy use, approved a real time pricing structure, and approved a customer rate pilot program for heat pumps. Vice Mayor Chuck Page Saratoga Chamber of Commerce Board – stated the Board discussed the House Family Vineyard Conditional Use Permit and the upcoming Car Show. Mayor Belal Aftab Nothing to report. CITY COUNCIL ITEMS None COUNCIL COMMUNICATIONS None CITY MANAGER’S REPORT The City Manager stated this week is National Public Works Week. CITY ATTORNEY'S REPORT None ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES Glenda Aune discussed the recent approval of the House Family Vineyard Conditional Use Permit. ADJOURNMENT Mayor Aftab adjourned the meeting at 9:51 p.m. Minutes respectfully submitted: Britt Avrit, City Clerk City of Saratoga

Saratoga City Council Meeting Agenda – May 21, 2025 - Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING MAY 21, 2025 AMENDED AGENDA • 05/21/2025 JOINT SESSION ITEM PRESENTATION SLIDES ADDED • 05/21/2025 ITEM 2.3 PRESENTATION SLIDES ADDED • 05/21/2025 ITEM 3.1 PRESENTATION SLIDES ADDED • 05/21/2025 ITEM 3.1 WRITTEN COMMUNICATIONS ADDED • 05/22/2025 JOINT SESSION ITEM PRESENTATION SLIDES ADDED • 05/22/2025 NON AGENDIZED MATTERS WRITTEN COMMUNICATIONS ADDED • 05/22/2025 ITEM 2.2 UPDATED PRESENTATION SLIDES ADDED • 05/22/2025 ITEM 3.1 WRITTEN COMMUNICATIONS ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 6:00 p.m. Joint Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 OR • Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand); OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Written Communication Comments can be submitted in writing via the Council Comments Form. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials.

Saratoga City Council Meeting Agenda – May 21, 2025 - Page 2 of 5 Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 6:00 PM JOINT SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Session with PG&E and Silicon Valley Clean Energy Recommended Action: Receive updates from PG&E and Silicon Valley Clean Energy. Presentation Slides (added 05-21-2025) Presentation Slides (added 05-22-2025) 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on May 15, 2025. REPORT FROM JOINT SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. Supplemental Memo - Written Communications (added 05-22-2025) ANNOUNCEMENTS CEREMONIAL ITEM Hakone Board Member Commendations Recommended Action: Present Commendations to Hakone Board Members Hakone Board Member Commendations 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion.

Saratoga City Council Meeting Agenda – May 21, 2025 - Page 3 of 5 1.1. City Council Meeting Minutes Recommended Action: Review and Approve the Minutes for the May 7, 2025, City Council Meeting, and the May 12, 2025, Special City Council Meeting. Staff Report Attachment A - Minutes for the May 7, 2025 City Council Meeting Attachment B - Minutes for the May 12, 2025 Special City Council Meeting 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 04/30/2025 and 05/07/2025 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register Reports Dated 04-30-2025 Attachment B - Check Register Reports Dated 05-07-2025 1.3. Amendment to Building Staff Augmentation Contract Recommended Action: Approve contract amendment in an amount not to exceed $200,000 for Consulting Services and Building Services Staff Augmentation with Urban37, Inc. and authorize the City Manager to execute the same. Staff Report Attachment A – Proposed Urban37, Inc. Contract Amendment Attachment B – Original Urban37, Inc Contract dated 2-25-25 1.4. No Parking Anytime Zone on the South Side of McCoy Avenue at Quito Road Recommended Action: Adopt the Motor Vehicle Resolution authorizing a No Parking Anytime zone for approximately 100 feet on the south side of McCoy Avenue beginning at the curb return on the southwest corner of its intersection with Quito Road. Staff Report Attachment A - MV Resolution - No Parking Attachment B - Map of Parking Restriction 1.5. Resolution to Establish a List of Projects to be Funded by The Road Repair and Accountability Act of 2017 for FY 2025-26 Recommended Action: Adopt the Resolution to establish a list of projects to be funded by the Road Repair and Accountability Act of 2017 for FY 2025-26. Staff Report Attachment A - Resolution

Saratoga City Council Meeting Agenda – May 21, 2025 - Page 4 of 5 1.6. First Amendment to the Household Hazardous Waste Agreement with Santa Clara County Recommended Action: Authorize the City Manager to execute the first amendment to the Santa Clara County Household Hazardous Waste Collection Program Agreement with a $109,546 augmentation for Fiscal Year 2026. Staff Report Attachment A - First Amendment to Agreement for Countywide HHW Collection Program Attachment B - Agreement for Countywide HHW Collection Program Attachment C - Agreement for Countywide AB939 Implementation Fee 1.7. Heritage Orchard Pathway Replacement – Budget Amendment Recommended Action: Adopt the Resolution amending the FY24-25 Capital Improvement Program (CIP) budget to transfer unallocated Park-in-lieu funds to the Heritage Orchard Pathway Replacement Project Staff Report Attachment A - Resolution to amend the FY24-25 CIP budget 2. PUBLIC HEARINGS 2.1. Public Hearing in compliance with Assembly Bill 2561/Government Code Section 3502.3 regarding vacancies, recruitment, and retention efforts. Recommended Action: Receive the informational report on City of Saratoga vacancies, recruitment, and retention efforts in compliance with Assembly Bill 2561/Government Code Section 3502.3. Staff Report Attachment A - City Filled and Vacant Positions.pdf Attachment B - Recruitment Channels Attachment C - Retention Efforts 2.2. Fiscal Year 2025-26 Budget Public Hearing Recommended Action: Conduct public hearing on the proposed Fiscal Year 2025-26 budget which will have final consideration at the June 18, 2025, City Council meeting. Staff Report Attachment A - Fiscal Year 2025-26 Budget Presentation Attachment B - Fiscal Year 2025-26 Draft Proposed Budget Updated Presentation Slides (added 05-22-2025) 2.3. Introduce and waive first reading of an ordinance Amending the Saratoga Municipal Code Article 7-45 (Commercial Property Maintenance) Recommended Action: Following the public hearing, introduce and waive first reading of an ordinance amending Article 7-45 of the Saratoga City Code Concerning Commercial Property Maintenance. Staff Report Attachment A – Ordinance Amending Article 7-45 of the Saratoga City Code Concerning Commercial Property Maintenance Attachment B – Vacant Storefront business mailing Presentation Slides (added 05-21-2025)

Saratoga City Council Meeting Agenda – May 21, 2025 - Page 5 of 5 3. GENERAL BUSINESS 3.1. Village Sidewalk Expansion Pilot Program Recommended Action: Approve Village Sidewalk Expansion Pilot Program at Hero Ranch Kitchen and Flowers Restaurants. Staff Report Attachment A - Conceptual Design Option 2 Presentation Slides (added 05-21-2025) Supplemental Memo - Written Communications (added 05-21-2025) Supplemental Memo - Written Communications (added 05-22-2025) COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on May 15, 2025 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 15th day of May 2025 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]