06-02-20 SVUSD Regular Board Meeting (at District Office)

1 SIMI VALLEY UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION MINUTES OF THE REGULAR BOARD MEETING TUESDAY, JUNE 2, 2020 CALL TO ORDER OPEN SESSION The regular meeting of the Board of Education was called to order by Trustee Smollen at 5:02 p.m. in the Board Room located at the District Offices, 101 W. Cochran St., Simi Valley. PRESENT Board Members: Trustee Scott Blough, Trustee Kareem Jubran, Trustee Bob LaBelle, Trustee Dawn Smollen and Trustee Dan White Staff Members: Dr. Jason Peplinski, Superintendent Ron Todo, Associate Superintendent Dan Houghton, Assistant Superintendent Hani Youssef, Assistant Superintendent Sean Goldman, Assistant Superintendent FLAG SALUTE We forgo the flag salute. CLOSED SESSION President Smollen adjourned to closed session at 5:02 p.m. PUBLIC COMMENT - None CONVENE The Board then conduct the following in closed session: CLOSED SESSION 3.1. CONFERENCE with LABOR NEGOTIATORS: The Board of Education will meet in closed session pursuant to Government Code §54957. SEA, Dan Houghton, District Negotiator 3.2. CONFERENCE with LABOR NEGOTIATORS: The Board of Education will meet in closed session pursuant to Government Code §54957. CSEA, Dan Houghton, District Negotiator 3.3. CONFERENCE with REAL PROPERTY NEGOTIATORS, pursuant to Government Code §54956.8. Property: District Offices (875 E. Cochran St. Simi Valley, CA); Agency Negotiators: Associate Superintendent Ron Todo Negotiating Parties: Parcel A: Hufsdar Investors, LLC; Parcel B: Gianni Fedrigo/Italian Kitchen Designs; Parcel C: Fine Hospitality Group; Under Negotiation: Price and terms of payment. 3.4. CONFERENCE with LEGAL COUNSEL, pursuant to Government Code §54956.9(d)(2); Anticipated Litigation; One Case CLOSED SESSION ADJOURNMENT Motion #152 Vote: MSCU, LaBelle/Blough, (5/0), Trustee Smollen adjourned the closed session at 5:09 p.m. Ayes: Blough, LaBelle, White, Jubran and Smollen Noes: None Absent: None Abstained: None RECONVENE OPEN SESSION The Board reconvened in the Board Room at 5:11 p.m. for open session. Board President Smollen reported the following action(s) taken in closed session: SEA (3.1.) No Action CSEA (3.2.) No Action

2 REAL PROPERTY (3.3.) No Action LEGAL COUNSEL (3.4.) No Action APPROVAL OF THE AGENDA Motion #153 Vote: MSCU, White/Blough, (5/0), the Board of Education approved the agenda. Ayes: Blough, LaBelle, White, Jubran and Smollen Noes: None Absent: None Abstained: None MINUTES 5-19-2020 Motion #154 Vote: MSCU, Jubran/Blough, (5/0), the Board approved the Minutes of the Board Meeting on May 19, 2020 as presented Ayes: Blough, LaBelle, White, Jubran and Smollen Noes: None Absent: None Abstained: None COMMUNICATIONS: PUBLIC COMMENTS President Smollen reported that there were no blue cards (individuals requesting to speak to the Board) was received. There were no yellow cards (individuals stating their opinion and not wanting to speak to the Board) received. At this point in the meeting visitors and employee organizations may address items that are NOT on the agenda. SUPERINTENDENT’S COMMENTS Dr. Peplinski shared the following statement: “I just wanted to share that we sent out a communication this morning to our community about plans for fall. I asked everyone to check out the link on our social media. This was also emailed to all parents as well. In that communication, I congratulated our Seniors, eight graders and sixth graders, but I neglected to talk about our 5th graders moving to middle school as sixth graders, so congratulations to them as well.” BOARD COMMUNICATION Trustee LaBelle shared the following: • Shared that what the District Office has been doing is great and to keep it up. Trustee Blough shared the following: • Wished everyone a Happy Graduation and Commencements, and everything else going on this weekend. • Thanked the staff, as he does every year. Thanked Jason and everyone else for their hard work for our school community Trustee White shared the following: • Trustee White agreed with everything Trustee Blough said. Trustee Jubran shared the following: • Congratulated the Class of 2020, the Seniors, eighth graders, sixth graders and fifth graders. • He thanked the administration for they have done. It has been an unusual year. • He stated that he is looking forward to the start of next year. Trustee Smollen shared the following: • Said she would wait until next time to make any comments.

3 CONSENT CALENDAR: Motion #155 Vote: The consent items listed below will be approved by the Board in one action. However, a Board member may remove an item for individual discussion and action. MSC, Blough/White, (5/0), Approved the Consent Calendar. Ayes: Blough, LaBelle, White, Jubran and Smollen Noes: None Absent: None Abstained: None 1. BOARD/ADMINISTRATION - None 2. PERSONNEL SERVICES 2.1. Approval of Certificated Personnel Report 2.2. Approval of Classified Personnel Report 3. EDUCATIONAL SERVICES 3.1. Acceptance of Gifts for Simi Valley Unified School District 2019-2020 3.2. Approval of the Apollo High School Calendar for 2020-2021 3.3. Approval of Agreement A21.028 between SVUSD and Vista real Public Charter 3.4. Approval of New and Revised Course Outlines for Secondary Education 3.5. Approval of No-Cost Student Affiliation Agreement NO. A20.095 Between Simi Institute For Careers & Education And Keck Hospital of USC 3.6. Second Reading and Adoption of Revised Policy BP/AR 5116.1 (Intradistrict Open Enrollment) 3.7. Second Reading and Adoption of Revised Policy BP/AR 5117 (Interdistrict Attendance) 3.8. Second Reading and Adoption of Revised Policy BP/AR 5144.1 (Suspension and Expulsion/Due Process) 4. STUDENT SUPPORT SERVICES 4.1. Second Reading and Adoption of Revised Policy BP/AR 5141.52 (Suicide Prevention) 5. BUSINESS & FACILITIES 5.1. Approval of Warrants – May 1, 2020 through May 15, 2020

4 5.2. Approval of Purchase Orders B20-00574 through P20-03888, in the Amount of $15,103,081.44 5.3. Second Reading and Adoption of New Board Policy 3471 – Parcel Taxes 5.4. Approval of Addendum A21.007 and A21.008 to Renew Closed School Lease Agreement No. A17.003 (Arcane) and A17.004 (Walnut Grove), between Simi Valley Unified School District and Grace Brethren Church and School 5.5. Approval of Addendum No. A21.012 to Renew Agreement No. A17.010 between Simi Valley Unified School District and Child Development Resources of Ventura County, Inc. – Lease of Classroom at Katherine Elementary School for Head Start Program 5.6. Approval of Addendum No. A21.011 to Renew Agreement No. A16.09 between Simi Valley Unified School District and Child Development Resources of Ventura County, Inc. – Lease of Classrooms at Berylwood Elementary School for Head Start Program 5.7. Approval of Addendum A21.010 to Renew Classroom Lease Agreement No. A99.140 between Simi Institute of Careers & Education and the ARC of Ventura County, Inc. 5.8. Approval of Addendum A21.009 to Renew Agreement No. A05.10 between Simi Institute for Careers & Education and Free Clinic of Simi Valley – Lease of the Dental Assistant Building 5.9. Approval of Addendum A21.013 to Renew Agreement A20.029 between Simi Valley Unified School District and Interface Children and Family Services For Lease of Classroom at Justin Early Learner’s Academy for Neighborhood for Learning Program 5.10. Approval of Addendum A21.024 to Renew Agreement A20.040 between Simi Valley Unified School District and Boys and Girls Club of Simi Valley – Lease of Classroom at Justin Early Learner’s Academy 5.11. Approval of Agreement No. A21.026 between Simi Valley Unified School District and Pelletier & Associates to Comply with FEHA and ADA Regulations 5.12. Approval of Agreement No. A21.027 – between Simi Valley Unified School District and School Services of California, Inc. - Fiscal and Mandate Information Services, CADIE & SABRE Reports 5.13. Ratification of Award of Bid 20E21IBX342 - Sinaloa Floor Installation

5 5.14. Ratification of Award of Bid 20E21IBX343 - Madera Floor Installation 5.15. Approval of Change Order No. 1 for the Valley View Middle School Band Room Conversion Project, Bid No. 20H6DF325 5.16. Ratification of Agreement No. R20-04056 between Simi Valley Unified School District and Clark Seif Clark, Inc. for Hazardous Materials Consulting at Madera Elementary School 5.17. Ratification of Agreement No. R20-04057 between Simi Valley Unified School District and Clark Seif Clark, Inc. for Hazardous Materials Consulting at Sinaloa Middle School 5.18. Approval of Change Order No. 1, Roofing Replacement at Sinaloa and Valley View Middle School Gyms, Bid No. 20c5bxm334 ACTION CALENDAR: BOARD ADMINISTRATION - None PERSONNEL SERVICES - None EDUCATIONAL SERVICES - None STUDENT SUPPORT SERVICES - None BUSINESS & FACILITIES - None INFORMATION CALENDAR: BOARD ADMINISTRATION BP/AR 1340 (1.1.) First Reading of Revised Policy BP/AR 1340 (Access to District Records) PERSONNEL SERVICES - None EDUCATIONAL SERVICES BP/AR AND NEW EXHIBIT 1312.3 (3.1.) First Reading of Revised Policy BP/AR and New Exhibit 1312.3 (Uniform Complaint Procedures) AR 1312.4 AND DELETION OF EXHIBIT 1312.4 (3.2.) First Reading of Revised Policy AR 1312.4 and Deletion of Exhibit 1312.4 (Williams Complaint Procedures) BP/AR 5145.3 (3.3) First Reading of Revised Policy BP/AR 5145.3 (NonDiscrimmination/Harassment) BP/AR 6020 (3.4) First Reading of Revised Policy BP/AR 6020 (Parent Involvement) NEW AR 6173.4 (3.5) First Reading of New Policy AR 6173.4 (Title VI Indian Education Program) NEW BP 5141.5 (3.6) First Reading of New Policy BP 5141.5 (Mental Health)

6 STUDENT SUPPORT SERVICES BP/AR 0430 (4.1) First Reading of Revised Policy BP/AR 0430 (Comprehensive Local Plan for Special Education) BUSINESS & FACILITIES BP/AR 3516 (5.1) First Reading of Updated Board Policy and Administrative Regulation 3516 – Emergencies and Disaster Preparedness Plan AR 3516.2 (5.2) First Reading of Updated Administrative Regulation 3516.2 – Bomb Threats NEW AR 3231 (5.3) First Reading of New Administrative Regulation 3231 – Impact Aid CONSIDERATION, DISCUSSION OF PROPOSED ITEMS FOR FUTURE MEETINGS Screening, discussion, clarification, prioritization, and preliminary information regarding the following agenda items previously proposed by board members or others pursuant to Board Bylaw 9322. (Note: This format will allow board members to screen and clarify proposed items on the agenda, and give direction to staff to bring an item forward as an information, consent or action item the following month; prioritizing items and using staff as efficiently as possible.) 1. Pending Items: Further discussion needed prior to moving forward. 1.1. Legislative update – Trustee Blough 1.2. Coronavirus/Information/Emergency Preparedness – Trustee White 1.3. Update on Bond projects – Trustee Blough - REMOVED NEW PROPOSED ITEMS FOR FUTURE MEETINGS - None ANNOUNCEMENTS 1. June 9, 2020, 2:00 pm – Special Board Meeting and Public Hearing, Proposed Budget, District Office, 101 W. Cochran Street, Simi Valley, CA, 93065 2. June 23, 2020, 5:00 pm – Regular Board Meeting, District Office, 101 W. Cochran St., Simi Valley, CA 93065 ADJOURNMENT Motion #156 Vote: MSC, White/Jubran, (5/0), President Smollen adjourned the meeting at 5:19 p.m. Ayes: Blough, LaBelle, White, Jubran and Smollen Noes: None Absent: None Abstained: None Approved on June 9, 2020 MSCU=Motion, Seconded, Carried, Unanimous __________________________ ____________________________ Trustee Smollen, Board President Dr. Jason Peplinski, Superintendent

1 SIMI VALLEY UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION NOTICE OF REGULAR BOARD MEETING TUESDAY, JUNE 2, 2020 Post on May 29, 2020 Closed Session: 5:00 p.m. Open Session: Immediately following Closed Session (Times are approximate and provided for convenience only) ATTENTION meeting to be held at District Offices SIMI VALLEY UNIFIED SCHOOL DISTRICT 101 W. Cochran St., Simi Valley, CA 93065 NOTICE: Regular meetings of the Board of Education are held monthly during the months of August through June. The meetings are held on Tuesday evenings, unless otherwise noted. The narrative agenda and the back-up for regular Board meetings is posted 72 hours prior to the meeting, 24 hours prior to a special Board meeting, and ten days prior to a public hearing on the web at http://www.simivalleyusd.org at the Educational Services Center and all school sites. Forty-eight hour advance notice is required to meet special needs for individuals with disabilities and, upon written request, materials in alternative formats will be provided for public meetings. AGENDA A. OPENING ACTIVITIES 1. CALL TO ORDER (Approximate Time: 5:00 p.m.) 2. Public Comments on CLOSED SESSION Note: Public comments on Open Session Items may be given under Agenda Sections F; or G 3. ADJOURN TO CLOSED SESSION 3.1. CONFERENCE with LABOR NEGOTIATORS: The Board of Education will meet in closed session pursuant to Government Code §54957. SEA, Dan Houghton, District Negotiator 3.2. CONFERENCE with LABOR NEGOTIATORS: The Board of Education will meet in closed session pursuant to Government Code §54957. CSEA, Dan Houghton, District Negotiator 3.3. CONFERENCE with REAL PROPERTY NEGOTIATORS, pursuant to Government Code §54956.8. Property: District Offices (875 E. Cochran St. Simi Valley, CA); Agency Negotiators: Associate Superintendent Ron Todo Negotiating Parties: Parcel A: Hufsdar Investors, LLC; Parcel B: Gianni Fedrigo/Italian Kitchen Designs; Parcel C: Fine Hospitality Group; Under Negotiation: Price and terms of payment. 3.4. CONFERENCE with LEGAL COUNSEL, pursuant to Government Code §54956.9(d)(2); Anticipated Litigation; One Case

2 B. CALL TO ORDER REGULAR MEETING (following Closed Session) 1. Flag Salute 2. The Board President will report any action taken in closed session. C. APPROVAL OF THE AGENDA ACTION D. APPROVAL OF MINUTES ACTION 1. Approval of Minutes of the Regular Board Meeting of May 19, 2020 E. COMMUNICATIONS 1. Public Comments: (at this point in the meeting visitors and employee organizations may address items that are NOT on the agenda) 2. Superintendent Communication 3. Board Communication F. CONSENT CALENDAR (The public may comment on consent items) ACTION/ roll-call-vote The consent items listed below will be approved by the Board in one action. However, a Board member may remove an item for individual discussion and action. 1. BOARD/ADMINISTRATION - None 2. PERSONNEL SERVICES 2.1. Approval of Certificated Personnel Report 2.2. Approval of Classified Personnel Report 3. EDUCATIONAL SERVICES 3.1. Acceptance of Gifts for Simi Valley Unified School District 2019-2020 3.2. Approval of the Apollo High School Calendar for 2020-2021 3.3. Approval of Agreement A21.028 between SVUSD and Vista real Public Charter 3.4. Approval of New and Revised Course Outlines for Secondary Education 3.5. Approval of No-Cost Student Affiliation Agreement NO. A20.095 Between Simi Institute For Careers & Education And Keck Hospital of USC 3.6. Second Reading and Adoption of Revised Policy BP/AR 5116.1 (Intradistrict Open Enrollment) 3.7. Second Reading and Adoption of Revised Policy BP/AR 5117 (Interdistrict Attendance)

3 3.8. Second Reading and Adoption of Revised Policy BP/AR 5144.1 (Suspension and Expulsion/Due Process) 4. STUDENT SUPPORT SERVICES 4.1. Second Reading and Adoption of Revised Policy BP/AR 5141.52 (Suicide Prevention) 5. BUSINESS & FACILITIES 5.1. Approval of Warrants – May 1, 2020 through May 15, 2020 5.2. Approval of Purchase Orders B20-00574 through P20-03888, in the Amount of $15,103,081.44 5.3. Second Reading and Adoption of New Board Policy 3471 – Parcel Taxes 5.4. Approval of Addendum A21.007 and A21.008 to Renew Closed School Lease Agreement No. A17.003 (Arcane) and A17.004 (Walnut Grove), between Simi Valley Unified School District and Grace Brethren Church and School 5.5. Approval of Addendum No. A21.012 to Renew Agreement No. A17.010 between Simi Valley Unified School District and Child Development Resources of Ventura County, Inc. – Lease of Classroom at Katherine Elementary School for Head Start Program 5.6. Approval of Addendum No. A21.011 to Renew Agreement No. A16.09 between Simi Valley Unified School District and Child Development Resources of Ventura County, Inc. – Lease of Classrooms at Berylwood Elementary School for Head Start Program 5.7. Approval of Addendum A21.010 to Renew Classroom Lease Agreement No. A99.140 between Simi Institute of Careers & Education and the ARC of Ventura County, Inc. 5.8. Approval of Addendum A21.009 to Renew Agreement No. A05.10 between Simi Institute for Careers & Education and Free Clinic of Simi Valley – Lease of the Dental Assistant Building 5.9. Approval of Addendum A21.013 to Renew Agreement A20.029 between Simi Valley Unified School District and Interface Children and Family Services For Lease of Classroom at Justin Early Learner’s Academy for Neighborhood for Learning Program 5.10. Approval of Addendum A21.024 to Renew Agreement A20.040 between Simi Valley Unified School District and Boys and Girls Club of Simi Valley – Lease of Classroom at Justin Early Learner’s Academy 5.11. Approval of Agreement No. A21.026 between Simi Valley Unified School District and Pelletier & Associates to Comply with FEHA and ADA Regulations

4 5.12. Approval of Agreement No. A21.027 – between Simi Valley Unified School District and School Services of California, Inc. - Fiscal and Mandate Information Services, CADIE & SABRE Reports 5.13. Ratification of Award of Bid 20E21IBX342 - Sinaloa Floor Installation 5.14. Ratification of Award of Bid 20E21IBX343 - Madera Floor Installation 5.15. Approval of Change Order No. 1 for the Valley View Middle School Band Room Conversion Project, Bid No. 20H6DF325 5.16. Ratification of Agreement No. R20-04056 between Simi Valley Unified School District and Clark Seif Clark, Inc. for Hazardous Materials Consulting at Madera Elementary School 5.17. Ratification of Agreement No. R20-04057 between Simi Valley Unified School District and Clark Seif Clark, Inc. for Hazardous Materials Consulting at Sinaloa Middle School 5.18. Approval of Change Order No. 1, Roofing Replacement at Sinaloa and Valley View Middle School Gyms, Bid No. 20c5bxm334 G. ACTION CALENDAR 1. BOARD/ADMINISTRATION - None 2. PERSONNEL SERVICE - None 3. EDUCATIONAL SERVICES - None 4. STUDENT SUPPORT SERVICES - None 5. BUSINESS & FACILITIES - None H. INFORMATION CALENDAR 1. BOARD/ADMINISTRATION 1.1. First Reading of Revised BP/AR 1340 (Access to District Records) 2. PERSONNEL SERVICES – None 3. EDUCATIONAL SERVICES 3.1. First Reading of Revised Policy BP/AR and New Exhibit 1312.3 (Uniform Complaint Procedures) 3.2. First Reading of Revised Policy AR 1312.4 and Deletion of Exhibit 1312.4 (Williams Complaint Procedures) 3.3. First Reading of Revised Policy BP/AR 5145.3 (NonDiscrimmination/Harassment) 3.4. First Reading of Revised Policy BP/AR 6020 (Parent Involvement)

5 3.5. First Reading of New Policy AR 6173.4 (Title VI Indian Education Program) 3.6. First Reading of New Policy BP 5141.5 (Mental Health) 4. STUDENT SUPPORT SERVICES 4.1. First Reading of Revised Policy BP/AR 0430 (Comprehensive Local Plan for Special Education) 5. BUSINESS & FACILITIES 5.1. First Reading of Updated Board Policy and Administrative Regulation 3516 – Emergencies and Disaster Preparedness Plan 5.2. First Reading of Updated Administrative Regulation 3516.2 – Bomb Threats 5.3. First Reading of New Administrative Regulation 3231 – Impact Aid I. CONSIDERATION, DISCUSSION OF PROPOSED ITEMS FOR FUTURE MEETINGS Screening, discussion, clarification, prioritization, and preliminary information regarding the following agenda items previously proposed by board members or others pursuant to Board Bylaw 9322. (Note: This format will allow board members to screen and clarify proposed items on the agenda, and give direction to staff to bring an item forward as an information, consent or action item the following month; prioritizing items and using staff as efficiently as possible.) 1. Pending Items: Further discussion needed prior to moving forward. 1.1. Legislative Update – Trustee Blough 1.2. Coronavirus/Information/Emergency Preparedness – Trustee White 1.3. Update on Bond projects – Trustee Blough J. NEW PROPOSED ITEMS FOR FUTURE MEETINGS K. ANNOUNCEMENTS 1. June 9, 2020, 2:00 pm – Special Board Meeting and Public Hearing, Proposed Budget, District Office, 101 W. Cochran Street, Simi Valley, CA, 93065 2. June 23, 2020, 5:00 pm – Regular Board Meeting, District Office, 101 W. Cochran St., Simi Valley, CA 93065 L. ADJOURNMENT