City Council

Saratoga City Council Minutes ~ June 19, 2024 ~ Page 1 of 10 MINUTES WEDNESDAY, JUNE 19, 2024 SARATOGA CITY COUNCIL REGULAR MEETING At 6:30 p.m., the City Council held an interview for the Historic Preservation Commission. WALIA/PAGE MOVED TO APPOINT BILL COOPER TO THE HERITAGE PRESERVATION COMMISSION FOR A PARTIAL TERM ENDING DECEMBER 31, 2025. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Mayor Zhao invited public comment. No one requested to speak. Mayor Zhao called the Regular Session to order at 7:00 p.m. ROLL CALL PRESENT: Mayor Yan Zhao, Vice Mayor Belal Aftab, Council Members Kookie Fitzsimmons, Chuck Page, Tina Walia ABSENT: None ALSO PRESENT: James Lindsay, City Manager Richard Taylor, City Attorney Leslie Arroyo, Assistant City Manager John Cherbone, Public Works Director Bryan Swanson, Community Development Director Ryan Hinchman, Administrative Services Director Britt Avrit, City Clerk REPORT ON POSTING OF THE AGENDA The City Clerk reported the agenda for this meeting was properly posted on June 13, 2024. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; IN-PERSON ATTENDEES The following individuals spoke at this time: Michael Saari discussed weeds in Saratoga and Santa Clara County. Eric Matthews, Sue Bozzini, Josephine Kawanami, Jean Raby, and Dennis Jamison discussed voter databases and elections. ANNOUNCEMENTS Mayor Zhao shared information about “Let’s Hike Saratoga” event, July 4th Celebration, “America the Beautiful” event, the Saratoga Classic & Cool Car Show, and the July Summer Movie Night.

Saratoga City Council Minutes ~ June 19, 2024 ~ Page 2 of 10 PUBLIC HEARINGS 2.1. Landscaping & Lighting Assessment District LLA-1 - Public Hearing for Proposition 218 Protest Election for the Annexation of a New Zone 42A (Gardiner Park) and Confirmation of Assessments for FY 24-25 Recommended Action: Conduct the public hearing and following consideration of public comments adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 24-25. John Cherbone, Public Works Director, presented the staff report. Mayor Zhao invited public comment. No one requested to speak. Mayor Zhao continued this item until counting of the ballots was complete. The City Council returned to this item after ballots were tabulated. Britt Avrit, City Clerk, presented the results of the ballots submitted for New Zone 42A (Gardiner Park); 45 ballots received; 22 yes, 23 no. No action required; the annexation is not approved. 2.2. Landscaping & Lighting Assessment District LLA-1 - Public Hearing for Proposition 218 Protest Election for the Annexation of a New Zone 47 (Padero) and Confirmation of Assessments for FY 24-25 Recommended Action: Conduct the public hearing and following consideration of public comments adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 24-25. John Cherbone, Public Works Director, presented the staff report. Mayor Zhao invited public comment. No one requested to speak. Mayor Zhao continued this item until counting of the ballots was complete. The City Council returned to this item after ballots were tabulated. Britt Avrit, City Clerk, presented the results of the ballots submitted for New Zone 47 (Padero); 12 ballots received; 11 yes, 1 no. RESOLUTION 24-042 PAGE/WALIA MOVED TO ACCEPT THE RESULTS OF THE BALLOTING FOR THE ANNEXATION OF A NEW ZONE 47 (PADERO) AND ADOPT THE RESOLUTION ORDERING THE IMPROVEMENTS AND CONFIRMING THE DIAGRAM AND ASSESSMENTS FOR FY 24-25. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.

Saratoga City Council Minutes ~ June 19, 2024 ~ Page 3 of 10 2.3. Landscaping & Lighting Assessment District LLA-1 - Public Hearing for Proposition 218 Protest Election for the Annexation of a New Zone 48 (Glen Una) and Confirmation of Assessments for FY 24-25 Recommended Action: Conduct the public hearing and following consideration of public comments adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 24-25. John Cherbone, Public Works Director, presented the staff report. Mayor Zhao invited public comment. No one requested to speak. Mayor Zhao continued this item until counting of the ballots was complete. The City Council returned to this item after ballots were tabulated. Britt Avrit, City Clerk, presented the results of the ballots submitted for New Zone 48 (Glen Una); 58 ballots received; 40 yes, 18 no. RESOLUTION 24-043 PAGE/WALIA MOVED TO ACCEPT THE RESULTS OF THE BALLOTING FOR THE ANNEXATION OF A NEW ZONE 48 (GLEN UNA) AND ADOPT THE RESOLUTION ORDERING THE IMPROVEMENTS AND CONFIRMING THE DIAGRAM AND ASSESSMENTS FOR FY 24-25. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1. CONSENT CALENDAR Mayor Zhao invited public comment. No one requested to speak. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the June 5, 2024, City Council Regular Meeting. PAGE/AFTAB MOVED TO APPROVE THE MINUTES FOR THE JUNE 5, 2024, CITY COUNCIL REGULAR MEETING. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 05/30/2024 and 06/06/2024 accounts payable vendor payment check registers.

Saratoga City Council Minutes ~ June 19, 2024 ~ Page 4 of 10 PAGE/AFTAB MOVED TO REVIEW AND ACCEPT THE 05/30/2024 AND 06/06/2024 ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.3. Budget Adoption for the Fiscal Year Beginning July 1, 2024 Recommended Action: Approve a Resolution adopting the City’s Budget for the fiscal year beginning July 1, 2024. RESOLUTION 24-037 PAGE/AFTAB MOVED TO APPROVE A RESOLUTION ADOPTING THE CITY’S BUDGET FOR THE FISCAL YEAR BEGINNING JULY 1, 2024. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.4. Resolution Establishing the Appropriations Limit for Fiscal Year 2024-25 Recommended Action: Adopt a Resolution establishing the City’s appropriations limit for Fiscal Year 2024-25. RESOLUTION 24-038 PAGE/AFTAB MOVED TO ADOPT A RESOLUTION ESTABLISHING THE CITY’S APPROPRIATIONS LIMIT FOR FISCAL YEAR 2024-25. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.5. Resolution to Establish the FY 2024-25 Property Tax Levy for the Arrowhead Community Facility District 2018 Bond Debt Service Recommended Action: Adopt the Resolution that sets the Fiscal Year 2024-25 property tax levy rate for the Arrowhead Community Facility District’s (CFD) 2018 Bond's debt service payment at $6,500 per parcel for the remaining eighteen (18) participating property owners. RESOLUTION 24-039 PAGE/AFTAB MOVED TO ADOPT THE RESOLUTION THAT SETS THE FISCAL YEAR 2024-25 PROPERTY TAX LEVY RATE FOR THE ARROWHEAD COMMUNITY FACILITY DISTRICT’S (CFD) 2018 BOND'S DEBT SERVICE PAYMENT AT $6,500 PER PARCEL FOR THE REMAINING EIGHTEEN (18) PARTICIPATING PROPERTY OWNERS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.6. Resolution to Establish Fiscal Year 2024-25 Tax Levy Rate for the Library Series 2011 General Obligation Bonds Debt Service Recommended Action: Adopt the Resolution establishing the Fiscal Year 2024-25 Tax Levy Rate for the Library Series 2011 General Obligation Bonds Debt Service at $0.0040 per $100 of Secured Assessed Value.

Saratoga City Council Minutes ~ June 19, 2024 ~ Page 5 of 10 RESOLUTION 24-040 PAGE/AFTAB MOVED TO ADOPT THE RESOLUTION ESTABLISHING THE FISCAL YEAR 2024-25 TAX LEVY RATE FOR THE LIBRARY SERIES 2011 GENERAL OBLIGATION BONDS DEBT SERVICE AT $0.0040 PER $100 OF SECURED ASSESSED VALUE. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.7. Theater Portable License Agreement Recommended Action: Authorize the City Manager to sign the Theater Portable License Agreement between the City of Saratoga and the South Bay Musical Theatre. PAGE/AFTAB MOVED TO AUTHORIZE THE CITY MANAGER TO SIGN THE THEATER PORTABLE LICENSE AGREEMENT BETWEEN THE CITY OF SARATOGA AND THE SOUTH BAY MUSICAL THEATRE. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.8. Santa Clara County Library District StoryWalk Memorandum of Understanding (MOU) Recommended Action: Approve the Santa Clara County Library District StoryWalk Memorandum of Understanding (MOU). PAGE/AFTAB MOVED TO APPROVE THE SANTA CLARA COUNTY LIBRARY DISTRICT STORYWALK MEMORANDUM OF UNDERSTANDING (MOU). MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.9. Ordinance for Zoning Reclassification for Saratoga Retirement Community Master Plan Update (application PDR19-0023/ARB19-0039/GEO19-0013/ZOA19-0004/ENV19- 0005; 14500 Fruitvale Avenue (397-12-012 & 397-12-019 & 397-40-006). Recommended Action: Adopt the Ordinance approving a Zoning Reclassification from R-1-40,000 to R-1-40,000 P-C (Planned Combined District) (ZOA19-0004), for 37.17 acres located at 14500 Fruitvale Avenue (APN’s 397-12-012 & 397-12-019 & 397-40-006). ORDINANCE 401 PAGE/AFTAB MOVED TO ADOPT THE ORDINANCE APPROVING A ZONING RECLASSIFICATION FROM R-1-40,000 TO R-1-40,000 P-C (PLANNED COMBINED DISTRICT) (ZOA19-0004), FOR 37.17 ACRES LOCATED AT 14500 FRUITVALE AVENUE (APN’S 397-12-012 & 397-12-019 & 397-40-006). MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, AFTAB, ZHAO. NOES: WALIA. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.

Saratoga City Council Minutes ~ June 19, 2024 ~ Page 6 of 10 1.10. No Parking Anytime Zone on Three Oaks Way Recommended Action: Adopt the Motor Vehicle resolution authorizing a No Parking Anytime zone on both sides of Three Oaks Way for the full length of the street. RESOLUTION MV 334 PAGE/AFTAB MOVED TO ADOPT THE MOTOR VEHICLE RESOLUTION AUTHORIZING A NO PARKING ANYTIME ZONE ON BOTH SIDES OF THREE OAKS WAY FOR THE FULL LENGTH OF THE STREET. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.11. Two-Hour Parking Zone at 12850 Saratoga Avenue Recommended Action: Adopt the Motor Vehicle resolution authorizing a two-hour parking zone on the southeast side of Saratoga Avenue in front of 12850 Saratoga Avenue for 210 feet. RESOLUTION MV 335 PAGE/AFTAB MOVED TO ADOPT THE MOTOR VEHICLE RESOLUTION AUTHORIZING A TWO-HOUR PARKING ZONE ON THE SOUTHEAST SIDE OF SARATOGA AVENUE IN FRONT OF 12850 SARATOGA AVENUE FOR 210 FEET. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.12. Transportation Development Act (TDA) Article 3 Application for the Saratoga Avenue Walkway Project Recommended Action: Adopt a resolution supporting the Metropolitan Transportation Commission’s Transportation Development Act Article 3 Pedestrian/Bicycle Grant Application for the Saratoga Avenue Walkway Project. RESOLUTION 24-041 PAGE/AFTAB MOVED TO ADOPT A RESOLUTION SUPPORTING THE METROPOLITAN TRANSPORTATION COMMISSION’S TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 PEDESTRIAN/BICYCLE GRANT APPLICATION FOR THE SARATOGA AVENUE WALKWAY PROJECT. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.

Saratoga City Council Minutes ~ June 19, 2024 ~ Page 7 of 10 2. PUBLIC HEARINGS 2.4. Landscaping & Lighting Assessment District LLA-1 - Public Hearing, Approval of Engineer’s Report, and Confirmation of Assessments for FY 24-25 Recommended Action: Conduct the public hearing and following consideration of public comments adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 24-25. John Cherbone, Public Works Director, presented the staff report. Mayor Zhao invited public comment. No one requested to speak. RESOLUTION 24-045 PAGE/FITZSIMMONS MOVED TO ADOPT THE RESOLUTION ORDERING THE IMPROVEMENTS AND CONFIRMING THE DIAGRAM AND ASSESSMENTS FOR FY 24-25 FOR LANDSCAPING & LIGHTING ASSESSMENT DISTRICT LLA- 1. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2.5. Introduce and Waive First Reading of an Ordinance Approving Amending Chapter 15 (Zoning Regulations) of the Saratoga City Code to Implement the Programs of the 2023- 2031 Housing Element. Recommended Action: Following the public hearing, introduce and waive the first reading of an ordinance amending Chapter 15 (Zoning Regulations) of the Saratoga City Code to implement the programs of the 2023-2031 Housing Element and direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting. Bryan Swanson Community Development Director, presented the staff report. Mayor Zhao invited public comment. No one requested to speak. WALIA/AFTAB MOVED TO INTRODUCE AND WAIVE THE FIRST READING OF AN ORDINANCE AMENDING CHAPTER 15 (ZONING REGULATIONS) OF THE SARATOGA CITY CODE TO IMPLEMENT THE PROGRAMS OF THE 2023-2031 HOUSING ELEMENT AND DIRECT STAFF TO PLACE THE ORDINANCE ON THE CONSENT CALENDAR FOR ADOPTION AT THE NEXT REGULAR MEETING. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.

Saratoga City Council Minutes ~ June 19, 2024 ~ Page 8 of 10 2.6. Annual Code Update for 2024 Recommended Action: Conduct the public hearing, introduce and waive the first reading of an ordinance amending City Code provisions concerning scheduling of appeal hearings (section 2-05.030); scheduling City Council meetings (2-10.010); Commissioner qualifications and terms (2- 12.020 and .030); security alarms (4-06.110); motion picture filming (4-60.080); civil defense and disaster (Article 6-05); commercial marijuana activity (6-30.020); driveway approaches (14-25.030); Zoning Ordinance provisions pertaining to short term rentals (15- 06.360), fence height at driveway intersections (15-29.010), creek setbacks (15-45.045), tree regulations (Article 15-50), and replacement housing units (15-80.150); and reorganization of certain definitions in the Sustainability Ordinance (17-10.010); and direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting of the City Council. Richard Taylor, City Attorney, presented the staff report. Mayor Zhao invited public comment. No one requested to speak. WALIA/PAGE MOVED TO INTRODUCE AND WAIVE THE FIRST READING OF AN ORDINANCE AMENDING CITY CODE PROVISIONS CONCERNING SCHEDULING OF APPEAL HEARINGS (SECTION 2-05.030); SCHEDULING CITY COUNCIL MEETINGS (2-10.010); COMMISSIONER QUALIFICATIONS AND TERMS (2-12.020 AND .030); SECURITY ALARMS (4-06.110); MOTION PICTURE FILMING (4-60.080); CIVIL DEFENSE AND DISASTER (ARTICLE 6-05); COMMERCIAL MARIJUANA ACTIVITY (6-30.020); DRIVEWAY APPROACHES (14-25.030); ZONING ORDINANCE PROVISIONS PERTAINING TO SHORT TERM RENTALS (15-06.360), FENCE HEIGHT AT DRIVEWAY INTERSECTIONS (15-29.010), CREEK SETBACKS (15-45.045), TREE REGULATIONS (ARTICLE 15- 50), AND REPLACEMENT HOUSING UNITS (15-80.150); AND REORGANIZATION OF CERTAIN DEFINITIONS IN THE SUSTAINABILITY ORDINANCE (17-10.010); AND DIRECT STAFF TO PLACE THE ORDINANCE ON THE CONSENT CALENDAR FOR ADOPTION AT THE NEXT REGULAR MEETING OF THE CITY COUNCIL. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 3. GENERAL BUSINESS 3.1. Authorize Contract for FY23/24 for Pavement Management Program Project in the Amount Not to Exceed $3,439,646 Recommended Actions: 1. Declare G. Bortolotto & Company to be the lowest responsible bidder on the project. 2. Award a Construction Contract to G. Bortolotto & Company in the amount of $3,124,646 and authorize the City Manager to execute the same. 3. Authorize staff to execute change orders to the contract up to $315,000 (10%). Emma Burkhalter, Associate Civil Engineer, presented the staff report.

Saratoga City Council Minutes ~ June 19, 2024 ~ Page 9 of 10 Mayor Zhao invited public comment. No one requested to speak. PAGE/WALIA MOVED TO DECLARE G. BORTOLOTTO & COMPANY TO BE THE LOWEST RESPONSIBLE BIDDER ON THE PROJECT; AWARD A CONSTRUCTION CONTRACT TO G. BORTOLOTTO & COMPANY IN THE AMOUNT OF $3,124,646 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME; AUTHORIZE STAFF TO EXECUTE CHANGE ORDERS TO THE CONTRACT UP TO $315,000 (10%). MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. COUNCIL ASSIGNMENTS Council Member Kookie Fitzsimmons Nothing to report. Council Member Tina Walia 753 Silicon Valley Clean Energy Authority Board of Directors – stated the Board approved maintaining the 4% discount rate for all retail rates, set expectations for 2025 power mix, allocated funding for electrification technical support for member cities, and received an update on the California Community Choice Financing Authority International Climate Bond Recognition. Cities Association of Santa Clara County Legislative Action Committee – stated the Committee had two guest speakers. Cities Association of Santa Clara County Board of Directors – stated the Board held a summer event in June. Council Member Chuck Page Nothing to report. Vice Mayor Belal Aftab Nothing to report. Mayor Yan Zhao West Valley Sanitation District Board of Directors – stated the Board held a Closed Session with nothing to report; in open session the Board amended the compensation plan for District Manager and Operating & Maintenance Units, and approved the budget. Disaster Council – stated the Disaster Council received emergency planning updates and approved upcoming training schedules. Santa Clara County Library District Board of Directors – stated the Board adopted the FY 24/25 budget and accepted the independent audit report. CITY COUNCIL ITEMS None COUNCIL COMMUNICATIONS None.

Saratoga City Council Minutes ~ June 19, 2024 ~ Page 10 of 10 ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES No one requested to speak. CEREMONIAL ITEM Outgoing City Manager Recognition Recommended Action: Recognize outgoing City Manager, James Lindsay The City Council recognized outgoing City Manager, James Lindsay. Assistant Sheriff Rich Urena and Under Sheriff Ken Binder, Pablo Velasquez on behalf of Assemblyman Marc Berman, and Peter Estanial on behalf of Supervisor Joe Simitian recognized James Lindsay for his service to the community. Mayor Zhao invited public comment. The following individuals spoke at this time: Howard Miller, Shozo, Emily Lo, Gene Zambetti Fire Protection District, Jill Hunter, Manny Capello and Lisa Oakley, Mary Lynn Bernald, Mike Workman, Liz Gibbons CITY ATTORNEY'S REPORT The City Attorney recognized outgoing City Manager, James Lindsay. ADJOURNMENT Mayor Zhao adjourned the meeting at 8:56 p.m. Minutes respectfully submitted: Britt Avrit, City Clerk City of Saratoga

Saratoga City Council Agenda June 19, 2024 – Page 1 of 7 SARATOGA CITY COUNCIL REGULAR MEETING JUNE 19, 2024 AMENDED AGENDA • 06/19/2024 ITEM 3.1 PRESENTATION SLIDES ADDED • 06/20/2024 NON-AGENDIZED WRITTEN COMMUNICATIONS ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 6:30 p.m. Commission Interview by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/82342704483 • Webinar ID 823 4270 4483 Call In: 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • Saratoga Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom.

Saratoga City Council Agenda June 19, 2024 – Page 2 of 7 Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 6:30 PM COMMISSION INTERVIEW City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Time Name Commission Vacancies Incumbent 6:30 p.m. Bill Cooper Heritage Preservation 1 partial term No 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on June 13, 2024. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. Supplemental Memo - Written Communications (added 06-20-2024) ANNOUNCEMENTS PUBLIC HEARINGS 2.1. Landscaping & Lighting Assessment District LLA-1 - Public Hearing for Proposition 218 Protest Election for the Annexation of a New Zone 42A (Gardiner Park) and Confirmation of Assessments for FY 24-25 Recommended Action: Conduct the public hearing and following consideration of public comments adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 24-25. Staff Report Attachment A - Resolution Confirmation Assessments Attachment B - Engineer's Report 2.2. Landscaping & Lighting Assessment District LLA-1 - Public Hearing for Proposition 218 Protest Election for the Annexation of a New Zone 47 (Padero) and Confirmation of Assessments for FY 24-25 Recommended Action: Conduct the public hearing and following consideration of public comments adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 24-25. Staff Report Attachment A - Resolution Confirming Assessments Attachment B - Engineer's Report

Saratoga City Council Agenda June 19, 2024 – Page 3 of 7 2.3. Landscaping & Lighting Assessment District LLA-1 - Public Hearing for Proposition 218 Protest Election for the Annexation of a New Zone 48 (Glen Una) and Confirmation of Assessments for FY 24-25 Recommended Action: Conduct the public hearing and following consideration of public comments adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 24-25. Staff Report Attachment A - Resolution Confirming Assessments Attachment B - Engineer's Report 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the June 5, 2024, City Council Regular Meeting. Staff Report Attachment A - Minutes for the June 5, 2024, City Council Regular Meeting 1.2. Accounts Payable Check Registers Recommended Action: Review and accept the 05/30/2024 and 06/06/2024 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register Reports 05-30-2024 Attachment B - Check Register Reports 06-06-2024 1.3. Budget Adoption for the Fiscal Year Beginning July 1, 2024 Recommended Action: Approve a Resolution adopting the City’s Budget for the fiscal year beginning July 1, 2024. Staff Report Attachment A - Resolution Attachment B - Proposed 2024-25 Budget 1.4. Resolution Establishing the Appropriations Limit for Fiscal Year 2024-25 Recommended Action: Adopt a Resolution establishing the City’s appropriations limit for Fiscal Year 2024-25. Staff Report Attachment A - Resolution Attachment B - California Department of Finance Price Factor and Population April 2024

Saratoga City Council Agenda June 19, 2024 – Page 4 of 7 1.5. Resolution to Establish the FY 2024-25 Property Tax Levy for the Arrowhead Community Facility District 2018 Bond Debt Service Recommended Action: Adopt the Resolution that sets the Fiscal Year 2024-25 property tax levy rate for the Arrowhead Community Facility District’s (CFD) 2018 Bond's debt service payment at $6,500 per parcel for the remaining eighteen (18) participating property owners. Staff Report Attachment A - Resolution 1.6. Resolution to Establish Fiscal Year 2024-25 Tax Levy Rate for the Library Series 2011 General Obligation Bonds Debt Service Recommended Action: Adopt the Resolution establishing the Fiscal Year 2024-25 Tax Levy Rate for the Library Series 2011 General Obligation Bonds Debt Service at $0.0040 per $100 of Secured Assessed Value. Staff Report Attachment A- Resolution Attachment B - GO Bond Debt Service Schedule 1.7. Theater Portable License Agreement Recommended Action: Authorize the City Manager to sign the Theater Portable License Agreement between the City of Saratoga and the South Bay Musical Theatre. Staff Report Attachment A - License Agreement 1.8. Santa Clara County Library District StoryWalk Memorandum of Understanding (MOU) Recommended Action: Approve the Santa Clara County Library District StoryWalk Memorandum of Understanding (MOU). Staff Report Attachment A - Memorandum of Understanding 1.9. Ordinance for Zoning Reclassification for Saratoga Retirement Community Master Plan Update (application PDR19-0023/ARB19-0039/GEO19-0013/ZOA19-0004/ENV19- 0005; 14500 Fruitvale Avenue (397-12-012 & 397-12-019 & 397-40-006). Recommended Action: Adopt the Ordinance approving a Zoning Reclassification from R-1-40,000 to R-1-40,000 P-C (Planned Combined District) (ZOA19-0004), for 37.17 acres located at 14500 Fruitvale Avenue (APN’s 397-12-012 & 397-12-019 & 397-40-006). Staff Report Attachment A - Ordinance

Saratoga City Council Agenda June 19, 2024 – Page 5 of 7 1.10. No Parking Anytime Zone on Three Oaks Way Recommended Action: Adopt the Motor Vehicle resolution authorizing a No Parking Anytime zone on both sides of Three Oaks Way for the full length of the street. Staff Report Attachment A – Motor Vehicle Resolution Attachment B - Map of Parking Restriction 1.11. Two-Hour Parking Zone at 12850 Saratoga Avenue Recommended Action: Adopt the Motor Vehicle resolution authorizing a two-hour parking zone on the southeast side of Saratoga Avenue in front of 12850 Saratoga Avenue for 210 feet. Staff Report Attachment A – Motor Vehicle Resolution Attachment B – Map of Parking Restriction 1.12. Transportation Development Act (TDA) Article 3 Application for the Saratoga Avenue Walkway Project Recommended Action: Adopt a resolution supporting the Metropolitan Transportation Commission’s Transportation Development Act Article 3 Pedestrian/Bicycle Grant Application for the Saratoga Avenue Walkway Project. Staff Report Attachment A - Resolution 2. PUBLIC HEARINGS 2.4. Landscaping & Lighting Assessment District LLA-1 - Public Hearing, Approval of Engineer’s Report, and Confirmation of Assessments for FY 24-25 Recommended Action: Conduct the public hearing and following consideration of public comments adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 24-25. Staff Report Attachment A - Resolution Confirming Assessments Attachment B - Engineers Report 2.5. Introduce and Waive First Reading of an Ordinance Approving Amending Chapter 15 (Zoning Regulations) of the Saratoga City Code to Implement the Programs of the 2023- 2031 Housing Element. Recommended Action: Following the public hearing, introduce and waive the first reading of an ordinance amending Chapter 15 (Zoning Regulations) of the Saratoga City Code to implement the programs of the 2023-2031 Housing Element and direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting. Staff Report Attachment A - Ordinance Amending Chapter 15 (Articles 15-46 and 15-47)

Saratoga City Council Agenda June 19, 2024 – Page 6 of 7 2.6. Annual Code Update for 2024 Recommended Action: Conduct the public hearing, introduce and waive the first reading of an ordinance amending City Code provisions concerning scheduling of appeal hearings (section 2-05.030); scheduling City Council meetings (2-10.010); Commissioner qualifications and terms (2- 12.020 and .030); security alarms (4-06.110); motion picture filming (4-60.080); civil defense and disaster (Article 6-05); commercial marijuana activity (6-30.020); driveway approaches (14-25.030); Zoning Ordinance provisions pertaining to short term rentals (15- 06.360), fence height at driveway intersections (15-29.010), creek setbacks (15-45.045), tree regulations (Article 15-50), and replacement housing units (15-80.150); and reorganization of certain definitions in the Sustainability Ordinance (17-10.010); and direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting of the City Council. Staff Report Attachment A – 2024 Annual Code Update Ordinance 3. GENERAL BUSINESS 3.1. Authorize Contract for FY23/24 for Pavement Management Program Project in the Amount Not to Exceed $3,439,646 Recommended Actions: 1. Declare G. Bortolotto & Company to be the lowest responsible bidder on the project. 2. Award a Construction Contract to G. Bortolotto & Company in the amount of $3,124,646 and authorize the City Manager to execute the same. 3. Authorize staff to execute change orders to the contract up to $315,000 (10%). Staff Report Attachment A - FY 23-24 PMP Contract Attachment B - Bid Tabulation Presentation Slides (added 06-19-2024) COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CEREMONIAL ITEM Outgoing City Manager Recognition Recommended Action: Recognize outgoing City Manager, James Lindsay Proclamation CITY MANAGER'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS ADJOURNMENT

Saratoga City Council Agenda June 19, 2024 – Page 7 of 7 CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Leslie Arroyo, Assistant City Manager for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on June 13, 2024, at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 13th day of June 2024 at Saratoga, California. Leslie Arroyo, Assistant City Manager In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]