Regular School Board Meeting - 5 p.m.

2 Tuesday, January 28, 2025 Regular School Board Meeting - 5 p.m. Pinellas County Schools 5 p.m. Administration Building 301 4th Street SW Largo, FL 33770 https://www.pcsb.org Vision: 100% Student Success Mission: "Educate and prepare each student for college, career and life." 1. Opening of Meeting Subject 1.1 Call to Order Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.2 Invocation - Edie Darling, Th.D., MEL, BAS, AA – Ambassador of Peace Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.3 Pledge of Allegiance - Pinellas Park High School JROTC Honor Guard - U.S. Coast Guard Unit; Senior Instructor – Master Chief Mike Collis Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.4 National Anthem Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.5 Video - Evening of Excellence: 2025 PCS Teacher of the Year Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.6 Introduction of Professional and Community Organization Reps - Isabel Mascareñas, Public Information Officer Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.7 Presentation by Student Rights and Responsibilities - Pinellas Park High School Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 2. Amendments to the Agenda Subject 2.1 Possible Changes to the Agenda Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Action Recommended Action Motion to Amend the Agenda File Attachments 3. Adoption of Agenda Subject 3.1 Adoption of Agenda Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Action Recommended Action Motion to Adopt Agenda File Attachments 4. Special Order Agenda Subject 4.1 Presentation of the Proclamation Designating February 2025 as National Black History Month Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Action, Proclamation Budget Source There is no financial impact to the district. Recommended Action Approve the proclamation designating February 2025 as National Black History Month. BACKGROUND : Pinellas County Schools celebrates the many achievements and contributions of local, state, and national African American figures throughout the year, and particularly, during the month of February, National Black History Month. This is a time to highlight the contributions and legacy of the African American and Black community in the United States. Since 2015, the Florida Commissioner of Education’s African American History Task Force has recognized Pinellas County Schools as an Exemplary School District for our work to maximize the integration of African American History into our curriculum. Pinellas County Schools has maintained exemplary status which has been awarded to eleven school districts in Florida. This recognition is based on evidence of structured professional development around African American History, integration of African American History into required curriculum frameworks using approved state standards, and strong community partnerships, among other factors. SUBMITTED BY : Donnika Jones, Chief Academic Officer File Attachments Proclamation_Black History Month February 2025 1.28.25.pdf (172 KB) 4. Special Order Agenda Subject 4.2 Presentation of the Proclamation Recognizing February 3-7, 2025, as Student Services Week Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Action, Proclamation Recommended Action Adopt the proclamation recognizing February 3-7, 2025, as Student Services Week. Goals 4. Strategic Priority 4: Positive Staff Experiences BACKGROUND : Student Services Week, celebrated during the first week of February, provides an important opportunity to recognize and celebrate the vital contributions of Student Services professionals within our schools. This observance highlights the essential roles played by school counselors, nurses, social workers, psychologists, and prevention staff, who act as key liaisons between the home, school, and community. Through their challenging and dedicated work, these professionals help create the conditions for enhanced teaching and learning by strengthening the connection between families and schools. Their support is integral to the academic success and well-being of all students, as they work to increase participation in advanced placement, dual enrollment, and other rigorous academic programs, while also aligning educational pathways with each student's unique needs. Furthermore, Student Services professionals provide critical resiliency skills support, offering leadership and guidance to students facing obstacles such as chronic absenteeism, poverty, disabilities, discrimination, abuse, addiction, bullying, and loss. We value the contributions of the Student Services staff and formally honor their commitment and dedication during the first week of February. DATA SOURCES : Donna Sicilian, LCSW, Ed.S., Executive Director, Student Services SUBMITTED BY : Stephanie Long, Chief Student Support Officer File Attachments 1.28.25 Proclamation Student Services Week February.pdf (211 KB) 4. Special Order Agenda Subject 4.3 Recognition of the 2024-25 Student Services Staff Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Presentation, Recognition Goals 4. Strategic Priority 4: Positive Staff Experiences BACKGROUND : Student Services professionals play a critical role in fostering high student achievement by identifying and addressing barriers to academic success and resiliency. Through dedicated efforts, tailored services are provided and designed to meet the unique needs of all students. The Student Services team encompasses a distinct group of professionals, including school counselors, nurses, social workers, psychologists, and prevention staff, who all work collaboratively to support students' overall development. These individuals consistently exemplify the district’s core values through an unwavering commitment to students and a caring approach to support students’ growth and well-being. RATIONALE : Pinellas County Schools is instituting a new recognition process that replaces the previous year’s Student Services Employee of the Year program. This updated approach leverages PCS Praise recognitions, granted to Student Services staff throughout the year, to identify one individual for each core value. These individuals have been selected based on their exceptional demonstration of these values, as reflected in the PCS Praise recognitions they have received from their peers. We proudly acknowledge six individuals, as exemplary representatives of the district’s core values upheld by the Student Services team. For the core value of: Children, Families and Community: Ruth Tipton, Social Worker Integrity: Joanne Mercier, HEAT Team Social Worker, Prevention Connectedness: Leslie Dodge, RN Health Services Respectful and Caring Relationships: Kristin Vermillion, School Counselor Cultural Competence: Vicki Bishop, Psychologist Responsibility: Debra Stotts, Executive Secretary, Student Service Support Team DATA SOURCES : Donna Sicilian, LCSW, Ed.S, Executive Director, Student Services SUBMITTED BY : Stephanie Long, Chief Student Support Officer File Attachments 5. Public Comments on Agenda Items Subject 5.1 Meeting Procedures Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Information Meeting Procedures: The Board welcomes public comment. For those who wish to speak to the Board, please note the following: You are given three separate opportunities to speak. The first is during "Public Comment" on a topic not included in the agenda but pertaining to the general business of the district, and this opportunity occurs after adjournment of regular meetings. The second is on one or more agenda items upon which the Board will vote, and this opportunity occurs after the special order agenda at regular meetings and as appropriate at special meetings. The third is at public hearings, such as budget hearings and second readings on Board policy, when you are able to speak during the public hearing and regarding the topic of the public hearing. In each case, you Must register to speak with the Superintendent’s designee at the entrance to the meeting room as described below; Must register prior to the time the Chairperson calls for speakers for that speaking opportunity or before the last speaker for that opportunity concludes their comments, whichever is later; Will be called in the order you registered with the Superintendent's designee; Will be allotted three (3) minutes, which may only be extended with the approval of the chairperson or a majority vote of the Board; and May not yield your time to any other person. To avoid repetition, speakers supporting or opposing the same issue are encouraged to designate a spokesperson and have the spokesperson request that members of the audience supporting the position stand during the presentation. The following additional procedures apply depending upon the specific speaking opportunity: If a speaker wants to supplement their three (3) minute presentation, the speaker should provide the Board office with written materials prior to the meeting. Board members will make every effort to review these materials. Board members may not be able to review materials received less than two (2) business days prior to the Board meeting. The Board will not act on any matter raised by a speaker prior to the next regular meeting. If a majority of the Board desires to further consider a matter raised by a speaker, they will request the Superintendent to bring a recommendation at a future workshop or meeting or otherwise address the issue. It is generally the Board's practice not to respond to the issues brought forward by speakers except to correct inaccuracies or clarify issues. Speakers may not use any of the speaking opportunities to advertise or otherwise promote the interests of any commercial or other non-school organizations, except when recognizing school or district partners or when one of the exceptions in Policy 9700.01 applies. Further, no speaker may advertise or otherwise promote a political candidate, question or party. Regulation of Disruptive Speech Board meetings are a limited open forum for First Amendment purposes and your exercise of your First Amendment right of free speech in that context will be recognized and protected, subject to reasonable restrictions as to time, place and manner. Applause is permitted only when awards are granted. To ensure the expeditious and orderly process of Board meetings, the Chairperson may: Interrupt or terminate a speaker when his/her statement is not relevant, exceeds the time allotted or is abusive, threatening, defamatory, obscene, profane, loud, interruptive or otherwise interferes with the expeditious or orderly process of the meeting, as stated in s. 1001.372(3), Florida Statutes; and Order the removal of any person interfering with the expeditious or orderly process of the meeting, provided the Chairperson has first issued a warning that continued interference with the orderly processes of the meeting will result in removal. Nothing herein is intended, nor shall anything be construed, to limit or restrain negative, positive or neutral comments about the manner in which Board employees, agents, the Superintendent and Board members carry out their duties in public employment or office. Recording of Board Meetings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. Revised 08/08/22 File Attachments 6. Unfinished Business 7. Consent Subject 7.1 Request Approval of the Minutes of the School Board Meeting of January 14, 2025 Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Action (Consent), Minutes Recommended Action Approve the minutes of the school board meeting of January 14, 2025. File Attachments DRAFT Minutes School Board Meeting 1.14.2025.pdf (189 KB) 7. Consent Subject 7.2 Request Approval of the Personnel Recommendations - Administrative, Instructional and Supporting Services Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations - Administrative, Instructional and Supporting Services - January 28, 2025. BACKGROUND : Florida law states that the school board shall act on personnel actions. The attached lists of personnel actions reflect recommendations in various areas including: Administrative - Change in Contract Status, Leave of Absences, Resignations and Retirements Instructional - Appointments, Change in Contract Status, Leave of Absences, Resignations, Retirements, Contracted Services, Substitutes and Teaching Out-of-Field (Teachers, ESOL, Co-Teacher, Long-Term Substitutes) Supporting Services - Appointments, Substitutes, Status Changes, Job Title Changes, Cost Center Changes, Leave of Absences, Resignations and Retirements RATIONALE : Human Resources Services strives to recruit, support and retain a highly effective and diverse workforce. Approval of the administrative, instructional and support services personnel actions are requested to continue to provide high-quality educational services. Human Resources Services has determined that all persons recommended by the superintendent met the minimum qualifications in the job description for the position they are being recommended. DATA SOURCES : District-level Administrators School-based Administrators SUBMITTED BY : Paula Texel, Chief Human Resources Officer File Attachments Administrative Board Agenda January 28 2025 FY 24-25.pdf (95 KB) Instructional Board Agenda January 28, 2025 [FY 24-25].pdf (163 KB) Supporting Services Board Agenda January 28, 2025 [FY 24-25].pdf (144 KB) 7. Consent Subject 7.3 Request Approval of the Appointment of the Network Administrator, Technology and Information Systems Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district's compensation schedule. Recommended Action Approve the appointment of Antoine Foster to Network Administrator, Technology and Information Systems, effective January 29, 2025. BACKGROUND : The Network Administrator, Technology and Information Systems position is available due to the retirement of Casey J. Kelly, effective January 6, 2025. This position was advertised for one week and 23 applicants applied for the position. Superintendent’s staff interviewed three finalists on January 6, 2025. RATIONALE : Antoine Foster began his career as an IT Intern at Triorb Solutions in 2020. He currently serves as an Information Technology Associate at Jabil (2023 to present). His background also includes serving as an IT Support Technician (2022-2023), and an IT Service Tech at Moffitt Cancer Center (2021-2022). Mr. Foster earned a bachelor’s degree in Technology Management from St. Petersburg College. DATA SOURCES : Keith Mastorides, Chief Technology Officer SUBMITTED BY : Paula Texel, Chief Human Resources Officer File Attachments 7. Consent Subject 7.4 Request Approval to Apply for the School Hardening Grant, July 1, 2024 - January 31, 2027, $1,251,969 Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Approval of this project will provide supplemental funding in the amount of $1,251,969 to support continued improvements to the physical security of school buildings. Recommended Action Approve the request to apply for the School Hardening Grant with budget period July 1, 2024, through January 31, 2027, requesting funding in the amount of $1,251,969 and authorize district administration to finalize, implement and amend the grant as needed, including any roll forward funds. Goals 4. Strategic Priority 2: Safe and Respectful Climate and Culture 4. Strategic Priority 6: Fiscal and Operational Responsibility BACKGROUND : In alignment with the District Strategic Plan (Priority 2: Safe & Respectful Climate and Culture, Priority 6: Fiscal and Operational Responsibility), the Safety and Security department is applying for the School Hardening Grant. The grant is a multi-year, federally funded program through the state Bureau of School Business Services - Fixed Capital Outlay office to improve the physical security of school buildings. This is the seventh year that Pinellas County Schools (PCS) will apply for this grant. The project’s funding priorities were developed based on the risk assessments conducted in consultation with local law enforcement and a collaboratively developed security plan. Funding from this grant has previously supported the following: Year One: The district was awarded approximately $3.2M and spent $1.7M on Internet Protocol (IP) paging, $300K on window protection, and $1.2M on access control. Year Two: The district was awarded $1.7M and spent $1.15M on IP paging and $550K on access control. Year Three: The district was awarded $1.7M and spent $1.4M on Bi-Directional Amplifiers (BDAs) for seven schools. Year Four: The district was awarded $1.4M and spent $1.3M on BDAs for five schools. Year Five: The district was awarded $647K and spent $600K on BDAs for six schools. Year Six: The district was awarded $1.3M and spent $1.2M on BDAs for seven schools. Funds have allowed the district to upgrade security systems to recommendations by the Marjory Stoneman Douglas High School Public Safety Commission. Funding for year seven of the grant will further enhance the security of school sites by adding additional Bi-Directional Amplifiers to four additional schools and Video Management Systems (VMS) for forty-nine schools. Both activities were identified within the security risk assessments and district security plan. This grant provides proportionate shares of funds to be allocated to charter schools in alignment with the funding agency requirements. The Request for Application was shared on November 1, 2024, with a deadline of February 1, 2025, to apply. BUDGET : The budget below is an approximation, as the grant application is awaiting approval from the funding agency. Equipment Bi-Directional Amplifiers $ 600,000.00 Video Management Systems $ 551,364.09 Proportionate Share for Charter Schools $ 100,604.91 Total $ 1,251,969.00 RATIONALE : If awarded, funds will be used to enhance the physical safety and security of school buildings by ensuring school officers and first responders have radio accessibility in all areas of all buildings by adding wireless amplifiers. Funds will also be used to update servers as part of the district's Video Management System where archived video is recorded. The servers allow district members to view recorded video files for administrative needs as well as those that may be evidentiary in nature for law enforcement investigations. Funds will allow the district to leverage existing capital outlay funds to expedite and/or initiate the implementation of safety measures. Approval of this plan will fund supplemental activities that directly support Pinellas County Schools’ District Strategic Plan (DSP), and specifically, Priority 2: Safe & Respectful Climate and Culture and Priority 6: Fiscal and Operational Responsibility. DATA SOURCES : Clinton Herbic, Chief Operations Officer Anna Brown, Ed.D., Executive Director, Assessment, Accountability and Research Coral Marsh, Director, Federal Programs Sean Jowell, School Safety Specialist Alison Shanabrook, Fire Marshal SUBMITTED BY : Jennifer Dull, Chief Strategy and Impact Officer File Attachments 7. Consent Subject 7.5 Request Approval of the Health Science Education Clinical Agreement with Go Smile Group for Student Internship Opportunities Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the Health Science Education Clinical Agreement with Go Smile Group for student internship opportunities. BACKGROUND : Pinellas County Schools offers Health Science Education classes and clinical experiences at health facilities in the community. Clinical opportunities and externships provide students real-world, hands-on experiences that cannot be duplicated in a classroom or career technical lab and are a required part of the Health Science curriculum. Go Smile Group has requested a Health Science Education Clinical Agreement for Pinellas County Schools' Health Science Education program students to obtain necessary clinical experience at the agency. RATIONALE : This agreement with Go Smile Group provides medical students valuable work-based experience in an active environment. Students work alongside healthcare professionals to prepare for entrance into the workplace after graduation. Clinical experiences begin after the student completes the classroom/laboratory portion of the program. This agreement establishes the guidelines and responsibilities of Go Smile Group and the district to ensure the students have a safe and successful clinical experience. DATA SOURCES : David Koperski, School Board Attorney William Mark Hunt, Executive Director, Career, Technical and Adult Education SUBMITTED BY : Donnika M. Jones, Chief Academic Officer File Attachments Go Smile - 2024 1.28.25.pdf (1,315 KB) 7. Consent Subject 7.6 Request Approval of Budget Amendment No. 01 (September 2024) to the District's 2024-25 School Year Budget Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Approval of this budget amendment will result in an updated budget that reflects the changes in revenues received along with the offsetting increases or decreases to appropriations. Recommended Action Approve Budget Amendment No. 01 (September 2024) to the district's 2024-25 school year budget. Goals 4. Strategic Priority 6: Fiscal and Operational Responsibility BACKGROUND : This budget amendment, with the detail attached, reflects changes in revenues received and the resulting changes in budgetary appropriations. This amendment also includes adjustments to reflect changes in coding based on actual expenditures plus encumbrances. RATIONALE : The budget amendment is procedurally necessary to update the district's budget to reflect the changes outlined under "BACKGROUND." Operating Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Increase to beginning fund balance due to final FY24 closing entries after approval of the FY25 Budget. (3) Adjustments to reflect changes in coding based on actual or proposed expenditures. Debt Service Increase to beginning fund balance due to final FY24 closing entries after approval of the FY25 Budget. Capital Outlay Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Increase to beginning fund balance due to final FY24 closing entries after approval of the FY25 Budget. (3) Adjustments to reflect changes in coding based on actual or proposed expenditures. Contracted Programs Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Other CARES Act Relief Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. American Rescue Plan (ARP) Elementary and Secondary School Emergency Relief Fund III ( 1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Food and Nutrition Fund (1) Decrease to beginning fund balance due to final FY24 closing entries after approval of the FY25 Budget. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Self-Insured Workers Comp & Liability (1) Increase to beginning fund balance due to final FY24 closing entries after approval of the FY25 Budget. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Self-Insured Health Fund Decrease to beginning fund balance due to final FY24 closing entries after approval of the FY25 Budget. Permanent Fund Decrease to beginning fund balance due to final FY24 closing entries after approval of the FY25 Budget. Miscellaneous Special Revenue Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) De crease to beginning fund balance due to final FY24 closing entries after the approval of the FY25 Budget. (3) Adjustments to reflect changes in coding based on actual or proposed expenditures, ending fund balance. This fund is reported on a quarterly basis and is currently updated with September 30, 2024, financial data. The 2024-2025 Budget was approved by the School Board at the Public Hearing on September 10, 2024. The financial impact to the Operating Fund follows: Miscellaneous federal direct increased $940,00 due to anticipated electric bus rebates and propane tax credits. Workforce development revenue increased $655,000 due to Workforce Development Capitalization Incentive Grant. Beginning fund balance increased $1,752,828 due to final FY24 closing entries after approval of the FY25 Budget. Total estimated revenue, transfers, and beginning fund balance increased $3,347,828. Appropriations increased $7,618,713. Non-spendable fund balance remained unchanged. Restricted fund balance increased $923,983. Assigned fund balance remained unchanged. Unassigned fund balance decreased $5,194,868. DATA SOURCES : Samant ha Chastain, Executive Director, Budget and Resource Allocation Stacy Pitt , Manager, Budget, FTE and Cost Reporting Alejandra B enites, Senior Financial Reporti ng Analyst - Budget SUBMITTED BY : Gary Jeppesen, MBA, Chief Financial Officer File Attachments BA1 - Sep 2024.pdf (180 KB) 7. Consent Subject 7.7 Request Approval of the Financial Statements for the Month Ending September 30, 2024 Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Recommended Action Approve the financial statements for the month ending September 30, 2024. Goals 4. Strategic Priority 6: Fiscal and Operational Responsibility BACKGROUND : The financial statements are a summary of the financial condition and financial activities of the school board. These statements provide a districtwide view of financial operations. RATIONALE : The financial records and accounts of the school board are maintained under the direction of the superintendent with approval of the board. DATA SOURCES : Karen Post, CPA, Director, Accounting Alejandra Benites, Senior Financial Reporti ng Analyst - Budget SUBMITTED BY : Gary Jeppesen, MBA, Chief Financial Officer File Attachments SEPTEMBER 2024 Financial Statement.pdf (85 KB) 7. Consent Subject 7.8 Request for Approval of Purchasing Items in Accordance With Bid Policies and Procedures Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Funding is available in the various departmental budgets. Recommended Action Approve Purchasing items in accordance with bid policies and statutes. Goals 4. Strategic Priority 6: Fiscal and Operational Responsibility BACKGROUND : The purchasing documents and proposals on the attachment have been processed in accordance with applicable law and district purchasing policies. Each proposed contract award reflects the most appropriate recommended action, as determined by the relevant competitive solicitation process or applicable exemption. The purchases are necessary to continue to provide a high-quality education for all students. RATIONALE : Approval of the purchasing items allows the district to continue to provide high-quality education for all students in an efficient and effective manner. DATA SOURCES : Stephen “Joe” Benjamin, NIGP-CPP, CPPO, CPPB, Director, Purchasing SUBMITTED BY : Gary Jeppesen, MBA, Chief Financial Officer File Attachments PURCHASING AGENDA SUMMARY 1 28 25.pdf (2,679 KB) 7. Consent Subject 7.9 Request Approval of Renewal With Veytec, Inc., for Cisco VoIP Hardware, Maintenance and Cisco Software Licensing Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Funding not to exceed $6 million for the five-year period, January 28, 2025, through January 27, 2030, is available through the district operating and capital budgets. Recommended Action Approve renewal with Veytec, Inc., Bid 25-725-039, for Cisco VoIP hardware, maintenance and renewal of Cisco Software Licensing Goals 4. Strategic Priority 6: Fiscal and Operational Responsibility 5. Objective 16 (Strategy Priority 6): Provide State-of-the-Art Facilities, Technology, and Resources BACKGROUND : The current investment in Cisco telephone system hardware, encompassing telephones, gateways, routers, and servers, signifies the district’s commitment to advanced communication solutions. The existing contract for Cisco VoIP infrastructure will expire and continuity in the communication systems is imperative. This contract renewal through Veytec, Inc. will provide a seamless transition and maintain the operational efficiency of the Cisco Unified Communication Manager telephone system and related districtwide communication platforms, including IP Paging, voicemail, and the call center system. RATIONALE : Renewal of the existing licenses through Veytec, Inc. represents the most cost-effective solution for the district mitigating the risks associated with transitioning to a new vendor, ensuring a seamless continuation of services. Reliable communication systems are foundational for emergency response and coordination. The Cisco Unified Communication Manager system supports critical functions such as voicemail, greetings, IP Paging (intercom, bells and automated announcements for emergencies) and call center operations (help desk, student assignment, transportation and emergency command center), are essential. Ensuring the operation of these systems means in the event of a crisis, staff can quickly and effectively communicate with students, faculty and staff. Veytec, Inc. has a proven track record of providing excellent support and services, making it the ideal partner for this essential upgrade. DATA SOURCES : Brian Doughty, Director, Network and Telecommunications SUBMITTED BY : Keith Mastorides, Chief Technology Officer File Attachments 8. Nonconsent Subject 8.1 Request Approval of the Office of Safe Schools Quarterly Inspection Report Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the Office of Safe Schools quarterly inspection report. BACKGROUND : Florida Statute 1006.07 requires the district School Safety Specialist to provide to the district school board the quarterly compliance inspection report upon receipt from the Office of Safe Schools. This report is provided to the Superintendent and the School Safety Specialist once each quarter during the academic year. RATIONALE : The Office of Safe Schools quarterly compliance report meets the requirements of Florida State Statute 1006.07 while ensuring the district complies with the new and existing mandates within HB1473. The report outlines the number of schools inspected this quarter and the number of schools with no school safety deficiencies. The quarterly report includes both traditional public schools and charter schools. DATA SOURCES : Florida Department of Education Safety Center Website Sean Jowell, School Safety Specialist SUBMITTED BY : Clinton Herbic, Chief Operations Officer File Attachments Pinellas_District_Inspection_Report School Safety 1.28.25.pdf (106 KB) 8. Nonconsent Subject 8.2 Request Approval of the Proposed Five-Year Capital Outlay Plan and Adoption of the Tentative Five-Year Facilities Work Program for 2024-25 Through 2028-29 Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Action Fiscal Impact Yes Budgeted Yes Recommended Action Approve the proposed five-year capital outlay plan and adoption of the tentative five-year facilities work program for 2024-25 through 2028-29. Goals 4. Strategic Priority 6: Fiscal and Operational Responsibility BACKGROUND : On December 12, 2023, the board approved the district’s Five-Year Capital Outlay Plan for 2023-24 through 2027-28 and adopted the corresponding Five-Year Facilities Work Program, in accordance with 1013.41 (3), 1013.61 and 1013.35, Florida Statutes. The Capital Outlay Committee and district and school staff developed this Proposed Five-Year Capital Outlay Plan, using the July 2024 Educational Plant Survey, the District’s Capital Outlay Guidelines and Prioritization System and broad-based input from school and district staff. The Proposed Five-Year Capital Outlay Plan maintains balanced capital priorities and projected revenues by year, over the five years. The Tentative Facilities Work Program incorporates the Proposed Five-Year Capital Outlay Plan and related data on permanent and relocatable facilities into a specific format, as prescribed by the Florida Department of Education. A summary of major changes in the Proposed Five-Year Capital Outlay Plan is provided in the support materials and includes the following: Revenue Projections : Revenue projections have been updated to reflect the 2024 Legislative Session and other more recent revenue estimates. An increase in the tax roll has resulted in a projected increase in local capital outlay (1.5 Mil) revenue. No Public Education Capital Outlay (PECO) maintenance dollars were allocated to traditional schools in fiscal year 2024-25, as such, no PECO revenue is included in this Five-Year Plan. Capital Outlay (CO) & Debt Service (DS) and Interest-Earning revenue were updated from the prior year's estimates. “New” Year 5 (2028-29) : Consistent with statutory requirements, “New” Year 5 (2028-29) estimated revenues and project allocations have been incorporated into the Five-Year Plan. Adjustments to other Capital Projects significant changes are : The plan reflects the addition of new capital projects as presented on the district’s Facilities “Five-Year Capital Outlay Plan.” The five-year total is projected to be $190.9 million and is funded through local capital outlay proceeds (1.5 Mill) and CO & DS. The plan updates the principal and interest payments associated with the COPs issuance. The projected debt service, including principal and interest, is estimated at a five-year total of $42.4 million. The Proposed Five-Year Capital Outlay Plan and Tentative Facilities Work Program, including the related support materials, are attached. RATIONALE : Florida Statutes require the school district to annually prepare a Five-Year Capital Outlay Plan and Tentative Facilities Work Program containing specific data elements. The school board must also provide the opportunity for public comment and then adopt the Tentative Facilities Work Program before adopting its annual capital outlay budget. This online submission had not been updated or refreshed for the 2024-25 fiscal year before September 10, 2024, the date of the final Budget public hearing. As such, districts were unable to comply with the Florida Statute 1013.35 which requires districts to annually prepare the Facilities Work Program before adopting the district school budget. This subsystem is updated and maintained by the Office of Educational Facilities branch of the Florida Department of Education. Once approved, the board is required to adopt any amendments to the Tentative Five-Year Facilities Work Program, after providing proper notice and opportunity for public comments on the proposed changes, and to annually update the Five-Year Facilities Work Program. DATA SOURCES : Stacy Pitt, Manager, Budget, FTE and Cost Reporting Capital Outlay Committee Selected School and District Staff SUBMITTED BY : Gary Jeppesen, MBA, Chief Financial Officer File Attachments Capital Plan 2425.pdf (1,458 KB) FY25 Work Plan District Report.pdf (330 KB) 9. New Business Subject 9.1 Items Introduced by Superintendent Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Discussion, Information File Attachments 9. New Business Subject 9.2 Items Introduced by the School Board Attorney Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Discussion, Information File Attachments 9. New Business Subject 9.3 Items Introduced by the Board Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Discussion, Information File Attachments 9. New Business Subject 9.4 Review of Board Requests Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Discussion, Information File Attachments 10. Adjournment Subject 10.1 Adjourn Meeting Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Action Recommended Action Motion to Adjourn the Meeting The above recommendations to the School Board of Pinellas County are submitted for consideration and approval at the meeting of January 28, 2025. Kevin K. Hendrick, Superintendent of Schools. File Attachments 10. Adjournment Subject 10.2 Public Participation Meeting Jan 28, 2025 - Regular School Board Meeting - 5 p.m. Type Procedural Meeting Procedures: The Board welcomes public comment. For those who wish to speak to the Board, please note the following: You are given three separate opportunities to speak. The first is during "Public Comment" on a topic not included in the agenda but pertaining to the general business of the district, and this opportunity occurs after adjournment of regular meetings. The second is on one or more agenda items upon which the Board will vote, and this opportunity occurs after the special order agenda at regular meetings and as appropriate at special meetings. The third is at public hearings, such as budget hearings and second readings on Board policy, when you are able to speak during the public hearing and regarding the topic of the public hearing. In each case, you Must register to speak with the Superintendent’s designee at the entrance to the meeting room as described below; Must register prior to the time the Chairperson calls for speakers for that speaking opportunity or before the last speaker for that opportunity concludes their comments, whichever is later; Will be called in the order you registered with the Superintendent's designee; Will be allotted three (3) minutes, which may only be extended with the approval of the chairperson or a majority vote of the Board; and May not yield your time to any other person. To avoid repetition, speakers supporting or opposing the same issue are encouraged to designate a spokesperson and have the spokesperson request that members of the audience supporting the position stand during the presentation. The following additional procedures apply depending upon the specific speaking opportunity: If a speaker wants to supplement their three (3) minute presentation, the speaker should provide the Board office with written materials prior to the meeting. Board members will make every effort to review these materials. Board members may not be able to review materials received less than two (2) business days prior to the Board meeting. The Board will not act on any matter raised by a speaker prior to the next regular meeting. If a majority of the Board desires to further consider a matter raised by a speaker, they will request the Superintendent to bring a recommendation at a future workshop or meeting or otherwise address the issue. It is generally the Board's practice not to respond to the issues brought forward by speakers except to correct inaccuracies or clarify issues. Speakers may not use any of the speaking opportunities to advertise or otherwise promote the interests of any commercial or other non-school organizations, except when recognizing school or district partners or when one of the exceptions in Policy 9700.01 applies. Further, no speaker may advertise or otherwise promote a political candidate, question or party. Regulation of Disruptive Speech Board meetings are a limited open forum for First Amendment purposes and your exercise of your First Amendment right of free speech in that context will be recognized and protected, subject to reasonable restrictions as to time, place and manner. Applause is permitted only when awards are granted. To ensure the expeditious and orderly process of Board meetings, the Chairperson may: Interrupt or terminate a speaker when his/her statement is not relevant, exceeds the time allotted or is abusive, threatening, defamatory, obscene, profane, loud, interruptive or otherwise interferes with the expeditious or orderly process of the meeting, as stated in s. 1001.372(3), Florida Statutes; and Order the removal of any person interfering with the expeditious or orderly process of the meeting, provided the Chairperson has first issued a warning that continued interference with the orderly processes of the meeting will result in removal. Nothing herein is intended, nor shall anything be construed, to limit or restrain negative, positive or neutral comments about the manner in which Board employees, agents, the Superintendent and Board members carry out their duties in public employment or office. Recording of Board Meetings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. Revised 08/08/22 File Attachments